HomeMy WebLinkAboutR-2014-095 Effluent Pipeline Relocation and Dishcarge Channel Project Agreement with Ridolfi, Inc. RESOLUTION NO. R- 2014 -095 7\
A RESOLUTION authorizing the City Manager to execute a Professional Services
Agreement with Ridolfi Inc. in an amount not to exceed $115,000 to
provide engineering services related to planning, design, and construction
oversight for the Alternative Outfall and Floodplain Function Restoration
Project, Phase II. Effluent Pipeline Relocation and Discharge Channel
Project.
WHEREAS, the City of Yakima owns and operates wastewater collection and treatment
facilities in accord with applicable Federal, State and Local regulations, and
WHEREAS, the City of Yakima's wastewater outfall discharges to the Yakima River
where in order to meet objectives of the Yakima River Basin Water Enhancement Project and
Yakima County Flood Control Zone District levees will be set back, and
WHEREAS, Ridolfi Inc. provided consultant services to prepare design documents and
assist with required permitting under Resolution NO. R- 2011 -155, Contract NO. 2011 -87 to
provide for an alternative outfall location in order to meet permit requirements as the levees are
setback; and
WHEREAS, the City of Yakima desires consulting services to provide support services
during the construction of the Alternative Outfall and Restoration of the Floodplain; and
WHEREAS, the design Engineer should respond to request for information and change
orders related to plans and specifications that they produced; and
WHEREAS, the City requests construction oversight for structures related to habitat
restoration, contract staking and additional tasks included in the Agreement; and,
WHEREAS, the City Council has determined that it is in the best interest of the City of
Yakima to enter into a professional services contract agreement with Ridolfi Inc, which was
selected as the most qualified firm selected ; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute a Professional Services
Contract Agreement between the City of Yakima and Ridolfi Inc in an amount not to exceed
$115,000.00 (one hundred fifteen thousand dollars), to provide engineering services during the
construction of the Alternative Outfall and Floodplain Function Restoration Project, a copy of the
Agreement with Exhibit A and B are attached hereto and by reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this 15 day of July, 2014.
ATTEST: ,...� Micah Cawley, ayor
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CITY OF YAKIMA AND RIDOLFI INC. ENGINEERING
PROFESSIONAL SERVICES AGREEMENT
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter "Agreement ") is
made and entered into by and between the City of Yakima, a Washington municipal
corporation (hereinafter the "City "), and RIDOLFI Inc., a company licensed to do business
in Washington (hereinafter the "Engineer ").
WHEREAS, the City desires to retain the Engineer to provide support services
during construction of additions and modifications to the City of Yakima Regional
Wastewater Treatment Plant's (YRWWTP) outfall and former spray field site; and
WHEREAS, the Engineer has the experience and expertise necessary to provide
such independent engineering services and is willing to provide the services in accordance
with the terms and conditions of this Agreement;
NOW, THEREFORE, in consideration of the mutual covenants, promises, and
agreements set forth herein, it is agreed by and between the City and the Engineer as
follows: •
1. Scope of Services. The Engineer shall provide engineering services, referred to
as Basic Services, related to planning, design, and construction oversight for the
Alternative Outfall and Floodplain Function Restoration Project, Phase II: Effluent Pipeline
Relocation and Discharge Channel Project. The scope of services is described in more
detail in Exhibit "A" attached and incorporated by this reference. The City will direct the
Engineer in writing when to proceed with each Work Package of the scope of work. The
Engineer shall use its best efforts to maintain continuity in Personnel and shall assign,
Sherrie Duncan, Project Manager throughout the term of this agreement.
2. Basic _Services. Engineer agrees to perform those tasks described in Exhibit A —
Scope of Services entitled "City of Yakima Wastewater Treatment Consulting Services
Phase II: Pipeline and Restoration Design Construction Oversight' (work) which is
attached hereto and made a part of this Agreement as if fully set forth herein.
3. Additional_Services.
a. The City and Engineer agree that not all services performed by the Engineer
can be defined in detail at the time this Agreement is executed and that Additional Services
not covered in Exhibit "A" may be needed during performance of the Agreement. City
may, at any time, by written order, direct Engineer to "revise portions of Basic Services
previously completed in a satisfactory manner, delete portions of Basic Services, suspend
Basic Services, terminate Basic Services, or request that Engineer perform Additional
Services beyond the scope of Basic Services. Such changes hereinafter shall be referred
to as "Additional Services ".
b. If such Additional Services cause an increase or decrease in Engineer's cost
of, or time required for, performance of any services under this Agreement, a contract
price and /or completion time adjustment pursuant to this Agreement may be made and
this Agreement may be modified in writing accordingly.
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City of Yakima and Ridolfi, Inc.
Professional Services Agreement — Construction Administration Outfall Relocation
c. Compensation for each such request for Additional Services will be negotiated
by the City and the Engineer according to the provisions set forth in Section 5. Engineer
shall not perform any Additional Services until authorized by City in. writing. Once so
authorized, such Additional Services shall be considered part of Basic Services. If mutual .
agreement on compensation or time adjustment cannot be concluded, Engineer is
required to perform the Basic and Additional Services, reserving a right for equitable
adjustment; provided, that in no event shall any amount be allowed for anticipated profit
or unperformed Basic Services or Additional Services. If City and Engineer cannot agree
upon an equitable adjustment in the time for Additional Services beyond the scope of
Basic Services within thirty (30) days of the Engineer's written request for equitable
adjustment, performance of such Additional Services may be suspended by Engineer until
City and Engineer mutually agree upon the time adjustment.
4. Term. The term of this Agreement shall commence upon execution hereof and
shall terminate August 31st, 2015, or at the time of completion of all services /tasks required
hereunder unless terminated sooner by either party in accordance with Section 21. The
Engineer shall provide such services as are described on executed task orders, in
accordance with Exhibit A. When directed by the City in writing, the Engineer shall
proceed in a timely and diligent manner to provide all services required hereunder.
5. Consideration.
a. The City shall pay the Engineer for basic services described in Exhibit A, in
accordance with the payment schedule set forth in Exhibit "B ". Direct salaries may be
increased once on an annual basis. Unless the parties otherwise modify this Agreement,
the total compensation paid to the Engineer for this Agreement shall not exceed One
hundred fifteen thousand dollars ($115,000)
b. Direct Expenses are those necessary costs and charges incurred for Basic
Services including, but not limited to: (1) the direct costs of transportation, meals and
lodging; (2) insurance, letters of credit, bonds, and equipment and supplies, specific to the
Basic Services and approved in advance by the City; and (3) Engineer's direct costs for
subcontracted professional services, laboratory tests, analysis, printing and reproduction
services, and CADD services.
c. Travel costs, including transportation, lodging, subsistence and incidental
expenses incurred by employees of the Engineer and each of the Sub - consultants in
connection with Basic Services, shall be subject to the following;
1) That a Maximum of U.S. INTERNAL REVENUE SERVICE allowed cents
per mile will be paid for the operation, maintenance and depreciation costs
of company or individually owned vehicles for that portion of time they are
used for Basic Services. The Engineer, whenever possible, will use the
least expensive form of ground transportation.
2) That reimbursement for meals inclusive of tips shall not exceed a maximum
of forty dollars ($40) per day per person. This rate may be adjusted on a
yearly basis if agreed upon in writing by the parties hereto.
3) Those accommodations shall be at a reasonably priced hotel /motel.
4) That air travel shall be by coach class, and shall be used only when
absolutely necessary.
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Professional Services Agreement — Construction Administration Outfall Relocation
d. " Professional Sub - Consultants. Professional Sub - consultants are those costs
for Engineering, management consulting, surveying, geotechnical services and similar
professional services approved in advance by the City. Reimbursement for Professional
Sub - consultants will be on the basis of 1.10 times the actual costs billed by the
Professional Sub - consultant for services provided to the City through this Agreement.
e. The Engineer shall submit to the City monthly invoices itemizing tasks
accomplished and percent completed to date. Upon receipt of said monthly invoice, the
City shall make payment to the Engineer within thirty (30) calendar days; provided,
however, that all payments are expressly conditioned upon the Engineer's performing
services that are satisfactory to the City.
f. The Engineer shall maintain adequate files and records to substantiate all
amounts itemized on the monthly invoices. In the event that either party exercises its right
to terminate this Agreement in accordance with Section 21, the Engineer shall be
compensated in accordance with the above terms for all satisfactory services provided to
the City up to the effective Agreement termination date.
6. Information Provided by the City. The Engineer shall provide guidance to the
City in determining the data required for purposes of the contemplated services. The City
agrees to use reasonable efforts to provide data and information specifically requested by
the Engineer.
7. Status of Engineer. The Engineer and the City understand and expressly agree
that the Engineer is an independent contractor in the performance of each and every part
of this Agreement. No officer, employee, volunteer and /or agent of Engineer shall act on
behalf of or represent him or herself as an agent or representative of the City. The
Engineer, as an independent contractor, assumes the entire responsibility for carrying out
and accomplishing the services required under this Agreement. The Engineer expressly
represents warrants and agrees that its status as an independent contractor in the
performance of the work and services required under this Agreement is consistent with
and meets the six -part independent contractor test set forth in RCW 51.08.195. The
Engineer and its officers, employees, volunteers, agents and /or subcontractors shall make
no claim of City employment nor shall claim against the City any related employment
benefits, social security, and /or retirement benefits. Nothing contained herein shall be
interpreted as creating a relationship of servant, employee, partnership or agency between
the Engineer and the City.
8. Inspection and Audit. The Engineer shall maintain books, accounts, records,
documents and other evidence pertaining to the costs and expenses allowable and
consideration paid under this Agreement in accordance with generally accepted
accounting practices. All such books of account and records required to be maintained
by this Agreement shall be subject to inspection and audit by representatives of the City
and /or the Washington State Auditor at all reasonable times and the Engineer shall afford
the proper facilities for such inspection and audit. Such books of account and records
may be copied by representatives of the City and /or the Washington State Auditor where
necessary to conduct or document an audit. The Engineer shall preserve and make
available all such books of account and records for a period of three (3) years after final
payment under this Agreement.
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Professional Services Agreement — Construction Administration Outfall Relocation
9. Taxes and Assessments. The Engineer shall be solely responsible for
compensating its employees, agents, and /or subcontractors and for paying all related
taxes, deductions, and assessments, including but not limited to federal income tax, FICA,
social security tax, assessments for unemployment and industrial injury and other
deductions from income which may be required by law or assessed against either party
as a result of this Agreement. In the event the City is assessed a tax or assessment owed
by Engineer for the foregoing as a result of this Agreement, the Engineer shall pay the
same before it becomes due.
10. Nondiscrimination Provision. During the performance of this Agreement,
Engineer shall not discriminate in violation of any applicable federal, state and /or local law
or regulation on the basis of age, sex, race, creed, religion, color, national origin, marital
status, disability, honorably discharged veteran or military status, pregnancy, sexual
orientation and any other classification protected under federal, state, or local law. This
provision shall include but not be limited to the following: employment, upgrading,
demotion, transfer, recruitment, advertising, layoff or termination, rates of pay or other
forms of compensation, selection for training and the provision of services under this
Agreement.
11. The Americans with Disabilities Act. The Engineer shall comply with the
Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA) and its
implementing regulations and Washington State's anti - discrimination law as contained in
RCW Chapter 49.60 and its implementing regulations with regard to the activities and
services provided pursuant to this Agreement. The ADA provides comprehensive civil
rights to individuals with disabilities in the area of employment, public accommodations,
public transportation, state and local government services and telecommunications.
12. ,Complianceiwith_Law. The Engineer agrees to perform those services under and
pursuant to this Agreement in full compliance with any and all applicable laws, rules, and
regulations adopted or promulgated by any governmental agency or regulatory body,
whether federal, state, local or otherwise.
13. No Conflict of Interest. The Engineer covenants that neither it nor its employees
have any interest and shall not hereafter acquire any interest, direct or indirect, which
would conflict in any manner or degree with the performance of this Agreement. The
Engineer further covenants that it will not hire anyone or any entity having such a conflict
of interest during the performance of this Agreement.
14. No Insurance. It is understood the City does not maintain liability insurance for
the Engineer and its officers, directors, employees and agents.
15. Indemnification.
a. The Engineer agrees to hold harmless and indemnify the City, its elected and
appointed officials, officers, employees, agents and volunteers from and against any
actions, claims, liability, damages, judgments, costs of defense and expenses (including
reasonable attorney's fees) if judged as damages which result from or arise out of the
negligent acts, errors or emissions of the Engineer, its officers, agents, employees or
subcontractors in connection with or incidental to the performance or non - performance of
this Agreement.
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City of Yakima and Ridolfi, Inc.
Professional Services Agreement — Construction Administration Outfall Relocation
b. The City agrees to hold. harmless and indemnify the Engineer, its officers,
employees, and agents, from and against any and all suits, actions, claims, liability,
damages, judgments, costs of defense and expenses (including reasonable attorney's
fees) which result from or arise out of the negligence of the City, its officers, agents,
employees or subcontractors, in connection with or incidental to the performance or non-
performance of this Agreement.
c. In the event that both the Engineer and the City are negligent, each party shall,
be liable for its contributory share of negligence for any resulting, suits, actions, claims,
liability, damages, judgments, costs and expenses (including reasonable attorney's fees).
d. The foregoing indemnity is specifically and expressly intended to constitute a
waiver of the Engineer's immunity under Washington's Industrial Insurance Act, RCW Title
51, as respects the other party only, and only to the extent necessary to provide the
indemnified party with a full and complete indemnity of claims made by the Engineer's
employees. The parties acknowledge that these provisions were specifically negotiated
and agreed upon by them.
e. Nothing contained in this Section or this Agreement shall be construed to
create a liability or a right of indemnification in any third party.
f. This Section of the Agreement shall survive the term or expiration of this
Agreement and shall be binding on the parties to this Agreement.
16. Insurance Provided by Engineer.
a. Professional Liability Insurance. On orbefore the date this Agreement is fully
executed by the parties, the Engineer shall provide the City with a certificate of insurance
as evidence of professional liability coverage with a limit of at least Two Million Dollars
($2,000,000.00) for each wrongful act and an annual aggregate limit of at least Two Million
Dollars ($2,000,000.00). The certificate shall clearly state who the provider is, the amount
of coverage, the policy number, and when the policy and provisions provided are in effect.
The insurance shall be with an insurance company rated A -VII or higher in Best's Guide.
If the policy is on a claim made basis, the retroactive date of the insurance policy shall be
on or before the date this contract is executed by both parties hereto, or shall provide full
prior acts coverage. The insurance coverage or substantially identical coverage sufficient
to fully satisfy these requirements shall remain in effect during the term of this Agreement
and for a minimum of three (3) years following the termination of this Agreement.
b. Commercial Liability Insurance. On or before the date this Agreement is fully
executed by the parties, the Engineer shall provide the City with a certificate of insurance
as proof of commercial liability insurance with a minimum liability limit of One Million
Dollars ($1,000,000.00) per occurrence /aggregate limit bodily injury and property damage.
The certificate shall clearly state who the provider is, the amount of coverage, the policy
number, and when the policy and provisions provided are in effect. Said policy shall be in
effect for the duration of this Agreement. The policy shall name the City, its elected
officials, officers, agents, and employees as additional insured as to this project only and
shall contain a clause that the Engineer will not cancel or reduce in limits the insurance
without first giving the City thirty (30) calendar days' prior written notice. The insurance
shall be with an insurance company or a company rated A -VII or higher in Best's Guide
and admitted in the State of Washington.
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Professional Services Agreement — Construction Administration Outfall Relocation
•
. c. Commercial Automobile Liability Insurance. On or before the date this
Agreement is fully executed by the parties, the Engineer shall provide the City with a
certificate of insurance as proof of commercial automobile liability insurance with a
minimum liability limit of One Million Dollars ($1,000,000.00) per occurrence /aggregate
limit bodily injury and property damage. The certificate shall clearly state who the provider
is, the amount of coverage, the policy number, and when the policy and provisions
provided are in effect. Said policy shall be in effect for the duration of this Agreement.
The policy shall name the City, its elected officials, officers, agents, and employees as
additional insured as to this project only and shall contain a clause that the Engineer will
not cancel or reduce in limits the insurance without first giving the City thirty (30) calendar
clays' prior written notice. The insurance shall be with an insurance company or a
company rated A -VII or higher in Best's Guide and admitted in the State of Washington.
d. Umbrella Liability Insurance. On or before the date this Agreement is fully
executed by the parties, the Engineer shall provide the City with a certificate of . insurance
as proof of umbrella liability coverage with a minimum liability limit of Two Million Dollars
($2,000,000) per occurrence /aggregate limit bodily injury and property damage. This
policy will be in excess of the underlying commercial general liability and automobile
liability coverage. The certificate shall clearly state who the provider is, the amount of
coverage, the policy number, and when the policy and provisions provided are in effect.
Said policy shall be in effect for the duration of this Agreement. The policy shall name the
City, its elected officials, officers, agents, and employees as additional insured as to this
project only and shall contain a clause that the Engineer will not cancel or reduce in limits
the insurance without first giving the City thirty (30) calendar days' prior written notice.
The insurance shall be with an insurance company or a company rated A -VII or higher in
Best's Guide and admitted in the State of Washington.
e. Insurance Provided by Subcontractors. The Engineer shall ensure that all
subcontractors it utilizes for work/services required under this Agreement shall comply
with all of the above insurance requirements. However, professional liability will not be
required unless the subcontractor is involved in design or Engineering services.
17. Delegation of Professional Services. The services provided for herein shall be
performed by the Engineer and no person other than regular associates or employees of
the Engineer shall be engaged upon such work or services except upon written approval
of the City.
18. Assignment. This Agreement, or any interest herein or claim hereunder, shall
not be assigned or transferred in whole or in part by the Engineer to any other person or
entity without the prior written consent of the City. In the event that such prior written
consent to an assignment is granted, then the assignee shall assume all duties,
obligations and liabilities of the Engineer stated herein.
19. Waiver of Breach. A waiver by either party hereto of a breach by the other party
hereto of any covenant or condition of this Agreement shall not impair the right of the party
not in default to avail itself of any subsequent breach thereof. Leniency, delay or failure
of either party to insist upon strict performance of any agreement, covenant or condition
of this Agreement, or to exercise any right herein given in any one or more instances, shall
not be construed as a waiver or relinquishment of any such agreement, covenant,
condition or right.
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Professional Services Agreement — Construction Administration Outfall Relocation
20. Dispute Resolution. The parties shall strive to resolve all conflicts through
negotiation in good faith as the preferred approach to dispute resolution and may consider
mediation, or other form of dispute resolution, as a supplement or alternative' where
mutually agreed to by the Parties in writing.
21. Termination. Either party may terminate this Agreement at any time, with or
without cause, by providing the other party with written notice of termination ten (10)
calendar days prior to the termination date.
22. Severability. If any portion of this Agreement is changed per mutual agreement
or any portion is held invalid, the remainder of the Agreement shall remain in full force and
effect.
23. Notices:. Unless stated otherwise herein, all notices and demands shall be in
writing and sent or hand delivered to the parties to their addresses as follows:
TO City: , Jeremy Hoover, P.E.
City of Yakima, Wastewater
2220 East Viola
Yakima, WA 98901
TO Engineer: Bruno Ridolfi, P.E.
RIDOLFI Inc.
1011 Westem Avenue, Suite 1006
•
Seattle, WA 98104
or to such other addresses as the parties may hereafter designate in writing. Notices
and /or demands shall be sent by registered or certified mail, postage prepaid or hand
delivered. Such notices shall be deemed effective when mailed or hand delivered at the
addresses specified above.
24. Third Parties. The City and the Engineer are the only parties to this Agreement
and are the only parties entitled to enforce its terms. Nothing in this Agreement gives, is
intended to give, or shall be construed to give or provide any right or benefit, whether
directly or indirectly or otherwise, to third persons.
25. Drafting of Agreement. Both the City and the Engineer have participated in the
drafting of this Agreement. As such, it is agreed by the parties that the general contract
rule of law that ambiguities within a contract shall be construed against the drafter of a
contract shall have no application to any legal proceeding, arbitration and /or action in
which this Agreement and its terms and conditions are being interpreted and /or enforced.
26. Integration. This written document constitutes the entire Agreement between the
City and the Engineer. There are no other oral or written agreements between the parties
as to the subjects covered herein. No changes or additions to this Agreement shall be
valid or binding upon either party unless such change or addition be in writing and
executed by both parties.
27. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington.
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Professional Services Agreement — Construction Administration Outfall Relocation
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28. Venue. The venue for any action to enforce or interpret this Agreement shall lie in
the Superior Court of Washington for Yakima County, Washington.
29. Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an original, but all of which shall constitute one and the
same Agreement.
CITY 0 YAKIMA RIDOLFI Inc.
By: Ill itur By: d
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Tony O''Vurke, Yakima City Manager` Bruno • . Ridolfi, ce President
Date �— I . � � Date:'
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Son 4Claar Tee, City Clerk � f , * � ? N�
City Contract No. , , �..'
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City of Yakima and Ridolfi, Inc.
Professional Services Agreement — Construction Administration Outfall Relocation
Exhibit "A"
City of Yakima Wastewater Treatment Consulting Services
Phase II: Pipeline and Restoration Design Construction Oversight
RIDOLFI Inc.
Schedule of Services
June 12, 2014 .
SCHEDULE A: CONSTRUCTION ADMINISTRATION: RIDOLFI (PRIME CONSULTANT)
This Schedule of Services is only related to the portion of the project designed by RIDOLFI
including the fish exclusion at the discharge structure, conveyance channels, confluences of
conveyance channels and revetment channel, riprap, habitat riffles, LWD, and pilot channels.
Task 1- Project Management and Coordination
• Review Environmental Protection Submittals (Dewatering, SWPPPs, Construction
Stormwater General Permit, etc.).
• Review and comment on addendums to the Contract, if any.
Task 2 — Preconstruction Meeting and Support
• Attend preconstruction meeting.
Task 3 - RFI and Submittal Review (At the City of Yakima's request)
• Conduct reviews of submittals for materials and shop drawings: '
• Review and respond to RFIs.
Task 4 - Construction Oversight
• Perform onsite construction oversight support during the installation of the fish
exclusion at the discharge structure, conveyance channels, riprap, habitat riffles,
LWD, and pilot channels.
• Attend progress meetings (assume 2 meetings).
This Scope of Services does not include:
• On -site resident full -time inspector.
• Regular participation in weekly construction meetings (every attempt will be
made to attend as many as possible by scheduling construction oversight to
overlap with weekly construction meetings).
• Review of any submittals, RFIs, or change order requests related to the portion
of the project designed by Gray & Osborne (i.e. diversion structure, outfall
piping, and discharge structure).
• Communication or action on compliance issues relating to prevailing wage laws.
• Preparation and final recommendations of payment.
• Review and evaluation of change orders.
SCHEDULE B: CONSTRUCTION ADMINISTRATION GRAY & OSBORNE
(SUBCONSULTANTTO RIDOLFI)
This Schedule of Services is only related to the portion of the project designed by Gray &
Osborne including the diversion structure, outfall piping and discharge structures.
Task 1— Preconstruction Meeting
A. Attend project preconstruction meeting.
Task 2 — Survey Construction Staking
A. Provide construction staking within the project corridor on an as- needed basis
as required for project construction. Staking will be provided on a one -time
basis. Any re- staking required due to the contractor's negligence will be at the
contractor's expense.
Task 3 — Field Construction Oversight, Office support
Provide onsite engineering support. This contract assumes 20 hours of onsite inspection
support.
A. Provide staff to address day -to -day questions /concerns from contractor, the
City and on -site staff.
Task 4 — Record Drawings
Objective: Develop record drawings of project to include construction changes from design
drawings.
A., Review contractor's redline drawings and incorporate changes /modifications
with the City's resident inspector redlines.
B. Prepare final project drawings and incorporate redline changes /modifications.
Task 5 — O &M Manual Update
Objective: Assist the City with update of the WWTP O &M Manual.
A. Update the City's O &M Manual sections related to the outfall, permit, and
mixing zone. This Contract assumes that the City has related O &M Manual
available in WORD format.
B. Submit updated O &M Manual to Ecology per the City's NPDES permit
This Scope of Services does not include:
• Preparation of preconstruction meeting agendas and meeting minutes.
• Attendance at project meetings.
• Review of submittals.
• Review of submitted information for compliance with permits.
• Review and evaluation of change orders.
• Review of monthly progress estimates for contractor billing.
• Coordination of closeout documentation.
• Preparation and final recommendations of payment.
• On -site resident full -time inspection.
• Update of the Ecology required construction quality assurance plan.
• Communication or compliance issues relating to permitting.
•
• Communication or compliance related to the various funding agencies.
• Review of compliance with applicable prevailing wage laws.
Exhibit "B" '
Budget Estimate: Phase II: Pipeline and Restoration Design Construction Oversight
Task Personnel
I: Total
BR - 5D JA HD Hours I Ridolfi Labor ODCs• I ! Subtotal
— —_
$ 185.00 ' $ 150.00f $ 130.00 $100.00-- — i I I, ,
1 Project Management and Coordination
i la) Project Management 2 6 I 6 I 4 18 I $ 2,45(1 " $ 0; $'— '2,615_I
2) Preconstruction meeting (1) and support I - 10 I I 10 I 20 $ 2,800 $ 150 i , $ 2,965
4) RFI and Submittal Review 2 4 k 20 ' 26 $ 3,570 { $ 3,570 ,
5) Construction Oversight 24 4 128 • 152 ' $ 20,240 $ 2,482 : I $ 22,970 .
• 5a) Progress meetings (2) I 16 16 32 • S 4,480 $ 810" I $ 5,371 '
' TOTALS 4 I 60 ! I 180 4 '248 $ 33,540 ' $ 3,591 . '$ 37,490 i
— — $ 740 $ 9,000 $23,400 $ 400
$ 48,910 Subconsultants (See Gray &
Osborne)
$ 4,891 10% Subconsultant markup
$ 9,129 10% Contingency
*ODCs includes mileage, per diem, lodging, supplies $ 100,420 Total Budget Estimate
Travel RT SEA -YAK
Mileage: $ 0.560 290 $ 162.40
Per diem = $110 lodging + $40 food and Incidentals $ 150 Per day
Per diem for day trips $40 /day $ ,40 per day
Assumptions:
Budget estimate is based on the project being substantially completed In 145 days from start.
Ridolfi is providing "limited construction observation"
for Phase II Construction ,
Contingency Factor based on level of uncertainty and risk = 10%
Assumptions continued:
Ridolfl (Serving as Prime Consultant)
Project Management and Coordination:
• Review and provide input for Environmental Protection submittals
• Review addendums to Contract, if any
Preconstruction Meeting and Support:
• Preconstruction meeting attendance (1) and support
RFI and Submittal Review:
• Estimated six submittal reviews at 1 -hours each
• RFI more difficult to anticipate - 2 hours per specification Ridolfl wrote
Construction Oversight: Progress meetings (2)
• Fish exclusion structure and riprap, Conveyance Channels and confluences,
Riprap, Constructed Riffles, LWD, Work below OHWM
• (2) 10-hour days with overnight stay per week for 6 weeks JA + 8 hours
• (3) 8 -hour clays for SD
Mileage + ODC = ($150 +$162.4) *10% for overnight trips
' = ($40 +$162.4) *10% for day trips
Gray & Osborne (Subconsultant to Ridolfi)
• Preconstruction Meeting
• Survey Construction Staking
• Field Construction Oversight / Office Support
• Record Drawings
• O &M Manual Update
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 5.B.
For Meeting of: July 15, 2014
ITEM TITLE: Resolution authorizing a Professional Services Agreement
with Ridolfi Inc. in the amount not to exceed $115,000 to
provide engineering services for construction oversight of the
Alternative Outfall and Floodplain Function Restoration
Project, Phase II: Effluent Pipeline Relocation and Discharge
Channel Project
SUBMITTED BY: Debbie Cook, PE, Director of Engineering and Utilities
Shelley Willson, Wastewater Manager
Jeremy Hoover, PE, Utility Engineer
SUMMARY EXPLANATION:
The City of Yakima will relocate the existing outfall for the wastewater treatment facility during
the summer and fall of 2014. The Engineering Reports, Plans and Specifications were
prepared under an existing professional services agreement with Ridolfi Inc. The City entered
into their original contract with Ridolfi after completing a process that reviewed consultant
qualifications related to floodplain restoration and outfall design.
Project management and inspection of the project will be provided by City personnel. The
professional services agreement with Ridolfi will provide for construction survey staking, assist
with response to requests for additional information or clarification from the construction
contractor, review change order requests and other tasks as detailed in Exhibit "A" in the
attached agreement. Exhibit "B" of the Agreement details the Schedule of Rates.
The terms of the Agreement are in an amount not to exceed one hundred fifteen thousand
dollars ($115,000). The project was included in the 2014 adopted budget and construction is
scheduled to begin in August 2014.
Staff respectfully requests City Council approve the Resolution authorizing the City Manager to
execute the accompanying professional service agreement.
Resolution: X Ordinance:
Other (Specify):
Contract: X Contract Term:
Start Date: July 21, 2014 End Date: August 31, 2015
Item Budgeted: Yes Amount: $115,000
Funding Source /Fiscal Capital Project Funds Wastewater
Impact:
Strategic Priority: Improve the Built Environment
Insurance Required? No
Mail to: Bruno Ridolfi, PE Ridolfi Inc. 1011 Western Avenue, Suite
1006 Seattle, WA 98104
Phone: 206 - 436 -2777
•
APPROVED FOR —
SUBMITTAL: : f City Manager
RECOMMENDATION:
Staff respectfully requests City Council approve the Resolution authorizing the City Manager to
execute the accompanying professional service agreement.
ATTACHMENTS:
Description Upload Date Type
❑ Resolution 6/19/2014 Cover Memo
❑ Professional Service Acireemetn and Attachments 6/19/2014 Cover Memo