HomeMy WebLinkAboutR-2014-104 Yakima Valley Office of Emergency Management Agreement Withdrawal RESOLUTION NO. R- 2014 -104
A RESOLUTION authorizing the City Manager to execute a letter providing notice of
termination and withdrawal of the City of Yakima from the Agreement for
Yakima Valley Office of Emergency Management with Yakima County
WHEREAS, on December 5, 2000, the City of Yakima adopted Resolution No. R -2000-
155, which approved an Agreement for joint operation of the emergency services organizations
with the Board of County Commissioners of Yakima County; and
WHEREAS, the City of Yakima is no longer in need of the generic, strategic program
that the Yakima County Comprehensive Emergency Management Plan provides for; and
WHEREAS, the City maintains that it needs a more specific plan to help the City of
Yakima prevent, prepare, respond, mitigate and recover from the effects of emergencies and
disasters within city limits; and
WHEREAS, the City of Yakima has the personnel, equipment and expertise to develop a
specific plan to meet the need of the City of Yakima and it's residents; and,
WHEREAS, the City of Yakima recognizes that an emergency management system is a
valuable part of the City's operation and will form a new plan to provide mutually beneficial
returns that maximize on the investments made to the system; and
WHEREAS, the City finds and determines that withdrawing from the Agreement
with Yakima County, is in the best interests of residents of the City of Yakima and will promote
the general safety and welfare; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute and deliver notice of termination and
withdrawal, effective December 31, 2014, of the City of Yakima from the Agreement entered into
pursuant to Resolution R- 2000 -155, adopted on December 5, 2000, by and between the City of
Yakima and Yakima County.
ADOPTED BY THE CITY COUNCIL this 5 day of August, 2014.
TEST: ....� Mica awl Mayor
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City Clerk : ; (;' 12 ) i
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 13.
For Meeting of: August 05, 2014
ITEM TITLE: Resolution authorizing withdrawal from Intergovernmental
Local Agreement with Yakima Valley Office of Emergency
Management
SUBMITTED BY: Bob Stewart, Fire Chief
Perry Tarrant, Emergency Preparedness /Gang Free Initiative
Manager
SUMMARY EXPLANATION:
Please see attached information.
Resolution: Ordinance:
Other (Specify):
Contract: Contract Term:
Start Date: End Date:
Item Budgeted: Amount:
Funding Source /Fiscal
Impact:
Strategic Priority:
Insurance Required? No
Mail to:
Phone:
APPROVED FOR
SUBMITTAL: <• _,.. -. City Manager
RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
0 CEMP Memo to Council 7/29/2014 Cover Memo
0 Resolution Authorizing the Withdrawal from the 7/28/2014 Cover Memo
Yakima Valley Office of Emergency Management
0 OEM contract 7/10/2014 Cover Memo
MEMORANDUM
To: Honorable Mayor and Members of the Yakima City Council
From: Tony O'Rourke, City Manager
Date: July 22, 2014
RE: Emergency Management
Since 1984, the City of Yakima has contracted with Yakima County and all other
incorporated cities and towns in Yakima County to establish a joint emergency service
organization and emergency management plan to assist communities during
emergencies.
The Yakima County Comprehensive Emergency Management Plan (CEMP) provides a
strategic emergency planning guide for all 14 cities and towns and the unincorporated
areas of Yakima County, as well as, 31 special fire districts, school districts, and
irrigation districts.
The Yakima County CEMP is, by its own admission, "a generic, strategic program" that,
"provides a generic overview and summary of purpose, responsibilities and operational
concepts." The plan provides guidance for emergency mitigation, preparedness,
response, recovery, and continuity of operation. The CEMP covers approximately
247,250 residents at an annual 2014 expense of $344,468. The plan is developed and
updated by the Yakima Valley Office of Emergency Management, which consists of
three full -time staff. Each of the 14 cities and towns, as well as, the unincorporated
portion of Yakima County, are assessed an annual fee. The total 2014 assessment was
$185,042, of which the City of Yakima paid $69,317 or 37 %. The balance of the
Yakima Office of Emergency Management funds comes from federal or state grants.
The 31 special fire districts, school districts, and irrigation districts pay nothing.
Yakima County, including the City of Yakima, have historically dealt with a variety of
natural, technological and human - caused hazards. The County and City are subject to
38 types of hazards, the most chronic and catastrophic being severe winter storms,
windstorms, flooding, volcanic activity, wildfires, landslides, and hazardous material
spills, though it is impossible to predict exactly when a disaster will occur. The Yakima
Valley CEMP's Hazard Identification and Community Assessment is generic, and does
not provide the level of risk assessment and mitigation found in most city emergency
plans, such as the City of Bellevue's. This is critical because a comprehensive and
detailed hazard risk analysis is key to developing risk mitigation strategies and
increasing public awareness to reduce risk and prevent loss of lives and property from
future hazardous events.
In the event of a major natural, technological, or human - caused disaster, the City of
Yakima would be subject to a variety of catastrophic impacts including:
• Street disruptions due to debris, downed power lines, utility breaks, and road
failure
• Utility service interruptions
• Need for evacuations, in particular our 40 adult family homes, 9 assisted living
facilities, 6 nursing homes, 5 homeless shelters, 3 detention /jail facilities, 2
hospitals, and numerous daycare and school facilities
• Emergency response disruptions
• Continuity of government service
• Private sector business disruption
• Communication disruptions to land lines, cellphones, and radio /TV broadcast
While the Yakima County CEMP is sound, it is generic by necessity. It provides a basic
emergency preparedness and response framework for the 14 cities and towns and
unincorporated areas it covers. With a population of 93,000, 28 square miles of land,
over 3,500 businesses, 33,000 households, and $5.5 billion in assessed property value,
the City of Yakima needs more than a generic emergency management plan. It needs
a more specific plan to help the City of Yakima prevent, prepare, respond, mitigate and
recover the effects of emergencies and disasters. Key components needed in a City of
Yakima emergency management plan include:
1. Comprehensive Hazard /Risk identification and vulnerability analysis.
2. Ensure the City's Emergency Management Plan supports and is compatible with
Yakima County and Washington State emergency plans.
3. Develop and implement a hazard mitigation plan and training to eliminate or
reduce hazard risk.
4. Develop a program and testing procedures for engaging, warning, and alerting
high -risk and vulnerable populations before, during, and after an emergency
event.
5. Develop a recovery plan for short and long -term disruptions to services,
infrastructure, and continuity of government.
6. Develop a comprehensive community emergency awareness, outreach, and
notification plan.
7. Designate Perry Tarrant as the City's Incident Commander for community
disaster and complex emergencies.
8. Pursue eligible state and federal emergency preparedness, mitigation, response,
and recovery operation grants.
Today, given Yakima's size, complexity, and risk factors, a plan unique to the City of
Yakima is needed. With a wealth of knowledge, experience, and expertise in our police,
fire, and public works departments, in addition to the recent hiring of Perry Tarrant, a
City- focused emergency plan and management structure is warranted. To that end,
staff proposes withdrawing from the Yakima Valley Office of Emergency Management
agreement effective December 31, 2014 and securing contracts and mutual aid
agreements with long -term partners in Yakima County and its 13 cities and towns.
The $69,317 current investment in the County plan will be reinvested in the City plan to
better prepare the City of Yakima to prevent, prepare, respond, mitigate, and recover
from natural, technological, and human -made disasters.
AGREEMENT FOR YAKIMA VALLEY
OFFICE OF EMERGENCY MANAGEMENT
The Washington State R.C.W. 38.52.070 provides for the establishment of a local organization for
emergency services in which two or more political subdivisions may join for the establishment and operation
thereof; and,
WHEREAS, the Board of County Commissioners of Yakima County, Washington and Mayors of
incorporated cities and towns within Yakima County, Washington have agreed to the joint operation of the
emergency services organization as provided by the R.C.W. 38.52; and,
WHEREAS, the declared purposes of this agreement are to provide for the preparation and carrying out of
plans, including mock or practice drills, for the protection of persons and property within this county in the event of
a disaster, and to provide for the coordination of the emergency service functions of this county with other public
agencies and affected private persons, corporations and organizations; and,
WHEREAS, any expenditures made in connection with such emergency services activities, including
mutual aid activities, and mock or practice drills, shall be deemed conclusively to be for the direct protection and
benefit of the inhabitants and property of Yakima County and its participating, incorporated cities and towns; and,
WHEREAS, "emergency services" denotes the preparation for and the carrying out of emergency functions
other than functions for which the military forces are primarily responsible, and the activities necessary or incidental
to the preparation and for carrying out of these activities; now, therefore
BE IT HEREBY AGREED as follows:
CREATION
(A) There is hereby created a joint local organization pursuant to RCW 38.52.070 for emergency services, to be
composed of Yakima County, Washington and its participating incorporated cities and towns, to be known as the
"Yakima Valley Office of Emergency Management" to be administrated by the Yakima County Emergency
Services Council.
(B) This joint organization shall commence its existence upon the approval of this agreement by the County
Commissioners of Yakima County and the Council of any city or town. Thereafter any incorporated city or town
may become a participating member upon the adoption of a resolution by its legislative body to that effect and
agreeing to the provisions hereof and the deposit with the Director of Emergency Services of a duly executed copy
of this agreement.
(C) There is hereby created and established a special pooled fund to be administered by the Treasurer of Yakima
County, which fund shall be known as the "Yakima County Emergency Services Fund ", into which shall be
deposited funds received for the account of this joint organization and from which shall be paid all proper claims.
The Director of Emergency Services is empowered to authorize the payment of claims and expenses which are
properly budgeted. The participating members' contributions to the Emergency Services Fund shall be based upon a
per capita charge of that portion of the Emergency Services Budget that is not reimbursed by the Federal
Government through the State agency. The charges, determined by the Emergency Services Executive Board, shall
be payable by the 1S day of February of each calendar year. The per capita charge shall be based on the latest
official population estimates of the State Office of Financial Management. In the event of an emergency resulting in
the necessity for the carrying out of emergency functions for the preservation and protection of lives and /or
property, the cost of emergency functions above and beyond the permanent staff and facilities of the Office of
Emergency Management shall be borne by the participating member or members affected by such emergency and
promptly remitted to the Emergency Services Fund, provided that the Director shall obtain approval from the
executive head or his designee of the affected political subdivision prior to providing the services. In any case the
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ESEB cannot agree upon the proper division of cost, the matter shall be referred to the State Emergency Services
Council for arbitration; its decision shall be binding.
(D) An annual budget shall be prepared by the Director and the Emergency Services Executive Board, presented to
the entire Emergency Services Council which by majority vote shall recommend the budget to each political
subdivisions for approval.
(E) The Office of Emergency Management may accept gifts, grants or loans of money, equipment or services from
any lawful source and perform functions authorized by law to be performed by departments of emergency services.
EMERGENCY SERVICES ORGANIZATION
EMERGENCY SERVICES COUNCIL
(A) Membership. In accordance with R.C.W. 38.52.070, the Yakima County Emergency Services Council shall
consist of the County Commissioners and the Mayors of each participating incorporated city and town. The
Chairman of the Board of County Commissioners shall act as Chairman of the ESC. The Director, ex- officio non-
voting member, shall act as Vice Chairman. An executive board shall be formed consisting of one County
Commissioner and 4 mayors, to be elected at the annual meeting. The Yakima County Sheriff will be a permanent
ex- officio non - voting member of the ESEB and the ESC. A quorum of the ESEB shall be a simple majority of the
voting members.
(B) Powers and Duties. The ESC shall perform duties imposed by statute upon executive heads of emergency
service departments. It shall review and recommend for adoption emergency services and mutual aid plans and
agreements and such resolutions and rules and regulations as are necessary to implement such plans and agreements.
It shall do the things herein provided and/or reasonably necessary to the accomplishments of the purpose hereof.
The ESEB (Emergency Services Executive Board) shall assist the director in preparation of the duties described
herein. The ESEB shall meet at least quarterly.
(C) Quorum and Meetings. A majority of the members of the ESC shall constitute a quorum. Any meeting in
which a budget is to be adopted or a financial obligation is to be assessed to a member thereof shall require a
quorum. The ESC shall meet annually to review the Emergency Services budget, organization and plans. Meeting
date and time will be published by the Emergency Services Director prior to the meeting. Other meetings of the
ESC shall be called by the Chairman or Vice - Chairman or by a majority of the members of the ESC. Emergency
meetings may be called by any ESC member.
(D) Division, Services and Staff. The ESC shall adopt an annual plan which prescribes divisions and services,
assigns functions, duties and powers, and designates officers and employee positions as it deems appropriate.
Insofar as possible, the form of organization, titles and terminology shall conform to the recommendations of the
federal government and the Department of Emergency Services of the State of Washington.
DIRECTOR OF EMERGENCY SERVICES, POWERS AND DUTIES
The Director shall be selected by a majority vote of the ESC. The Director of Emergency Services shall be
responsible for the coordination and development of overall emergency services planning and regular training
exercises. The Emergency Services Director shall report activities to the ESEB.
(A) Subject to the direction of the ESC, the Director is hereby empowered and directed:
(1) To provide an emergency services operating plan for Yakima County and its participating cities and towns,
conforming to the state emergency services plan and program.
(2) To coordinate the effort of the emergency services organization for the accomplishment of the purposes of
this resolution.
(3) To direct coordination and cooperation between divisions, services and staff of the joint emergency
services jurisdiction.
(4) To present the emergency services organizations of these cities in dealings with public or private agencies
pertaining to emergency services and disaster.
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(5) To keep and maintain an inventory of goods, supplies and equipment of the Office of Emergency
Management or in its custody including federal excess property on loan to the department with said
inventory to specify the location of each item listed thereon.
(B) In the event of a disaster, the Director shall be empowered
(1) To coordinate matters reasonably related to the protection of life and property as affected by such disaster.
(2) To obtain vital supplies, equipment and such other properties found to be lacking and needed for the
protection of the life and property of the people, and bind the participating members thereof and if required
immediately, to commandeer the same for public use.
(3) To execute the special powers conferred upon him by this agreement or by resolution adopted pursuant
thereto, by powers conferred upon him by statute, or by agreement approved by the ESC or other lawful
authorities.
(4) To request necessary personnel or material of any county, city or town department or agency. Officers and
employees of these counties, cities, and towns with those volunteer forces enrolls to aid them during a
disaster, and groups, organizations and persons who may by agreement or operation of law charged with
duties, incident to the protection of life and property in these counties, cities, and towns during disaster,
shall constitute the emergency services organization of the counties, cities and towns.
SERVICES TO BE PROVIDED TO PARTICIPATING SUBDIVISIONS
The Yakima Valley Office of Emergency Management shall provide service, equipment, and personnel to
participating political subdivisions to assist them in effecting emergency operational plans and programs, to include
the following:
A. To provide an Emergency services organization to coordinate operational activities and to minimize death,
injury and damages for periods before, during and after a natural disaster or man- caused disaster.
B. To coordinate local Emergency Services planning with the federal government, State of Washington,
neighboring counties, military organizations and other support agencies.
C. To provide for the effective utilization of resources within or from outside these jurisdictions to minimize
the effects of disaster and to request assistance as needed through established Emergency Services
channels, county to state, to federal.
D. To recruit, register and identify personnel and to seek compensation coverage for volunteers who suffer
injury or equipment loss as a result of Emergency Services duty.
E. To establish and maintain training and public information programs.
F. To identify protection for the population against all hazards.
G. To provide emergency disaster control and coordination through the County Emergency Services office.
H. To develop a system for warning the general public, and to provide for information and guidance to the
general public.
I. To provide support for search and rescue operations.
J. To perform normal office procedures, correspondence and inventories.
K. To provide excess property support functions to the participating agencies.
DURATION
This agreement shall remain in full force and effects from date of adoption by the Yakima County Board of
Commissioners and each respective incorporated city or town within Yakima County.
WITHDRAWAL
Any participating party to this agreement shall have the right to withdraw from this agreement by giving 180 days
notice in writing to the other parties.
PROPERTY DISPOSAL UPON MEMBER WITHDRAWAL OR AGREEMENT CANCELLATION
(A) No real property ownership or acquisition is anticipated. Property, for the purpose of this section, refers to
personal property only.
(B) Federal or state -owned properties shall be disbursed in accordance with appropriate federal or state guidelines.
(C) Items loaned to the Office of Emergency Management by a participating member shall be returned to that
member upon that member's withdrawal from this agreement, upon this agreement's cancellation or upon the
expirations of this agreement.
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(D) Items owned by the Office of Emergency Management and financed through per capita quarterly billings of
serving members, or through federal or state funding shall be dispensed of as follows:
(1) Upon agreement cancellation or expiration of the entire agreement, unspent funds shall be distributed
on a current per capita basis to members.
(2) Upon the withdrawal of any or all cities or towns, such city or town shall be refunded any funds unspent
from the preceding per capita billings. Properties owned by the Office of Emergency Management will
remain with Office of Emergency Management and shall not be subject to disbursement.
Yakima County and the following incorporated towns and cities are Equal Opportunity Employers.
DATED the 18 day of October, 2000.
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AGREEMENT FOR YAIC MA VALLEY
OFFICE OF EMERGENCY MANAGEMENT
Cl/f'JJT//JJY OF GRANDVIEW TOWN OF GRANGER TOWN OF HARRAH
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Mike Bren, Mayor D vid Le ach, Mayor Barbara Barrer, Mayor
CITY OF MABTO 1 CITY OF MOXEE TOWN OF NACRES
7 1 James Adams, Mayor Greg , Mayor Charles oss- ayor
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CITY OF SELAH CITY OF SUNNYSIDE TOWN OF TIETON
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$ob 'Jones, Mayor`,- Ed Pri ucik, Mayor T 1 ,4- :: or
CITY OF TOPPENI H CITY OF UNION GAP C OF WAPATO
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Al Hubert, Mayor • ubrey �: Jr., : 'or 1' to wagen, Mayo 1
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CITY OF YAKIMA CITY i
Mary ce, Mayor l an Simmons, .. Mayor
Dic Zai , 'City Manager
8 • rd of Yakima County C/Ir issioners
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nes M. Lewis, r T' .
Attest: ( r. c
Clerk of the B rd Ronald F. Gamache, Commissioner
o o r nuoint: 4 xtefee....:r7
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4 11 via E. Cervantes e sse S. Palacios; Commissioner
Constituting the Board of County
Commissioners for Yakima County, Washington