HomeMy WebLinkAboutADK Consulting, Inc.- Professional Services AgreementI 67N. =01•I
between the City of Takima, a"11'ashington municipal corporation (hereafter the "City"), a7171
Consulting, Inc. (hereafter the "Contractor").
WHEREAS, the City of Yakima requires professional services for the recruitment of
Director of Yakima Air Terminal for the City of Yakima; I
WHEREAS, the Contractor represents that they has the expertise necessary and is willin,�
to perform the professional services required by the City in accordance with the terms and
conditions of this Contract;
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Section 3. Performance by Contractor
3.1 DdlWation of ft&sMOqqj-S&rVjgLs. The services provided under this Contract shall be
performed by Contractor, and no person other than Contractor shall be engaged on such
work or services. Contractor shall not (by contract, operation of law or otherwise) delegate
or subcontract performance of any Services to any other person or entity without the prior
written consent of the City. Any such delegation or subcontracting without the City's prior
written consent shall be voidable at the City's option.
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City's prior written consent, shall relieve Contractor of Contractor's responsibility to
perform the Services in accordance with this Contract. Contractor shall be fully
responsible for the performance, acts and omissions of Contractor's employees, if any,
Contractor's subcontractors, and any other person who performs or furnishes any Services
(collectively, the "Support").
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Professional Services Contract Between
City of Yakima and Director of Yakima Air Terminal
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city.
Section 4. Compliance with Laws
4.1 Contractor shall comply with all applicable laws, ordinances, rules, regulations, orde
licenses, permits, and other requirements of any governmental authority (including, but n
limited to, such requirements as may be imposed upon the City and applicable to t
Services). Contractor shall furnish such documents as may be required to effect
evidence such compliance. All laws, ordinances, rules and orders required to
incorporated in agreements of this character are incorporated in this Contract by th
reference. 11
OTUNIMINTUT =W�-
5.1 Contractor shall be solely responsible for and shall pay all taxes, deductions, a
assessments that Contractor is required to pay, including but not limited to federal inco
tax, FICA, social security tax, assessments for unemployment and industrial inju
insurance, and other deductions from income which may be required by law or assess
against either party as a result of this Contract. In the event the City is assessed a tax
assessment as a result of this Contract, Contractor shall pay the same before it becom.
due.
Section 6. Nondiscrimination Provision
6.1 During the performance of this Contract, Contractor shall not discriminate in violation of
any applicable federal, state and/or local law or regulation on the basis of race, age, color,
sex, religion, national origin, crecd, marital status, disability, honorably discharged veteran
or military status, pregnancy, sexual orientation, political affiliation, or the presence of any
sensory, mental or physical handicap, and any other classification protected under federal,
state, or local law. This provision shall include but not be limited to the following:
employment, upgrading, demotion, transfer, recruitment, advertising, layoff or
termination, rates of pay or other forms of compensation, selection for training, and the
provision of Services under this Contract.
Section 7. Inspection and Production of Records
7.1 The records relating to the Services shall, at all times, be subject to inspection by and with
the approval of the City, but the making of (or failure or delay in making) such inspection
or approval shall not relieve Contractor of responsibility for performance of the Services
in accordance with this Contract, notwithstanding the City's knowledge of defective or
non -complying performance, its substantiality or the ease of its discovery. Contractor shall
provide the City sufficient, safe, and proper facilities and equipment for such inspection
2
Professional Services Contract Between
City of Yakima and Director of Yakima Air Terminal
and free access to such facilities. Contractor's records relating to the Services will be
[provided • the City upon the City's request.
7.2 Contractor shall promptly furnish the City with such information and records which are
related to the Services of this Contract as may be requested by the City. Until the expiration
of three years after final payment of the compensation payable under this Contract, or for
a longer period if required by law or by the Washington State Secretary of State's record
•'I schedule, Contractor shall retain and provide the City access to (and the City shall
have the right to examine, audit and copy) all of Contractor's books, documents, papers
and records which are related to the Services performed by Contractor under this Contract.
7.3 All records relating to Contractor's services under this Contract must be made available to
the City, and also produced to third parties, if required pursuant to the Washington Public
Records Act, Chapter 42.56 RCW or by law. All records relating to Contractor's services
under this Contract must be retained by Contractor for the minimum period of time required
pursuant to the Washington State Secretary of State's record retention schedule.
Section 8. Property and Confidential Information
8.1 Contractor shall not, without the prior written consent of the City, disclose to third parti
any information received in connection with the Services unless: i
(a) information is known to Contractor prior to receiving the same directly • indirectly
in connection with the Services;
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(c) information is received by Contractor from a third party who does not have an
obligation to keep the same confidential.
Section 9. Indemnification and Hold Harmless
�1. I The Contractor agrees to protect, defend, indemnify, and hold harmless the City, its elect
officials, officers, employees and agents from any and all claims, demands, losses, lien
I
liabilities, penalties, fines, lawsuits, and other proceedings and all judgments, awards, cos
and expenses (including reasonable attorneys' fees and disbursements), resulting fro
negligent acts and/or omissions or willful misconduct of the Contractor or his agents arisi
out of the performance of this Contract.
9.2 The City agrees to protect, defend, indemnify, and hold harmless the Contractor from any
and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and other
proceedings and all judgments, awards, costs and expenses (including reasonable attorneys'
fees and disbursements), resulting • • acts and/or omissions or willful
Professional Services Contract Between
City of Yakima and Director of Yakima Air Terminal
misconduct of the City, its elected and appointed officials, officers, employees, its agents
or subcontractors arising out of the performance of this Contract.
9.3 The City agrees to protect, defend, indemnify, and hold harmless the Contractor from a
and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and oth
proceedings and all judgments, awards, costs and expenses (including reasonable attome
fees and disbursements), resulting from Contractor's services under this Contract or arisi
out of Contractor's perfon-nance of this Contract where Contractor operates in good fai
within the ]
scoof pe this Contract, is not negligent and 1..f o s nt engage in will
misconduct. f
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9.5 Nothing contained in this Section or this Contract shall be construed to create a liability
a right of indemnification in any third party. I
10.1 At all times during performance of the Services, the Contractor shall secure and maintain
in effect insurance to protect the City and the Contractor from and against all claims,
damages, losses, and expenses arising out of or resulting from the performance of this
Contract. Contractor shall provide and maintain in force insurance in limits no less than
that stated below, as applicable. The City reserves the right to require higher limits should
it deem it necessary in the best interest of the public.
10.2 Automobile Liabil#y Insuranc . Before this Contract is fully executed by the partie
Contractor shall provide the City with a certificate of insurance, or copy o e po 1
declarations page, as proof of automobile liability insurance with a minimum liability lim
of $ 1,000,000.00 per occurrence combined single limit bodily injury and property damag
in
Ig If Contractor carries higher coverage limits, such limits shall be shown on the Certifica
of Insurance and Endorsements. The certificate or declaration page shall clearly state w
'v the provider is, the coverage amount, the policy number, and when the policy a
provisions provided are in effect. Said policy shall be in effect for the duration of thl
Contract. The insurance shall be with an insurance company or companies rated A-VII
higher in Best's Guide and admitted in the State of Washington.
10.3 Rtq&gi&fiM Liability Insurance. Before this Contract is fully executed by the parties,
Contractor shall provide the City with a certificate of insurance as evidence of Professional
Errors and Omissions Liability Insurance with coverage of at least $1,000,000.00 per
occurrence and an annual aggregate limit of at least $1,000,000.00. The certificate shall
clearly state who the provider is, the amount of coverage, the policy number, and when the
policy and provisions provided are in effect. The insurance shall be with an insurance
company or companies rated A-VII or higher in Best's Guide. If the policy is on a claims
made basis, the retroactive date of the insurance policy shall be on or before the inception
4
Professional Services Contract Between
City of Yakima and Director of Yakima Air Terminal
date • the •'I The insurance coverage shall remain in effect during the term • this
Contract and for a minimum of three years following the termination of this Contract.
Section 11. Changes
11.1 The City may, at any time by written notice thereof to Contractor, make changes in the
Services within the general scope of this Contract (including, but not limited to, additions
to or deletions from any Services, suspension of performance and changes and location of
performance).
11.2 If any change under paragraph 12.1 causes a significant increase or decrease in the cost of
the time required for performance of the Services, an equitable adjustment in the
compensation and schedules under this Contract shall be negotiated to reflect such increase
or decrease, and this Contract shall be modified in writing accordingly. Such equitable
adjustment shall constitute full compensation to Contractor for such change. If any change
under paragraph 12.1 results in a decrease in the Services to be performed, Contractor shall
not be entitled to anticipated profit on Services not performed and the loss of anticipated
profit shall not reduce the decrease in compensation under this • resulting from
such exchange. Further, Contractor shall not be entitled to any reallocation of cost, profit
• overhead.
Section 12. Miscellaneous
12.1 Asgament. This Contract, or any interest herein, or claim hereunder, shall not be assigned
or transferred in whole • in part • Contractor to any • person • entity without the
prior written consent of the City. In the event that such prior written consent to an
assignment is •; then the assignee shall assume all duties, obligations, and .•
• Contractor stated herein.
12.2 N6�Q�iLt of lbtaeLt. Contractor represents that he and/or his employees, if any, do n
have any interest and shall not hereafter acquire any interest, • •, indirect, which wou
conflict in any manner or degree with the performance of this Contract. Contractor furth
• that he will not hire anyone • any entity having such a conflict • interest duri
the performance • this Contract.
12.3 No Insurance. It is understood that the City does not maintain liability insurance for
Contractor and/or his employees.
12.4 ��bilijy. If any portion of this Contract is changed per mutual agreement or any portion
is held invalid, the remainder of the Contract shall remain in full force and effect.
12.5 Inte"Jon. This written document constitutes the entire agreement between the City arz
Contractor. There are no other oral or written Contracts between the parties as to tin
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Professional Services Contract Between
City of Yakima and Director of Yakima Air Terminal
subJects covered herein. No changes or additions to this Contract shall be valid or binding
12.6 Notices, Unless stated otherwise herein, all notices alid demands shall be in writing a
sent or hand delivered to the parties to their addresses as follows- I
TO CITY: City Manager AND TO:
City of Yakima
City all — First Floor
129 North Second Street
Yakima, WA 98901
TO CONTRACTOR: Blake Astran, J.D.
Connie Mendoza
Human Resources Direct
City of Yakima
City Hall — First Floor
129 North Second Street
Yakima, WA 98901 1
Vice President, Business Operations ADK Consulting, Inc.
PO Box 330906
Atlantic each, FL 32233
or to such other addresses as the parties may hereafter designate in writing. Notices ariffor
demands shall be sent by registered or certified mail, postage prepaid, or hand delivered.
Such notices shall be deemed effective when hand delivered at the addresses specified
above, or three days after the date of mailing to the addresses specified above.
12.7 Govemina Law. This Contract shall be governed by and construed in accordance with the
laws of the State of Washington.
12.8 Venue. The venue for any action to enforce or interpret this Contract shall lie in the
Superior Court of Washington for Yakima County, Washington.
CITY OF YAKI
By�
ard. City �Mi Jag
6
Professional Services Contract Between
City of Yakima and Director of Yakima Air Terminal
".. 0.4 MOTM
By
Blake Astran
Date:
—t2z�a6 . .. . . . .. ...........
STATE OF
COUNTY OF ss'
I hereby certify that I know or have satisfactory evidence that Blake Astran is the person
who appeared before me, and said person acknowledged that he signed this instrument, and on
voluntary act of such party for the uses and purposes mentioned in the instrument.
DATED this �� day of CLmNc��, 202 1,
Print —Name:
CojpgN'�,V CHR,11,TIAN NOTARY PUBLIC in an for the State of
1; -;Orlda (n, ID6, R NWFry %twc
"n, (,omnismor ;GG '�()9748 residing at
hA� Comm FxMires Oct 70, 2023 My appointment expires: _10_
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7
�;-rofessional Services Contract Between
City of Yaldrna and Director of Yakima Air Terminal
Executive Summary .................................... .4
ADKExecutive Leadership Team_......._... ....... _........: ........ ........ .,....... ...... . M.__5
Key Elements of Every Search ............................. ................ 6
Levels of Searches. ... .. .........8
WorkScope........................................................................................................ ........
Compensation .14
FAQs ......... ......... .. 16
ContactInformation ....................... . __.., ......... ........., > ....... .............., ........... ., ....__18
ADK Consulting
Objectives
The objective of our ADK Team is to assist in filling this position with the
best talent and cultural fit available.
We believe that working collaboratively and understanding the airport's
organization, the position to be filled, and the needs of the Client are
critical to finding the best fit candidates.
November 30, 2021
ADK Consulting & Executive Search (ADK) is pleased to offer its Full -
Service and HR Assist executive search services to the City of Yakima
(Client) in response to its written request for proposal. The position
to be filled is for the Director of Yakima Air Terminal.
3
Executive Summary
ADK is an industry leader in executive recruiting and organizational development. Our roots date back
to our incorporation in 2003 in Jacksonville, FL Our early success in identifying and providing
outstanding leaders not only enhanced our clients' organizations but made a positive impact on their
communities and regions. Many ofour executive placements are recognized as top leaders in the
Additional information about ADK, our Team, our Clients and location may be found at:
CONSULTING Our early success in identifying and providing outstanding leaders has not only enhanced our clients'
MS organizations but provided a positive impact on their communities and regions. Many of these
executive placements are recognized as industry top leaders in their areas of expertise.
Today, ADK is considered the largest talent search firm in the U.S. airport industry, based on the total
number of searches performed annually for airports. ADK has placed Airport Directors / CEOs
Executive Directors at over 120 oir�$orts in the U.S. We have worked with
the U.S. over the past 18 years, conducting organization and compensation studies and successfully
completing nearly 300 senior executive level airport searches. over 95% of our searches have been
performedfor public entities.
The testimony for any search organization is the success and repeat business that has been achieved
between them and their clients. Repeat clients account for over 80% of our projects since 2003. We are
hononedthatw/ehaveperformedmu|tip|esearchesformanyofourdientsondarethe"goto°firmfor
their ongoing HRsolutions.
The ADK Team, with 19 professionals, has decades of experience in executive recruitment, busines--
management, board experience, organizational leadership, and compensation studies, just to name 2
We have the knowledge and expertise to recruit the best fit executives for our clients and continually
strive to exceed both client and candidate expectations. The ADK Team is fully committed to providin6
the highest level of service and results in the recruitment and development of your leadership team.
Just ask any of our clients.
Doug Kuelpman
•
Doug is the founder and co-owner of ADK. Doug has over thirty years of experience in the aviation
industry and eighteen years in the executive recruiting industry. In 2003, he started ADK Consulting &
Executive Search, specializing exclusively in airports. Prior to starting ADK, he was with UPS Airlines for
eighteen years. As Vice President, he was a member of the initial startup team for the airline. Doug holds
a bachelor's degree from the University of Washington, served as an e7gineering officer in the U.S.
Navy, and is a licensed commercial pilot with instrument ratings.
Annell Kuelpman
• •
Annell is co-owner of ADK. She has over thirty years of recruitment experience and provides leadership
for strategic planning initiatives including innovative recruitment processes. Her early career and success
in commercial real estate and consulting business led to recruiting, marketing, training and business
development for private companies and business development and coaching for individuals. Annell
holds a bachelor's degree from the University of Kentucky.
J.D.Blake Astran,
OperationsVice President, Business
Blake has years of executive recruiting experience primarily focusing on public: sector clients including
aviation, transportation, and local governments. Prior to joining ADK, Blake practiced law in both the
public and private sectors, with a concentration on criminal law. Most recently, Blake was a senior
associate at Krauthamer & Associates, Inc. He received his bachelor's degree from the University of
Florida and Juris Doctorate from Barry University.
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Every search is assigned a team of professionals and is led by a Senior Project Manager with years of
experience working at airports prior to joining ADK. All search managers have proven project
management experience in recruiting. Included on the team is an experienced assistant project
manager, a SHRM certified HR specialist, a sourcing strategy specialist, an advertising coordinator, and
administrative support staff. All members of the entire ADK team have input to every search. See a
complete list of our team bins at: Our ADK Team
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Key Elements
fOr Every Search
Our focus is on top performers directing our principal energy and attention to the candidates
who show highest potential of a good match for this position. At ADK, we target and identify top
fit for your organization. ADK's recruitment plan below can be tailored or amended to meet the Client's
needs and/or expectations.
VVestrongly believe that communication with our clients and candidates isessential to a successful
search. Throughout the search' we communicate with our clients and candidates so that we all have
the same shared expectations.
Atthestartofthesearchweschedu|ea"StnategyDiscussion~thatinc|udesourdient(HihngW4anaQer
and/or Executive Sponsor) and those associated with the search as well asour Project Manager and
the ADK Team members that will work closely on the search. We will collectively determine the profile
of what you are looking for in your new hire, discuss your expectations, express your priorities for the
position' and define the exceptional qualities that you want to see in your new hire. ADKworks with
our clients togain an understanding of their organizations and the community in which they live and
work. This knowledge base continues to grow with every search. The information we gather will help
our team build their strategic approach for the search. With the development and posting of a
recruitment brochure, vvewill develop afirm timetable for the search.
Every search is touched by multiple members of our team working collaboratively on all of our
searches. The Senior Project Manager and Project Team who are responsible for your search
thoughtfully create a target list of known potential candidates and a list of organizations that will most
likely provide the best fit candidates for the position. Our team has an incredibly large network in the
industry and first-hand knowledge of key leaders and resources throughout the country. Our role is to
make the opportunity known to passive candidates. Personal contact is critical to success in recruiting
these candidates.
We have been developing a database of industry professionals since 2003. We electronically contact
siver 50,000 subscribers announcing our searches through our widely read e-newsletter. We believe
iur database is unmatched because we make a concerted effort to keep contact information current
2nd continually add new subscribers through our website and new applicants for our many C-level
Key Elements
• • • • • •11111111111111111•
Diversity, Equity, and Inclusion:
We are committed to the advancement of the principles of diversity, equity and inclusion. We
believe that the most diverse candidate pool starts with our own intentional, thoughtful and
targeted personal outreach which is an extremely important role and responsibility of our ADK
Team. Our firm belief is that organizations that employ/promote people of different genders, ages,
races, cultural backgrounds, languages and national origins offer creativity, problem -solving,
engagement, innovation, strategic thinking, better decisions and improved results. Our role and
commitment to ourselves and to our clients is to promote an inclusive culture where every individual
is valued, respected, and supported and everyone has the opportunity to achieve their potential.
Internal Candidates and External Candidates:
We are your partner in this search irrespective of the source of the candidates. Many of our searches
include internal candidates and our client has the opportunity to see how their internal candidates
compete on the national level. If candidates are generated internally or if Client receives
applications/resumes directly, they should be referred to ADK to be included in the overall candidate
pool. All candidates are assessed on their own merits.
Applicant Tracking System (ATS):
Candidates submit directly through our website to our secure online applicant tracking system,
iCIMS, that is used by companies such as Amazon and Microsoft. At this location, candidates are
requested to respond to initial screening questions that give us additional information about their
background and qualifications related to the position that are not necessarily obvious in their
resume. Our screening process moves through various phases where our Project Manager advances
the candidates to next steps including written responses to essay questions and self -directed video
interviews explained in Phase 2 Screening. Top candidates and their screening materials are shared
with our client through our dedicated Confidential Client Portal when Client wants to see them.
ADK has an outstanding reputation for keeping candidates apprised of their status throughout the
search process. After the search, those who seek guidance as to their possible shortcomings are
given a courteous and professional response. Many candidates have expressed appreciation over
the years for our thoughtful, helpful guidance.
7
0 Full -Service
# HR Assist
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fit client needs, timeline and budget
1. Full -Service Search
* Visits to Client (not including travel expenses)
* Phase 1: Candidate Pool Development
* Phase 2: Screening Levels 1, 2, and 3
* Phase 3: Screening Level 4
* Phase 4: Interviews and Negotiations
Recruitment includes Final Selection Support and Offer Acceptance
* Consultation and communication with Client throughout process
* Placement Guarantee as outlined on Page 16
• Phase 1: Candidate Pool Development
• Phase 2: Screening Levels 1, 2, and 3
MI
Recommendation of Top Candidates for further screening and final interviews
to be conducted by Client
H
Applicable both
Our objective is to QttrdCt as many top quality candidates as possible by casting as wide a net.
We believe the best finalists come from being thoughtful in our outreach to fired outstanding candidates
who may or may not be looking for a job.
1.0 Human Resources Compliance
ADK will work with Client and ensure compliance with Client's Human Resources processes regarding
applications, testing, and timing.
1.1 Recruitment Brochure Development & Posting
The development of a comprehensive and outstanding recruitment brochure is synonymous with ADK.
It allows interested candidates to learn about the community, the organization, and the Position Profile
that establishes what is being sought in your ideal candidate. A link to the brochure will be provided for
posting on Client's website if applicable. The posting of the brochure is the `official kick-off" of the
search campaign and the basis of the timeline.
1.2 ADK Network and Direct Sourcing
ADK retains staff who are industry specialists for a reason. We are widely known throughout the U.S.,
have personal knowledge of available talent, and know what the typical requirements are for the
positions we are retained to help fill. We use our direct outreach process to actively recruit qualified
and diverse candidates for this position. Our knowledge of the industry and nationwide outreach also
allows purposeful involvement of women and minority candidates in our selection pool.
Many of the most talented candidates we have placed come from our direct sourcing and targeted
outreach through personal and direct telephone contacts as well as our industry leading e-newsletter.
Our role is to make this position known to a wide universe of potential applicants and to cultivate an
interest in the vacancy. The quality and diversity of the final list of candidates is totally dependent on
the qualifications of the initial candidate pool; hence, the amount of time we spend on candidate pool
development is critical to the success of our search process.
1.3 Marketing & Advertisement
We will post electronic recruiting ads with appropriate national organizations and other mediums as
determined necessary and appropriate in consultation with the Client. Ads attract people who are
typically looking for a move and sometimes these ads reach potentially good candidates by word of
mouth through this process. We capture passive candidates through our ADK e-Newsletter that is
widely read by nearly 50,000 subscribers; and through our team strategy and targeted approach.
9
Applicable to both
ADK uses a variety of tools toassesses all candidates, internal and external. Through our vetted
and thorough screening phases, meassess background and skill sets, level ofenthusiasm for the position,
cultural and personality fit, reputation, and leadership style. We determine the closest match to
background and experience that isrelevant tothe position.
Level 1 Screening:
2J0Job Specific Questionnaire:
These questions are the first screening questions that are presented to the candidates atthe time
they apply. They are quick multiple choice questions that tell us whether the candidate meets the
minimum qualifications for the position as developed with Client's input.
2L1Rdsumnd Review:
R6sum6s are reviewed by the Project Manager and the Assistant Project Manager.
2.2 Next Steps:
Top candidates meeting the qualifications and expectations are moved to the next stage of ADK's
screening process.
2.3 Client's Application (if required)
that leads to the Client's application that must be filled out to be considered for this position.
Candidates will be notified that this application does not come to ADK.
2.4 Questionnaire
Candidates will be asked to respond to essay questions at this point. These supplemental responses
give us additional insight into the candidates, how they think, an example of their written
communication skills, and more information than is typically found in a r6sum6.
2.5 Video Recordings
We provide a 10-12 minute video interview snippet to gain insight into a candidate's presence and
Candidate submittals and screening results are made available in real-time for easy viewing through
the Confidential Client Portal oratthe time Client wishes to review them after certain application
and/or testing procedures have taken place.
00
Applicable to both
Level 3 Screenj L.,
2.7 Review of Essay Questionnaires & Video Recordings
interest level of the candidates, and personality.
2.8 Conversations
2.9 Client Consultation
Recommendations to Client for next steps in the client screening on Client's schedule.
NOTE. For an HR Assist search, at this point of the process, ADK has completed it-'s search and
Client takes over with their normal HR processes that may include additional testing,
interviews, reference checks, media checks, final interviews, and negotiations.
11
searches only.
HR conversational interviews are conducted by one ofour SHRk8 certified team members to obtain a
better understanding of each candidate's depth of knowledge in the industry, the personality of each
of the candidates, and their enthusiasm for this position. We acquire an in-depth understanding of the
candidate's communication' management and leadership style through our conversational interviews
and provide our Client aninterview summary asanother tool inthe toolbox.
3.2Executive Summaries
The Project Manager will provide Executive Summaries on the top candidates that will include all of the
information mehave developed during the search.
3.3Internet Media
We research and investigate the candidates using media search engines looking for any questionable
items/red flags that need tobeconsidered sothere are nosurprises.
3.4 References
Verifiable references are generally performed after the selection of the final list of candidates upon
request of Client. Professional references give us a great deal of supporting information about the
candidates. We look for consistency in remarks and gain insight into how the person is perceived by
others in a working environment. These may provide areas to be explored during the final interviews.
Consultation with Client and recommendations for final interviews.
WN
Phase 4: interviews
at Negotiations
4.0 Assessments
AON has certified assessors with years of experience in utilizing avariety of assessments. We conduct a
research -validated assessment that offers personalized insights into the candidates' motivations and
communication styles. Assessments should not beover-weighted in the overall analysis but are simply
one more tool in the toolbox. A full -service search will include DISC assessments for the candidates
invited for final interviews. Additiona|assessmentsareavaUab|eforanaddi1imna|fee.
4.1 Background Checks (Optional)
to perform a background check when someone is being hired. There are some states, cities, ani
counties that have passed regulations prohibiting background checks until someone is selected for a
position. At Client's request, ADK will perform background checks (credit, criminal, education, and
motor vehicle) through our third party provider (ISP) for an additional fee. See compensation section
for details.
4.2 Final Interviews
ADK has years of experience in assisting and conducting final interviews for our clients. We will
collaborate with the Client to assist in the final interview process commensurate with Client's
established processes and preferences. We can assist in helping to plan and be a part of the interview
process, prepare the hiring manager for the interviews, handle the logistics for the candidates' and
provide specific targeted questions to be used by Client, as needed and requested.
4.4 Negotiations and Close-out
Negotiations and hiring assistance are natural for us. While some clients prefer to do their own
negotiations, we always offer assistance upon request from our clients for all of our searches. This
service is as simple as consulting on terms of the offer to providing full negotiations through an
acceptance ufanoffer between the Client and the selected candidate.
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Full -Service ... $.00
included:
• Visits toClient (not including travel expenses)
• Phasel: Candidate Pool Development
• PhaseI: Screening Levels 1,3'and ]
• Phase3: Screening Level 4
• Phase4: Interviews and Negotiations
• A'2Recruitment includes Final Selection Support and Offer Acceptance
'• Consultation and communication with Client throughout process
• Placement Guarantee asoutlined on Page16
.nstallments for Full -Service searches are:
Installment 1: One-third billed immediately and due upon recruitment brochure posting.
Installment 2: One-third due 30 days after recruitment brochure posting.
Installment 3: One-third due after contract completion.
Included:
• Phase1: Candidate Pool Development
• Phase2: Screening Levels 1,2,and 3.
w Consultation and recommendations for Short List orFinalists
:nstallments for HR Assist searches are:
Installment 1: 40% billed immediately and due upon recruitment brochure posting.
Installment 2: 40% due 30 days after recruitment brochure posting date.
Installment 3: 20% due after contract completion.
92
If Client desires that ADK perform additional services, we will provide a quote to you for any additions to
the Work Scope you may need or bill on a time and material basis at our rate of $150.00 per hour.
Multiple searches performed under the same contract qualify for a discount. Contact ADK for more
information.
Background checks are optional. Background checks are performed by our 3rd party provider, ISP
Pro Mesa. Checks include criminal, credit, education, and motor vehicle checks. Checks normally
take 3-5 business days to complete after receipt of consent from candidate. Background checks
can be provided at $300.00 per candidate upon request from Client.
Any additional staff placements by Client that occurs within 12 months of a placement whereby the
candidate was identified in this specific recruitment process, shall incur an additional fee of $10,000.00
for Full -Service searches and $7,000.00 for HR Assist searches.
Travel Expenses:
The professional fees above do not include any travel related expenses. With client's approval, ADK's
Search Manager will travel to client's location as part of the search process. Client will be invoiced for
applicable travel expenses at cost. For an HR Assist search, an additional fee would be incurred for the
Search Manager's time.
• We do not add any overhead fees to the fees described above.
• This is not a contingency search. ADK's fees are consistent with the standards
of the retained search profession.
• ADK is due full payment of the professional fee above regardless of the
source of the candidate chosen by Client to fill the position.
• Out-of-pocket expenses, as approved and requested by Client in writing, for
ADK travel, lodging, and search committee meeting expenses are billed
separately at cost.
• There is no charge for video recordings.
• We do not charge an additional fee for administrative and clerical support,
teleconferencing, office copies, and computer/telephone usage.
We do charge, at cost, for reproduction, binding, and courier services if
requested by Client.
• All deliverables are provided to Client at no cost electronically.
• Reimbursement of candidate travel expenses is the responsibility of Client.
15
ME
Yes, for Full -Service searches only. We stand behind our full -service searches with a powerful, but remarkably simple, guarantee. Should a candidate
leave (except for health related issues) or be terminated for cause' (with supporting documentation such as a termination letter) within the firstyear
after they begin their new position, we will conduct another search to replace the individual at:
* No charge if departure is within the first 4 months;
* 25% of the professional fee paid for the initial search within 5-8 months of start date; or
* 50% of the professional fee paid for the initial search within 9-12 months of start date.
* Any travel related exr)enses approved bM Client under the guarantee, would be additioil
I For cause: Generally considered as intentional acts of fraud, embezzlement, theft, or material violation of law that occurs within the course of
employment; intentional damage to organization assets; intentional disclosure of organization confidential information; intentional breach of
organization policies; willful conduct injurious tothe organization, monetary orotherwise; and/or willful breach ofemployee's obligations.
Z Who will be my point of contact and the person responsible for my search?
The Primary Search Manager for overall project oversight and direct responsibility for the search process will be designated, in writing, at the time oi
a notice to proceed on the contract is received. Doug Kuelpman, President & CEO, will be your Client Manager for the proposal, contracting anit
financial relationships. Client has the right to approve any proposed placement or replacement of the Primary Search Manager upon request.
In
MOT
The posting of the recruitment brochure is the "official kick-off" of the search for the timeline. The time to develop the brochure depends on how
quickly the client furnishes the necessary information. Once the brochure is posted, a firm timetable can be provided byADK for the various phases of
the Scope of Work. Variables to be considered forthe search schedule include the type of search selected, the process for Cl'entto confirm and approve
the recommended candidates, the establishment of the final interview dates, and the actual interview process itself. Holidays, vacations and conference
schedules need to be considered as well. Relocation time for the selected candidate also needs to be considered. It is difficult to provide a finn timeline
before we have the opportunity to discuss the various process items with our client.
° Full -Service: 2.5-3.Dmonths from brochure posting tmselection.
• HIR Assist: 1.5 - 2 months from brochure posting to completion of Phase 2 - Screening Level 2.8
At the receipt of Notice to Proceed (NTP). Atypica| NTP would be in the form of Purchase Order referencing this proposal, a simple Services
Agreement for execution (ADK has one client can use), or Professional Services Agreement supplied by Client. Any ofthese will be our "Notice to
Proceed".
Understanding the desired ideal candidate background, level of enthusiasm and traits that fit the culture of the organization are key to develop
thoughtful strategies for outreach to develop a strong candidate. Keeping candidates updated on their status on a timely basis is extremely important to
maintain the candidate pool. Candidates appreciate being informed and treated with respect and not being left \nthe dark. They often have other
options that we are not aware of and keeping them apprised helps them make better decisions and have a more positive attitude about ADK and our
client. Our Clients' reputations are asimportant asour own.
M
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Business Address:
Douglas R. Kuelpman
ADK Consulting, Inc.
PO Box 330906
Atlantic Beack, FL 32233
111-111A�-
Douglas R. Kuelpman
ADK Consulting, Inc.
802 Providence Island
Jacksonville, FL 32225 1
Phone: (904) 536-8102
Email: dougeadkexecutivesearch.com
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Phone: (904) 536-8104
Email: annell2adkexecutivesearch.com
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Phone: (240) 338-4800
Email: blake2adkexecutivesearch.com
ADKWebsite: www.adkexecutivesearch.com
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