HomeMy WebLinkAboutR-2014-107 Gleed & WTP Diversion Consolidation Feasibility Study Grant Agreement with Bonneville Power Administration RESOLUTION NO. R- 2014 -107
A RESOLUTION authorizing the City Manager to execute an Agreement between the
United States Government, Bonneville Power Administration ( "BPA ") and
City of Yakima for a grant of $68,009 for Feasibility study to determine if
consolidating the Gleed Irrigation Diversion at the City Water Treatment
Intake Project on the Naches River is possible.
WHEREAS, the City of Yakima own and operates a water treatment plant on the Naches
River in accord with applicable Federal, State and Local regulations; and
WHEREAS, changes in the Naches River bed are lessening the reliability of the City
Water Treatment Plant intake; and
WHEREAS, changes in the Naches River bed are lessening the reliability and safe
operation of the Gleed Irrigation intake: and
WHEREAS, the City is designing an environmentally beneficial project for stabilizing the
Naches River near the water treatment plant intake; and
WHEREAS, discussions with BPA, Washington Department Fish and Wildlife, Yakima
County Flood Control Zone District, Bureau of Reclamation and Gleed Irrigation have
determined is would be in the best interest of the concerned entities and the environment if the
diversions could be consolidated, and
WHEREAS, the BPA provided the City of Yakima a $68,009 grant to have Golder
Associates complete a feasibility study to determine if the consolidation is possible, a copy of
Grant Contract (1992- 009 -00 EXP GLEED — CONSOLIDATION FEASIBILITY REVIEW) is
attached hereto and incorporated herein by this reference; and
WHEREAS, the City Council finds and determines that approval of such Grant
Agreement is in the best interests of residents of the City of Yakima and will promote the
general health, safety and welfare; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute and administer the Grant Agreement
with the BPA, which agreement is referenced above and incorporated herein by reference, and
to execute and administer all applicable documents and agreements pursuant to such grant
from the BPA.
ADOPTED BY THE CITY COUNCIL this 19th day of August, 2014
r - * � Micah Cawley! Mayor
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II City Clerk
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UNITED STATES INTERGOVERNMENTAL CONTRACT
GOVERNMENT
Mail Invoice To
fwinvoices @bpa.gov
F & W Invoices - KEWB -4 Contract : 00065925
P. O. Box 3621 Release .
Portland OR 97208 -3621 Page : 1
Vendor Please Direct Inquiries to
CITY OF YAKIMA
FINANCE DEPT KHANIDA P. MOTE
129 N 2ND STREET Title: CONTRACT SPECIALIST
YAKIMA WA 98901 Phone: 503 - 230 -4599
Fax : 503- 230 -4508
Attn:
Contract Title: 1992 - 009 -00 EXP GLEED - CONSOLIDATION FEASIBILITY REVIEW
Total Value : $68,009.00 ** NOT TO EXCEED **
Pricing Method: COST, NO FEE Payment Terms : gry Days Net 30
Performanc Period: 08/01/14 - 03/31/15 k.i Digitally signed by Khanida P Mote
,,••. J ;. DN: cn= Khanida P. Mote, o= NSSP -4,
4 o d t ' I 'you= BPA - Supply Chain Sys,
^Ii7nrsrs f t jei�;� `a:=kpmote008:1 08:18:52 Date: Date: 2014.07.10 08:18:52 - 07'00'
on ractor : : ure BPA ContractingfCifficer
g rime a Name/ I - tie Date Signed
- in 4 � CITY CONTRACT NO
Date Signeri RESOLUTION NO. 'n -ati 0
This award contains the following - TEXT ATTACHED
INTERGOVERNMENTAL CONTRACT
BONNEVILLE
row.. AdminIa.ouoo
Intergovernmental Contract (IGC) No. 65925, Project No. 1992 - 009 -00, Exp
Gleed — Consolidation Feasibility Review
BPA CO — Khanida P. Mote; kpmote a(�.bpa.gov; Phone: 503 - 230 -4599; Fax: 4508
BPA COTR — Jay G. Marcotte; Email: jgmarcotte @bpa.gov; Phone: 503 - 230 -3943
(BPA) DUNS No. 043003334
BPA Federal Customer Treasury Fund Account Symbol: 89X4045
BPA Agency Location Code: 89001401
BPA Tax ID: 93 0334712
(a) Effective from 01 August 2014 thru 31 March 2015, this Cost - Reimbursement IGC is hereby issued
and consists of the following documents:
(1) Signature page.
(2) Pages 2 and 3.
(3) Terms and Conditions.
(4) Statement of Work.
(5) Budget.
(6) The Dept. of Labor, Service Contract Act, Wage Determination No. 2005 -2569, Revision
No. 15, Date of Revision: 06/19/2013.
(7) This IGC is subject to the Office of Management and Budget (OMB), Circular A -87 (2 CFR
Part 225), Cost Principles for State, Local and Indian Tribal Governments, which is hereby
incorporated by reference and made part of this contract.
(b) Budget and Performance Period is from 01 August 2014 thru 31 March 2015.
(c) Approved Award amount for above performance period is not to exceed $68,009.00.
(d) Please email invoices to fwinvoices @bpa.gov. All invoices should be submitted in PDF format.
Please put the following information in the email subject line: entity /contract number /invoice
performance period /invoice #invoice amt. when e- mailing future invoices. A separate email is
required for each invoice.
While email is preferred, contractors may mail invoices with above IGC # to:
Bonneville Power Administration
Attn: Fish & Wildlife Invoices / KEWB - 4
PO Box 3621
Portland, OR 97208 -3621
fwinvoices @bpa.gov
IGC No. 65925 Page 2
BONNEVILLE
11°
Power Adminlslrallon
(e) FISMA
Federal Information Security and Management Act (FISMA) Compliance:
BPA information, data and information systems will be protected as directed by BPA. The
applicability of Clause 17 -20, Information Assurance, will be determined prior to award. If FISMA
applies, the data, information, or information system will be rated in accordance with FIPS 199
Standards for Security Categorization of Federal Information and Information Systems. The rating
(Iow, moderate or high) will determine the compliance standards to be applied and incorporated in
the Task Order Statement of Work.
1. A low risk designation requires the vendor to protect BPA data using the NIST 800 - 53rev4
Security and Privacy Controls for Federal Information Systems and Organizations for a low rated
system. The vendor will be required to provide annual attestation of protection of BPA information in
their IT infrastructure against the NIST 800 - 53rev4 security control catalog. Attestations can be in the
form of a formal memorandum, letter, or email to the Contracting Officer. Attestations must be
provided annually if the task order performance period exceeds one year.
2. A moderate or high designation requires the vendor to provide protection of BPA data using the
security controls as outlined in NIST 800 - 53rev4 or the IS027001:2005 security controls. This
protection must be verified through an annual independent 3rd party audit against NIST 800 - 53rev4
or the IS027001:2005 security controls. The third -party audit must be provided annually if the task
order performance period exceeds one year.
The federal government program Federal Risk and Authorization Management Program (FedRAMP)
provides a list of auditing organizations that have been certified to conduct these audits. The vendor
is not required to use an auditor off the FedRAMP list. The list is mentioned as information only.
The contractor will provide BPA with a date that they expect to have the audit performed and when
BPA will receive the final report of the results of the audit. BPA will reserve the right to negotiate
the timelines in the interest of protecting sensitive information.
IGC No. 65925 Page 3
TABLE OF CONTENTS
UNIT 1 - SCHEDULE 5
CONTRACT TYPE (7 -1) 5
PROJECT RENEWAL (IGC'S) (7 -51) 5
LIMITATION ON TRAVEL COSTS (22 -50) 5
UNIT 2 - CONTRACT CLAUSES 6
PAYMENT AND TAXES 6
PAYMENTS IN ARREARS (25 -50) 6
CONTRACT CEILING LIMITATION (22 -7) 10
INDIRECT COST RATES WITH CARRY FORWARD (22 -19) 11
GENERAL CONTRACT ADMINISTRATION 11
CONTRACT ADMINISTRATION REPRESENTATIVES (14 -2) 11
STOP WORK ORDER (14 -14) 11
PRINTING (6 -2) 11
REPORTING REQUIREMENTS (25 -1)(M) 12
CHANGES (25 -4) 12
CHANGES - COST - REIMBURSEMENT (14 -9) 12
INFORMATION ASSURANCE (17 -20) 13
PUBLICATION /PRESENTATIONS (25 -8) 14
ENDANGERED SPECIES ACT REQUIREMENTS (25 -9) 14
STANDARDS OF CONDUCT AND BUSINESS PRACTICES 14
ORGANIZATIONAL CONFLICTS OF INTEREST (3 -2) 14
CONTRACTOR POLICY TO BAN TEXT MESSAGING WHILE DRIVING (3-4) 14
SOCIO - ECONOMIC ISSUES 15
RESTRICTION ON CERTAIN FOREIGN PURCHASES (9-8) 15
NONDISCRIMINATION AND AFFIRMATIVE ACTION (10 -1) 16
EMPLOYMENT PRACTICES (10 -2) 16
ENVIRONMENT & SAFETY 16
CONTRACTOR SAFETY AND HEALTH (15 -12) 16
INSPECTION AND WARRANTY 18
INSPECTION - SERVICES AND CONSTRUCTION (18-4) 18
TERMINATION 18
TERMINATION FOR THE CONVENIENCE OF BPA (20 -2) 18
TERMINATION BY MUTUAL CONSENT (25 -13) 19
DISPUTES 19
DISPUTES (21 -2) 19
APPLICABLE LAW (21 -5) 20
UNIT 3 - STATEMENT OF WORK AND BUDGET
IGC 65925 Terms & Conditions Page 4
UNIT 1 -- SCHEDULE
CONTRACT TYPE (7 -1)
(SEP 98)(BPI 7.10)
This is a Intergovernmental Cost - Reimbursement type contract.
PROJECT RENEWAL (IGC'S) (7 -51)
(SEP 98)
This Project may be incrementally funded on an annual basis subject to BPA's favorable determination of the
following
(1) Availability of adequate funds for BPA's Environment, Fish & Wildlife Program
(2) Required reports were submitted and contained required data.
(3) Results demonstrate progress towards project goals was equal to or greater than established by the
Intergovernmental Contract.
(4) The next year's work statement has been approved by BPA.
(5) The annual formal presentation of the project status, if required, has been completed on a timely basis,
and BPA desires to continue the project.
LIMITATION ON TRAVEL COSTS (22 -50)
(SEP 10)
Costs incurred for lodging, meals, and incidental expenses shall be reimbursed on an actual cost basis to the
extent that they do not exceed, on a daily basis, the per diem rates in effect at the time of travel as set forth in the
Federal Travel Regulation, prescribed by the General Services Administration, for travel in the conterminous 48
United States Per Diem shall be authorized for travel in excess of 12 hours and shall not exceed 75% of the
daily rate for the first and last day of official travel Lodging and other expenses exceeding $75 00 must be
supported with receipts, which shall be submitted with the request for payment.
Airline costs will be reimbursed on an actual cost basis to the extent determined reasonable and allocable under
Part 13 of the Bonneville Purchasing Instructions Generally, airline costs will be limited to coach or economy
class. Any variation from these requirements must be approved by the Contracting Officer Contractors may
request a letter from the Contracting Officer, authorizing access to an airline, lodging, or other rates negotiated for
government travel to the extent such authorization is honored by the service providers.
Per Diem rates are available at: http. / /www.gsa.gov /portal /category /21287
The Federal Travel Regulations are available at: http: / /www.gsa.gov /portal /content /102886
IGC 65925 Terms & Conditions Page 5
UNIT 2 - CONTRACT CLAUSES
PAYMENT AND TAXES
PAYMENTS IN ARREARS (25 -50)
(JUN 09)
(a) The contractor shall submit proper invoices on a monthly basis in arrears to:
Bonneville Power Administration
(Program Analyst - KEWB -4)
PO Box 3621
Portland OR 97208 -3621
fwinvoices(ftpa.gov
A proper invoice must include all of the following information.
1) Name of contractor (must reasonably match the name on the contract),
2) Contractor address (only when not set up as Electronic Funds Transfer),
3) Invoice date,
4) BPA contract number;
5) Contractor invoice number (must be a number unique to the contractor and not used on any other invoice
with BPA),
6) Invoice Performance Period (e.g , "For work actually performed during the period of June 1 through June
30, 2003 ") If the invoice performance period covers more than one budget period or BPA fiscal year, the
contractor must provide a sub -total of the costs attributable to each budget period or fiscal year For
example, work performed prior to September 30 should be sub - totaled separately from work performed
after September 30),
7) Shipping terms, if applicable (i.e., FOB Destination),
8) Contact name, title and telephone number;
9) For fixed price contracts: Description (including, for example, contract line /sub -line number), price, and
quantity of goods and services rendered;
10) For cost reimbursement contracts. Documentation required under section (b), below
(b) For Cost Reimbursement Contracts, the contractor will provide a summary of the approved budget by line
item for the current budget year and provide cumulative expenditures, for the current contract period, by line
item to date. The categories below are the minimum level of documentation required for each line item.
IGC 65925 Terms & Conditions Page 6
Documentation NOT
Minimum Documentation Required Required
Line Item
Description
* *See note below for exceptions * *See note below for
exceptions
Salaries — direct A list, by position title and /or name, showing units of Individual time sheets
labor only time and pay rate in the same units used in the and employee names.
contract's budget. For example, this could be hours
worked multiplied by hourly rate, or in a monthly
salary unit.
This must be consistent with the labor categories
shown in the awarded budget. On a quarterly basis,
the COTR may request individual employee names as
a "spot- check" to verify the specific individuals whose
time is being charged to the contract. Individual
invoice approvals shall not be delayed during this
"spot- check" and any adjustments, if necessary, shall
be made in future payments.
Salary Fringes Must be stated at the same rates in the approved Detailed information
indirect rate agreement. supporting fringe benefit
amounts, such as
insurance policies, etc.
Travel and Copy of the summary page of the travel voucher or Airline ticket receipts,
transportation other document(s) that was used to reimburse the hotel receipts, meal
(including per diem) person that traveled. List purpose of travel, receipts, etc.
destinations, and dates if not on the summary page
A single summary page, rather than individual copies
of travel vouchers, is required when more than 5
people traveled during the invoice period.
Vehicles For GSA vehicles identify the cost per month. Do not Copies of receipts, gas
bill for costs such as new tires, repairs, etc., since bills, etc.
these costs are included in the GSA rental cost. Very
limited, legitimate non -GSA covered costs may be
allowed
Privately Owned Vehicles (POVs) must show costs in
miles multiplied by rate POVs do not receive
additional reimbursement for repairs, and
maintenance costs.
Training/Tuition Description of the training received, who received the Conference registration
training, dates of the training, and cost of the training. receipts, payment
Level of detail must be adequate to determine vouchers, etc.
whether it is allowable under the F &W Contract
Management Manual.
IGC 65925 Terms & Conditions Page 7
Documentation NOT
Minimum Documentation Required Required
Line Item
Description
* *See note below for exceptions * *See note below for
exceptions
Equipment and Itemized description of the equipment, date of Copies of receipts,
materials greater purchase, purchase cost, model number, and serial freight bills, etc.
than $10,000 per number
item (non
expendable)
Equipment Tess than Itemized list of equipment with year purchased Copies of receipts,
$10,000 but more freight bills, etc.
than $1000 per item
Miscellaneous Summarize the kinds of equipment and miscellaneous Copies of receipts,
Supplies and supplies by type (e.g , office supplies, power tools, freight bills, etc.
Equipment under camera, etc.)
$1000 per item
Operations, repair For repairs and maintenance over $100, itemize what Copies of payment
and maintenance service was obtained and the cost (e g , repair of a vouchers, repair
(including computer motor) invoices, parts bills, etc.
services)
Equipment Rental For rentals, within a one -month period that exceeds Rental receipts, time
$500, provide description of what was rented, dates or sheets, etc.
hours of rental, and rental rates and whether rates
include operator
Easement, Specify area and type For example
Purchase, or lease
of land Purchase 500 -acre Jones property, grazing allotment,
in perpetuity
15 -year lease on riparian zone 300 -foot buffer on both
sides for'/ mile on June Creek.
Overhead /Other Identify the overhead /indirect rate used to calculate Itemized lists or records
Indirect Costs the dollar amount. Rates shall be applied consistent of costs included in
with the current rate negotiated by the Cognizant overhead or other
Audit Agency or by the CO If a revised rate has been indirect costs.
approved by the Cognizant Audit Agency, provide a
copy of the approved rate agreement to the CO
Identify the line items to which the indirect rate
applies
IGC 65925 Terms & Conditions Page 8
Documentation NOT
Minimum Documentation Required Required
Line Item
Description
* *See note below for exceptions * *See note below for
exceptions
Subcontracts (also If the subcontract is a cost reimbursement contract, Cost reimbursement
include when work and greater than or equal to 50% of the contract contract: Same guidance
being billed was amount, the subcontract costs shall be provided in the as for prime contractor
performed by same level of detail as those required above for the line items
subcontractor) prime contractor
If the subcontract is a fixed price contract, itemize
each subcontractor cost by vendor name, work
accomplishment dates, and amount spent. This
applies for both "progress" payments, or "payment in Fixed price contract:
full" (at the end of performed work) according to the itemized receipts.
vendors subcontract terms
Summary Financial By line item, provide a summary of the approved
Information budget and cumulative expenditures to date for the
current contract period (e.g., March 1 2004 through
April 30 2005)
* *More detailed information may be required when certain situations occur such as those listed below where
the CO, COTR, and their manager determine more detailed information is needed: (this list is not
intended to be all inclusive)
• Amounts billed are inconsistent with the negotiated budget, such as:
o Fringe benefits are different than negotiated
o Labor category rates and /or categories are different than negotiated
o Equipment is different or costs more than negotiated
o Indirect cost rate is different than Cognizant Audit Agency current approved rate or CO
negotiated rate, whichever is appropriate
o Budget line item is expended at a faster rate than expected based on Work Schedule
o Extensive line item transfer requests are occurring
o Overcharges or other invoice abnormalities occur
(c) Non - itemized and /or incomplete billings will be returned to the contractor without processing for payment until
a corrected invoice is received. Allowable costs shall be determined in accordance with the cost principles of
the F &W Contract Management Manual and applicable OMB Circular A -87 (2 CFR 225) (or BPI Appendix
13A for commercial contractors).
(d) Additionally, invoices will be returned if
1) The amount exceeds the contract award ceiling;
2) The invoice billing period is for work performed after the last day of the contract performance period;
(e) Adjustments
IGC 65925 Terms & Conditions Page 9
(1) Refunds, Rebates or Credits. Separate statements to BPA indicating a credit amount to be applied by
BPA to offset future payments will no longer be accepted by BPA.
(A) Active /Current Contracts. Refunds or credits to BPA as a result of previous errors in billing,
overpayments, or other rebates or refunds shall be applied by the contractor to the invoice submitted
immediately following the identification of the need to issue a refund, credit, or rebate to BPA. The
invoice where the credit or refund has been applied shall include an explanation of the reason for the
refund or credit. Do not submit the refund or credit as a check or cash
(B) Inactive /Closed Contracts. Refunds or credits to BPA as a result of previous errors in billing,
overpayments, or other rebates or refunds shall be returned to BPA in the form of a check. Contact
the CO to determine to whom to address the check. An explanation of the reason for the refund or
credit shall be included with the check. Please do not submit cash
(2) Corrected or Revised Invoices. If the contractor needs to correct or revise a previously submitted but not
yet paid invoice, the contractor — agency shall note on the corrected or revised invoice.
"Corrected /Revised Invoice — Corrects invoice # previously submitted." The revised invoice
must have a new date.
(f) Final payment.
The Contractor shall submit an invoice marked "Final Invoice" promptly upon completion of the work. Upon
approval of that invoice and upon the Contractor's compliance with all terms of this contract, the BPA
shall promptly pay any allowable costs not previously paid
CONTRACT CEILING LIMITATION (22 -7)
(SEP 98)(BPI 22.1.3)
(a) The Contractor agrees to use its best efforts to perform the work specified in the Schedule and all obligations
under this contract within the contract ceiling. The contract ceiling includes all estimated costs (both direct
and indirect) and any fee allowance If this is a cost - sharing contract, the contract ceiling includes both BPA's
and the Contractors share of the cost.
(b) Notification of CO The Contractor shall notify the CO in writing at the first indication that the total cost for the
performance of this contract, exclusive of any fee, will be either greater or substantially less than had been
previously estimated.
(c) Revised Estimate. As part of the notification, the Contractor shall provide the CO a revised estimate of the
total cost of performing this contract.
(d) Contract Ceiling.
(1) BPA is not obligated to reimburse the Contractor for costs incurred in excess of the contract ceiling
specified in the Schedule or, if this is a cost - sharing contract, the estimated cost to BPA specified in the
Schedule, and
(2) The Contractor is not obligated to continue performance under this contract (including actions under the
Termination clause of this contract) or otherwise incur costs in excess of the contract ceiling specified in
the Schedule, until the CO notifies the Contractor in writing that the contract ceiling has been increased.
(e) No notice, communication, or representation, or from any person other than the CO, shall affect this contract's
contract ceiling
(f) If this contract is terminated or the contract ceiling is not increased, BPA and the Contractor shall negotiate an
equitable distribution of all property produced or purchased under the contract, based upon the share of costs
incurred by each.
IGC 65925 Terms & Conditions Page 10
INDIRECT COST RATES WITH CARRY FORWARD (22 -19)
(NOV 08)(BPI 22.1.3)
Notwithstanding 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular
A -87), the indirect cost rate for this contract will be established based on the estimate of a future period's cost and
is not subject to revision However, differences between the estimated costs and actual costs when they become
known are carried forward and are considered in the negotiation of rates for subsequent periods If actual indirect
costs are more than estimated, the amount of the increase is added to the estimate for the next period to
determine the fixed rate for the next period. Conversely, if actual indirect costs are less than estimated, the
difference between the fixed rate and the actual cost is subtracted from the estimate of the next period to
determine the fixed rate for the next period.
GENERAL CONTRACT ADMINISTRATION
CONTRACT ADMINISTRATION REPRESENTATIVES (14 -2)
(SEP 98)(BPI 14.3.2)
(a) In the administration of this contract, the Contracting Officer may be represented by one or more of the
following: Contracting Officer's Representative for administrative matters, and Contracting Officer's Technical
Representative, Receiving Inspector, and /or Field Inspector for technical matters.
(b) These representatives are authorized to act on behalf of the Contracting Officer in all matters pertaining to the
contract, except: (1) contract modifications that change the contract price, technical requirements or time for
performance, unless delegated field modification authority (see clause 24 -25), (2) suspension or termination
of the Contractor's right to proceed, either for default or for convenience of BPA, and (3) final decisions on
any matters subject to appeal, as provided in a disputes clause. In addition, Field Inspectors may not make
final acceptance under the contract.
STOP WORK ORDER (14 -14)
(SEP 98)(BPI 14.12.1)
(a) The Contracting Officer may order the Contractor to suspend all or any part of the work of this contract for the
period of time that the Contracting Officer determines appropriate for the convenience of BPA.
(b) The contractor shall immediately comply with the Contracting Officer's order and take all reasonable steps to
minimize the incurrence of costs allocable to the work covered by the order.
(c) If a stop work order is issued for the convenience of BPA, the Contracting Officer shall make an equitable
adjustment in the delivery schedule or contract price, or both, if the order results in a change in the time
required for, or the costs properly allocable to, the performance of any part of this contract.
(d) A claim under this clause shall not be allowed (1) for any cost incurred more than 20 days before the
Contractor notified the Contracting Officer of the basis of the claim in writing, and (2) unless the claim stating
the amount of time or money requested, is asserted in writing as soon as practicable after the termination of
the delay or interruption, but not later than the day of final payment under the contract.
PRINTING (6 -2)
(OCT 93)(BPI 6.8.3.1)
The contractor shall not engage in, nor subcontract for, any printing (as that term is defined in Title I of the U.S.
Government Printing and Binding Regulations in effect on the effective date of this contract) in connection with the
performance of work under this contract: Provided, however, that performance of a requirement under this
contract involving the duplication of less than 5,000 copies of a single unit, or no more than 25,000 units in the
IGC 65925 Terms & Conditions Page 11
aggregate of multiple units, will not be deemed to be printing. A unit is defined as one sheet, size 8 -1/2 by 11
inches, one side only, one color
(a) The term "printing" includes the following processes. composition, plate making, presswork, binding,
microform publishing, silk screening, or the end items produced by such processes.
(b) If fulfillment of the contract will necessitate reproduction in excess of the limits set forth above, the contractor
shall notify the Contracting Officer in writing and obtain the Contracting Officer's approval prior to acquiring on
BPA's behalf production, purchase, and dissemination of printed matter
(c) Printing services not obtained in compliance with this guidance may result in the cost of such printing being
disallowed
(d) The contractor shall include in each subcontract hereunder a provision substantially the same as this clause
including this paragraph (d)
REPORTING REQUIREMENTS (25 -1)(M)
(MAR 13)(BPI 25.2.1)
Please see the attached Pisces Statement of Work for specifications and due dates
CHANGES (25 -4)
(SEP 98)(BPI 25.4.1)
Any changes in the project objectives, scope, or key personnel, including any proposed transfer of expenditures
between all approved budget line items above 5% of the contract total must be approved by the Contracting
Officer. All such changes must be submitted in writing through the Contracting Officer's Technical Representative
prior to initiating the change.
CHANGES - COST - REIMBURSEMENT (14 -9)
(SEP 98)(BPI 14.10.5.1.1)
(a) The Contracting Officer may at any time, by written order, and without notice to the sureties, if any, make
changes within the general scope of this contract to any one or more of the following
(1) Drawings, designs, or specifications when the supplies to be furnished are to be specially manufactured
for BPA in accordance with the drawings, designs, or specifications.
(2) Method of shipment or packing.
(3) Place of delivery or performance.
(4) Description of services to be performed.
(5) Time of performance (i.e., hours of the day, days of the week, etc.)
(6) BPA- furnished property
(7) Place of inspection or acceptance.
(b) If any such change causes an increase or decrease in the estimated cost of, or the time required for,
performance of any part of the work under this contract, whether or not changed by the order, or if it otherwise
affects any other terms and conditions of this contract, the Contracting Officer shall make an equitable
adjustment in (1) the estimated cost, delivery or completion schedule, or both, (2) the amount of any fixed fee,
and (3) other affected terms and shall modify the contract accordingly
IGC 65925 Terms & Conditions Page 12
(c) The Contractor must assert its right to an adjustment under this clause within 30 days from the date of receipt
of the written order, but not later than final payment.
(d) Failure to agree to any adjustment shall be a dispute under a disputes clause, if one is included in this
contract. However, nothing in this clause shall excuse the Contractor from proceeding with the contract as
changed
(e) Notwithstanding the terms and conditions of paragraphs (a) and (b) above, the estimated cost of this contract
and, if this contract is incrementally funded, the funds allotted for the performance of this contract shall not be
increased or considered to be increased except by specific written modification of the contract indicating the
revised contract estimated cost and, if this contract is incrementally funded, the additional amount allotted to
the contract. Until this modification is made, the Contractor shall not be obligated to continue performance or
incur costs beyond the point established in the Contract Ceiling Limitation clause of this contract.
(f) Notwithstanding other provisions herein, only the Contracting Officer, or persons specifically delegated
authority to do so by the Contracting Officer, are authorized to orally modify or affect the terms of this
contract. Contractor response to oral direction from any other source, is at its own risk of liability
INFORMATION ASSURANCE (17 -20)
(OCT 11)(BPI 17.6.1.4.1)
(a) In performance of this contract, the contractor shall protect all data and information systems under its
management and control at all times commensurate with the risk and magnitude of harm that could result to
Federal security interests and BPA's missions and programs resulting from a loss or unauthorized disclosure
of confidentiality, availability, and integrity of these information or systems.
(b) The contractor shall maintain an information security and /or data security plan or program consistent with
industry standards such as National Institute of Standards and Technology (NIST), as required by the E-
Government Act (Public Law 107 -347) of 2002, Title III Federal Information Security Management Act
(FISMA)
(c) The BPA Chief Information Officer (CIO), or representatives, shall have the right to examine, audit, and
reproduce any of the contractor's pertinent information security and /or data security plan or program.
(d) The contractor shall adhere to any additional information security requirements identified in the statement of
work.
(e) The contractor, at its sole expense, shall address and correct any deficiencies and /or noncompliance with the
terms of the contract as identified by BPA.
IGC 65925 Terms & Conditions Page 13
PUBLICATION /PRESENTATIONS (25 -8)
(SEP 04)(BPI 25.4.1)
All news releases, presentations, publications, or signage and related materials shall acknowledge BPA support
for project activities. BPA strongly endorses the publication of project results in scientific journals to facilitate
public access and to preserve project data. Copies of news articles, publications, etc. shall be provided to the
COTR. When appropriate, Project Managers shall prepare manuscripts for submission to journal editors, giving
due credit for BPA's financial support. BPA reserves the right to publish all or part of the reports submitted
pursuant to the terms of this contract.
ENDANGERED SPECIES ACT REQUIREMENTS (25 -9)
(SEP 98)(BPI 25.1.1)
(a) To the extent requested by BPA, the contractor - agency shall
(1) Participate in consultations and conferences conducted under Section 7 of the Endangered Species Act
(ESA),
(2) Obtain, or assist BPA in obtaining permits under Section 10 of the ESA, and
(3) Provide to BPA all information, materials, documents, records and other assistance requested by BPA for
such consultations, conferences, or the acquisition of permits.
(b) The contractor - agency shall not proceed with action /activities in this agreement until completion of requisite
consultations and conferences and the acquisition of necessary permits To the extent requested by BPA, the
contractor - agency shall comply with conditions identified during consultations and conferences and with the
provisions of any requisite permit.
STANDARDS OF CONDUCT AND BUSINESS PRACTICES
ORGANIZATIONAL CONFLICTS OF INTEREST (3 -2)
(SEP 98)(BPI 3.4.2.1)
(a) The offeror or contractor warrants that, to the best of its knowledge and belief, and except as otherwise
disclosed, there are no relevant facts which could give rise to organizational conflicts of interest, as defined in
BPI 3 4 1, and that the offeror or contractor has disclosed all relevant information to the Contracting Officer
(b) The offeror or contractor agrees that, if after award, an organizational conflict of interest with respect to this
contract is discovered, an immediate and full disclosure in writing shall be made to the Contracting Officer
which shall include a description of the action which the contractor has taken, or proposes to take, to avoid or
mitigate such conflicts.
(c) In the event that the contractor was aware of an organizational conflict of interest prior to the award of this
contract and did not disclose the conflict to the Contracting Officer, BPA may terminate the contract for
default.
(d) The provisions of this clause shall be included in all subcontracts for work to be performed in aid of the
services provided by the prime contractor, and the terms "contract," "contractor," "Contracting Officer"
modified appropriately
CONTRACTOR POLICY TO BAN TEXT MESSAGING WHILE DRIVING (3-4)
(MAY 11) (BPI 3.7.1.1)
(a) Definitions. As used in this clause- -
IGC 65925 Terms & Conditions Page 14
"Driving " —(1) Means operating a motor vehicle on an active roadway with the motor running, including while
temporarily stationary because of traffic, a traffic light, stop sign, or otherwise. (2) Does not include
operating a motor vehicle with or without the motor running when one has pulled over to the side of, or
off, an active roadway and has halted in a location where one can safely remain stationary
"Text messaging" means reading from or entering data into any handheld or other electronic device, including
for the purpose of short message service texting, e- mailing, instant messaging, obtaining navigational
information, or engaging in any other form of electronic data retrieval or electronic data communication
The term does not include glancing at or listening to a navigational device that is secured in a
commercially designed holder affixed to the vehicle, provided that the destination and route are
programmed into the device either before driving or while stopped in a location off the roadway where it is
safe and legal to park.
(b) This clause implements Executive Order 13513, Federal Leadership on Reducing Text Messaging while
driving, dated October 1, 2009
(c) The Contractor should adopt and enforce policies that ban text messaging while driving —(1) Company -
owned or - rented vehicles or Government -owned vehicles, or (2) Privately -owned vehicles when on official
Government business or when performing any work for or on behalf of the Government.
(d) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (d), in all
subcontracts that exceed $10,000
CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (13 -101
(Feb14) (BPI 3.9.4.1)
(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies
in the Contractor employee whistleblower protections established at 41 U S C § 4712 by section 828 of the
National Defense Authorization Act for Fiscal Year 2013 (Pub L. 112 -239)
(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of
employee whistleblower rights and protections under 41 U S C § 4712.
(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts that
exceed $150,000
SOCIO- ECONOMIC ISSUES
RESTRICTION ON CERTAIN FOREIGN PURCHASES (9 -8)
(MAY 11) (BPI 9.3.2)
(a) Except as authorized by the Office of Foreign Assets Control (OFAC) in the Department of the Treasury, the
Contractor shall not acquire, for use in the performance of this contract, any supplies or services if any
proclamation, Executive order, or statute administered by OFAC, or if OFAC's implementing regulations at 31
CFR Chapter V, would prohibit such a transaction by a person subject to the jurisdiction of the United States
(b) Except as authorized by OFAC, most transactions involving Cuba, Iran, and Sudan are prohibited, as are most
imports from Burma or North Korea, into the United States or its outlying areas. Lists of entities and
individuals subject to economic sanctions are included in OFAC's List of Specially Designated Nationals and
Blocked Persons at http. //www tress. gov /offices/enforcement/ofac /sdn More information about these
restrictions, as well as updates, is available in the OFAC's regulations at 31 CFR Chapter V and /or on
OFAC's website at http: //www. tress .qov /offices/enforcement/ofac
(c) The Contractor shall insert this clause, including this paragraph (c), in all subcontracts.
IGC 65925 Terms & Conditions Page 15
NONDISCRIMINATION AND AFFIRMATIVE ACTION (10 -1)
(APR 09)(BPI 10.2.1)
(a) The Contractor shall not discriminate against its employees or applicants because of their race, color, religion,
sex, national origin, age, status as Disabled or Vietnam Veterans, or physical or mental handicaps. The
Contractor certifies that it does not, and will not, maintain segregated facilities or accommodations on the
basis of race, color, religion or national origin. Regarding any position for which an employee or an applicant
is qualified, the Contractor agrees to take affirmative action to employ, train, advance in employment and
retain individuals in accordance with applicable laws and regulations including .
(1) For nondiscrimination based on race , color, religion, sex or national origin this includes, but is not limited
to, the U S Constitution, and Parts II and IV of Executive Order 11246, September 24, 1965 (30 Fed.
Reg. 12319) Contractor disputes related to compliance with its obligations shall be handled according to
the rules, regulations and relevant orders of the Secretary of Labor (See 41 CFR 60)
(2) For nondiscrimination based on Disabled or Vietnam Veterans this includes, but is not limited to, the
Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended (38 U.S C 4012), Executive
Order 11701, January 24, 1973 (38 CFR 2675); and the regulations of the Secretary of Labor (41 CFR
Part 60 -250)
(3) For nondiscrimination based on the Handicapped this includes, but is not limited to, Section 503 of the
Rehabilitation Act of 1973, as amended (29 U S C 793), Executive Order 11758, January 15, 1974, and
the regulations of the Secretary of Labor (41 CFR Part 60 -741)
(4) For nondiscrimination based on Age this includes, but is not limited to, Executive Order 11141, February
12, 1964 (29 CFR 2477)
(b) The Contractor shall include the terms of this clause in every subcontract or purchase order exceeding
$50,000 and shall act as specified by the Department of Labor to enforce the terms and implement remedies.
EMPLOYMENT PRACTICES (10 -2)
(MAR 10)(BPI 10.4.4)
The Contractor agrees to comply with all applicable Federal, State, local laws, and regulations concerning Equal
Employment Opportunity, the payment of minimum wages (including, but not limited to, the Fair Labor Standards
Act) and the use of safe practices (including, but not limited to, the Occupational Safety and Health Act).
ENVIRONMENT & SAFETY
CONTRACTOR SAFETY AND HEALTH (15 -12)
(APR 14)(BPI 15.2.4.1)
a) The Contractor shall furnish a place of employment that is free from recognized hazards that cause or have the
potential to cause death or serious physical harm to employees, and shall comply with occupational safety and
health standards promulgated under the Occupational Safety and Health Act of 1970 (Public Law 91 -598)
Contractor employees shall comply with occupational safety and health standards and all rules, regulations,
and orders issued pursuant to this Act which are applicable to their own actions and conduct.
(1) All construction contractors working on contracts in excess of $100,000 shall comply with Department of
Labor Contract Work Hours and Safety Standards (40 U S C § 3701 et seq )
(2) The Contractor shall comply with
(i) National Fire Protection Association (NFPA) National Fire Codes for fire prevention and protection
applicable to the work or facility being occupied or constructed;
(ii) NFPA 70E, Standard for Electrical Safety in the Workplace,
(iii) American Conference of Governmental Industrial Hygiene Threshold Limit Values for
IGC 65925 Terms & Conditions Page 16
Chemical Substances and Physical Agents and Biological Exposure Indices; and,
(iv) Any additional safety and health measures identified by the Contracting Officer.
This clause does not relieve the Contractor from complying with any additional specific or corporate safety
and health requirements that it determines to be necessary to protect the safety and health of employees
(b) The Contractor bears sole responsibility for ensuring that all contractor's workers performing contract work
possess the necessary knowledge and skills to perform the work correctly and safely The Contractor shall
make any training and certification records necessary to demonstrate compliance with this requirement
available for review upon request by BPA.
(c) The Contractor shall hold BPA and any other owners of the site of work harmless from any and all suits,
actions, and claims for injuries to or death of persons arising from any act or omission of the Contractor, its
subcontractors, or any employee of the Contractor or subcontractors, in any way related to the work under
this contract.
(d) The Contractor shall immediately notify the Contracting Officer (CO), the Contracting Officer's Technical
Representative (COTR), and the Safety Office by telephone at (360) 418 -2397 of any death, injury,
occupational disease or near miss arising from or incident to performance of work under this contract.
(1) The BPA Safety Office business hours are 7 00 AM to 4 PM Pacific Time. If the Safety Office Officials
are not available to take the phone call the contractor shall leave a voicemail that includes the details of
the event, and the Contractor's contact information. The Contractor shall periodically repeat the phone
call to the Safety Office until the Contractor is able to speak directly with a BPA Safety Official.
(2) The Contractor shall follow up each phone call notification with an email to SafetyNotification @BPA.gov
immediately for any fatality or within 24 hours for non -fatal events
(3) The Contractor shall complete BPA form 6410 15e Contractor's Report of Personal Injury, Illness, or
Property Damage Accident and submit the form to the CO, COTR, and Safety Office within five (5)
working days of such an occurrence. The Contractor shall include photographs and witness statements
with the report.
(4) In the case of a Near Miss Incident that does not involve injury, illness, or property damage, the Contractor
shall complete BPA Form 6410.18e Contractor's Report of Incident/Near Miss and submit the form to the
CO, COTR, and Safety Office within five (5) working days of such an occurrence. The Contractor shall
include photographs and witness statements with the report.
(e) Notification of Imminent Danger and Workers Right to Decline Work
(1) All workers, including contractors and BPA employees, are responsible for identifying and notifying other
workers in the affected area of imminent danger at the site of work. Imminent danger is any condition or
practice that poses a danger that could reasonably be expected to cause death or severe physical
hardship before the imminence of such danger could be eliminated through normal procedures.
(2) A contract worker has the right to ask, without reprisal, their onsite management and other workers to
review safe work procedures and consider other alternatives before proceeding with a work procedure
Reprisal means any action taken against an employee in response to, or in revenge for, the employee
having raised, in good faith, reasonable concerns about a safety and health aspect of the work required
by the contract.
(3) A contract worker has the right to decline to perform tasks, without reprisal, that will endanger the safety
and health of themself or of other workers.
(4) The Contractor shall establish procedures that allow workers to cease or decline work that may threaten
the safety and health of the worker or other workers.
(f) BPA encourages all contractor workers to raise safety and health concerns as a way to identify and control
safety hazards. The Contractor shall develop and communicate a formal procedure for submittal, resolution,
and communication of resolution and corrective action to the worker submitting the concern The procedure
shall 1 ) encourage workers to identify safety and health concerns directly to their supervisor and employer
using the employer's reporting process, and 2.) inform workers that they may raise safety concerns to BPA or
the State OSHA. Workers may notify the Safety Office at (360) 418 -2397 if the employer's work process does
not resolve the worker's safety and health concern BPA may coordinate the response to a contractor
worker's health and safety concerns with the State OSHA when necessary to facilitate resolution
IGC 65925 Terms & Conditions Page 17
(g) BPA employees may direct the contractor to stop a work activity due to safety and health concerns. The BPA
employee shall notify the Contractor orally with written confirmation, and request immediate initiation of
corrective action. After receipt of the notice the Contractor shall immediately take corrective action to
eliminate or mitigate the safety and health concern When a BPA employee stops a work activity due to a
safety and health concern the Contractor shall immediately notify the CO, provide a description of the event,
and identify the BPA employee that halted the work activity The Contractor shall not resume the stopped
work activity until authorization to resume work is issued by a BPA Safety Official. The Contractor shall not be
entitled to any equitable adjustment of the contract price or extension of the performance schedule when BPA
stops a work activity due to safety and health concerns that occurred under the Contractor's control.
(h) The Contractor shall keep a record of total monthly labor hours worked at the site of work. The Contractor
shall include a separate calculation of the monthly total labor hours for each subcontractor in the contractor's
monthly data. Upon request by the CO, COTR or BPA Safety Office, the Contractor shall provide the total
labor hours for a completed month to BPA no later than the 15 calendar day of the following month. The
requestor shall identify the required reporting format and procedures.
(i) The Contractor shall include this clause, including paragraph (i) in subcontracts. The Contractor may make
appropriate changes in the designation of the parties to reflect the prime contractor -- subcontractor
arrangement. The Contractor is responsible for enforcing subcontractor compliance with this clause.
INSPECTION AND WARRANTY
INSPECTION - SERVICES AND CONSTRUCTION (18-4)
(SEP 98)(BPI 18.3.1)
(a) BPA may inspect the work called for by the contract at any time and place. BPA will perform inspections in a
manner that will not unduly delay the work.
(b) If any of the services do not conform with contract requirements (including services performed on a cost -
reimbursement or time - and - materials basis), BPA may require the Contractor to perform the services again in
conformity with the contract at no cost to BPA. When the defects in services cannot be corrected by re-
performance, BPA may deduct from the contract payments an amount which reflects the reduced value of the
services performed
(c) Neither inspection, lack of inspection, acceptance, nor payment shall relieve the Contractor of any of its
obligations under this contract.
TERMINATION
TERMINATION FOR THE CONVENIENCE OF BPA (20 -2)
(DEC 12)(BPI 20.4.1)
(a) BPA may terminate all or any part of this contract, at any time, upon written notice to the contractor Upon
receipt of the termination notice, the contractor shall stop work on the terminated portion of the contract.
(b) The contract amount shall be revised as a result of termination under this clause On fixed -price contracts the
revised amount shall not exceed the pre- termination contract price, excluding payments already received,
plus reasonable termination expenses. On cost - reimbursement contracts it will not exceed the total of
allowable and allocable costs of performance prior to termination, excluding payments already received, plus
reasonable termination expenses, plus an adjustment of the fee on the terminated portion of the contract. No
payment will be made for anticipated profits on the terminated portion, or consequential damages, of the
contract. The contractor shall submit a settlement proposal within 30 days of the notice of termination.
IGC 65925 Terms & Conditions Page 18
(c) The Contracting Officer may direct the disposition of material produced or acquired for the work terminated, or
any completed or partially completed items.
TERMINATION BY MUTUAL CONSENT (25 -13)
(SEP 09)(BPI 25.1.1)
Termination by mutual consent may be initiated by either party, by oral or written means. A termination for mutual
consent is effective upon the execution of an agreement, documented on the Asset Suite Modification of Contract
form, by the CO and Contractor which identifies the following:
(1) Whether the termination is partial or total.
(2) A description of the terminated portion of the contract, including the item numbers, descriptions, quantity
terminated unit and total price of terminated items, and any other explanation to avoid uncertainty or
understanding
(3) The Contractor unconditionally waives any claim against BPA arising under the terminated portion of the
contract or by reason of its termination, including, without limitation, all obligations of BPA to make further
payments or to carry out any further undertakings under the terminated portion of the contract.
(4) BPA acknowledges that the Contractor has no obligation to perform further work or services or to make
further deliveries under the terminated portion of the contract.
(5) Under the terminated portion of the contract, the rights and liabilities of the parties that are reserved.
DISPUTES
DISPUTES (21 -2)
(JUL 13) (BPI 21.3.15.1; 25.4.1)
(a) This contract is subject to the Contract Disputes Act of 1978, as amended (41 U S C § 7101 -7109)
(b) Except as provided in the Act, all disputes arising under or relating to this contract shall be resolved under this
clause.
(c) "Claim," as used in this clause, means a written demand or written assertion by one of the contracting parties
seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of
contract terms, or other relief arising under or relating to this contract. However, a written demand or written
assertion by the Contractor seeking the payment of money exceeding $100,000 is not a claim under the Act
until certified A voucher, invoice, or other routine request for payment that is not in dispute when submitted is
not a claim under the Act. The submission may be converted to a claim under the Act, by complying with the
submission and certification requirements of this clause, if it is disputed either as to liability or amount or is not
acted upon in a reasonable time.
(d) (1) A claim by the Contractor shall be made in writing and, unless otherwise stated in this contract, submitted
within six years after accrual of the claim to the Contracting Officer for a written decision A claim by BPA
against the Contractor shall be subject to a written decision by the Contracting Officer
(2)
(A) The Contractor shall provide the certification specified in paragraph (d)(2)(iii) of this clause when
submitting any claim exceeding $100,000.
(B) The certification requirement does not apply to issues in controversy that have not been submitted as
all or part of a claim
IGC 65925 Terms & Conditions Page 19
(C) The certification shall state as follows
"I certify that the claim is made in good faith; that the supporting data are accurate and
complete to the best of my knowledge and belief; that the amount requested
accurately reflects the contract adjustment for which the Contractor believes BPA is
liable; and that I am duly authorized to certify the claim on behalf of the Contractor."
(3) The certification may be executed by any person duly authorized to bind the Contractor with respect to
the claim.
(e) For Contractor claims of $100,000 or less, the Contracting Officer must, if requested in writing by the
Contractor, render a decision within 60 days of the request. For contractor - certified claims over $100,000, the
Contracting Officer must, within 60 days, decide the claim or notify the Contractor of the date by which the
decision will be made.
(f) The Contracting Officer's decision shall be final unless the Contractor appeals or files suit as provided in the
Act.
(g) If the claim by the Contractor is submitted to the Contracting Officer or a claim by BPA is presented to the
Contractor, the parties, by mutual consent, may agree to use alternative dispute resolution (ADR) If the
Contractor refuses an offer for ADR, the Contractor shall inform the Contracting Officer, in writing, of the
Contractor's specific reasons for rejecting the offer
(h) BPA shall pay interest on the amount found due and unpaid from (1) the date that the Contracting Officer
receives the claim (certified, if required), or (2) the date that payment otherwise would be due, if the date is
later, until the date of payment. With regard to claims having defective certifications, as defined in BPI 21 3 1,
interest shall be paid from the date that the Contracting Officer initially receives the claim. Simple interest on
claims shall be paid at the rate, fixed by the Secretary of the Treasury as provided in the Act, which is
applicable to the period during which the Contracting Officer receives the claim and then at the rate applicable
for each 6 -month period as fixed by the Secretary of the Treasury during the pendency of the claim.
(i) The Contractor shall proceed diligently with performance of this contract, pending final resolution of any
request for relief, claim, appeal, or action arising under or relating to the contract, and comply with any
decision of the Contracting Officer
APPLICABLE LAW (21 -5)
(DEC 12)(BPI 21.1.2.1 : 25.4.1)
United States law will apply to resolve any claim of breach of this contract.
IGC 65925 Terms & Conditions Page 20
UNIT 3 - STATEMENT OF WORK AND BUDGET
#� B'O'M'ME.Y;ILL'E POW,EA %A0 "#AIN!fi.7RA't.!
D
IVESIOhI OF FISH AND WILDLIFE
Statement of Work Report
Project Title: Yakima Phase II Fish Screens Operations and Maintenance (O &M) with
Washington Department of Fish and Wildlife (WDFW)
Project #: 1992- 009 -00
Contract Title: 1992 - 009 -00 EXP GLEED - CONSOLIDATION FEASIBILITY REVIEW
Contract #: 65925
Province: Columbia Plateau Subbasin: Yakima
Workorder ID: 184505 Task ID: 1
Perf. Period Budget: $68,009 Perf. Period: 8/1/2014 - 3/31/2015
Contract Type: Contract (IGC) Pricing Type: Cost Reimbursement (CNF)
Contractor(s): City of Yakima (Prime - YAKIMA00)
BPA Internal Ref: 65925
SOW Validation: Last validated 06/12/2014 with 0 problems, and 4 reviewable items
Contract Documents: Budget - Contract (06/12/2014) CR275609 LIB
Contacts:
Name Role Organization Phone /Fax Email Address
Jay Marcotte COTR Bonneville (503) 230 -3943 / NA jamarcotte @boa.gov PO Box 3621
Power Portland OR 97208
Administration
Khanida Mote Contracting Bonneville (503) 230 -4599 / NA komote @bpa.gov P 0 Box 3621
Officer Power Mailstop NSSP -4
Administration Portland OR 97208
Peter Lofy F &W Approver Bonneville (503) 230 -4193 / ptlofy @bpa.gov 905 NE 11th Ave.
Power (503) 230 -4563 Portland OR 97232
Administration
Sean Welch Technical Bonneville (503) 230 -7691 / NA spwelch @bpa.gov
Contact Power
Administration
Joel Hubble Interested US Bureau of (509) 575 -5848 277 / jhubble @usbr.gov
Party Reclamation NA
(BOR)
Daniel Interested Washington (509) 575 -2104 / NA daniel.didricksen @dfw.wa
Didricksen Party Department of .gov
Fish and Wildlife
(WDFW)
David Brown Contract City of Yakima (509) 575 -6204 / david.brown @yakimawa. 2301 Fruitvale Blvd ,
Manager (509) 575 -6187 gov Yakima, WA 98902
Yakima WA
Debbie Cook Supervisor City of Yakima (509) 575 -6120 / NA debbie.cook @yakimawa.
Qov
Ted Gresh Env Bonneville (503) 230 -5756 / NA esgresh @bpa.gov P 0 Box 3621 - KEC-4
Compliance Power Portland OR 97208 -
Lead Administration 3621
Work Element Table of Contents:
Work Element - Work Element Title EC Needed* Estimate cia
A 185 Produce Pisces Status Report - Periodic Status $0 (0 %)
Reports for BPA
Statement of Work Report - 3.19.7 0 Printed: Tuesday, July 08, 2014 1 17 PM Page 1 of 7
13011NEVILLE POWE:A A4},11Nk$TRATIOR
DIVISION OF FISH AND WILDLIFE
Work Element - Work Element Title EC Needed* Estimate ( %)
B 165 Produce Environmental Compliance Documentation - $5,579 (8 %)
Assist BPA in EC and permitting
C • 119. Manage and Administer Projects - Manage $0 (0 %)
Administrative and Financial Aspects of Project
D 115 Produce Inventory or Assessment - Compile existing * $5,040 (7 %)
records and information on Gleed and CoY
E 174 Produce Plan - Conduct feasibility analysis of * $36,886 (54 %)
consolidating Gleed at CoY
F 141 Produce Other Report - Document feasibility study $20,504 (30 %)
results in Final Report
G 132. Produce (Annual) Progress Report - No annual report $0 (0 %)
required for this project
Total: $68,009
* Environmental Compliance (EC) needed before work begins.
Contract Description:
The Naches River in the reach where CoY and Gleed diversions are located was significantly altered through the
creation of the current alignment of SR12 in 1970. At that time a complex structure of levees and grade breaks was
established that allowed continued operation of the Gleed intake and the creation of the City of Yakima intake
structure. Natural geomorphic changes have led to reconfiguration and degradation of the riverine structures to the
point that significant investment is required to allow continued operation of both structures In addition, the Gleed
site is no longer safe to maintain and does not adequately protect fish life
For these reasons, Reclamation, WDFW, City of Yakima and BPA (Stakeholders) began a discussion in February,
2014 to consolidate the Gleed and the City of Yakima structures. There were three options considered The first
option was to consolidate the City of Yakima at the Gleed site Due to the amount of infrastructure and investment
at the existing City of Yakima site and due to the change in elevation from the current City intake and Gleed, this is
not a preferred option. The second option is to maintain the two separate facilities in their current locations. This is
not a preferred option as the Gleed site will continue to wrack debris leading to ongoing maintenance issues The
third (preferred) option is to consolidate the Gleed with the City of Yakima facility. The City of Yakima has
undertaken geomorphic investigations to establish riverine stability for their intake and have proposed instream work
to ensure sufficient water at their site
Goals of Feasibility Study Prior to final decision on consolidation, all engineering and legal constraints need to be
identified. The goal of the feasibility study is to confirm that consolidating Gleed at the CoY facility is physically
possible This needs to occur at a level of detail adequate to make this determination, but short of actual design In
accomplishing this goal, any technical, legal or financial obstacles identified will be assessed to determine if they
constitute fatal flaws that would rule out the preferred alternative.
Objectives of this study include
• Identify water rights (POD application process, etc.) and other legal obligations to consolidating Gleed screens at
the CoY site
• Determine the engineering feasibility of consolidating at the City of Yakima site, including how new screens would
be appended to the existing site and how the Gleed water would be conveyed to and provided at the Gleed ditch
• Determine whether and to what extent an abandoned Gleed facility would need to be decommissioned for
biological and liability reasons
• Identify alternatives for consolidating Gleed at the City of Yakima intake structure consistent with results of
ongoing Golder study of instream improvements needed to sustain existing CoY diversion.
If the feasibility study results indicate that the consolidation is technically, politically and financially feasible, and
BPA and the stakeholders decide to proceed, BPA and City of Yakima intend to award the design, permitting
assistance and construction management tasks to the City via amendment to this contract.
Statement of Work Report - 3.19.7.0 Printed: Tuesday, July 08, 2014 1 17 PM Page 2 of 7
Bo:NIiEv,rt. POWE-q = AOmt.r415TAA'a1p.iv
:DMSION OF FISHAND WILDLIFE
Statement of Work Report
Work Element Details
A: 185. Produce Pisces Status Report
Title: Periodic Status Reports for BPA
Description: The Contractor shall report on the status of milestones and deliverables in Pisces. Reports shall be completed either
monthly or quarterly as determined by the BPA COTR. Additionally, when indicating a deliverable milestone as
COMPLETE, the contractor shall provide metrics and the final location (latitude and longitude) prior to submitting the
report to the BPA COTR.
Deliverable Specification:
Milestone Title Start Date End Date Status Milestone Description
A. Aug -Sep 2014 10/1/2014 10/15/2014 Inactive
(8/1/2014 - 9/30/2014)
B. Oct -Dec 2014 1/1/2015 1 /15/2015 Inactive
(10/1/2014 - 12/31/2014)
C. Final Jan -Mar 2015 3/17/2015 3/31/2015 Inactive
(1/1/2015 - 3/31/2015)
B: 165. Produce Environmental Compliance Documentation
Title: Assist BPA in EC and permitting
Description: Subcontractor will assist BPA and stakeholders with identifying the point of diversion transfer procedure and all
permitting requirements for the preferred alternative.
Deliverable Specification: WDOE POD diversion procedures and rules
EC /permitting requirements
Planned Metrics: * Are herbicides used as part of work performed under this contract ?' No
* Will water craft, heavy equipment, waders, boots, or other equipment be used from outside the local watershed
as part of work performed under this contract ?' No
Statement of Work Report - 3.19.7.0 Printed: Tuesday, July 08, 2014 1 17 PM Page 3 of 7
L1:01'R.E;Y.IL4:8 Q.0W,Ep. :N 1.SINA'it.,10.N
1 r
DiVISION:OF FISH:ANDIWILDLIFE
Milestone Title Start Date End Date Status Milestone Description
A. Obtain BPA's EC Lead 8/1/2014 10/1/2014 Inactive The EC? column on the contract SOW tab in Pisces must have a "full moon" for
sign -off that EC each work element requiring environmental compliance before ground - disturbing
requirements are complete implementation of that work element can begin. You will receive verbal or email
notification from the EC Lead when a work element or, in rare instances, a
portion of a work element is approved for implementation.
B. Determine if contract 8/1/2014 9/1/2014 Inactive Contractor will review work proposed under this contract and determine the
work could adversely affect following: 1) Will field work take place in any area where lamprey may be
Pacific lamprey present? (Any tributary or subbasin where anadromous fish exist is also
accessible Pacific lamprey habitat.) 2) Are there any stream disturbing activities
or instream activities that could adversely impact Pacific lamprey? Examples of
activities posing a threat to lamprey may include (this list is not intended to be
all- inclusive). aquatic habitat improvements, fish passage improvements, culvert
replacements, water diversions, altered management of water flows, dewatering
of any portions of streams, or alteration of irrigation practices. If the answer is
yes to BOTH 1 and 2, the contractor must implement USFWS Best Management
Practices to Minimize Adverse Effects to Pacific Lamprey (Entosphenus
tridentatus) http: / /www.fws.gov /pacific/Fisheries /sphabcon /lamprey /pdf /Best%
20M anagement% 20Practices% 20for %20Pacific %20Lamprey %20Apri I%
202010 %20Version.pdf (BMPs).
C. Report lamprey 8/1/2014 9/1/2014 Inactive All contractors doing instream work in anadromous fish areas (e.g., surveys,
observation and catch data habitat improvements, electrofishing, screwtraps, etc.) are required to report
to USFWS annually, by Feb 15 each year, on lamprey observations or catch, including zero,
during the previous calendar year to christina_luzier @fws.gov at US Fish and
Wildlife Service. A data template is available
(http: / /www.efw.bpa.gov/ contractors /docs /Lamprey_ Database_Template.xls) and
should include the following information: 1) BPA project, 2) BPA contract
number, 3) observation or catch date, 4) location (river mile or GPS), 5) species,
6) species id confidence, 7) photo taken, 8) a "sample taken" field such as
genetic sample, fin clip, other biological sampling done, 9) sampling technique,
10) sampling effort, 11) number of ammocoetes (larval stage with undeveloped
eyes, found burrowed in substrate), 12) number of macropthalmia
(free- swimming juvenile stage with developed eyes) and 13) number of adults.
See page 10 of USFWS Best Management Practices to Minimize Adverse
Effects to Pacific Lamprey (Entosphenus tridentatus)
http://www.fws.gov/pacific/Fisheries/sphabcon/lamprey/pdf/Best%
20 Management %20Practices %2ofor %20Pacific %20La mprey %20April%
202010 %20Version.pdf (BMPs) for life stage pictures.
D Investigate point of 8/1/2014 10/15/2014 Inactive Provide synthesis of required point of diversion transfer information and strategy
diversion transfer for transfer submittal with WDOE.
requirements with WDOE
E. Identify additional 8/1/2014 10/15/2014 Inactive Provide synthesis of additional permitting requirements (ESA, USAGE, WADOE,
permitting requirements for WASHDOT, Other) to facilitate permitting strategy for preferred alternative
implementation
Deliverable: F. all EC 10/31/2014 Inactive See the Deliverable Specification above
and permitting
information provided
C: 119. Manage and Administer Projects
Title: Manage Administrative and Financial Aspects of Project
Description: Manage subcontract and handle all administrative tasks as per the milestones.
Deliverable Specification: All administrative tasks shall be fulfilled on time and with quality products. Timely responses to requests for more
information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and
Contracting Officer Technical Representative (COTR) is required if a significant lag in scheduled delivery is expected.
Statement of Work Report - 3.19 7.0 Printed: Tuesday, July 08, 2014 1 17 PM Page 4 of 7
13;O.WNEY,1ll>: POWER �AOMi;NISt Ft A: ?
-1 • ( t .
;•r DIVISION:OF FISH'AND:WILDLIFE
Milestone Title Start Date End Date Status Milestone Description
A. Invoice BPA at least 8/1/2014 3/31/2015 Inactive
quarterly
B. Accrual - Submit 8/1/2014 9/10/2014 Inactive Provide BPA with an estimate of contract work that will occur prior to September
September estimate to 30 but will not be billed until October 1 or later Data must be input in to Pisces
BPA by September 10 (begins Aug 10, ends Sep 10).
C Facilitate inputting Cost 8/1/2014 11/1/2014 Inactive If there are multiple contractors under this project, and you are not the lead
Share information into project Proponent, email federal FY Cost Share information for your contract to
Pisces at the Project level the lead project Proponent by Nov 1
Deliverable: D. All 3/31/2015 Inactive See the Deliverable Specification above
administrative tasks
fulfilled with timely
quality products
D: 115. Produce Inventory or Assessment
Title: Compile existing records and information on Gleed and CoY
Description: Subcontractor will assemble pertinent project data for City of Yakima Diversion and Gleed Irrigation District
requirements including but not limited to:
• Project As -Built and record drawings
• Operational criteria and maintenance records
• Previous studies and reports
• Pertinent Gleed water rights information and irrigation scheduling
Also, acquire any available reach -level hydraulic analyses /sediment transfer studies conducted and published by
others, including USBOR, USACE, and others.
Deliverable Specification: Project As -Built and record drawings
Operational criteria and maintenance records
Previous studies and reports
Pertinent Gleed water rights information and irrigation scheduling
Locations: 1
Primary Focal Species: Chinook - Mid - Columbia River Spring ESU 1 Steelhead - Middle Columbia River DPS
Country: US NPCC Subbasin: YAKIMA
State: WA HUC5 Watershed: NACHES RIVER/TIETON RIVER
County: YAKIMA HUC6 Name:
Salmonid ESUs Present: Middle Columbia River Steelhead DPS (accessible)
Milestone Title Start Date End Date Status Milestone Description
A. Environmental 9/1/2014 9/1/2014 Completed On- the - ground work associated with this work element cannot proceed until this
compliance requirements milestone is complete. Milestone is complete when final documentation is
complete received from BPA environmental compliance staff (completion can be based on
pre- existing environmental documentation from BPA).
B. Attend project kick -off 8/15/2014 9/15/2014 Inactive Coordinate with CoY, WDFW, USBOR, BPA and other interested parties to
meeting on -site determine that the work is on- target and ready to proceed
C Assemble pertinent 8/15/2014 10/1/2014 Inactive Work with CoY and Gleed to obtain records
data as per deliverable
specs
Deliverable: D. project 10/1/2014 Inactive See the Deliverable Specification above
data assembled for
assessment
E: 174. Produce Plan
Title: Conduct feasibility analysis of consolidating Gleed at CoY
Description: Subcontractor will assess the existing CoY infrastructure (structures, site footprint, pipeline, forebay etc for suitability
to handle added structures and flow from consolidating Gleed at the site. Evaluate screen requirement, perform
hydraulic analysis and generate a rating curve for existing condition and proposed Gleed ID consolidation to
evaluate operational head requirements.
Compare results with any available reach -scale hydraulic studies or sediment transport studies performed by
USAGE, USBOR or others.
Identify alternatives for CoY intake structure modification to support Gleed ID consolidation and select a preferred
alternative based on the above analysis. Estimate costs to design, build and operate all alternatives, including the
costs to decommission the Gleed facility
Statement of Work Report - 3.19.7 0 Printed: Tuesday, July 08, 2014 1 17 PM Page 5 of 7
-8 POW,E :R fAt11A,i'NISt-RAt.1
DIVISIONI:OF FISH ANID`MWILDLIIFE
Deliverable Specification: Site infrastructure analysis
Hydraulic assessments
Alternatives analysis
Feasibility level costs estimates ( +/- 25 %)
Primary Focal Species: Chinook - Mid - Columbia River Spring ESU I Steelhead - Middle Columbia River DPS
Milestone Title Start Date End Date Status Milestone Description
A. Environmental 9/1/2014 9/1/2014 Completed On- the - ground work associated with this work element cannot proceed until this
compliance requirements milestone is complete. Milestone is complete when final documentation is
complete received from BPA environmental compliance staff (completion can be based on
pre- existing environmental documentation from BPA).
B. Discuss HIP3 ESA 8/1/2014 9/15/2014 Inactive EC Lead will determine if work under this work element may be able to have full
coverage with BPA EC ESA - coverage (NMFS & USFWS) under the 2013 Habitat Improvement Program
lead; obtain risk Biological Opinion (HIP3) The HIP3 programmatic BiOp has expanded
determination coverage for projects that are moderate to high risk that would normally require a
BA. For work that qualifies, HIP3 requires projects to undergo a review by an
internal review team called the Restoration Review Team (RRT) in lieu of
conducting a stand -alone ESA consultation. To begin this process, contact the
EC lead for HIP3 Risk Determination and instruction on information needs and
requirements to be eligible for coverage.
C Analyze the assembled 8/1/2014 10/15/2014 Inactive Feasibility assessment to include the following tasks.
facility data for feasibility of
consolidation at CoY Determine feasibility of adding up to 54 cfs Gleed ID diverted rate relative to
seasonality and hydrograph
Evaluate existing appurtenances (pipeline and forebay — screen requirements)
Perform Feasibility level hydraulic analysis and generate a rating curve for
existing condition and proposed Gleed ID consolidation to evaluate operational
head requirements
D Identify alternatives for 10/1/2014 10/31/2014 Inactive Describe the general features of each alternative, including the decommissioning
CoY intake structure of the Gleed facility All consolidation alternatives should provide Gleed water
modification to support users with independent access to their water
Gleed ID consolidation
E. Select a preferred 11/1/2014 12/1/2014 Inactive Prepare feasibility level design and construction cost estimates for all
alternative and provide cost alternatives at +/- 25% contingency level.
estimates Also provide an estimate of expected ongoing O &M costs for each alternative, as
well as an estimate to decommission the Gleed facility
Deliverable: F. feasibility 12/1/2014 Inactive See the Deliverable Specification above
determined for CoY
consolidation
F: 141. Produce Other Report
Title: Document feasibility study results in Final Report
Description: Subcontractor will prepare a Project summary report and presentation:
• Synthesize all project deliverables in a technical report, including all pertinent narrative, figures and calculations to
support the selection of preferred alternative, and pre- design information to be developed for advancement of the
preferred alternative
• Present findings and recommendations to the stakeholder group in a wrap -up meeting
Deliverable Specification: technical report provided to BPA and stakeholders in print and electronically
Milestone Title Start Date End Date Status Milestone Description
A. Write draft report and 12/1/2014 1/15/2015 Inactive
submit to Sponsors for
review
B. Finalize report 1/1/2015 2/16/2015 Inactive
C Present report results 3/1/2015 3/31/2015 Inactive
at a meeting of all rpoject
sponsors
Deliverable: D. final 3/1/2015 Inactive See the Deliverable Specification above
study report produced
G: 132. Produce (Annual) Progress Report
Title: No annual report required for this project
Statement of Work Report - 3.19.7 0 Printed: Tuesday, July 08, 2014 1 17 PM Page 6 of 7
Paw ="1,:04/1 A'ti I 0,P.
DIVISION'OF FISH:APID WILDLIFE
Description: The feasibility study deliverable shall suffice in lieu of an annual report.
Deliverable Specification:
Planned Metrics: <None>
Inadvertent Discovery Instructions
BPA is required by section 106 of the National Historic Preservation Act (NHPA) to consider the effects of its undertakings on historic properties (16
USC 470). Prior to approving the expenditure of funds or conducting a federal undertaking, BPA must follow the section 106 process as described at
36 CFR 800. Even though BPA has completed this process by the time an undertaking is implemented, if cultural materials are discovered during the
implementation of a project, work within the immediate area must stop and the significance of the materials must be evaluated and adverse effects
resolved before the project can continue (36 CFR 800.13(b)(3)). The Inadvertent Discovery of Cultural Resources Procedure form outlines the steps
to be taken and notifications to be made. If the undertaking takes place on tribal lands (16 USC 470w), BPA must also "comply with applicable tribal
regulations and procedures and obtain the concurrence of the Indian tribe on the proposed action" (36 CFR 800.13(d)).
Inadvertent Discovery of Cultural Resources Procedure form:
htto: / /www.efw. boa. gov/ IntegratedFWP/ InadvertentDiscoveryProcedure.pdf
Statement of Work Report - 3.19.7 0 Printed: Tuesday, July 08, 2014 1 17 PM Page 7 of 7
City of Yakima
Project 1992- 009 -00, GLEED - CONSOLIDATION FEASIBILITY REVIEW
August 1, 2014 - March 31, 2015
IGC 65925
SUBCONTRACT: COY INTAKE AND GLEED CONSOLIDATION - ESTIMATED BUDGET
Labor Costs
LV4
LV7 LV5 Senior LV3 LA2 Staff
Practice LV 6 Senior Senior Project Project LV2 Staff LD3 Senior Admin
Labor /cost type Leader Consultant Engineer Engineer Engineer Engineer Drafter Support Other
Personnel Andreas Chris Judith Jeff David Brandan Mike /Steve Stacy
Unit rate $225 $200 $175 $155 $130 $110 $105 $75 7% 15%
Unit Hour Hour Hour Hour Hour Hour Hour Hour Labor Labor Direct Bare Office DC Total w/
Activity hours cost costs cost Service markup markups
Phase 100 - Meetings & Project 16 44 4 $1,200 64 $9,620 $1,200 $10,820 $673 $180
Management $11,673
Phase 200 - Background Study & 8 24 32 $4,720 $0 $4,720 $330 $0
Water Rights $5,050
Phase 300 - Feasibility Assessment 8 24 48 16 40 136 $17,720 $0 $17,720 $1,240 $0
$18,960
Phase 400 - Alternatives Identification 8 4 8 24 40 40 112 $15,720 $0 $15,720 $1,100 $0
$16,820
Phase 500 - Final Reporting 8 2 40 24 40 4 118 $14,490 $0 $14,490 $1,014 $0 $15,504
Quantity 40 12 10 24 180 80 120 8 474
Cost $9,000 $2,400 $1,750 $3,720 $23,400 $8,800 $12,600 $600 $1,200 $62,270 $1,200 $63,470 $4,359 $180 $68,009
WD 05 -2569 (Rev. -15) was first posted on www.wdol.gov on 06/25/2013
********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
* * * * * **
REGISTER OF WAGE DETERMINATIONS UNDER U.S. DEPARTMENT OF LABOR
THE SERVICE CONTRACT ACT EMPLOYMENT STANDARDS ADMINISTRATION
By direction of the Secretary of Labor WAGE AND HOUR DIVISION
WASHINGTON D.C. 20210
Wage Determination No.: 2005 -2569
Diane C. Koplewski Division of Revision No.: 15
Director Wage Determinations Date Of Revision: 06/19/2013
States: Oregon, Washington
Area: Oregon Counties of Baker, Grant, Harney, Malheur, Morrow, Umatilla,
Union, Wallowa, Wheeler
Washington Counties of Benton, Franklin, Walla Walla, Yakima
* *Fringe Benefits Required Follow the Occupational Listing **
OCCUPATION CODE - TITLE FOOTNOTE
RATE
01000 - Administrative Support And Clerical Occupations
01011 - Accounting Clerk I
13.61
01012 - Accounting Clerk II
15.27
01013 - Accounting Clerk III
17.08
01020 - Administrative Assistant
22.41
01040 - Court Reporter
18.59
01051 - Data Entry Operator I
13.38
01052 - Data Entry Operator II
14.60
01060 - Dispatcher, Motor Vehicle
18.77
01070 - Document Preparation Clerk
12.94
01090 - Duplicating Machine Operator
12.94
01111 - General Clerk I
13.10
01112 - General Clerk II
14.30
01113 - General Clerk III
16.05
01120 - Housing Referral Assistant
20.52
IGC 65925, DoL, SCA, Wage Determination No. 2005 -2569, Rev. 15, 06/19/2013 Page 1
01141 - Messenger Courier
11.95
01191 - Order Clerk I
12.44
01192 - Order Clerk II
13.57
01261 - Personnel Assistant (Employment) I
17.21
01262 - Personnel Assistant (Employment) II
19.25
01263 - Personnel Assistant (Employment) III
21.47
01270 - Production Control Clerk
26.54
01280 - Receptionist
12.83
01290 - Rental Clerk
15.00
01300 - Scheduler, Maintenance
16.45
01311 - Secretary I
16.45
01312 - Secretary II
18.40
01313 - Secretary III
20.52
01320 - Service Order Dispatcher
18.84
01410 - Supply Technician
22.80
01420 - Survey Worker
17.33
01531 - Travel Clerk I
14.84
01532 - Travel Clerk II
15.95
01533 - Travel Clerk III
17.09
01611 - Word Processor I
15.07
01612 - Word Processor II
16.91
01613 - Word Processor III
18.91
05000 - Automotive Service Occupations
05005 - Automobile Body Repairer, Fiberglass
18.71
05010 - Automotive Electrician
18.82
05040 - Automotive Glass Installer
17.82
05070 - Automotive Worker
17.82
05110 - Mobile Equipment Servicer
15.82
IGC 65925, DoL, SCA, Wage Determination No. 2005 -2569, Rev. 15, 06/19/2013 Page 2
05130 - Motor Equipment Metal Mechanic
19.80
05160 - Motor Equipment Metal Worker
17.82
05190 - Motor Vehicle Mechanic
19.80
05220 - Motor Vehicle Mechanic Helper
14.82
05250 - Motor Vehicle Upholstery Worker
16.81
05280 - Motor Vehicle Wrecker
17.82
05310 - Painter, Automotive
18.82
05340 - Radiator Repair Specialist
17.82
05370 - Tire Repairer
14.44
05400 - Transmission Repair Specialist
19.80
07000 - Food Preparation And Service Occupations
07010 - Baker
17.23
07041 - Cook I
13.97
07042 - Cook II
15.66
07070 - Dishwasher
9.89
07130 - Food Service Worker
10.88
07210 - Meat Cutter
17.51
07260 - Waiter /Waitress
12.54
09000 - Furniture Maintenance And Repair Occupations
09010 - Electrostatic Spray Painter
20.54
09040 - Furniture Handler
13.45
09080 - Furniture Refinisher
20.54
09090 - Furniture Refinisher Helper
16.17
09110 - Furniture Repairer, Minor
18.34
09130 - Upholsterer
20.54
11000 - General Services And Support Occupations
11030 - Cleaner, Vehicles
11.95
11060 - Elevator Operator
11.95
11090 - Gardener
16.89
IGC 65925, DoL, SCA, Wage Determination No. 2005 -2569, Rev. 15, 06/19/2013 Page 3
11122 - Housekeeping Aide
13.41
11150 - Janitor
16.03
11210 - Laborer, Grounds Maintenance
12.77
11240 - Maid or Houseman
9.88
11260 - Pruner
11.97
11270 - Tractor Operator
15.28
11330 - Trail Maintenance Worker
12.77
11360 - Window Cleaner
18.02
12000 - Health Occupations
12010 - Ambulance Driver
16.83
12011 - Breath Alcohol Technician
17.22
12012 - Certified Occupational Therapist Assistant
23.78
12015 - Certified Physical Therapist Assistant
24.27
12020 - Dental Assistant
16.96
12025 - Dental Hygienist
43.92
12030 - EKG Technician
26.27
12035 - Electroneurodiagnostic Technologist
26.27
12040 - Emergency Medical Technician
16.83
12071 - Licensed Practical Nurse I
15.49
12072 - Licensed Practical Nurse II
17.33
12073 - Licensed Practical Nurse III
19.33
12100 - Medical Assistant
14.85
12130 - Medical Laboratory Technician
16.01
12160 - Medical Record Clerk
13.99
12190 - Medical Record Technician
15.65
12195 - Medical Transcriptionist
17.58
12210 - Nuclear Medicine Technologist
36.58
12221 - Nursing Assistant I
10.06
IGC 65925, DoL, SCA, Wage Determination No. 2005 -2569, Rev. 15, 06/19/2013 Page 4
12222 - Nursing Assistant II
11.31
12223 - Nursing Assistant III
12.34
12224 - Nursing Assistant IV
13.85
12235 - Optical Dispenser
17.33
12236 - Optical Technician
16.27
12250 - Pharmacy Technician
15.67
12280 - Phlebotomist
13.85
12305 - Radiologic Technologist
26.57
12311 - Registered Nurse I
29.51
12312 - Registered Nurse II
36.10
12313 - Registered Nurse II, Specialist
36.10
12314 - Registered Nurse III
43.68
12315 - Registered Nurse III, Anesthetist
43.68
12316 - Registered Nurse IV
52.36
12317 - Scheduler (Drug and Alcohol Testing)
21.34
13000 - Information And Arts Occupations
13011 - Exhibits Specialist I
20.38
13012 - Exhibits Specialist II
25.26
13013 - Exhibits Specialist III
30.90
13041 - Illustrator I
20.38
13042 - Illustrator II
25.26
13043 - Illustrator III
30.90
13047 - Librarian
27.96
13050 - Library Aide /Clerk
14.18
13054 - Library Information Technology Systems
25.26
Administrator
13058 - Library Technician
18.10
13061 - Media Specialist I
18.22
IGC 65925, DoL, SCA, Wage Determination No. 2005 -2569, Rev. 15, 06/19/2013 Page 5
13062 - Media Specialist II
20.40
13063 - Media Specialist III
22.73
13071 - Photographer I
16.41
13072 - Photographer II
18.36
13073 - Photographer III
22.74
13074 - Photographer IV
27.81
13075 - Photographer V
33.65
13110 - Video Teleconference Technician
17.69
14000 - Information Technology Occupations
14041 - Computer Operator I
19.45
14042 - Computer Operator II
21.76
14043 - Computer Operator III
24.28
14044 - Computer Operator IV
26.98
14045 - Computer Operator V
29.87
14071 - Computer Programmer I (see 1)
22.85
14072 - Computer Programmer II (see 1)
14073 - Computer Programmer III (see 1)
14074 - Computer Programmer IV (see 1)
14101 - Computer Systems Analyst I (see 1)
14102 - Computer Systems Analyst II (see 1)
14103 - Computer Systems Analyst III (see 1)
14150 - Peripheral Equipment Operator
19.45
14160 - Personal Computer Support Technician
26.98
15000 - Instructional Occupations
15010 - Aircrew Training Devices Instructor (Non Rated)
30.62
15020 - Aircrew Training Devices Instructor (Rated)
37.04
15030 - Air Crew Training Devices Instructor (Pilot)
44.39
15050 - Computer Based Training Specialist / Instructor
30.62
15060 - Educational Technologist
37.11
15070 - Flight Instructor (Pilot)
44.39
15080 - Graphic Artist
21.49
IGC 65925, DoL, SCA, Wage Determination No. 2005 -2569, Rev. 15, 06/19/2013 Page 6
15090 - Technical Instructor
28.36
15095 - Technical Instructor /Course Developer
32.54
15110 - Test Proctor
21.49
15120 - Tutor
21.49
16000 - Laundry, Dry- Cleaning, Pressing And Related Occupations
16010 - Assembler
10.90
16030 - Counter Attendant
10.90
16040 - Dry Cleaner
13.76
16070 - Finisher, Flatwork, Machine
10.90
16090 - Presser, Hand
10.90
16110 - Presser, Machine, Drycleaning
10.90
16130 - Presser, Machine, Shirts
10.90
16160 - Presser, Machine, Wearing Apparel, Laundry
10.90
16190 - Sewing Machine Operator
14.71
16220 - Tailor
15.67
16250 - Washer, Machine
11.84
19000 - Machine Tool Operation And Repair Occupations
19010 - Machine -Tool Operator (Tool Room)
23.95
19040 - Tool And Die Maker
29.01
21000 - Materials Handling And Packing Occupations
21020 - Forklift Operator
14.88
21030 - Material Coordinator
26.54
21040 - Material Expediter
26.54
21050 - Material Handling Laborer
13.19
21071 - Order Filler
13.22
21080 - Production Line Worker (Food Processing)
14.88
21110 - Shipping Packer
13.22
21130 - Shipping /Receiving Clerk
13.22
21140 - Store Worker I
11.35
IGC 65925, DoL, SCA, Wage Determination No. 2005 -2569, Rev. 15, 06/19/2013 Page 7
21150 - Stock Clerk
16.17
21210 - Tools And Parts Attendant
14.88
21410 - Warehouse Specialist
14.88
23000 - Mechanics And Maintenance And Repair Occupations
23010 - Aerospace Structural Welder
25.78
23021 - Aircraft Mechanic I
24.50
23022 - Aircraft Mechanic II
25.78
23023 - Aircraft Mechanic III
27.31
23040 - Aircraft Mechanic Helper
17.80
23050 - Aircraft, Painter
22.96
23060 - Aircraft Servicer
20.21
23080 - Aircraft Worker
21.45
23110 - Appliance Mechanic
22.36
23120 - Bicycle Repairer
14.44
23125 - Cable Splicer
34.15
23130 - Carpenter, Maintenance
22.89
23140 - Carpet Layer
20.37
23160 - Electrician, Maintenance
30.09
23181 - Electronics Technician Maintenance I
26.22
23182 - Electronics Technician Maintenance II
28.08
23183 - Electronics Technician Maintenance III
29.95
23260 - Fabric Worker
20.20
23290 - Fire Alarm System Mechanic
24.83
23310 - Fire Extinguisher Repairer
18.63
23311 - Fuel Distribution System Mechanic
25.43
23312 - Fuel Distribution System Operator
19.09
23370 - General Maintenance Worker
19.13
23380 - Ground Support Equipment Mechanic
24.50
IGC 65925, DoL, SCA, Wage Determination No. 2005 -2569, Rev. 15, 06/19/2013 Page 8
23381 - Ground Support Equipment Servicer
20.21
23382 - Ground Support Equipment Worker
21.45
23391 - Gunsmith I
18.63
23392 - Gunsmith II
21.74
23393 - Gunsmith III
24.83
23410 - Heating, Ventilation And Air - Conditioning
21.57
Mechanic
23411 - Heating, Ventilation And Air Contditioning
22.70
Mechanic (Research Facility)
23430 - Heavy Equipment Mechanic
25.42
23440 - Heavy Equipment Operator
23.61
23460 - Instrument Mechanic
26.61
23465 - Laboratory /Shelter Mechanic
23.29
23470 - Laborer
12.28
23510 - Locksmith
20.45
23530 - Machinery Maintenance Mechanic
25.56
23550 - Machinist, Maintenance
22.78
23580 - Maintenance Trades Helper
16.87
23591 - Metrology Technician I
26.61
23592 - Metrology Technician II
28.00
23593 - Metrology Technician III
29.66
23640 - Millwright
30.04
23710 - Office Appliance Repairer
22.32
23760 - Painter, Maintenance
19.88
23790 - Pipefitter, Maintenance
29.30
23810 - Plumber, Maintenance
27.84
23820 - Pneudraulic Systems Mechanic
24.83
23850 - Rigger
24.83
IGC 65925, DoL, SCA, Wage Determination No. 2005 -2569, Rev. 15, 06/19/2013 Page 9
23870 - Scale Mechanic
21.74
23890 - Sheet -Metal Worker, Maintenance
25.26
23910 - Small Engine Mechanic
19.59
23931 - Telecommunications Mechanic I
25.46
23932 - Telecommunications Mechanic II
26.79
23950 - Telephone Lineman
23.94
23960 - Welder, Combination, Maintenance
21.15
23965 - Well Driller
24.83
23970 - Woodcraft Worker
24.83
23980 - Woodworker
18.63
24000 - Personal Needs Occupations
24570 - Child Care Attendant
10.04
24580 - Child Care Center Clerk
13.63
24610 - Chore Aide
11.35
24620 - Family Readiness And Support Services
13.44
Coordinator
24630 - Homemaker
14.44
25000 - Plant And System Operations Occupations
25010 - Boiler Tender
27.31
25040 - Sewage Plant Operator
23.29
25070 - Stationary Engineer
27.31
25190 - Ventilation Equipment Tender
20.58
25210 - Water Treatment Plant Operator
23.29
27000 - Protective Service Occupations
27004 - Alarm Monitor
22.01
27007 - Baggage Inspector
17.55
27008 - Corrections Officer
23.96
27010 - Court Security Officer
25.24
27030 - Detection Dog Handler
22.01
IGC 65925, DoL, SCA, Wage Determination No. 2005 -2569, Rev. 15, 06/19/2013 Page 10
27040 - Detention Officer
23.96
27070 - Firefighter
25.75
27101 - Guard I
17.55
27102 - Guard II
22.01
27131 - Police Officer I
28.67
27132 - Police Officer II
31.84
28000 - Recreation Occupations
28041 - Carnival Equipment Operator
15.64
28042 - Carnival Equipment Repairer
16.71
28043 - Carnival Equpment Worker
11.72
28210 - Gate Attendant /Gate Tender
14.01
28310 - Lifeguard
11.90
28350 - Park Attendant (Aide)
15.66
28510 - Recreation Aide /Health Facility Attendant
11.35
28515 - Recreation Specialist
19.27
28630 - Sports Official
12.47
28690 - Swimming Pool Operator
22.22
29000 - Stevedoring /Longshoremen Occupational Services
29010 - Blocker And Bracer
27.81
29020 - Hatch Tender
27.81
29030 - Line Handler
27.81
29041 - Stevedore I
25.82
29042 - Stevedore II
29.78
30000 - Technical Occupations
30010 - Air Traffic Control Specialist, Center (HFO) (see 2)
35.77
30011 - Air Traffic Control Specialist, Station (HFO) (see 2)
24.66
30012 - Air Traffic Control Specialist, Terminal (HFO) (see 2)
27.16
30021 - Archeological Technician I
16.14
30022 - Archeological Technician II
18.43
IGC 65925, DoL, SCA, Wage Determination No. 2005 -2569, Rev. 15, 06/19/2013 Page 11
30023 - Archeological Technician III
24.07
30030 - Cartographic Technician
25.48
30040 - Civil Engineering Technician
24.78
30061 - Drafter /CAD Operator I
16.14
30062 - Drafter /CAD Operator II
18.43
30063 - Drafter /CAD Operator III
20.55
30064 - Drafter /CAD Operator IV
24.77
30081 - Engineering Technician I
16.35
30082 - Engineering Technician II
18.35
30083 - Engineering Technician III
20.53
30084 - Engineering Technician IV
25.43
30085 - Engineering Technician V
31.11
30086 - Engineering Technician VI
38.46
30090 - Environmental Technician
22.34
30210 - Laboratory Technician
23.90
30240 - Mathematical Technician
22.36
30361 - Paralegal /Legal Assistant I
17.77
30362 - Paralegal /Legal Assistant II
22.02
30363 - Paralegal /Legal Assistant III
26.94
30364 - Paralegal /Legal Assistant IV
32.59
30390 - Photo - Optics Technician
22.36
30461 - Technical Writer I
22.20
30462 - Technical Writer II
27.15
30463 - Technical Writer III
32.85
30491 - Unexploded Ordnance (UXO) Technician I
22.74
30492 - Unexploded Ordnance (UXO) Technician II
27.51
30493 - Unexploded Ordnance (UXO) Technician III
32.97
IGC 65925, DoL, SCA, Wage Determination No. 2005 -2569, Rev. 15, 06/19/2013 Page 12
30494 - Unexploded (UXO) Safety Escort
22.74
30495 - Unexploded (UXO) Sweep Personnel
22.74
30620 - Weather Observer, Combined Upper Air Or (see 2)
20.55
Surface Programs
30621 - Weather Observer, Senior (see 2)
20.75
31000 - Transportation /Mobile Equipment Operation Occupations
31020 - Bus Aide
11.43
31030 - Bus Driver
16.99
31043 - Driver Courier
12.52
31260 - Parking and Lot Attendant
10.69
31290 - Shuttle Bus Driver
13.65
31310 - Taxi Driver
11.88
31361 - Truckdriver, Light
13.65
31362 - Truckdriver, Medium
14.80
31363 - Truckdriver, Heavy
21.02
31364 - Truckdriver, Tractor - Trailer
21.02
99000 - Miscellaneous Occupations
99030 - Cashier
10.64
99050 - Desk Clerk
9.81
99095 - Embalmer
24.57
99251 - Laboratory Animal Caretaker I
12.19
99252 - Laboratory Animal Caretaker II
13.28
99310 - Mortician
24.57
99410 - Pest Controller
21.01
99510 - Photofinishing Worker
11.95
99710 - Recycling Laborer
16.23
99711 - Recycling Specialist
19.82
99730 - Refuse Collector
14.49
99810 - Sales Clerk
12.30
IGC 65925, DoL, SCA, Wage Determination No. 2005 -2569, Rev. 15, 06/19/2013 Page 13
99820 - School Crossing Guard
14.43
99830 - Survey Party Chief
23.63
99831 - Surveying Aide
14.85
99832 - Surveying Technician
20.32
99840 - Vending Machine Attendant
16.41
99841 - Vending Machine Repairer
20.45
99842 - Vending Machine Repairer Helper
16.41
ALL OCCUPATIONS LISTED ABOVE RECEIVE THE FOLLOWING BENEFITS:
HEALTH & WELFARE: $3.81 per hour or $152.40 per week or $660.40 per month
VACATION: 2 weeks paid vacation after 1 year of service with a contractor or
successor; 3 weeks after 5 years, 4 weeks after 10 years, and 5 weeks after
20 years. Length of service includes the whole span of continuous service
with the present contractor or successor, wherever employed, and with the
predecessor contractors in the performance of similar work at the same
Federal facility. (Reg. 29 CFR 4.173)
HOLIDAYS: A minimum of ten paid holidays per year, New Year's Day, Martin
Luther King Jr's Birthday, Washington's Birthday, Memorial Day, Independence
Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, and Christmas
Day. (A contractor may substitute for any of the named holidays another day
off with pay in accordance with a plan communicated to the employees
involved.) (See 29 CFR 4174)
THE OCCUPATIONS WHICH HAVE NUMBERED FOOTNOTES IN PARENTHESES RECEIVE THE
FOLLOWING:
1) Does not apply to employees employed in a bona fide executive,
administrative, or professional capacity as defined and delineated in 29 CFR
541. (See CFR 4.156)
2) AIR TRAFFIC CONTROLLERS AND WEATHER OBSERVERS - NIGHT PAY & SUNDAY PAY:
If you work at night as part of a regular tour of duty, you will earn a night
differential and receive an additional 10% of basic pay for any hours worked
between 6pm and 6am. If you are a full -time employed (40 hours a week) and
Sunday is part of your regularly scheduled workweek, you are paid at your
rate of basic pay plus a Sunday premium of 25% of your basic rate for each
hour of Sunday work which is not overtime (i.e. occasional work on Sunday
outside the normal tour of duty is considered overtime work).
IGC 65925, DoL, SCA, Wage Determination No. 2005 -2569, Rev. 15, 06/19/2013 Page 14
HAZARDOUS PAY DIFFERENTIAL: An 8 percent differential is applicable to
employees employed in a position that represents a high degree of hazard when
working with or in close proximity to ordinance, explosives, and incendiary
materials. This includes work such as screening, blending, dying, mixing,
and pressing of sensitive ordance, explosives, and pyrotechnic compositions
such as lead azide, black powder and photoflash powder. All dry -house
activities involving propellants or explosives.
Demilitarization, modification, renovation, demolition, and maintenance
operations on sensitive ordnance, explosives and incendiary materials. All
operations involving regrading and cleaning of artillery ranges.
A 4 percent differential is applicable to employees employed in a position
that represents a low degree of hazard when working with, or in close
proximity to ordance, (or employees possibly adjacent to) explosives and
incendiary materials which involves potential injury such as laceration of
hands, face, or arms of the employee engaged in the operation, irritation of
the skin, minor burns and the like; minimal damage to immediate or adjacent
work area or equipment being used.
All operations involving, unloading, storage, and hauling of ordance,
explosive, and incendiary ordnance material other than small arms ammunition.
These differentials are only applicable to work that has been specifically
designated by the agency for ordance, explosives, and incendiary material
differential pay.
** UNIFORM ALLOWANCE **
If employees are required to wear uniforms in the performance of this
contract (either by the terms of the Government contract, by the employer, by
the state or local law, etc.), the cost of furnishing such uniforms and
maintaining (by laundering or dry cleaning) such uniforms is an expense that
may not be borne by an employee where such cost reduces the hourly rate below
that required by the wage determination. The Department of Labor will accept
payment in accordance with the following standards as compliance:
The contractor or subcontractor is required to furnish all employees with an
adequate number of uniforms without cost or to reimburse employees for the
actual cost of the uniforms. In addition, where uniform cleaning and
maintenance is made the responsibility of the employee, all contractors and
subcontractors subject to this wage determination shall (in the absence of a
bona fide collective bargaining agreement providing for a different amount,
or the furnishing of contrary affirmative proof as to the actual cost),
reimburse all employees for such cleaning and maintenance at a rate of $3.35
per week (or $.67 cents per day). However, in those instances where the
uniforms furnished are made of "wash and wear" materials, may be routinely
washed and dried with other personal garments, and do not require any special
treatment such as dry cleaning, daily washing, or commercial laundering in
order to meet the cleanliness or appearance standards set by the terms
of the Government contract, by the contractor, by law, or by the nature of
the work, there is no requirement that employees be reimbursed for uniform
maintenance costs.
The duties of employees under job titles listed are those described in the
"Service Contract Act Directory of Occupations ", Fifth Edition, April 2006,
IGC 65925, DoL, SCA, Wage Determination No. 2005 -2569, Rev. 15, 06/19/2013 Page 15
unless otherwise indicated. Copies of the Directory are available on the
Internet. A links to the Directory may be found on the WHD home page at
http: / /www.dol.gov /esa /whd/ or through the Wage Determinations On -Line (WDOL)
Web site at http: / /wdol.gov /.
REQUEST FOR AUTHORIZATION OF ADDITIONAL CLASSIFICATION AND WAGE RATE
{Standard Form 1444 (SF 1444)}
Conformance Process:
The contracting officer shall require that any class of service employee
which is not listed herein and which is to be employed under the contract
(i.e., the work to be performed is not performed by any classification listed
in the wage determination), be classified by the contractor so as to provide
a reasonable relationship (i.e., appropriate level of skill comparison)
between such unlisted classifications and the classifications listed in the
wage determination. Such conformed classes of employees shall be paid the
monetary wages and furnished the fringe benefits as are determined. Such
conforming process shall be initiated by the contractor prior to the
performance of contract work by such unlisted class(es) of employees. The
conformed classification, wage rate, and /or fringe benefits shall
be retroactive to the commencement date of the contract. {See Section 4.6
(C)(vi)} When multiple wage determinations are included in a contract, a
separate SF 1444 should be prepared for each wage determination to which a
class(es) is to be conformed.
The process for preparing a conformance request is as follows:
1) When preparing the bid, the contractor identifies the need for a conformed
occupation(s) and computes a proposed rate(s).
2) After contract award, the contractor prepares a written report listing in
order proposed classification title(s), a Federal grade equivalency (FGE) for
each proposed classification(s), job description(s), and rationale for
proposed wage rate(s), including information regarding the agreement or
disagreement of the authorized representative of the employees involved, or
where there is no authorized representative, the employees themselves. This
report should be submitted to the contracting officer no later than 30 days
after such unlisted class(es) of employees performs any contract work.
3) The contracting officer reviews the proposed action and promptly submits a
report of the action, together with the agency's recommendations and
pertinent information including the position of the contractor and the
employees, to the Wage and Hour Division, Employment Standards
Administration, U.S. Department of Labor, for review. (See section 4.6(b)(2)
of Regulations 29 CFR Part 4).
4) Within 30 days of receipt, the Wage and Hour Division approves, modifies,
or disapproves the action via transmittal to the agency contracting officer,
or notifies the contracting officer that additional time will be required to
process the request.
5) The contracting officer transmits the Wage and Hour decision to the
contractor.
IGC 65925, DoL, SCA, Wage Determination No. 2005 -2569, Rev. 15, 06/19/2013 Page 16
6) The contractor informs the affected employees.
Information required by the Regulations must be submitted on SF 1444 or bond
paper.
When preparing a conformance request, the "Service Contract Act Directory of
Occupations" (the Directory) should be used to compare job definitions to
insure that duties requested are not performed by a classification already
listed in the wage determination. Remember, it is not the job title, but the
required tasks that determine whether a class is included in an established
wage determination. Conformances may not be used to artificially split,
combine, or subdivide classifications listed in the wage determination.
IGC 65925, DoL, SCA, Wage Determination No. 2005 -2569, Rev. 15, 06/19/2013 Page 17
F x .11
4
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 5.E.
For Meeting of: August 19, 2014
ITEM TITLE: Resolution authorizing execution of an agreement with the
United States Government and Bonneville Power
Administration ("BPA") for a grant of $68,009 for a Feasibility
study to determine if consolidating the Gleed Irrigation
Diversion at the City Water Treatment Intake on the Naches
River is possible
SUBMITTED BY: David Brown, Water /Irrigation Manager, 509 - 575 -6204
Debbie Cook, Utilities and Engineering Director
SUMMARY EXPLANATION:
During some long duration high flow events in 2010 and 2011 in the Naches River near the
Water Treatment Plant the river started moving away from the Intake. In 2012 we contracted
with Golder Associates to help find a solution. That project has progressed to a final draft
design. We are convening a final Technical Advisory Group (TAG) to look at the design. The
TAG has members from the organizations that would be involved in permitting, Washington
Department of Fish and Wildlife (DFW), Bureau Of Reclamation (BOR), National Ocean and
Atmospheric Administration (NOAA), Yakima County Flood Control Zone District (FCZD), and
some interested organizations Yakama Nation, North Yakima Conservation District.
Earlier this year we received a $250,000 grant from the Department of Ecology to implement
phase 1 of the construction to move the river back toward the intake.
The Bonneville Power Administration (BPA) and the Gleed Irrigation District joined in the
discussions to see if it was possible to combine diversions. BPA if funding some improvements
to the Gleed diversion and asked the question "Would it make since to combine diversions at
Yakima ? ". It was determined by the group that it would be best for all entities and for the
environment of they could be combined. However we don't know if it would work. The BPA is
offering a grant of $68,009 to have the consultant Golder Associated perform a feasibility study
to determine if the project is viable.
This is the grant Contract with BPA to fund the feasibility study to be conducted by Golder
Associates.
Resolution: X Ordinance:
Other (Specify):
Contract: X Contract Term:
Start Date: August 22, 2014 End Date: Unpon Completion
Item Budgeted: NA Amount: $68.009
Funding Source /Fiscal This is a grant from BPA
Impact:
Strategic Priority: Improve the Built Environment
Insurance Required? No
Mail to: Mrs. Khanida P. Mote, C.P.M., BPA, Supply Chain Sourcing
Services (NSSP -4), PO Box 3621, Portland, OR 97208
Phone:
APPROVED FOR
SUBMITTAL: City Manager
RECOMMENDATION:
Accept Grant
ATTACHMENTS:
Description Upload Date Type
❑ Resolution 7/14/2014 Resolution
❑ Contract 7/14/2014 Contract
UNITED STATES INTERGOVERNMENTAL CONTRACT
GOVERNMENT
Mail Invoice To •
fwinvoices ®bpa.gov
F & W Invoices - KEWB -4 Contract : 00065925
P. O. Box 3621 Release .
Portland OR 97208 -3621 Page . 1
Vendor- Please Direct Inquiries to
CITY OF YAKIMA
FINANCE DEPT KHANIDA P. MOTE
129 N 2ND STREET Title: CONTRACT SPECIALIST
YAKIMA WA 98901 Phone: 503- 230 -4599
Fax : 503- 230 -4508
Attn:
Contract Title: 1992- 009 -00 EXP GLEED - CONSOLIDATION FEASIBILITY REVIEW
Total Value : $68,009.00 ** NOT TO EXCEED **
Pricing Method: COST, NO FEE Payment Terms: % Days Net 30
Perfor ance Period: 08/01/14 — 05/29/15
Digitally signed by Khanida P Mote
r ou =BPA- Supply Chain Sys,
J email= kpmote @bpa.gov, c =US
�_ nara 7m s n3 11 t na•aa -nT00'
, Contractor Signature BPA Contracting Cfficer
bau A Z(zow-u /7
inte Name /Title Date Signed
0
Da a Signed
This award contains the following - TEXT ATTACHED
INTERGOVERNMENTAL CONTRACT
Contract Modifications
Title : NCTE TO COMPLETE THE FEASIBILITY STUDY
Modification: 001
Modified Performance Period: — 05/29/15
Modification Value:
Pricing Method :
UNITED STATES INTERGOVERNMENTAL CONTRACT
GOVERNMENT
Mail Invoice To
fwinvoices @bpa.gov
F & W Invoices - KEWB -4 Contract : 00065925
P. O. Box 3621 Release .
Portland OR 97208 -3621 Page : l
Vendor Please Direct Inquiries to
CITY OF YAKIMA
FINANCE DEPT KHANIDA P. MOTE
129 N 2ND STREET Title: CONTRACT SPECIALIST
YAKIMA WA 98901 Phone: 503- 230 -4599
Fax : 503- 230 -4508
Attn:
Contract Title: 1992 - 009 -00 EXP GLEED - CONSOLIDATION FEASIBILITY REVIEW
Total Value : $68,009.00 ** NOT TO EXCEED **
Pricing Method: COST, NO FEE Payment Terms: %, Days Net 30
Performance Period: 08/01/14 - 05/29/15
'.i Digitally signed by Khanida P Mote
f i
.00` td "
m illi ou =BPA- Supply Chain Svs,
Ifinu ! s' _ 1 oita. _ern a il=kprnote@bpa.gov, c =US
• nary 70i 03 31 1 9.04.44 - 07'00'
Contractor Signature BPA Contracting'Cfficer
Printed Name/Title Date Signed
Date Signed
This award contains the following - TEXT ATTACHED
INTERGOVERNMENTAL CONTRACT
Contract Modifications
Title : NCTE TO COMPLETE THE FEASIBILITY STUDY
Modification: 001
Modified Performance Period: - 05/29/15
Modification Value:
Pricing Method :
+J ., a -: ,+y� ° ° ',BOuNEVJLL'E POW,E.N.A
. j S N ., :DIVISIONrOFi ISH AND.WILDLIFE �-
Statement of Work Report
Data Current as of: 03/31/2015
Report Printed: 03/31/2015
Project Title: Yakima Phase 11 Fish Screens Operations and Maintenance (O &M) with Washington
Department of Fish and Wildlife (WDFW)
Project #: 1992 - 009 -00
Contract Title: 1992 - 009 -00 EXP GLEED - CONSOLIDATION FEASIBILITY REVIEW
Contract #: 65925
Province: Columbia Plateau Subbasin: Yakima
WorkorderlD: 184505 Task ID: 1
Contract Type: Contract (IGC) Pricing Type: Cost Reimbursement (CNF)
Contractor(s): City of Yakima (Prime - YAKIMA00)
BPA Internal Ref: CCR -34600
SOW Validation: Last validated 03/25/2015 with 0 problems, and 0 reviewable items
Contract Documents: There are no contract document attachments
Contacts:
Name , ' " e ' Role-- u , Organization Phone /Faz . a - . Email_ ° , ' ° ' o Address" _ . _ ,
Khanida Mote Contracting Bonneville (503) 230 -4599 / NA kpmote @bpa.gov P 0 Box 3621
Officer Power Mailstop NSSP -4
Administration Portland OR 97208
Peter Lofy F &W Approver Bonneville (503) 230 -4193 / ptlofy @boa.gov 905 NE 11th Ave.
Power (503) 230 -4563 Portland OR 97232
Administration
Sean Welch Technical Bonneville (503) 230 -7691 / NA sowelch @bpa.gov
Contact Power
Administration
Joel Hubble Interested US Bureau of (509) 575 -5848 277 / jhubble @usbr.gov
Party Reclamation NA
(BOR)
Daniel Interested Washington (509) 575 -2104 / NA daniel.didricksen @dfw.wa
Didricksen Party Department of .gov
Fish and Wildlife
(WDFW)
David Brown Contract City of Yakima (509) 575 -6204 / david.brown(a,yakimawa. 2301 Fruitvale Blvd ,
Manager (509) 575 -6187 gov Yakima, WA 98902
, Yakima WA
Debbie Cook Supervisor City of Yakima (509) 575 -6120 / NA debbie.cook @yakimawa.
gov
Ted Gresh Env Bonneville (503) 230 -5756 / NA esgresh @bpa.gov P.O. Box 3621 - KEC -4
Compliance Power Portland OR 97208 -
Lead Administration 3621
Michelle COTR Bonneville (503) 230 -5138 / NA mmomalley @bpa.gov 905 NE 11th Ave.
O'Malley Power Portland OR 97232
Administration
Work Element Table of Contents:
Work Element - Work Element Title EC Needed* Estimate (
A . 185. Produce Pisces Status Report - Periodic Status $0 (0 %)
Reports for BPA
Statement of Work Report - 3.26.4 0 Printed: Tuesday, March 31, 2015 7:03 PM Page 1 of 7
f. t BONNEVILLE P,OYlEA ADMINISTRATION
o ,bIVi$ION OF FISH AND - WILDLIFE
Work Element - Work Element Title EC Needed* Estimate ( %)
B . 165 Produce Environmental Compliance Documentation - $5,579 (8 %)
Assist BPA in EC and permitting
C . 119 Manage and Administer Projects - Manage $0 (0 %)
Administrative and Financial Aspects of Project
D : 115. Produce Inventory or Assessment - Compile existing * $5,040 (7 %)
records and information on Gleed and CoY
E 174. Produce Plan - Conduct feasibility analysis of * $36,886 (54 %)
consolidating Gleed at CoY
F . 141. Produce Other Report - Other Reports for BPA $20,504 (30 %)
G 132. Produce (Annual) Progress Report - No annual report $0 (0 %)
required for this project
Total: $68,009
* Environmental Compliance (EC) needed before work begins.
Contract Description:
The Naches River in the reach where CoY and Gleed diversions are located was significantly altered through the
creation of the current alignment of SR12 in 1970 At that time a complex structure of levees and grade breaks was
established that allowed continued operation of the Gleed intake and the creation of the City of Yakima intake
structure Natural geomorphic changes have led to reconfiguration and degradation of the riverine structures to the
point that significant investment is required to allow continued operation of both structures In addition, the Gleed
site is no longer safe to maintain and does not adequately protect fish life.
For these reasons, Reclamation, WDFW, City of Yakima and BPA (Stakeholders) began a discussion in February,
2014 to consolidate the Gleed and the City of Yakima structures. There were three options considered. The first
option was to consolidate the City of Yakima at the Gleed site. Due to the amount of infrastructure and investment
at the existing City of Yakima site and due to the change in elevation from the current City intake and Gleed, this is
not a preferred option. The second option is to maintain the two separate facilities in their current locations. This is
not a preferred option as the Gleed site will continue to wrack debris leading to ongoing maintenance issues. The
third (preferred) option is to consolidate the Gleed with the City of Yakima facility. The City of Yakima has
undertaken geomorphic investigations to establish riverine stability for their intake and have proposed instream work
to ensure sufficient water at their site.
Goals of Feasibility Study: Prior to final decision on consolidation, all engineering and legal constraints need to be
identified The goal of the feasibility study is to confirm that consolidating Gleed at the CoY facility is physically
possible. This needs to occur at a level of detail adequate to make this determination, but short of actual design. In
accomplishing this goal, any technical, legal or financial obstacles identified will be assessed to determine if they
constitute fatal flaws that would rule out the preferred alternative.
Objectives of this study include.
• Identify water rights (POD application process, etc.) and other legal obligations to consolidating Gleed screens at
the CoY site.
• Determine the engineering feasibility of consolidating at the City of Yakima site, including how new screens would
be appended to the existing site and how the Gleed water would be conveyed to and provided at the Gleed ditch.
• Determine whether and to what extent an abandoned Gleed facility would need to be decommissioned for
biological and liability reasons.
• Identify alternatives for consolidating Gleed at the City of Yakima intake structure consistent with results of
ongoing Golder study of instream improvements needed to sustain existing CoY diversion.
If the feasibility study results indicate that the consolidation is technically, politically and financially feasible, and
BPA and the stakeholders decide to proceed, BPA and City of Yakima intend to award the design, permitting
assistance and construction management tasks to the City via amendment to this contract.
Statement of Work Report - 3.26.4 0 Printed: Tuesday, March 31, 2015 7:03 PM Page 2 of 7
YJ,. t _: L 110:"VOIL15 POWER, AO'M*NI
r
IS N ILDLIFE °
Statement of Work Report
Work Element Details
A: 185. Produce Pisces Status Report
Title: Periodic Status Reports for BPA
Description: The Contractor shall report on the status of milestones and deliverables in Pisces. Reports shall be completed either
monthly or quarterly as determined by the BPA COTR. Additionally, when indicating a deliverable milestone as
COMPLETE, the contractor shall provide metrics and the final location (latitude and longitude) prior to submitting the
report to the BPA COTR.
Deliverable Specification:
Milestone Title`; , Start Date: ,End Date -Status " a :' -Milestone Description ° '
A. Aug -Sep 2014 10/1/2014 10/15/2014 Completed
(8/1/2014 - 9/30/2014)
B. Oct -Dec 2014 1/1/2015 1/15/2015 Completed
(10/1/2014 - 12/31/2014)
C. Jan -Mar 2015 4/1/2015 4/15/2015 Active
(1/1/2015 - 3/31/2015)
D Final Apr -May 2015 5/15/2015 5/29/2015 Inactive
(4/1/2015 - 5/29/2015)
B: 165. Produce Environmental Compliance Documentation
Title: Assist BPA in EC and permitting
Description: Subcontractor will assist BPA and stakeholders with identifying the point of diversion transfer procedure and all
permitting requirements for the preferred alternative.
Deliverable Specification: WDOE POD diversion procedures and rules
EC /permitting requirements
Planned Metrics: *Are herbicides used as part of work performed under this contract ?' No
Will water craft, heavy equipment, waders, boots, or other equipment be used from outside the local watershed
as part of work performed under this contract? No
Statement of Work Report - 3.26.4.0 Printed: Tuesday, March 31, 2015 7'03 PM Page 3 of 7
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",Milestone Title' ;Start Date 'End Date Status : ° Milestone Description °.
A. Obtain BPA's EC Lead 8/1/2014 10/1/2014 Completed The EC? column on the contract SOW tab in Pisces must have a "full moon" for
sign -off that EC each work element requiring environmental compliance before ground- disturbing
requirements are complete implementation of that work element can begin. You will receive verbal or email
notification from the EC Lead when a work element or, in rare instances, a
portion of a work element is approved for implementation.
B. Determine if contract 8/1/2014 9/1/2014 Completed Contractor will review work proposed under this contract and determine the
work could adversely affect following: 1) Will field work take place in any area where lamprey may be
Pacific lamprey present? (Any tributary or subbasin where anadromous fish exist is also
accessible Pacific lamprey habitat.) 2) Are there any stream disturbing activities
or instream activities that could adversely impact Pacific lamprey? Examples of
activities posing a threat to lamprey may include (this list is not intended to be
all- inclusive): aquatic habitat improvements, fish passage improvements, culvert
replacements, water diversions, altered management of water flows, dewatering
of any portions of streams, or alteration of irrigation practices. If the answer is
yes to BOTH 1 and 2, the contractor must implement USFWS Best Management
Practices to Minimize Adverse Effects to Pacific Lamprey (Entosphenus
tridentatus) http: / /www.fws.gov /pacific/ Fisheries /sphabcon /lamprey /pdf /Best%
20 Man ageme nt %20Practices %20for %20Pacific %20 Lamprey %2oApri I%
202010 %20Version.pdf (BMPs).
C. Report lamprey 8/1/2014 9/1/2014 Completed All contractors doing instream work in anadromous fish areas (e.g., surveys,
observation and catch data habitat improvements, electrofishing, screwtraps, etc.) are required to report
to USFWS annually, by Feb 15 each year, on lamprey observations or catch, including zero,
during the previous calendar year to christina_luzier @fws.gov at US Fish and
Wildlife Service. A data template is available
(http: / /www.efw.bpa.gov/ contractors / docs /Lamprey_Database_Template.xls) and
should include the following information. 1) BPA project, 2) BPA contract
number, 3) observation or catch date, 4) location (river mile or GPS), 5) species,
6) species id confidence, 7) photo taken, 8) a "sample taken" field such as
genetic sample, fin clip, other biological sampling done, 9) sampling technique,
10) sampling effort, 11) number of ammocoetes (larval stage with undeveloped
eyes, found burrowed in substrate), 12) number of macropthalmia
(free- swimming juvenile stage with developed eyes) and 13) number of adults.
See page 10 of USFWS Best Management Practices to Minimize Adverse
Effects to Pacific Lamprey (Entosphenus tridentatus)
http://www.fws.gov/pacific/Fisheries/sphabcon/lamprey/pdf/Best%
20 Management %20Practices %20for %20Pacific %20Lamprey %2oApri I%
202010 %2oVersion.pdf (BMPs) for life stage pictures.
D Investigate point of 8/1/2014 5/29/2015 Active Provide synthesis of required point of diversion transfer information and strategy
diversion transfer for transfer submittal with WDOE.
requirements with WDOE
E. Identify additional 8/1/2014 5/29/2015 Active Provide synthesis of additional permitting requirements (ESA, USACE, WADOE,
permitting requirements for WASHDOT, Other) to facilitate permitting strategy for preferred alternative
implementation
Deliverable: F. all EC 5/29/2015 Active See the Deliverable Specification above
and permitting
information provided
C: 119. Manage and Administer Projects
Title: Manage Administrative and Financial Aspects of Project
Description: Manage subcontract and handle all administrative tasks as per the milestones.
Deliverable Specification: All administrative tasks shall be fulfilled on time and with quality products. Timely responses to requests for more
information are required. Proactive communication between the contractor and BPA's Contracting Officer (CO) and
Contracting Officer Technical Representative (COTR) is required if a significant lag in scheduled delivery is expected.
Statement of Work Report - 3.26.4.0 Printed: Tuesday, March 31, 2015 7 PM Page 4 of 7
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Milestone Title . • Start End:Date ° " 'Status # Milestone Description " •°
A. Invoice BPA at least 8/1/2014 3/31/2015 Active Invoice BPA Quarterly
quarterly
B. Accrual - Submit 8/1/2014 9/10/2014 Completed Provide BPA with an estimate of contract work that will occur prior to September
September estimate to 30 but will not be billed until October 1 or later Data must be input in to Pisces
BPA by September 10 (begins Aug 10, ends Sep 10).
C. Facilitate inputting Cost 8/1/2014 5/29/2015 Active If there are multiple contractors under this project, and you are not the lead
Share information into project Proponent, email federal FY Cost Share information for your contract to
Pisces at the Project level the lead project Proponent by Nov 1
Deliverable: D. All 5/29/2015 Active See the Deliverable Specification above
administrative tasks
fulfilled with timely
quality products
D: 115. Produce Inventory or Assessment
Title: Compile existing records and information on Gleed and CoY
Description: Subcontractor will assemble pertinent project data for City of Yakima Diversion and Gleed Irrigation District
requirements including but not limited to:
• Project As -Built and record drawings
• Operational criteria and maintenance records
• Previous studies and reports
• Pertinent Gleed water rights information and irrigation scheduling
Also, acquire any available reach -level hydraulic analyses /sediment transfer studies conducted and published by
others, including USBOR, USACE, and others.
Deliverable Specification: Project As -Built and record drawings
Operational criteria and maintenance records
Previous studies and reports
Pertinent Gleed water rights information and irrigation scheduling
Locations: 1
Primary Focal Species: Chinook - Mid - Columbia River Spring ESU 1 Steelhead - Middle Columbia River DPS
Country: US NPCC Subbasin: YAKIMA
State: WA HUC5 Watershed: NACHES RIVERITIETON RIVER
County: YAKIMA HUC6 Name:
Salmonid ESUs Present: Middle Columbia River Steelhead DPS (accessible)
Milestone Title Start DateG c End'Date •Status :Milestone Description.;,' ° '
A. Environmental 9/1/2014 9/1/2014 Completed On- the - ground work associated with this work element cannot proceed until this
compliance requirements milestone is complete. Milestone is complete when final documentation is
complete received from BPA environmental compliance staff (completion can be based on
pre- existing environmental documentation from BPA).
B. Attend project kick -off 8/15/2014 9/15/2014 Completed Coordinate with CoY, WDFW, USBOR, BPA and other interested parties to
meeting on -site determine that the work is on- target and ready to proceed
C. Assemble pertinent 8/15/2014 5/29/2015 Active Work with CoY and Gleed to obtain records
data as per deliverable
specs
Deliverable: D. project 5/29/2015 Active See the Deliverable Specification above
data assembled for
assessment
E: 174. Produce Plan
Title: Conduct feasibility analysis of consolidating Gleed at CoY
Description: Subcontractor will assess the existing CoY infrastructure (structures, site footprint, pipeline, forebay etc for suitability
to handle added structures and flow from consolidating Gleed at the site. Evaluate screen requirement, perform
hydraulic analysis and generate a rating curve for existing condition and proposed Gleed ID consolidation to
evaluate operational head requirements.
Compare results with any available reach -scale hydraulic studies or sediment transport studies performed by
USACE, USBOR or others.
Identify alternatives for CoY intake structure modification to support Gleed ID consolidation and select a preferred
alternative based on the above analysis. Estimate costs to design, build and operate all alternatives, including the
costs to decommission the Gleed facility
Statement of Work Report - 3.26.4 0 Printed: Tuesday, March 31, 2015 7 PM Page 5 of 7
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Deliverable Specification: Site infrastructure analysis
Hydraulic assessments
Alternatives analysis
Feasibility level costs estimates ( +/- 25 %)
Primary Focal Species: Chinook - Mid - Columbia River Spring ESU 1 Steelhead - Middle Columbia River DPS
Milestone Title � Start Date 'End'Date . Status • Milestone. Description
A. Environmental 9/1/2014 9/1/2014 Completed On- the - ground work associated with this work element cannot proceed until this
compliance requirements milestone is complete Milestone is complete when final documentation is
complete received from BPA environmental compliance staff (completion can be based on
pre- existing environmental documentation from BPA).
B. Discuss HIP3 ESA 8/1/2014 9/15/2014 Completed EC Lead will determine if work under this work element may be able to have full
coverage with BPA EC ESA - coverage (NMFS & USFWS) under the 2013 Habitat Improvement Program
lead; obtain risk Biological Opinion (HIP3). The HIP3 programmatic BiOp has expanded
determination coverage for projects that are moderate to high risk that would normally require a
BA. For work that qualifies, HIP3 requires projects to undergo a review by an
internal review team called the Restoration Review Team (RRT) in lieu of
conducting a stand -alone ESA consultation. To begin this process, contact the
EC lead for HIP3 Risk Determination and instruction on information needs and
requirements to be eligible for coverage.
C. Analyze the assembled 8/1/2014 5/29/2015 Active Feasibility assessment to include the following tasks.
facility data for feasibility of
consolidation at CoY Determine feasibility of adding up to 54 cfs Gleed ID diverted rate relative to
seasonality and hydrograph
Evaluate existing appurtenances (pipeline and forebay — screen requirements)
Perform Feasibility level hydraulic analysis and generate a rating curve for
existing condition and proposed Gleed ID consolidation to evaluate operational
head requirements
D Identify alternatives for 10/1/2014 5/29/2015 Active Describe the general features of each alternative, including the decommissioning
CoY intake structure of the Gleed facility All consolidation alternatives should provide Gleed water
modification to support users with independent access to their water
Gleed ID consolidation
E. Select a preferred 11/1/2014 5/29/2015 Active Prepare feasibility level design and construction cost estimates for all
alternative and provide cost alternatives at +/- 25% contingency level.
estimates Also provide an estimate of expected ongoing O &M costs for each alternative, as
well as an estimate to decommission the Gleed facility
Deliverable: F. feasibility 5/29/2015 Active See the Deliverable Specification above
determined for CoY
consolidation
F: 141. Produce Other Report
Title: Other Reports for BPA
Description: Subcontractor will prepare a Project summary report and presentation:
• Synthesize all project deliverables in a technical report, including all pertinent narrative, figures and calculations to
support the selection of preferred alternative, and pre- design information to be developed for advancement of the
preferred alternative
• Present findings and recommendations to the stakeholder group in a wrap -up meeting
Deliverable Specification: technical report provided to BPA and stakeholders in print and electronically
° tl Milestone; Title Start Date ," End Date - Status n ;' ' � Milestone
A. Write draft report and 12/1/2014 4/15/2015 Active Write draft report and submit to sponsors for review
submit to Sponsors for
review
B. Finalize report 1/1/2015 5/1/2015 Active Finalize report
C. Present report results 3/1/2015 5/22/2015 Active Present report results at a meeting of all project sponsors.
at a meeting of all project
sponsors
Deliverable: D. final 5/29/2015 Active See the Deliverable Specification above
study report produced
G: 132. Produce (Annual) Progress Report
Title: No annual report required for this project
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Description: The feasibility study deliverable shall suffice in lieu of an annual report.
Deliverable Specification:
Planned Metrics: <None>
Inadvertent Discovery Instructions
BPA is required by section 106 of the National Historic Preservation Act (NHPA) to consider the effects of its undertakings on historic properties (16
USC 470). Prior to approving the expenditure of funds or conducting a federal undertaking, BPA must follow the section 106 process as described at
36 CFR 800. Even though BPA has completed this process by the time an undertaking is implemented, if cultural materials are discovered during the
implementation of a project, work within the immediate area must stop and the significance of the materials must be evaluated and adverse effects
resolved before the project can continue (36 CFR 800 13(b)(3)). The Inadvertent Discovery of Cultural Resources Procedure form outlines the steps
to be taken and notifications to be made. If the undertaking takes place on tribal lands (16 USC 470w), BPA must also "comply with applicable tribal
regulations and procedures and obtain the concurrence of the Indian tribe on the proposed action" (36 CFR 800.13(d)).
Inadvertent Discovery of Cultural Resources Procedure form:
htto: / /www.efw. bpa.gov/ IntegratedFWP/ InadvertentDiscoveryProcedure.pdf
Statement of Work Report - 3.26.4.0 Printed: Tuesday, March 31, 2015 7 PM Page 7 of 7