HomeMy WebLinkAboutR-2022-017 Resolution authorizing a sole source with PacWest Machinery for purchase of an Oil DistributorRESOLUTION NO. R-2022-017
A RESOLUTION authorizing a sole source with PacWest Machinery for purchase of an Oil
Distributor
WHEREAS, the Article VI, section 6 of the City of Yakima Charter and Yakima Municipal
Code Chapter 1 80 generally require that purchases over $50,000 be done by competitive bidding,
subject to certain exceptions; and
WHEREAS, the law recognizes a "sole source" exception from these competitive bid
requirements when, due to special market conditions, it would be futile to utilize competitive
bidding; and
WHEREAS, procurement of the Oil Distributor in 2022 will allow the City's Streets Division
to proceed with the scheduled chip seal program; and
WHEREAS, due to supply chain issues related to the COVID pandemic, timing of this
procurement while a unit is available is critical; and
WHEREAS, PacWest Machinery has reserved an Oil Distributor and cab/chassis for City
of Yakima; and
WHEREAS, City Council finds that it is in the best interests of the City to approve the sole
source purchase of the Oil Distributor described above, and that such approval will enable the
City to provide necessary road improvements, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute a sole source procurement
without calling for bids, whereby PacWest Machinery agrees to sell the City an Oil Distributor as
included in the attached Quote.
ADOPTED BY THE CITY COUNCIL this 1st day of February, 2022.
Janice Deccio, Mayor
ATTEST:
Sonya Claar Tee, City Clerk
1
ITEM TITLE:
SUBMITTED BY:
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEM ENT
Item No. 6.H.
For Meeting of: February 1, 2022
Resolution authorizing a sole source with PacWest Machinery for
purchase of an Oil Distributor
Scott Schafer, Public Works Director
Kerry Jones, Fleet & Facilities Manager
SUMMARY EXPLANATION:
The Equipment Rental Division of Public Works is requesting a sole source authorization to
purchase an Oil Distributor from PacWest Machinery. The Oil Distributor will be used by the
Streets Division for their chip seal program. This purchase was allocated in 2021 for
replacement; however, was budgeted for in 2022. Due to supply chain issues related to the
COVI D pandemic, there are no other available options and PacWest Machinery agreed to hold a
dealer stock unit for the City of Yakima. If we do not purchase this unit, we will have to wait until
2023 for other options to become available.
The City's current Oil Distributor was problematic this past summer; delaying chip sealing
operations by approximately two -weeks during mid -project. This delay cost the City the ability to
complete more chip sealing as originally planned and is becoming increasingly more expensive to
maintain. Equipment Rental is requesting City Council approval to authorize purchase of this Oil
Distributor and waive the requirement for competitive bidding per RCW 39.04.280(1 )(b) due to
special market conditions.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Economic Development
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
Description Upload Date Type
rcesolution Authorizing Sole Source with PacWest
0 1/12/2022
2
Machinery
D PacWest Machinery Quote
D sole source justification
1/12/2022
1/24/2022
Backup Material
Cotter Memo