HomeMy WebLinkAbout08/19/2014 07 Status of the Grade Separation Public Art Elementslierivst
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 7.
For Meeting of: August 19, 2014
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ITEM TITLE:
SUBMITTED BY:
SUMMARY EXPLANATION:
Status of Grade Separation Public Arts Elements
Debbie Cook, Director of Utilities and Engineering
As the MLK and Lincoln grade separation projects near close-out, there will be approximately $636,209
remaining in the budget. The funding background of the projects and possible uses for the remaining
funds, including completion of the design and installation of the "Bins of Light" public art element on the
Lincoln Ave overpass are summarized in the attached memo. The Council is requested to determine
preferred uses for the remaining funds.
Resolution:
Other (Specify):
Contract:
Start Date:
Item Budgeted:
Funding Source/Fiscal Impact:
Strategic Priority:
Insurance Required? No
Mail to:
Phone:
APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
Ordinance:
Contract Term:
End Date:
Amount:
Improve the Built Environment
City Manager
ATTACHMENTS:
Description Upload Date Type
❑ bins of light memo 8/13/2014 Cover Memo
❑ Grade Separation Fisnancial Status 8/13/2014 1Backup Mater iiall
TO:
FROM:
DATE:
SUBJECT:
M EM O RANDUM
Honorable Mayor Cawley and Members of the City Council
Debbie Cook, Director of Utilities and Engineering
August 14, 2014
Status of the Grade Separation Public Art Elements
In 2010, the artistic firm Haddad/Drugan was selected to design the aesthetics for the
Yakima Railroad Grade Separations project. They developed the concept of "Yakima
Illuminations: Bins of Light" for the Lincoln Avenue Underpass. Using the iconic form
of the fruit bin and historic crate label graphics as well as both sunshine and electric
lighting sources, the work strives to achieve a dynamic cultural resonance.
Although the original concept was to provide public art on both the Lincoln and MLK
grade separations, no art has been designed for MLK. The MLK art concept originally
suggested by the artists never found sufficient support, and is no longer feasible. We
could request that the artists revisit MLK and provide another alternative, if desired.
However, we are not obligated to install artistic elements on either the Lincoln or MLK
grade separations.
Funding Background
On May 8, 2008, the City received approval from the Federal Highway Administration
(FHWA) to use a maximum of $750,000 ($648,750 of federal funds, and the balance of
$101,250 from other sources) for all phases of public art elements on the Yakima
Railroad Grade Separations Project. The authorization was valid only so long as funding
remained available after the completion of the Lincoln/MLK Grade Separation Program.
The $43,070,839 million allocated to the Lincoln/MLK grade separation projects are
from Federal, State or local sources. Please see attached funding source information. The
local funding sources for the grade separation projects include the Public Works Trust
Fund ($3,000,000) and Department of Ecology ($1,096,435) loans in which the City is
obligated to repay and the Burlington Northern Santa Fe Railway (BNSF) ($1,774,433)
contribution. Future City funds will be used to pay back the local loans ($4,096,435 total
principal) at an average yearly debt service of $250,000 for the next 14 years and $84,500
for the following 6 years.
Of the $43,070,839 allocated for the Grade Separation program, $42,434,630 has been
spent or encumbered through 2014, leaving $636,209 available. The $636,209 in
unencumbered funds are from the BNSF project contribution.
Remaining (unencumbered) possible expenditures for the grade separation program
include:
• Lincoln elevated sidewalk (safety) - $250,000. The Lincoln project design should
have included a raised sidewalk (similar the MLK sidewalk), but did not. This is
a safety issue and needs to be addressed as part of the completion of this program.
• Bins of Light - $350,000 (approximate cost to finish design and install)
• Artwork on MLK if desired, design and construction - cost unknown
To date, approximately $100,000 has been spent on the Bins of Light design (which is
about at 90% complete). The cost to finish the design and construct the "Bins of Light"
is estimated to be $350,000. There are sufficient program funds remaining ($636,209) to
complete the Lincoln elevated sidewalks and the Bins of Light (estimated $600,000
total). However, if MLK artwork is desired, then additional funds will be necessary. The
Transportation Improvement Board (TIB) has expressed a willingness to contribute
additional funds (perhaps as much as $100,000) for the aesthetics and the elevated
sidewalk on Lincoln, although it is still unclear if they will be able to identify funds. We
should be notified of funding availability by the end of August. We can complete the
design and go to bid on this art project anytime — does not need to be approved and on the
Statewide Transportation Improvement Program (STIP).
Requested Action:
Direct staff to:
1. Proceed with the Lincoln elevated sidewalk (Yes/No).
2. Proceed with the Lincoln public art element "Bins of Light" (Yes/No)
3. Explore options for MLK public art element (Yes/No)
4. Redirect all or part of the grade separation remaining funds ($639,209) to pay
down outstanding project loan principal (Yes/No, if Yes, amount to be
redirected?)
5. Redirect all or part of the grade separation remaining funds ($639,209) to
North 1st Street project (Yes/No, if Yes, amount to be redirected?)
Yakima Railroad Grade Separations Financial Status (8-11-14)
Funding Source
Estimated Total
Amount to be
Received
Expenses to
Date
Estimated
Remaining
Expenses
Funds
Remaining
Federal
24,382,729
24,382,729
0
0
FMSIB (State)
7,000,000
7,000,000
0
0
TIB (State)
5,817,242
5,698,522
118,720
0
BNSF (Local)
1,774,433
1,044,944
93,280
636,209
PWTF Loan (Local)
3,000,000
3,000,000
0
0
DOE Loan (Local)
1,096,435
1,096,435
0
0
Total:
$43,070,839
$42,222,630
$212,000
$636,209
Expenditures
Expenses
Amount
Through 2013
36,860,474
Paid to Date in 2014
5,362,156
Estimated Remainder to be Paid
212,000
42,434,630
Estimated Funds Remaining: $
636,209
Estimated "Bins of Light" Cost: $ 350,000
Elevated Lincoln Sidewalk: $ 250,000
TIB could be willing to contribute additional funds (at the rate of 19.39%) to the project aesthetics (Bins of Light) and
elevated sidewalk.
FMSIB = Freight Mobility Strategic Investment Board
TIB = Transportation Improvement Board
BNSF = Burlington Northern Santa Fe Railway Company
PWTF = Public Works Trust Fund
DOE = Department of Ecology
Distribute at�the4 7
' Meeting
Cheryl H. Hahn
Yakima Arts Commission Member
Tuesday, August 19, 2014
(When I first moved to Yakima, the two characteristics that were pointed out to me by travel
articles, on-line descriptions, and acquaintances was that the Yakima Valley is the "fruit -
basket" of the Northwest, and that there is an abundance of sunshine. Yet there was and is
no major public art display that totally focuses on and shares that message despite the fact
that Yakima is the major spoke in the wheel that we call Central Washington. The "Bins of
Light" proudly honors the economic engine that has fueled our community from its inception.
We are proud of our agricultural history and it is time to say thank you.)
EXCERPTS from: "WHY PUBLIC ART MATTERS"
Published by the Public Art Network Council and Americans for the Arts
Why Public Art Matters:
1. Cities gain value through public art ----cultural, social, and economic value.
2. Public Art is a distinguishing part of our public history and evolving culture.
3. It reflects our society, adds meaning to our cities and uniqueness to our communities.
4. Public art humanizes the built environment and invigorates public spaces.
5. It provides an intersection between past, present, and future....
6. Public art is freely accessible.
In Summary:
1. Public art does something that neither a public space without art or a
museum with all its art can do: it can capture the eye and mind of
someone passing through our public spaces.
2. It can make us pay attention to our civic environment: it can encourage us
to question what is around us....
3. Art can celebrate the qualities that make one place different from another.
4. Most of all, public art creates a sense of civic vitality in the cities, towns,
and communities we inhabit and visit.
(Other communities like Wenatchee, Wall Walla, Pasco, Ellensburg, and Spokane have
realized the benefits of public art ---now it is Yakima's turn! Say YES --on Bins of Light!)
(-Distributed at the
Meeting 114h L4
YAKIMA ARTS
COMMISSION
Andrew Granitto, Yakima Arts Commission member
August 19, 2014
Thank you all for agreeing to assist the city with the concept development, design,
and selection of aesthetic improvements and public art related to the Railroad Grade
Separation Project. This is the largest single public works project in the city's history,
and your contribution of time and talent will leave a lasting impression on our central
business district for years to come. It is important that we work together on
improvements that capture the diversity and essence of our community.
— Opening paragraph of a memorandum from Michael Morales, Deputy Director CED,
to Norm Johnson and the Allied Arts Giving Circle Committee, dated October 10, 2007
Dear Honorable Mayor and City Council:
In October of 2007, I was one of several Yakima residents who served on a committee assembled
in response to an official request from the City of Yakima (excerpt shown above). Our task was to
oversee the selection and vetting of artwork for the new underpasses.
The committee researched similar public art projects, consulted with specialists in other cities, and
compiled a list of artists with a proven record in the field. Several artists were invited to submit
proposals to the committee (which included members of the city's project team).
In 2008, after much review and follow-up correspondence with the artists, a design by Haddad and
Drugan of Seattle was unanimously chosen by the committee because of its visual impact and
historic connection to its site in Yakima Not only was the proposed artwork unlike anything we had
seen elsewhere, it was unlike anything previously produced by the artists themselves, who take
pride in creating truly unique designs for each location they encounter.
The artwork by Haddad/Drugan, titled Bins of Light, is a 21st -century interpretation of "Boxville," the
stacks of apple bins that line our railroad tracks and define the very place where the piece will be
installed. After much historic research, the artists designed an installation that combines artwork
from local historic fruit box labels, in celebration of the orchard industry that built our city. The term
"artwork" hardly describes Bins of Light. It is a one -of -a -kind architectural structure that celebrates
Yakima. There is nothing like it anywhere, and it could not exist anywhere else.
In 2008 and 2009, the artists worked with project engineers and revised their plan to best fit
budgetary, construction, and maintenance concerns Prototypes were presented and tested for
visual appearance, resistance to wear, and protection from vandalism; and construction plans were
adapted accordingly. A structural beam and brackets were designed to support the artwork, so that
it would be both protected from vandalism and easily viewed by the public
In spring of 2010, in its first year of existence, the Yakima Arts Commission (in a letter from then -
chair Kathy Coffey, dated April 5, 2010) encouraged the City Council to continue funding the
Underpass Project and stressed the installation of the structural members and electrical service for
the artwork. The Council approved continued funding of the Underpass Project, including all
necessary structural and electrical components needed for Bins of Light.
Now, 4 years and 4 months later, Bins of Light has been fully vetted and reviewed, and all needed
infrastructure is in place and ready for its installation. After 6 years of refining and adapting the
artwork to our exact needs, Bins of Light is 95% complete, waiting in the artists' workshop. The
cost of all future maintenance and repair has been assumed by Yakima's Millennium Foundation.
$100,000 has already been paid for the artwork, almost 25% of its full cost. Hundreds of hours of
work and planning by city employees, spanning the last 7 years, has already been spent on this
project, not to mention the countless hours of work by community members who stepped up to
assist the city, the hundreds of Yakima residents who helped shape the artwork by selecting fruit
labels, and the dedication of city engineers and other employees who coordinated construction for
this project. This represents a significant investment of taxpayer time and money into a project that
is now "bolt & wrench -ready."
We have heard from Cheryl Hahn of the Yakima Arts Commission, who showed us how art can
unite a community, define a place, and improve quality of life.
We have heard from John Cooper of the Yakima Arts Commission and Yakima Valley Tourism, who
explained how this translates to business and tourism dollars for Yakima
Bins of Light is an excellent project that has been fully vetted, is 95% complete, and is partially paid
for. The remaining $350,000 — less than 1% of the total Underpass Project budget — will complete
this historic project and keep Yakima's downtown revitalization moving forward, and it will give
Yakima a unique and dynamic landmark, strategically located at the northwest corner of our central
business district and fitted to its site like it grew right out of our city's proud past, something that will
pay dividends for years to come.
On behalf of the Yakima Arts Commission, and in support of Yakima's present and future residents,
I request that this project to be completed as planned.
Sincerely,
Andrew Granitto
Representing Yakima Arts Commission
MIME
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BINS OF LIGHT
at Sunrise.
At sunrise, Bins of Light seems to grow out
of "Boxville," the unique Yakima landmark
created by the massive stacks of apple bins
that line our downtown railroad tracks.
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Artwork that defines a place—Yakima fruit box labels
honor the families and businesses that built our city —
viewed from the pedestrian walkway on Front Street.
BINS OF LIGII I
at Sunacl
At sunset,
western light illuminates the "bins" and
dramatically projects the stenciled images
onto the east face of the artwork.
Passing trains trigger a simple random sequencing program that "un -stacks" the apple boxes and "re -stacks" them again.
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Distributed at thefr
Meeting -jC?-I I
August 18, 2014
Citizen comments re. Bins of Light
Support / oppose
Support email from: Joanne Picatti Rose, picatti(a�gmail.com
Please vote YES to build the Yakima Light Project. $100,000 has already been
spent to create the design for the landmark. The footings for the landmark are
built. The previous City Council approved the project. The city needs more public
art. Cities gain value through public art — cultural, social, and economic value.
Public art is a distinguishing part of our public history and our evolving culture. It
reflects and reveals our society, adds meaning to our cities and uniqueness to
our communities. Public art humanizes the built environment and invigorates
public spaces. It provides an intersection between past, present and future,
between disciplines, and between ideas. Public art is freely accessible.
Please don't stop this project short and deny residents public art. The structure
on top of the Lincoln Avenue Underpass will be enjoyed by the entire city. When
the train passes it will light up, how fun that will be! During the day the sun will
create shadows of color and patterns of historical apple labels, which sounds
amazing, the plans look like it will be a wonderful art installation. It documents
and celebrates our history as a major fruit supplier to the state and the world.
After the construction of the underpass there was an impressive $630,000
remaining. "Bins of Light" will cost $350,000 to complete leaving plenty of funds
to benefit Yakima. Thank you for your consideration.
Support email from Dorothy Qualley, dorothyq(c�charter.net
Since the funds are available I certainly do support the Bins of Light. Not send it
back to the Feds, as Mr. Ensey suggests. And no tantrums from the minority vote
On the plaza project. Parking near the restaurants is important to me as I am 80
and use a cane. My lady friends recently met at Olive Garden for lunch and 1,11 be
darn if I could find a spot to park in that lot
Support email from Doug Kanyer, douq.kanyerAglaciersales.com
First allow me to say how much I appreciate the nature of the work you folks do.
Thank you for taking on a job which assures you that people will disagree with
your decisions half the time 4 Appreciate the professionalism and stoicism in
which you folks normally react to emotional topics.
I am taking the time to write today concerning recent press and comments in the
local media regarding the Bins of Light public art installation, which is closely
connected to the Yakima Light Project Gallery and many other local arts
organizations. I vigorously support this project, both with my checkbook and my
advocacy, and it pained me to read in the Yakima Herald some negative
feedback from the Council which belies the professionalism normally shown.
After eight years in the development, this project should not only be approved but
loudly promoted by the Council.
Why? Because the project has a broad bipartisan appeal... indeed, if you were to
examine the constituencies who brought this ingenious project into existence
eight years ago you would find businessman and women, the general populace,
and a bunch of other folks including our exuberant local arts community....a very
interesting and unusual mix of folks cutting across all party lines, many apolitical,
and all in complete agreement as to how marvelous this project will be for the
citizenry of Yakima.
There is an element to this particular project which I believe has been somewhat
undersold both to the Council and possibly to the general public. It is unique. The
installation will become a landmark for the city of Yakima, and people from other
communities across the state and possibly the nation will come just to see it and
spend their dollars here. There is an element of exclusivity to the concept, and if
the Council botches this there are other communities whom are chomping at the
bit to take it on.
Finally, an appeal to emotion....there are thousands of families in the community
of Yakima who dream of having their children return from college and live and
work in Yakima. I am one of those families. This project represents one of the
things that would instill a sense of pride in our children whom have moved away
and draw them back home.
seldom put my name to stuff like this, but this situation is unique and requires
my action. Don't just approve this project, advocate for it, sell it, and pass it
unanimously. Trust me; if you do, it will help you greatly in 2015 when you have
to win back your seat.
Many thanks for listening to me...
Oppose email from Ronald Webster, ithinkfastRcharter.net
Hi. I have an idea of how to use the extra $636K left over from the MLK
Underpass project. Is there any possible way that this money could be
earmarked for the upgrade to Zaepfel Stadium? I really believe this would be a
great way to help the kids out and help dramatically improve that athletic venue
where fans from both Yakima and visiting areas could see that Yakima is with it
and cares about the quality of its facilities for its children.
I definitely hope the extra money is not used for artwork on the new
underpasses. In my eye this would be rather silly and a very poor way to use
those extra funds.Thanks very much for considering my ideas and the best to
you.
August 19, 2014
Oppose email from John Manfredi — icmanfrediAcenturvlink.net
Bin's of light art It is a foolish waste of money.
Don't be fools.
Spend the money on street maintenance.
Support email from Rod Knipper, knipAkdfarchitecture.com
I would like you to approve moving forward with the installation of the finest art
piece in the state of Washington. It is so rare that we, the Yakima community
gets to create a landmark. _Please go for it ttttitittt
Support email from Marty Miller, martym509(a�gmail.com
Please maintain the commitment and vision to include the apple bin art with the
current a previous underpass projects. There has been significant investment
(public and private) in improving the downtown part of Yakima. Including the
apple bin art clearly helps with that vision. If this is eliminated, all we will have is
another boring, concrete structure that does not distinguish Yakima from
anywhere else. Please stick to the original vision of this effort and give us
something unique and positive for Yakima, its citizens and visitors!
Thank you for your consideration.
Support email from Matthew Morgan, mattmmorgan(a)_vmail.com
think this issue is bigger than art or no art being a part of this project, but it is
instead a basic issue of trust. Art was always supposed to be a part of this
project and was budgeted as such. $100,000 has already been spent studying
this project and right of ways have been secured. There may in fact be better
uses for the funds earmarked for the arts installation, but once again that is not
the point, there is always going to be that next shiny object. Stay focused. If you
say you are going to do something then you need to honor it or how can the
public trust commitments made in the future.
Distribute at the.
Meeting S oto `/ `7
We, the undersigned Citizens of Yakima, fully support fulfilling
the City's obligation to complete the Bins of Light Project.
We, the undersigned Citizens of Yakima, fully support fulfilling
the City's obligation to complete the Bins of Light Project.
Name
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From: Ben Johnson <director@theseasonsyakima.com>c9
Subject: How about this time?
Date: August 14, 2014 8:02:18 AM PDT
To: Kim Brewer <klbrewer88@q.com>
1 Attachment, 26 KB
We, the undersigned residents of Yakima, fully support the. City in
fulfilling its obligation to complete the Bins of Light Project.
Print Name
I) SlGbr i–
Signature Are you a citizen of Yakima
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Ben Johnson
Executive Director, Seasons Performance Hall
Director@TheSeasonsYakima.com
TheSeasons Ya kima. com
(516) 817.6431
No
/ No
We, the undersigned residents of Yakima, fully support the City in
fulfilling its obligation to complete the Bins of Light Project.
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We, the undersigned residents of Yakima, fully support the City in
fulfilling its obligation to complete the Bins of Light Project.
Print Name
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(Please Circle)
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No
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/ No
We, the undersigned residents of Yakima, fully support the City in
fulfilling its obligation to complete the Bins of Light Project.
Print Name
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We, the undersigned residents of Yakima, fully support the City in
fulfilling its obligation to complete the Bins of Light Project.
Print Name
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Signature
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We, the undersigned residents of Yakima, fully support the City in
fulfilling its obligation toocomplete the Bins of Light Project.
Print Name
Signature
Are you a citizen of Yakima?
(PI ��_ Circle)
No
No
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We, the undersigned residents of Yakima, fully support the City in
fulfilling its obligation to complete the Bins of Light Project.
Print Name
Signature Are you a citizen of Yakima?
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Yes / No
Yes / No
Yes / No
We, the undersigned Citizens of Yakima, fully support fulfilling
the City's obligation to complete the Bins of Light Project.
Name
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Address
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We, the undersigned residents of Yakima, fully support the City in
fulfilling its obligation to complete the Sins of Light Project.
Print Name
Signature
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Are you a citizen of Yaki ? ia?
(PIe • se Circle)
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Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes/No
Yes / No
Yes / No
Yes / No
We, the undersigned residents of Yakima, fully support the City in
fulfilling its obligation to complete the Bins of Light Project.
6211
Signature Are you a citizen of Yakima
(Please le)
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Yes / No
Yes / No
Yes / No
Yes / No
Yes/No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Print Name
We, the undersigned residents of Yakima, fully support the City in
fulfilling its obligation to complete the Bins of Light Project.
Print Name Signature Are you a citizen of Yakima?
(Please Circle)
r
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es / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
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Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
We, the undersigned residents of Yakima, fully support the City in
fulfilling its obligation to complete the Bins of Light Project.
Print Name
Signature
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Are you a citizen of Yakima?
P= ase Circle)
No
/ No
No
/ No
Yew/ No
Ye / No
(Mess/ No
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Yes / dj W, thak7
es No
Yes / No
Yes/No"
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
We, the undersigned residents of Yakima, fully support the City in
fulfilling its obligation to complete the Bins of Light Project.
Print Name Signature Are you a citizen of Yakima?
r (Please Circle)
Si) 5 40F r 44-oL, / No
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/ No
/ No
Yes / No
Yes / No
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Yes / No
Yes / No
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Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
We, the undersigned residents of Yakima, fully support the City in
fulfilling its obligation to complete the Bins of Light Project.
Print Name Signature
6loc';a g: Shop
RGmaecis
JAY
Are you a citizen of Yakima?
(Please Circle)
No
2i2/,, 4C/ ' / No
A ' es) No
1 Yes/No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
We, the undersigned residents of Yakima, fully support the City in
fulfilling its obligation to complete the Sins , f Light Project
Print Name Sig ature A Are you a citizen of Yakima?
(Please Circle)
Ai !MCCIaU-e- Yes No
/30,- �-' Y - / No
(--/ L I% % 7 Yes No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
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Yes / No
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Yes / No
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Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes/No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No
Yes / No