Loading...
HomeMy WebLinkAbout08/19/2014 08 Sole Source Purchase of Eight Vigilant Solutions Mobile License Plate Reader SystemsBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 8. For Meeting of: August 19, 2014 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ITEM TITLE: Resolution authorizing Sole Source Purchase of eight (8) Vigilant Solutions Mobile License Plate Reader Systems SUBMITTED BY: Captain Jeff Schneider SUMMARY EXPLANATION: The Yakima Police Department intends to purchase and install 8 mobile license plate reader systems in existing patrol vehicles to assist in reducing and investigating auto theft. Several systems were researched and the Vigilant Solutions system best fit the needs of the department in regard to data sharing options, operational costs, and system reliability. Resolution: X Ordinance: Other (Specify): Contract: Contract Term: Start Date: End Date: Item Budgeted: Yes Amount: $164,247 Funding Source/Fiscal Impact: Strategic Priority: Public Safety Police Capital budget Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: RECOMMENDATION: City Manager Staff recommends the approval of this sole source request. ATTACHMENTS: Description Resolution - Vigilant Solutions Sole Source Justification - Vigilant Solutions Upload Date 71212014 71212014 Type Reso utlion Bacup IM ate HI a II RESOLUTION NO. R -2014- A RESOLUTION authorizing the sole source and purchase of eight (8) Vigilant Solutions Mobile License Plate Reader system WHEREAS, Article VI, Section 6 of the City of Yakima Charter and the Yakima Municipal Code Chapter 1.80 generally require that purchases in excess of $25,000 be done by competitive bid, subject to certain exceptions; and WHEREAS, the law recognizes a "sole source purchase" exception from bidding requirements, when due to the uniqueness of the product to be purchased and the fact there is only one source for the product, it would be futile to utilize competitive bidding; and WHEREAS, the Yakima Police Department has a need to collect license plate data for various investigative needs; and WHEREAS, Police staff have researched and determined that the Vigilant Solutions system best suits the needs of the Police Department; and WHEREAS, Vigilant Solutions best serves the Yakima Police Department's needs for data sharing; and WHEREAS, the Yakima City Council finds it to be in the best interest of the City to authorize the purchase of eight (8) Vigilant Solutions Mobile License Plate Reader systems as a sole source purchase without calling for bids; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager of the City of Yakima is hereby authorized to purchase eight (8) Vigilant Solutions Mobile License Plate Reader systems as a sole source purchase without calling for bids. ADOPTED BY THE CITY COUNCIL this 19s1 day of August, 2014. Micah Cawley, Mayor ATTEST: Sonya Claar-Tee, City Clerk 11L Your Name: Michael Heine Your Phone: 575-6172 SH,R,VT/CE '110702444Ci Y akima/Yakirna County 41liSTIFICATIO2N.lirevised Ma. Requested Vendor: Datec Inc.. 1 for Vigilant Solutions Vendor's Address: 364 ltipland Dr Seattle„WA 98188 Vendor Contact Name: Bob Stein g 2011 Roltce/Ad.ministration. Your Department/Division: Requisition Number: Cost Estimate (including TAX): S164,247.60 bstEii1datEcinc.nt Vendor E -Mail & Website: www.datechic.net Vendor Phone: 1-800,525-9905 1. What are you purchasing? Describe the product, service or system. Attach ail information (Quotes, etc): 8 Vigilant Solutions, Automated License Plato Reader (L PR) !Systems, Inducting hardwareisoftware server riiitiiince t hdn0 and storage for five years, 2. Is this product/service ,available only through one vendor?NO [ij YES If yes, attach documentation that supports the screening process you performed to confirm, (e.g. Internet Screenshots„.etc.) 3. is this a one-time purchase? L] No —urdess we decide to acid additional [units in the future, MI YES If NO, explain„ 4. What efforts were made to assure the City/County is receiving the lowest or best price possible? Describe See .altached Memo dated March 20, 2014 by Milchael Henne, 1completed e (..,:ornparisori k.md study of four drfferent iprovkiers of similar services., 5. ARE FEDERAL FUNDS BEING USEi? NO r YES If Federal Isunds are being holLIST also be aillachfl ed,,, usag,, it Cost Price Ainalyttis rictr. requetlieng Sole Soeirce 6. —efow are eligible reasons for .sole. source. Check all boxes below that apply to your sole source situation and attach any useful documents to justify the sole source. List who you contacted, what they said an ' how you verified their accuracy. Compatibility to existing .City/County standard or to existing, equipment, inventory, systems, dat,,, programs or service. Describe, List efforts to fi d other sources (attach documentation, e.g. Internet Screenshots„ etc.), I Patented product. Attach documentation to confirm propriety (patent letter, etc.), . [7,1 Only authorize. Service Provider, Repair and/or Warranty Services Attach proof in writing from the MANUFACTURER (not the vendor) confirming there is only one dealer authorized to sell/service in our area, ls written certification attached? I 1NC) 1 YES 11 Unique design: Requires unique features that are essential, aesthetic requirements, or not practical to match to existing design or equipment Describe. I conipared and evaluated our different LPR componlos„ COBAN and PIPS. 1 found it iiat only Vigilant rnet 4)Ur ;leads for data si r inq. Wildr Vigilant we are able ;n,Hro data with all other a9enciles in theft network„ Delivery Date: Only one supplier can rneet required delivery date: Describe why the delivery date is critical a d list efforts to find other suppliers to meet the delivery date. Special Market conditions: Can be used to purchase items at auction (RCW 39.30.045) or other iterns that are loffered at a very 'favorable price and will be sold before and entity will have a chance to complete tile bidding process (end. a flood is coming and you must obtain sandbags immediately),, or only one supplier can meet required delivery ,date (describe why the delivery date is critical and list efforts to find other suppliers to meet the delivery date). ;I] Other: Please describe: STATEMENT OF NEE[) My division's recommendation for sole source is based upon an objective review of the good/service being required and appears to be in the best interest of the City/County. I know of no conflict of interest on my part or personal involvement in any way with this request. „'o gratuities., favor, or co :promising action have taken. place. Neither h s my personal famitiarity with particular 'brands, types of equipment, materials or firms been a, deciding influence on my request to sole source thispurchase when there are other known suppliers to exist. ../"/ „/ , . „96 Signat Or Signature of Depart:I11e1ft liead ["'',ecornrnenctatiort of app •••• • val by Purcbasi -g Mgr„ Appro el by Executive ete tiottot ft to "®I 1/ • Date6; tJL Date and lonsisi to chasing. J'd • •(:))"' Ytick11714.1 olice• Riz.zi (7.11ii4IF of" Po rite 12)orninic of Pol. lcuc,.4885 Sergeant/ ll:'atro1. .200 S. 3'1 Street Yakinta„ washinaton 9890 Teleplvarke. (509) 575-6200 f),,tx (50.9) 575-6,007 ora dum March 2), 2014 ubject: License .Plate Readers (EPR) IIIRDIIIWIIII After a .very thorough researcIi.. and testing period 1 nrn finally ready to make a reconitmendationlr a license pltne reader system, I evaluated IlllIDRAN Technologies, Viginl Solution.s, .Mobile Vistait .and th.e PIPS 1 stents„ 1 reetintinenal the pii.relvase of the Vigilant Soltions mohilc l R systion. Villa gives Vigilant an ad:van:tape over the either systems is flocind in the: ability to access data (license plate reads) from other agencies aural civilian sources across the country. Datathat is eariturtxl on every system, that I researched incitt.derlthe lieen.sc plate nuttiber, partial pho o o1 the car„ date and time of the read arid the GPS location .w.here wtts read,„ Vigilant stores all data 00 their secured storage netviank, it sa.ecessiblc 2.4-7 ,,.1.11(..1 (lowilld .access ts done via a secure internet connection. Ill.)ur agency .inakes the decision on .who we share our data. with. 'The data can be accessed by all, none or only selectedagencies across the country. Thc system lat.is a secure and redundant backup storage Facility with 24 IRno technical u ppuo 1 liis al.leviates cni litl to buy and nlaintain servers of our o‘vii.. Vigilant's system is being used by imajcir Inetropolitan areas amiss the United Stales:, particularly i.n (Illatillminia, According to Vigitant, their ILPR products irc curerttly being used by 2200 LE :agencies vVith 26,000 1 PR systems in use. They' most recently signed i ermaract with the (llatilbrilia. 11 ighwa)1 'Patrol .andare in the process of installing 24Ilt LPR si,..ylrstems patrol cars, ill)ther agencies tising hc Viil aol stem include: San. 11)iego, ()range, San. 13ema1ino and 1 is Angeles Sheriffs offices„ .Califbrnia 'Frarisit and San Diego PD aisc) 'use their systems,: Clloser to home, Bellevue rind. liIiiisborottgh (I)Tel:Ion use their system„ specifically mention the Southern (,%tlitOrnia.ageneies since kve Itave a direct corridor to Mexico, dirottgh Itinagine the value In being able to enter a suspect's license plate into 'Vigilant ti,) assist in locating .wanteci subieets .k1/114:), we 'believe are '.fleeing toMexico„ al.so thnik this could lac a v.,r,iluable tool for ('..Inag trafficking investigations„ Cars suspected nf It)eing used for trafficking could he entered into the system itrid the toyestigater would reeelive: an IE-triai.1 V'ery tirrie that iveliticlels license plateva..s react, hirn the reCorded information.. Vigilant: started their T,PR systems in the civilian market. They currently have ei.vidians patrolting. the residential strects at: night recording all license plates they come in contact wilh„ This mIrii ition s "used in th.e eivilian. realnit Ir the pipe of iiepossessin.g eilrs for bktit llor ii extra. 1..'c, laity enforcement agerici.es are given access to all of this data. as "'icon_ ViOla.rit. is offering YT) one. year ,of free private data access., "I:he 'bid includes fl ears of itecesis to all of 'their law. enfOrceinentreads and one year f1hia civilian read ilecess„, Betioteen. the taw, entOrcernent wd ei iiiii units Vigilant is collecting over 79 r fflo rils per month! What is iinnortant. .to note about tile civilian. side of their business is that the civilian data is stored completely separate (lin another state) fixim the law enfOrcinrient I.:hider no circumstances is the" law rcement data accessible to the civilian market, &nt1icr fe 2.1.tt.rr e t hat V i pro vi d QS is tile a Hiliy to parcha se a sin art phone ,appli call on "Clar Detector Niobile Companion”, This application allows ll:11Android or I -phone with as \vnrki ni cii n era. to 'becotri e i lia.ntl he d i1 I. think that this couldbe 111 at .maj ar incidnts. An. officer with this app cotdd 1k arountl.'41nd capture da.4.1...(..)f all ears parked in. the area il the tinte, We tested. (.7(T)BA.N and 'Viiilants system in our city.. COTIAN's eanieras prtwedto bc too unreliable and xere in constantneed or tidiustnient. What I Inunel is that the cameras read. the license plat.es with. infrared. light 1.1(rovid.ed. by stnall bulbs. located. ;..,.,i.rourt.d the camera. lenses_ 'The success of th.e earnertis is. directly related. 10 tI1L flL nhii ind quality of the bulbs usedin the in"frared systent. COB.NN hadinferior cancra s and fewer bulbs cornpared. to th.c oth.ers SlLdie(1. 1 eliminated them frornconsideration. lairl.,!". quickly du.t.'ing the testing stae. 1 refused 1„.o provide a test sysl em. to try at rat.r. PD. 'When. questioned. about referen.ccs tr other agencies "using their system I ixtis told 1,:hat there were "some a.gencies.i n fexa.S" but I was never as listor itgeocies to checkreference. even though. 1 requested. one on two separate cccisoiis. I.401,,ve,ver 1wa.stoid thatthey are slgning a contract to install camera.s at 11,...) sn eyw ori d. L3's data collectkm fleataresan i1 isollitirare appeared to be very simitar to Vi.gilanils. From dento it „appears ,as, if th.eir software may be a 'little easier to use lint sin.ce we did :not get to test it.. I am unsure of thai.. "lite rnajor difference between the two sNsterns was ifl data. stora.ge.1 3 dt.)es riot store .agency Lhutd It requires in-house storage b each agency... "1.11.ere is, no clirec1. sharing of data between aericies unless Illey are ()ti our .serNie.i.1°... ...111.e. positive, to, this k th.atthere is no risk (.)Ir outsidc. containinationor access, Nrigilarit.states there trace been no recorded instances of (tut:side contam„ination or tampering, to this .1c:tate, .and 11 tflatthe chances of this happening are very Mira if not impossible. Because we wt.:gildhe working ocr of an Internet )ased systern all Vigilant software updates arc done on their end .for 1111,1,...tdded costs. I..,3 requires .a service ,agreentent at an extra $45'0..00 per year :for ittind.a.tes„. COSTS that ;at a nal.n.inatina. Nye shotild assign. one 1 PR ;vs1em to each patrol squada.ndone circ gang unit for a total of leii. systerns, 1 undernstandthat. the city" has set .aside a .specific arnount of rao.rgiy for the„ purella.se of .these systems, My tinderstandirtg is $ 135;000. 1 suggest that pgie .use that t.".tioney as a down payment. towards a 5 year lease .ilgreetnerit,, "file lease agreenten.t has St buyottt at the end of the 11‘,"c years, 7.17.hiis allt:»Ys usl IntreIlase rnore units up front .11 crw.,:tas the .mitiority of the expense and all.ows us to tritak.e monthly. (Jr amnia! paytilents to cover the rest. is a less expensive option, The reason is less expensive is.. becane of the data slraring IS and account rnamigentent. provid.ed by Whiehl„,3 does no provide, ,As part. of Vigilant's hid they .a.re throwing in ane year of eivilitin data. aceess and five years of account management tin.d access. A.„:11er the lirst year i.t would cost the city anotherS2400,00 per year to continue vdt.11. that service. .A.lso„ aller the Ilive years has expired the management fee of our ic nl nd the access to other agency reads ',Alt.:mild cost an additional $3600 per year.. It' we electto pay cash fitr the units we yvintid be tittle to purchase 8 1.3 units for ...137..283,82 compared to 6 syste.m.s .for $1.,36764,80: 6: tants: $1.36,764..80 'N/A. 8 units: S164,247,60 37,212 10 units:: $194,803,28 S169,224.,.84 V1icn 1,was a.ssigned to this project. frad. absolo.tely rro experience,. training or. knovdedge about LII(s other than that they could I -cad license plates and notify tiH i0i 1a. ear was slolen h1 1 ha.ve learned is [hal LIIRs are a mach better investigative toot than. I would have ever imagined. "Illircugh. my research 1 teamed. that there is a ri ach. greate.r. value in the cojicetion of d.atadocumentedby patrol vehicles operating ai 1 PR systetn. for later investigative .1:int:poses, ,l,:lbvionsly ,it he good 1.001 :41 {Air 0ght1.:t.11ainst guitar thfts as wefl 1 believe the greatest it,..tecesses will be, lottridi n the stored. da.ta, ,More Ittins on the street" means rnne leaLis and date.. to search,. This is ilw 1 feel that: the Viglia.nt system is much otore usefill than the 13 system'1 ]ic access to the n.tillion.s of 'Nligilnt's 1...„PR reads ifinoni oilier agencies will pay. off 111 the 1eng run. .:1.111" 05serltially gives us thottsrincis of' at our d spo sal , Respectin 11 y, Apprved: Hr- se,goant P....jeutenant..Patrot Ciaptain Patrol Division oI Sr r15 u1 rJsiL.. Hcnne MEM IIINENNI8110(11111 SOLE SOURCE POINTS FOR VIGILANT SOLUTIONS cti g 0 fficers, d Com; uniti s • Vigilant Solutions awns and manages the single largest license plate recognition (LPR) data sharing inifiative, known as the National Vehicle ILocation Service (NVLS). NVLS consists of over 1,5 billion LPR scans, and is growing at a rate of 6040 million monthly, This extensive LPR, data set provides. intangible value from an investigative perspective, ▪ Vigilant Solutions offers a centralized hosted LPR offering eliminating any requirements of server hardware, database expo ise„ and software maintenance from the Agency. This hosted offering is. made available by Vigilant in a secure data center with full backup and redundancy. This service from Vigilant provides data storage, database optimization, and software updates. Vigilant Solutions offers an exclusive 'feature known as Stakeout allowing for multiple points of interest to be defined on a map, with corresponding geo-zones and times/dates, for the locative. of "common plates" that are see in more than one of the locations, of interest This feature allows for investigations into pattern crimes (robberies„ burglaries, sex offenses, etc) for generating Ileads into the identification of serial offe ders and the identification of associated members of organized criminal enterptises. Vigilant Solutions offers an exclusive analytic known as Associate Analysis, Associate Analysis, allows for a know plate to be analyzed! for possible "associates,'' or other license plates that are commonly seen at the same times and locations of the suspect.. This can be useful in determining a suspect's possible associates, and also in analyzing a victim's plate to determine a pattern of premeditation or stalking, • Vigilant .Solutions offers an exclusive smartphone application known as the °bile Companion, Available for both iPhone and Android devices, the Mobile Companion allows for an agency user to capture license plate images for checking against agency hothsts, perform queries against collected data, and receive alerts on their smart phone, This is ideal for special events, bike rallies, and o icers on foot patrol • Vigilant SolutionsMobile LPR solutions. won the ''CI -IP shoot-out" last year in which multiple LP vendors were evaluated on many criteria., • IVigile.t Solutions is the only vendor to provide the ability to administer software updates to field - installed mobile Um'l systems directly from the back-office, Software updates from Vigilant are made available to Agency Managers in LEARN, and can then be pushed out to vehicles in the field via sta dard LEARN server -to -vehicle communications, This feature saves time for the Agency in admIinistering field software updates. • Vigilant Solutions is the only vendor to offer a wiring harness meeting the Society for Automotive Engineers, SAE J.....1128 'Standard 'for In -Car Wiring Harnesses", The wiring harness consists vot fire rated/retarded materials, including a "shut -o switch, Power Conditioner to protect. electro its against varyin,v vehicle voltages), and inline fuse panel, ▪ Vigilant Solutions is the only LPR vendor that offers mobile LPR system using a Digital Signal Processor (DSP), This is important to the Agency because a DSP unit is a solid-state device that contains no moving parts including the processor, motherlbo rd, or memory. The SP is designed for ruggedized mobile conditions and is resistant to failure due to shock and other adverse conditions commonly seen in a patrol vehicle. Vigilant Solutions offers an exclusive feature known as the Mapping Alert Service (MAS), MAS enables the Agency to leverage the data sharing initiative of NVLS to match ALL available LPR data against Agency hotlists and provide "hits"' on a map interface with agency -customizable icons. This 7 11111111111liviviiiivIvvvvl, 11 11111111111 01 0111,1)111 1,1,1,1,1,11,11111,,1,11111111111,„ iv 111110111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111110110111011011010111011011011111111.1.1.1.1.1.11100 Ili 1 1111, 1 1.1111111.11111.1111.11 . 111 • 01111 0 0 1111. "'°,,,,.,111111111111111111111111111111111111uu!11111111111111111111111111111111, „„„ 111111111111111111,11111111111111011111111111111111111 1111 0001111 1111111111111111,1 1 11111. 1111111111.11 1001'111111 111111111111111111111 0111.11111111011j111 irt 1 11111111111 1••1 1 1111111111 1 1 1,111111 , vi11111111111111111111111111111111111111111111111111111111111,11111111111111111 111111 1111111111111V °ill = iii 11 111111 11111111 11 1111111111111111111111111 11 10 111 11 11111111,000 1111100110 V 111111111 111 01111011 1111111111111111111111 1111„,01 1101 11111 1111 1 viv can be used both to locate, vehi'c[es of interest, and also to visualize crimin,M "hot-spots" for predictive po kcing eff art , ViOlant Soluti�ons, offers an exclus[ve, feature, in its mobi[e I PR systern known as the IMobile Hit Hunter (MM). Similar to i MAS,, MHH anables, the Agency to r-natch recent NIV'L,S data against the Agency hotlists and distribute and resulting to MHH-equipped patrol vehicles that are within a two-mi1e radius of the Suspect vehicle, This service greatly, enhances the eff iciency of officers on patrol.