HomeMy WebLinkAboutHarvey, Wendy - Cayenta System Report Design Services PROFESSIONAL SERVICES CONTRACT
FOR Cayenta System Report Design SERVICES
This agreement is made this 1 day of July, 2014 by and between the City of Yakima, a
Washington municipal corporation, hereinafter referred to as the "City ", and the Contractor identified
below.
I. Recitals
WHEREAS, the City requires professional services (hereafter the "services ")' for the City of
Yakima to design and write report in the new Cayenta Financial System;
WHEREAS, the City does not have the staffing levels or the specialized expertise necessary to
provide said services;
WHEREAS, the Contractor agrees to provide said services under the terms and conditions of this
Contract;
II. Agreement
WHEREFORE,' consideration of the mutual covenants, conditions and promises herein, the
parties agree as follows:
1. Identification of Contractor:
Wendy Harvey
7508 Olmstead Ct
Yakima, WA 98908
2. Place for Contracted Work:
The City will provide office space to accommodate network connections required for the work to be
performed and space to meet with various staff as indicated for the design process.
3. Dates and Times of Contracted Performance:
Work will be performed during City Hall hours (between 8am and 5pm, Monday- Friday) such that
network and system support are available from Information Technology Services and such that staff
needing report design and assistance will have access to Contractor.
The period of performance under this contract commence July 1, 2014 and continue until December
31, 2014.
This contract may be terminated by either party without cause at any time during the term of the
agreement by 14 days written notice.
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4. Statement of Work:
Contractor will develop financial reports similar to reports available in old system. In addition,
Contractor will develop reports within system limitations as required by City management and
administrative staff. Contractor will especially provide assistance and reporting to Operations staff
and management as requested.
5. Compensation for Services:
The City agrees to pay Contractor at the rate of $40 per hour. The total contract amount shall not
exceed $25,000.
Contractor will mail or deliver invoices to the Owner at the following address:
City of Yakima Accounts Payable
129 No. 2 Street
Yakima, WA 98901
Any additional service(s) provided by the Contractor which are to be paid by the City must have
prior written approval of the City.
6. Taxes:
Contractor shall have sole responsibility for the payment of any applicable federal, state and local
taxes arising fromthe monies paid by the City under this agreement.
7. Independent Contractor:
Contractor shall at all times be an independent contractor and not an agent or representative of the
City with regard to performance of the services. Contractor shall not represent that it is, nor hold
itself out as, an agent or representative of the City. In no event shall Contractor be authorized to
enter into any agreement or u I ndertaking for or on behalf of the City. The Contractor is not entitled
to any benefits that the City provides its employees. The Contractor acknowledges that they are not
an employee of the City and that the Contractor is solely responsible for any insurance, taxes, or
other liabilities resulting from this agreement.
8 Governing Law — Venue: This Contract shall be governed by and construed in accordance with the
laws of the State of Washington and venue for any action arising out of the performance or breach
of this agreement shall lie in Yakima County, Washington.
In Witness whereof, this Agreement is executed and effective on the date first above written.
City of Yi Contractor
By: 411P �� _ i By: , _',46L -S • -
m CONTRACT NO: / q ' (17
RESOWTION No-
AMENDMENT:
PROFESSIONAL SERVICES CONTRACT #2014 -127
FOR Cayenta System SERVICES
This amendment is made this .21s day of November, 2014 to Contract #2014 -127 between the
City of Yakima, a Washington municipal corporation, hereinafter referred to as the "City ", and Wendy
Harvey, the Contractor.
Pursuant to Contract #2014 -127, the Public Works Department and Utilities Operations
departments of the City require continued professional services to train staff, to facilitate system
configuration changes and to design and write reports in the new Cayenta Financial System. The
requested services by Contractor cannot be performed in the remaining time allowed by the original
contract. This amendment will increase the "not to exceed" amounts by 190 hours at $40 per hour
($7,600 increase) to a new contract total of $32,600.
Statement of Work additions:
The Contractor will provide training to Equipment Rental and other Public Works and /or Utilities
staff as requested. The Contractor will attend the Cayenta Conference (travel costs to be reimbursed by
the City up to $3,000) in order to assist City staff to better integrate and utilize Work Management
module of the Cayenta software.
In Witness whereof, this A • dme is executed and effective on the date first above written.
City of . ma / Contractor
By.11111 . By :/ - �'
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CITY CONTRACT NO'!y...G 2 ,1-4.44 H04 Q "1-
RESOLUTION NO: A/ ,