HomeMy WebLinkAbout12/14/2021 05.C. Resolution authorizing award of BID 12126S and execution of agreements with Core Northwest LLC, and Knobel's Electric, Inc., to purchase Unit-Price Electrical Services 1
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 5.C.
For Meeting of: December 14, 2021
ITEM TITLE: Resolution authorizing award of BID 12126S and execution of
agreements with Core Northwest LLC, and Knobel's Electric, Inc., to
purchase Unit-Price Electrical Services
SUBMITTED BY: Maria Mayhue, Purchasing Manager
Susan Knotts, Buyer II
SUMMARY EXPLANATION:
On October 11 , 2021, the City of Yakima solicited Bid 12126S titled Re-Bid Unit-Price Electrical
Services to provide electrical service for the City of Yakima facilities on an "as needed' basis.
This Bid takes the place of the City's former Bid 12108S titled On-Call Electrical Services which
was canceled due to passing of new legislation and bidding requirements.
Recommendation was made for a split award to Core Northwest, LLC. and Knobel's Electric,
Inc., and was approved by Kerry Jones, Fleet and Facilities Manager, and Scott Schafer,
Director of Public Works. Recommendation for award was made to Core Northwest for: low
voltage, electrical construction, electric vehicle charging station, exterior and interior lighting, panel
manufacturing and upgrading, street lighting, illuminated signs, HVAC wiring and install due to
their Bid being the lowest responsive bid from a responsible bidder. Recommendation for award
was also made to Knobel's Electric for: high voltage, traffic sign installation and replacement,
street and power line/pole construction and relocation, traffic control devices and signals, traffic
loop, high voltage electrical testing, transformer maintenance and repair due to them being the
only responsive bid for these services from a responsible bidder.
This Contract is limited to three years with an optional one year extension or to $250,000,
whichever comes first.
ITEM BUDGETED: Yes
STRATEGIC PRIORITY: Public Trust and Accountability
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
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Approve Resolution
ATTACHMENTS:
Description Upload Date Type
D Resolution to Award 12126S 12/1/2021 Resolution
D Agreement-Core NW 12/1/2021 Contract
D Agreement-Knobel's Electric 11/23/2021 Contract
D Bid Tabulation 12126S 12/1/2021 Backup Material
D Recommendation of Award Memo 12/1/2021 Backup Material
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RESOLUTION NO. R-2021-
A RESOLUTION authorizing award of BID 12126S and execution of agreements with Core
Northwest LLC, and Knobel's Electric, Inc., to purchase Unit-Price
Electrical Services.
WHEREAS, the City posted and published notice on October 11 and 12, 2021 in the
Yakima Herald Republic and on the city's webpage that BID No. 12126S was available for
competitive bid; and
WHEREAS, Bids were due October 12, 2021 at 11:00 a.m.; bids that were timely
received were publicly opened in City Council Chambers in Yakima, Washington; and
WHEREAS, Bids were received, as evidenced by the attached Bid Tabulation Form; and
WHEREAS, all responsive Bids were sent to the Facilities Division for Recommendation
of Award; and
WHEREAS, Core Northwest LLC, and Knobel's Electric, Inc., were the lowest
responsive Bids received; the Facilities Division recommends the Contract Award be issued to
Core Northwest LLC for certain electrical services as designated on the Bid Tabulation, and
Knobel's Electric, Inc. for certain electrical services as designated on the Bid Tabulation, and
that the City Manager execute the respective Contracts; and
WHEREAS, the Scope of Work and available budget meet the needs and requirements
of the City of Yakima for this procurement, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The Bid is hereby awarded and the City Manager is hereby authorized to execute
Contracts with Core Northwest LLC, and Knobel's Electric, Inc., attached hereto and
incorporated herein by this reference, in the total amount of $250,000 for the procurement of
Unit-Price Electrical Services.
ADOPTED BY THE CITY COUNCIL this 14'h day of December, 2021.
[NAME], Mayor
ATTEST:
Sonya Clear Tee, City Clerk
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AGREEMENT
CITY OF YAKIMA
12126S
Re-Bid Unit-Price Electrical Services
THiS AGREEMENT,entered into on the date of last execution. between the City of Yakima,a Washington municipal corporation "City";
am Core Northwest. LLC. ("Contractor")
WITNESSETH: The parties, in consideration of the terms and conditions herein, do hereby covenant and agree as follows:
1. Statement of Work
The Contractor shall perform all work and services) and furnish all tools, materials, labor and equipment icoilectively referred to as
"Services')according to the procedure outlined in Bid 12126S Re-Bid Unit-Puce Electrical Services Specifications which are attached as
Exhibit A.and the most recent edition of the ANSI TI.A;'EIA and NEC Standards, all of which are incorporated herein by this reference.and
shall perform any alterations in or additions to the work provided under this Contract and every pan thereof.
Work shall begin within 24 hours after Notice to Proceed. Emergency work snail begin within 30 minutes after Notice to Proceed.
The Contractor shall provide and bear the expense of all equipment:work and labor of any sort whatsoever that may be required for the
transfer of materials and completing the work provided for in this Contract and every part thereof, except such as are mentioned in the
specifications to be furnished by Me City of Yakima.
2. Compensation
The City agrees to pay the Contractor according to Exhibit B. attached hereto and incorporated herein, which Exhibit includes the
specifications and payment schedule of itemized prices as listed in the Contractor's Bid submittal at the time and in the manner and upon
the conditions provided for the Contract.
3, Contract Term
The penod of this Contract shall be for a period of three years from its effective date. The City may, at its option,extend the Contract-tor
one (1) additional year provided, however. that either party may at any time aunnq the life of this Contract, or any extension thereof,
terminate this Contract by giving thirty (30)days' notice in writing to the other party of its intention to cancel. Contract extension shall be
automatic, and shall cio into effect without written confirmation, unless the City provides advance notice of the intention to not renew.
Prices shall remain firm for the first twelve month period of the Contract.
4, Changes
Any proposed cnange in this Contract snail be submitted to the other party.for its prior written approval. If approved,change will be made
by a contract amendment that will become effective upon execution by the parties hereto. Any oral statement or representation changing
any of these terms or conditions is specifically unauthorized and is not valid.
5, Agency Relationship between City and Contractor
Contractor snail, at all times. be an independent Contractor and not an agent or representative of City with regard to performance of the
Services. Contractor shah not represent that it is, or hold itself out as.an agent or representative of City. in no event shall Contractor be
authorized to enter into any agreement or undertaking for, or on,behalf of City.
6. Successors and Assigns
Neither the City. nor the Contractor.snail assign,transter,or encumber any rights, duties or interests accruing from this Contract without
the prior written consent of the other
The Contractor for himself,and for his heirs,executors,administrators,successors.and assigns,does nereby agree to the full performance
• of all the covenants herein contained upon the part of the Contractor.
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7. Property Rights
All records or pacers of any sort relating to the City and to the project will at all times be the property of the City and shall be surrendered
to the City upon demand. AD information concerning the City and said project which is not otherwise a matter of public record or required
by law to be made public, is confidential,and the Contractor will not. in whole or part. now or at any time disclose that information withoutt
the express written consent of the City.
8. Inspection and Production of Records
The records relating to the Services shall. at all times, oe subject to inspection by and with the approval of the City. but the making of for
failure or delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the Services in
accordance with this Contract, notwithstanding the Citys knowiedge of defective or non-complying performance, its substantiality or the
ease of its discovery.Contractor shall provide the City sufficient,safe,and proper facilities,andior send copies of the requested documents
to the City. Contractors records relating to the Services will be provided to the City upon the City s request.
Contractor shall promptly furnish the City with such information and records which are related to the Services of this Contract as may be
requested by the City. Until the expiration of six (6) years after final payment of the compensation payable under this Contract, or for a
longer penod if required by iaw or by the Washington Secretary of State's record retention schedule. Contractor shall retain and provide
the City access to land the City shall have the right to examine, audit and copyl all of Contractors books.documents. papers and records
which are related to the Services performed by Contractor under this Contract
All records relating to Contractor's services under this Contract must be made available to the City, and the records relating to the Services
are City of Yakima iYaKima County records. They must be produced to third parties, if required pursuant to the Washington State Public
Records Act: Chapter 42.56 ROW. or by law. All records relating to Contractors services under this Contract must be retained by
Contractor for the minimum period of time required pursuant to the Washington Secretary of States records retention schedule.
The terms of this section shall survive any expiration or termination of this Contract.
9. Work Made for Hire
All work the Contractor performs underthis Contract shall be considered work made for hire, and shall be the property of the City The
City shall own any and all data documents. pions. copyrights, specifications, working papers, and any other materials the Contractor
produces in connection with this Contract. On completion or termination of the Contract,the Contractor shall deliver these materials to the
City.
10. Guarantee
Contractor warrants the Services will be free from defects in material and workmanship for a period of one year following the date of
completion and acceptance of the Services.
11. Compliance with Law
Contractor agrees to perform all Services under and pursuant to this Contract in full compliance with any and all applicable laws, rules,
and regulations adopted or promulgated by any governmental agency or regulatory body whether federal. state, local, or otherwise,
Contractor shall procure and have all applicable and necessary permits,licenses and approvals of any federal,state.and local government
or governmental authority or this project, pay all charges and fees and give all notices necessary and incidental to the due and lawful
execution of the work.
a. Procurement of a City Business License. Contractor must procure a City of Yakima Business License covering this type of
work and pay all charges.fees. and taxes associated with said license.
b Contractor must provide proof of a valid Washington State Contractor Registration number.
c. Contractor must provide proof of a valid Washington department of Revenue state excise tax registration number,as.required
in Title 85 ROW.
d. Contractor must provide proof of a valid Washington Unified Business Identification (UBI) number. Contractor must have.a
current UBi number and not be disqualified from bidding on any puoiic works contract under RCW 39.06.010 or 39.12.065(3).
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e. Contractor must provide proof of a valid Washington Employment Security Department number as required by Title 50 RCW.
f. Foreign (Non-Washington; Coroorations. .Although the City does not require foreign corporate proposers to qualify in the
City, County or State prior to sunmittinc a proposal, it is specifically understood and agreed tnat any such corporation wit
promptly take all necessary measures to become autnorzed to conduct business in the City of Yakima at their own expense,
without regard to wnether such corporation is actually awardec the contract. and in the even.that the award is made: prior
to conducting any business in the City.
12. Prevailing Wages
The Contractor will comply with all provisions of Chapter 39.12 ROW-Prevailing Wages on Public Work.
a. ROW 39.12.010 -the Prevailing Rate of Wage. It is solely the responsioility of the Contractor to determine the appropriate
prevailing wage rate for the services being provided
b. ROW 39.12.040-Statement of intent to Pay Prevailing Wages and an Affidavit of Wages Paid. Before an awarding agency
may pay any sum due on account.it must receive a statement of Intent to Pay Prevailing Wages approved by the Department
of Labor and Industnes. Following final acceptance of a public work project, and before any final money is disbursed. each
contractor and subcontractor must submit to the awarding agency an Affidavit of Wages Paid, certified by the Department of
Labor and Industnes.
c. ROW 39.12.070- Fees Autttortzed for Approval Certification and Arbitrations.Any fees charged by the Department of Labor
and Industries for approvals or fees to cover costs of arbitration conducted shall be the responsibility of the Contractor.
The State of Washington prevailing wage rates applicable for this public works project, which is located in Yakima County, may be found
at the following website address of the Department of Labor and Industries:
https:!lini.wa.govfircensino-oermitsrpublic-works-prolectsrprevaiiino-wage-rates.. Based on the bid submittal for this protect.the
applicable effective(start')date of this project for the purposes of determining prevailing wages is the bid date, November 1,2021
13. Certified Payroll for NoreFederally Funded Projects
Upon request by the City or by an interested Party,copies of certified payroll shall be provided to City,with employee information such as
last name. SSN and address: redacted in accordance with RCW 42.56.230. in order to provide for public records requests.
Tne City reserves the right to require Contractor to deliver to City a copy of the non-redacted Certified Payroll if City determines.in its sole
disc rebon,that.such non-redacted copy is necessary er appropnate in order to enable City to comply with any applicable law.
ROW 42.56.230 (7)(a) Persona) Information Exemption Any record used to prove identity, age, residential address. social security
number.or other personal information required to apply for a driver's license or identicard.
ROW 39 12.010(4)• An "interested Party"for the purposes of this chapter shall include a Contractor, Subcontractor. an employee of a
Contractor or Subcontractor.an organization whose members wages,benefits,and conditions of employment are affected by this chapter,
and the director of labor and industries or the director's designee.
WAG 296-127-320 Pavrolr
a. Each Contractor shall keeo accurate payroll records for three years from the date of acceptance of the public works project
by me contract awarding agency showing the name, address Social Security number trade or occupation, straight time
rate nouny rate of usual benefits as defined by WAG ;1), and overtime Hours worked each day anti week,
including any employee autnorizations executed pursuant to WAG • and the actual rate of wages paid:for each
laborer, worker, and mechanic employed by the Contractor for work performed on a public works project.
b. A Contractor shall,within ten days after it receives a written request, from the department or from any interested party as
defined by ROW 3 1 ZQ i44), file a certified copy of the payroll records with the agency that awarded the public works
contract and with the depamnent.
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c A Contractors noncompliance with this section shall constitute a violation of RCW. €.12.05:°.
14. Nondiscrimination
During the performance of this Contract,the Contractor agrees as follows:
The Contractor shall not discriminate against any person on the grounds of race. creed, color. religion national origin. sex. age, marital
status,sexual orientation.gender identity. pregnancy. veteran's status. political affiliation or belief, or the presence of any sensory,mental
or physical handicap in violation of the Washington State Law Against Discrimination (RCW chapter 49.60) or the Americans with
Disabilities Act(42 USC 12101 et seq.).
This provision shall include but not be limited to the following:employment. upgrading, demotion, transfer, recruitment. advertising, layoff
or termination, rates of pay or other forms of compensation,selection for training,and the provision of Services under this Agreement.
in the event of the Contractor's noncompliance with the non-discrimination clause of this contract or with any such rules. regulations. or
orders.this Contract may be cancelled,terminated.or suspended in Mote or in par,and the Contractor may be declared ineligible for any
future City contracts.
15. Indemnification and Hold Harmless
a. Contractor shall take all necessary precautions in performing the Services to prevent injury to persons or property. Contractor
agrees to defend. indemnify and hold harmless the City, its elected and appointed officials, officers, employees. attorneys.
agents. and volunteers from any and all claims, demands, losses, liens, liabilities. penalties, fines. lawsuits, and other
proceedings and all judgments awards.costs and expenses(including reasonable costs and attorney fees)which result or
arise from Contractors performance under this Agreement and/or out of the negligent acts or omissions of Contractor. its
officials,officers,employees or agents.
b. If any suit,judgment action. claim or demand anses out of,or occurs in conjunction with,the negligent acts and/or omissions
of both the Contractor and the City, or their elected or appointed officials. officers, employees. agents. attorneys or
volunteers,pursuant to this Contract.each party shall be liable for its proportionate share of negligence for any resulting suit.
judgment.action,claim, demand, damages or costs and expenses,including reasonable attorneys'fees.
c Contractors Waiver of Employers Immunity under Title 51 RCW. if any design or engineering work is done pursuant to this
Contract, Contractor intends that its indemnificanor defense, and hold harmless obligations set forth above in Section A
shall operate with full effect regardless of any provision to the contrary in Title 51 ROW. Washington s Industrial insurance
Act. Accordingly. to the extent necessary to fully satisfy the Contractor's indemnification, defense, and hold harmless
obligations set forth aoove in Section A. Contractor specifically waives any immunity granted under Title 51 RCW anc
specifically assumes all potential liability for actions brought by employees of the Contractor against me Crty and its elected
and appointed officials, officers, employees, attorneys, agents, and volunteers The parties have mutually negotiated this
waiver. Contractor shal similarly require that its subcontractors. and anyone directly or indirectly employed or hired by
Contractor,and anyone for whose acts Contractor may be liable in connection with its performance of this Aareement. shall
comply with the terms of this paragraphs waive any immunity granted under Title 51 ROW, and assume all potential liability
for actions brought by their respective employees. The provisions of this section shall survive the expiration or termination
of this Agreement.
d. Nothing contained in this Section or this Contract shall be construed to create a liability or a right of indemnification in any
third party.
e. The terms of tnis Section shah survive any expiration or termination of this Contract.
16. Contractor's Liability insurance
At all times during performance of the Services and this Contract Contractor shall secure and maintain in effect Insurance to protect the
City and Contractor from and against any and all claims.damages.tosses,and expenses arising out of or resulting from the performance
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of this Coiitrdct Contractor shall provide and maintain in force insurance in limits no less Man that stated below,as applicable. The City
reserves the right to require higher limits should it deem it necessary in the best interest of the public.
Contractor will provide a Certificate of Insurance to the City as evidence of coverage for each of the policies and outlined herein. A copy
of fie additional insured endorsement attached to the policy will be included with the certificate. This Certificate of insurance shall be
provided to the City, prior to commencement of work.
Failure of City to demand such verification of coverage with tnese insurance requirements or faiiure of City to identify a deficiency from
the insurance documentation provided shall not be construed as a waiver of Contractors obligation to maintain such insurance.
The following insurance is required:
a. Commercial Liability Insurance
Before this Contract is-fully executed by the parties, Contractor shall provide the City with a certificate of insurance as proof
of commercia liability insurance with a minimum liability limit of Two Million Dollars (S2.000.000.00) per occurrence.
combines single limit bodily injury and property damage and Two Million Dollars (S2.000,000.00) general aggregate. I`
Contractor cames higher coverage limits such limits snail be shown on the Certificate of Insurance and Endorsements and
the City.. its elected and appointed officials employees. agents. attorneys and volunteers snail be named as additiona'
insureds for such higher limits.The certificate shall clearly state who the provider rs,the coverage amount.the policy number
and when the policy and provisions provided are in effect.Said polrcy shall be in effect for the duration of this Contract.The
policy shall name the City of Yakima, its elected and appointed officials. employees. agents, attorneys and voiunteers as
additional insureds. and shall contain a clause that the insurer will not cancel or change the insurance without first giving the
City prior written notice. The insurance shall be with an insurance company or companies rated i-Vli or higher in Best s
Guide and admitted in the State of Washington. The requirements contained herein, as well as City of Yakima's review or
acceptance of insurance maintained by Contractor is not intended to and shall not in any manner limit or qualify the liabilities
or obligations assumed by Contractor under this contract.
b. Automobile Liability Insurance
Before this Contract is fully executed by the parties Contractor snap provide the City with a certificate of insurance as proof
of automobile liability insurance with a minimum liability limit of Two Million Dollars (S2,000,000.00} per occurrence. If
Contractor carves higher coverage limits.such limits shall be snown on the Certificate of Insurance and Endorsements and
the City. its elected and appointed officials. employees, agents, attorneys and voiunteers shall be named as additional
insureds for such higher iimits.The certificate shall clearly state who the provider is,the coverage amount.the policy number.
and when the policy and provisions provided are in effect. Said policy shall be in effect far the duration of this Contract The
policy shall name the City of Yakima, its elected and appointed officials employees agents. attorneys and volunteers as
additional insureds, and snail contain a clause that the insurer will not cancel or change the insurance without first givinc the
City prior written notice. The insurance shall be with an insurance company or companies rated A-Vll or higner in Best's
Guide and admitted in the State of Washington. The requirements contained herein. as well as City of Yakima s review or
acceptance of insurance maintained by Contractor is not intended to and shall not in any manner limit or qualify the liabilities
o-obligations assumed by Contractor under this contract. The business auto liability shal. include Hired and Non-Owned
coverage if necessary.
c. Employer's Liability(Stop Gap)
Contractor and all subcontractors;shall at all times comply with al;applicable workers'compensation occupational disease,
and occupational health and safety laws,statutes,and regulations to the full extent applicable and shall maintain Employer s
Liability insurance with a limit of no less than S1.000,000.00 The City shall not be Held responsible in any way for claims
flied by Contractor or its employees for services performed under the terms of this Contract. Contractor agrees to assume
full liability for all claims arising from this Contract including claims resulting from negligent acts of air
subcontractor(s). Contractor is responsible to ensure subcontractor(s) have insurance as needed Failure of
subcontractorsrs to comply with insurance requirements does not limit Contractors liability or responsibility
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Contractor's insurance coverage shall be primary insurance with respect to those who are Additional insureds under this Contract.Any
insurance,self-insurance or insurance pool coverage maintained by the City shall be in excess of the Contractors insurance and shall not
contribute to it
If at any time during the life of the Contract,or any extension.Contractor fails to maintain the required insurance in full force and effect.all
work under the contract shall be discontinued immediately.Any failure to maintain the required insurance may be sufficient cause for the
City to terminate the Contract.
Should a court of competent jurisdiction determine that this Contract is subject to RCA 4.24.115,then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Contractor and the
City, its officers elected and appointee officials. employees, agents, attorneys and volunteers, Contractor s liability hereunder shall be
limited to the extent of the Contractors negligence.
17. Severability
If any term or condition of this Contract orthe application thereof to any person(s)or circumstances is held invalid,such invalidity shall not
affect other terms,conditions or applications whicn can be given effect without the invalid term, condition or application To this end.the
terms and conditions of this Contract are declared severable.
18. Contract Documents
This Contract.the invitation to Bid 12126S Scope of Work,conditions,addenda,and modifications and Contractors proposal Ito the extent
consistent with City of Yakima documents) constitute the Contract Documents and are comolementary. Specific Federal and State laws
and the terms of this Contract, in that order respectively supersede other inconsistent provisions Tnese Contract Documents are on file
in the Office of the Purcnasing Manager, 129 No.21°St., Yakima.WA.98901.and are hereby incorporated by reference into this Contract.
19. Termination -Convenience
This Contract may be terminated by either party by giving thirty(30)days written notice of such intent and will become effective.thirty(30)
days from the Gate sucn written notice is delivered to the applicable party to the Contract.
20. Termination-Cause
Tne City reserves the right to terminate this Contract at any time. upon written notice. in the event that the Services of Contractor are
deemed by the City to be unsatisfactory,or upon failure to perform any of the terms and conditions contained in this Contract.The effective
date for such termination shall be upon receipt of the notice. or three days after the notice is mailed first class mail, certified with return
receipt requested.
21. Force Majeure
Contractor will not be responsible for delays in delivery due to acts of God. fire strikes. epidemicsipandemics. war, riot, delay ,n
transportation or railcar transport snortages, provided Contractor notifies the City immediately in writing of such pending or actual delay
Normally, in the event or any such delays(acts or God.etc.)the date of delivery will be extended fora period equal to the time lost due tc
the reason for delay.
22. Governing Law
This Contract shall be governed by and construed in accordance with the laws of the State of Washington.
23. Venue
The venue for any judicial action to enforce or interpret this Contract shall lie in a court of competent jurisdiction in Yakima County.
Washington
24. Authority
The person executing this Contract. on behalf of Contractor,represents and warrants that he/she has been fully authonzed by Contractor to
execute this Contract on its behalf and to legally bind Contractor to all the terms,performances and provisions of this Contract.
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25. Notice
Any notice required or permitted to be given under this Contract shall be in writing and deemed effective if either delivered in person or by
overnight courser,facsimile or first class mai;.certified with return receipt requested. Notices to the parties shall be deliverec to-
TO CITY: Bob Hamson TO CONTRACTOR: '',
City of Yakima
City Hall—First Roo- 3 t2 Sceri I L. C cxi
129 North Second Street
Yakima,WA 98901poe/,/nz-Li_ L,/� 962eig
COPY TO City of Yakima Purchasing
Susan Knott.Buyer I'
City Hail—Second Floor
129 North Second Street
Yakima.WA 98901
26. Survival
The foregoing sections of this Contract, 2-24 inclusive shah survive the expiration or termination of this Contract in accordance with their
terms.
IN WITNESS WHEREOF.the parties hereto execute this Contract as of the day and year first above written.
CITY OF YAKIMA CORE NORTHWEST,LLC.
City Manace• /
Date — — -- — Date //.! -5// /
L1 Q,ac
Y alss_e-cam_
Attest: !°n:t name
City Clerk
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AGREEMENT
CITY OF YAKIMA
12126S
Re-Bid Unit-Price Electrical Services
THIS AGREEMENT, entered into on the date of last execution, between the City of Yakima, a Washington municipal corporation("City"),
and Knobel's Electric, Inc. ("Contractor").
WITNESSETH:The parties,in consideration of the terms and conditions herein,do hereby covenant and agree as follows:
1. Statement of Work
The Contractor shall perform all work and service(s) and furnish all tools, materials, labor and equipment (collectively referred to as
"Services")according to the procedure outlined in Bid 12126S Re-Bid Unit-Price Electrical Services Specifications which are attached as
Exhibit A,and the most recent edition of the ANSI/TIA/EIA and NEC Standards,all of which are incorporated herein by this reference,and
shall perform any alterations in or additions to the work provided under this Contract and every part thereof.
Work shall begin within one business day after Notice to Proceed. Emergency work shall begin within 60 minutes after Notice to
Proceed.
The Contractor shall provide and bear the expense of all equipment;work and labor of any sort whatsoever that may be required for the
transfer of materials and completing the work provided for in this Contract and every part thereof, except such as are mentioned in the
specifications to be furnished by the City of Yakima.
2. Compensation
The City agrees to pay the Contractor according to Exhibit B, attached hereto and incorporated herein, which Exhibit includes the
specifications and payment schedule of itemized prices as listed in the Contractor's Bid submittal at the time and in the manner and upon
the conditions provided for the Contract.
3. Contract Term
The period of this Contract shall be for a period of three years from its effective date.The City may,at its option,extend the Contract-for
one (1) additional year provided, however, that either party may at any time during the life of this Contract, or any extension thereof,
terminate this Contract by giving thirty(30)days' notice in writing to the other party of its intention to cancel. Contract extension shall be
automatc, and shall go into effect without wntten confirmation, unless the City provides advance notice of the intention to not renew.
Prices shall remain firm for the first twelve month period of the Contract.
4. Changes
Any proposed change in this Contract shall be submitted to the other party,for its prior written approval. If approved,change will be made
by a contract amendment that will become effective upon execution by the parties hereto.Any oral statement or representation changing
any of these terms or conditions is specifically unauthorized and is not valid.
5. Agency Relationship between City and Contractor
Contractor shall, at all times, be an independent Contractor and not an agent or representative of City with regard to performance of the
Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be
authorized to enter into any agreement or undertaking for,or on, behalf of City.
6. Successors and Assigns
Neither the City,nor the Contractor,shall assign,transfer,or encumber any rights,duties,or interests accruing from this Contract without
the prior written consent of the other.
The Contractor for himself,and for his heirs,executors,administrators,successors,and assigns,does hereby agree to the full performance
of all the covenants herein contained upon the part of the Contractor.
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7. Property Rights
All records or papers of any sort relating to the City and to the project will at all times be the property of the City and shall be surrendered
to the City upon demand. All information concerning the City and said project which is not otherwise a matter of public record or required
by law to be made public, is confidential,and the Contractor will not, in whole or part, now or at any time disclose that information without
the express written consent of the City.
8. Inspection and Production of Records
The records relating to the Services shall, at all times, be subject to inspection by and with the approval of the City, but the making of(or
failure or delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the Services in
accordance with this Contract, notwithstanding the City's knowledge of defective or non-complying performance, its substantiality or the
ease of its discovery.Contractor shall provide the City sufficient,safe,and proper facilities,and/or send copies of the requested documents
to the City. Contractor's records relating to the Services will be provided to the City upon the City's request.
Contractor shall promptly furnish the City with such information and records which are related to the Services of this Contract as may be
requested by the City. Until the expiration of six (6) years after final payment of the compensation payable under this Contract, or for a
longer period if required by law or by the Washington Secretary of State's record retention schedule, Contractor shall retain and provide
the City access to(and the City shall have the right to examine,audit and copy)all of Contractor's books,documents, papers and records
which are related to the Services performed by Contractor under this Contract.
All records relating to Contractor's services under this Contract must be made available to the City,and the records relating to the Services
are City of Yakima/Yakima County records. They must be produced to third parties, if required pursuant to the Washington State Public
Records Act, Chapter 42.56 RCW, or by law. All records relating to Contractor's services under this Contract must be retained by
Contractor for the minimum period of time required pursuant to the Washington Secretary of State's records retention schedule.
The terms of this section shall survive any expiration or termination of this Contract.
9. Work Made for Hire
All work the Contractor performs under this Contract shall be considered work made for hire, and shall be the property of the City. The
City shall own any and all data, documents, plans, copyrights, specifications, working papers, and any other materials the Contractor
produces in connection with this Contract.On completion or termination of the Contract,the Contractor shall deliver these materials to the
City.
10. Guarantee
Contractor warrants the Services will be free from defects in material and workmanship for a period of one year following the date of
completion and acceptance of the Services.
11. Compliance with Law
Contractor agrees to perform all Services under and pursuant to this Contract in full compliance with any and all applicable laws, rules,
and regulations adopted or promulgated by any governmental agency or regulatory body, whether federal, state, local, or otherwise.
Contractor shall procure and have all applicable and necessary permits,licenses and approvals of any federal,state,and local government
or governmental authority or this project, pay all charges and fees, and give all notices necessary and incidental to the due and lawful
execution of the work.
a. Procurement of a City Business License. Contractor must procure a City of Yakima Business License covering this type of
work and pay all charges,fees,and taxes associated with said license.
b. Contractor must provide proof of a valid Washington State Contractor Registration number.
c. Contractor must provide proof of a valid Washington department of Revenue state excise tax registration number,as required
in Title 85 RCW.
d. Contractor must provide proof of a valid Washington Unified Business Identification(UBI) number. Contractor must have a
current UBI number and not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3).
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e. Contractor must provide proof of a valid Washington Employment Security Department number as required by Title 50 RCW.
f. Foreign (Non-Washington) Corporations: Although the City does not require foreign corporate proposers to qualify in the
City, County or State prior to submitting a proposal, it is specifically understood and agreed that any such corporation will
promptly take all necessary measures to become authorized to conduct business in the City of Yakima at their own expense,
without regard to whether such corporation is actually awarded the contract, and in the event that the award is made, prior
to conducting any business in the City.
12. Prevailing Wages
The Contractor will comply with all provisions of Chapter 39.12 RCW-Prevailing Wages on Public Work.
a. RCW 39.12.010-the Prevailing Rate of Wage. It is solely the responsibility of the Contractor to determine the appropriate
prevailing wage rate for the services being provided.
b. RCW 39.12.040-Statement of Intent to Pay Prevailing Wages and an Affidavit of Wages Paid. Before an awarding agency
may pay any sum due on account,it must receive a statement of Intent to Pay Prevailing Wages approved by the Department
of Labor and Industries. Following final acceptance of a public work project,and before any final money is disbursed,each
contractor and subcontractor must submit to the awarding agency an Affidavit of Wages Paid,certified by the Department of
Labor and Industries.
c. RCW 39.12.070-Fees Authorized for Approval Certification and Arbitrations.Any fees charged by the Department of Labor
and Industries for approvals or fees to cover costs of arbitration conducted shall be the responsibility of the Contractor.
The State of Washington prevailing wage rates applicable for this public works project,which is located in Yakima County, may be found
at the following website address of the Department of Labor and Industries:
https:lllni,wa.govilicensinq-permitsrpublic-works-prolects,prevailinq-wage-rates;. Based on the bid submittal for this project,the
applicable effective(start)date of this project for the purposes of determining prevailing wages is the bid date, November 1,2021.
13. Certified Payroll for Non-Federally Funded Projects
Upon request by the City or by an Interested Party,copies of certified payroll shall be provided to City,with employee information such as
last name,SSN and address,redacted in accordance with RCW 42.56.230, in order to provide for public records requests.
The City reserves the right to require Contractor to deliver to City a copy of the non-redacted Certified Payroll if City determines,in its sole
discretion,that,such non-redacted copy is necessary or appropriate in order to enable City to comply with any applicable law.
RCW 42.56.230 17}(a) Personal Information Exemption: Any record used to prove identity, age, residential address, social security
number,or other personal information required to apply for a driver's license or identicard.
RCW 39.12.010 (4):An "Interested Party"for the purposes of this chapter shall include a Contractor, Subcontractor, an employee of a
Contractor or Subcontractor,an organization whose members'wages,benefits,and conditions of employment are affected by this chapter,
and the director of labor and industries or the director's designee.
WAC 296-127-320 Payroll:
a. Each Contractor shall keep accurate payroll records for three years from the date of acceptance of the public works project
by the contract awarding agency, showing the name, address, Social Security number, trade or occupation,straight time
rate, hourly rate of usual benefits as defined by WAC -014(1), and overtime hours worked each day and week,
including any employee authorizations executed pursuant to WAC _,and the actual rate of wages paid,for each
laborer,worker,and mechanic employed by the Contractor for work performed on a public works project.
b. A Contractor shall, within ten days after it receives a written request,from the department or from any interested party as
defined by RCW 39.12.010(4), file a certified copy of the payroll records with the agency that awarded the public works
contract and with the department.
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c. A Contractor's noncompliance with this section shall constitute a violation of RCW ` '>,;,
14. Nondiscrimination
During the performance of this Contract,the Contractor agrees as follows:
The Contractor shall not discriminate against any person on the grounds of race, creed, color, religion, national origin, sex, age, marital
status,sexual orientation,gender identity,pregnancy,veteran's status, political affiliation or belief,or the presence of any sensory,mental
or physical handicap in violation of the Washington State Law Against Discrimination (RCW chapter 49.60) or the Americans with
Disabilities Act(42 USC 12101 et seq.).
This provision shall include but not be limited to the following:employment, upgrading, demotion,transfer, recruitment, advertising, layoff
or termination, rates of pay or other forms of compensation,selection for training,and the provision of Services under this Agreement.
In the event of the Contractor's noncompliance with the non-discrimination clause of this contract or with any such rules, regulations,or
orders,this Contract may be cancelled,terminated,or suspended in whole or in part and the Contractor may be declared ineligible for any
future City contracts.
15. Indemnification and Hold Harmless
a. Contractor shall take all necessary precautions in performing the Services to prevent injury to persons or property. Contractor
agrees to defend, indemnify and hold harmless the City, its elected and appointed officials,officers,employees, attorneys,
agents, and volunteers from any and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and other
proceedings and all judgments, awards,costs and expenses(including reasonable costs and attorney fees)which result or
arise from Contractor's performance under this Agreement, and/or out of the negligent acts or omissions of Contractor, its
officials,officers,employees or agents.
b If any suit,judgment,action,claim or demand arises out of,or occurs in conjunction with,the negligent acts and/or omissions
of both the Contractor and the City, or their elected or appointed officials, officers, employees, agents, attorneys or
volunteers,pursuant to this Contract,each party shall be liable for its proportionate share of negligence for any resulting suit,
judgment, action,claim,demand,damages or costs and expenses,including reasonable attorneys'fees.
c. Contractor's Waiver of Employer's Immunity under Title 51 RCW. If any design or engineering work is done pursuant to this
Contract, Contractor intends that its indemnification, defense, and hold harmless obligations set forth above in Section A
shall operate with full effect regardless of any provision to the contrary in Title 51 RCW,Washington's Industrial Insurance
Act. Accordingly, to the extent necessary to fully satisfy the Contractor's indemnification, defense, and hold harmless
obligations set forth above in Section A, Contractor specifically waives any immunity granted under Title 51 RCW, and
specifically assumes all potential liability for actions brought by employees of the Contractor against the City and its elected
and appointed officials, officers, employees, attorneys, agents, and volunteers. The parties have mutually negotiated this
waiver. Contractor shall similarly require that its subcontractors, and anyone directly or indirectly employed or hired by
Contractor,and anyone for whose acts Contractor may be liable in connection with its performance of this Agreement,shall
comply with the terms of this paragraph, waive any immunity granted under Title 51 RCW, and assume all potential liability
for actions brought by their respective employees. The provisions of this section shall survive the expiration or termination
of this Agreement.
d. Nothing contained in this Section or this Contract shall be construed to create a liability or a right of indemnification in any
third party.
e. The terms of this Section shall survive any expiration or termination of this Contract.
16. Contractor's Liability Insurance
At all times during performance of the Services and this Contract, Contractor shall secure and maintain in effect insurance to protect the
City and Contractor from and against any and all claims,damages, losses,and expenses arising out of or resulting from the performance
15
of this Contract. Contractor shall provide and maintain in force insurance in limits no less than that stated below, as applicable. The City
reserves the right to require higher limits should it deem it necessary in the best interest of the public.
Contractor will provide a Certificate of Insurance to the City as evidence of coverage for each of the policies and outlined herein A copy
of the additional insured endorsement attached to the policy will be included with the certificate. This Certificate of insurance shall be
provided to the City, prior to commencement of work.
Failure of City to demand such verification of coverage with these insurance requirements or failure of City to identify a deficiency from
the insurance documentation provided shall not be construed as a waiver of Contractor's obligation to maintain such insurance.
The following insurance is required:
a Commercial Liability Insurance
Before this Contract is fully executed by the parties,Contractor shall provide the City with a certificate of insurance as proof
of commercial liability insurance with a minimum liability limit of Two Million Dollars ($2,000,000.00) per occurrence,
combined single limit bodily injury and property damage, and Two Million Dollars ($2,000,000.00) general aggregate. If
Contractor carves higher coverage limits,such limits shall be shown on the Certificate of Insurance and Endorsements and
the City, its elected and appointed officials. employees. agents, attorneys and volunteers shall be named as additional
insureds for such higher limits.The certificate shall clearly state who the provider is,the coverage amount,the policy number,
and when the policy and provisions provided are in effect.Said policy shall be in effect for the duration of this Contract.The
policy shall name the City of Yakima, its elected and appointed officials, employees, agents, attorneys and volunteers as
additional insureds,and shall contain a clause that the insurer will not cancel or change the insurance without first giving the
City prior written notice. The insurance shall be with an insurance company or companies rated A-VII or higher in Best's
Guide and admitted in the State of Washington.The requirements contained herein, as well as City of Yakima's review or
acceptance of insurance maintained by Contractor is not intended to and shall not in any manner limit or qualify the liabilities
or obligations assumed by Contractor under this contract.
b Automobile Liability Insurance
Before this Contract is fully executed by the parties, Contractor shall provide the City with a certificate of insurance as proof
of automobile liability insurance with a minimum liability limit of Two Million Dollars ($2,000,000.00) per occurrence. If
Contractor carries higher coverage limits,such limits shall be shown on the Certificate of Insurance and Endorsements and
the City, its elected and appointed officials, employees, agents. attorneys and volunteers shall be named as additional
insureds for such higher limits.The certificate shall clearly state who the provider is,the coverage amount,the policy number,
and when the policy and provisions provided are in effect. Said policy shall be in effect for the duration of this Contract. The
policy shall name the City of Yakima, its elected and appointed officials, employees, agents, attorneys and volunteers as
additional insureds,and shall contain a clause that the insurer will not cancel or change the insurance without first giving the
City prior written notice. The insurance shall be with an insurance company or companies rated A-VII or higher in Best's
Guide and admitted in the State of Washington. The requirements contained herein, as well as City of Yakima's review or
acceptance of insurance maintained by Contractor is not intended to and shall not in any manner limit or qualify the liabilities
or obligations assumed by Contractor under this contract. The business auto liability shall include Hired and Non-Owned
coverage if necessary.
c. Employer's Liability(Stop Gap)
Contractor and all subcontractor(s)shall at all times comply with all applicable workers'compensation,occupational disease,
and occupational health and safety laws,statutes,and regulations to the full extent applicable,and shall maintain Employer's
Liability insurance with a limit of no less than $1,000,000.00.The City shall not be held responsible in any way for claims
filed by Contractor or its employees for services performed under the terms of this Contract. Contractor agrees to assume
full liability for all claims arising from this Contract including claims resulting from negligent acts of all
subcontractor(s).Contractor is responsible to ensure subcontractor(s) have insurance as needed. Failure of
subcontractors(s)to comply with insurance requirements does not limit Contractor's liability or responsibility.
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Contractor's insurance coverage shall be primary insurance with respect to those who are Additional Insureds under this Contract.Any
insurance,self-insurance or insurance pool coverage maintained by the City shall be in excess of the Contractor's insurance and shall not
contribute to it.
If at any time during the life of the Contract,or any extension, Contractor fails to maintain the required insurance in full force and effect,all
work under the contract shall be discontinued immediately.Any failure to maintain the required insurance may be sufficient cause for the
City to terminate the Contract.
Should a court of competent jurisdiction determine that this Contract is subject to RCW 4.24.115,then, in the event of liability for damages
arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Contractor and the
City, its officers, elected and appointed officials, employees, agents, attorneys and volunteers, Contractor's liability hereunder shall be
limited to the extent of the Contractor's negligence.
17. Severability
If any term or condition of this Contract or the application thereof to any person(s)or circumstances is held invalid,such invalidity shall not
affect other terms,conditions or applications which can be given effect without the invalid term,condition or application.To this end,the
terms and conditions of this Contract are declared severable.
18. Contract Documents
This Contract,the Invitation to Bid 12126S Scope of Work,conditions,addenda,and modifications and Contractor's proposal(to the extent
consistent with City of Yakima documents) constitute the Contract Documents and are complementary. Specific Federal and State laws
and the terms of this Contract, in that order respectively,supersede other inconsistent provisions.These Contract Documents are on file
in the Office of the Purchasing Manager, 129 No.2^d St.,Yakima,WA,98901,and are hereby incorporated by reference into this Contract.
19. Termination-Convenience
This Contract may be terminated by either party by giving thirty(30)days written notice of such intent and will become effective thirty(30)
days from the date such written notice is delivered to the applicable party to the Contract.
20. Termination-Cause
The City reserves the right to terminate this Contract at any time, upon written notice, in the event that the Services of Contractor are
deemed by the City to be unsatisfactory,or upon failure to perform any of the terms and conditions contained in this Contract.The effective
date for such termination shall be upon receipt of the notice,or three days after the notice is mailed first class mail,certified with return
receipt requested.
21. Force Majeure
Contractor will not be responsible for delays in delivery due to acts of God, fire, strikes, epidemics/pandemics, war, riot, delay in
transportation or railcar transport shortages, provided Contractor notifies the City immediately in writing of such pending or actual delay.
Normally, in the event or any such delays(acts or God,etc.)the date of delivery will be extended for a period equal to the time lost due to
the reason for delay.
22. Governing Law
This Contract shall be governed by and construed in accordance with the laws of the State of Washington.
23. Venue
The venue for any judicial action to enforce or interpret this Contract shall lie in a court of competent jurisdiction in Yakima County,
Washington.
24. Authority
The person executing this Contract,on behalf of Contractor, represents and warrants that he/she has been fully authorized by Contractor to
execute this Contract on its behalf and to legally bind Contractor to all the terms,performances and provisions of this Contract.
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25. Notice
Any notice required or permitted to be given under this Contract shall be in writing and deemed effective if either delivered in person or by
overnight courier,facsimile or first class mail,certified with return receipt requested.Notices to the parties shal be delivered to:
TO CITY: Bob Harrison TO CONTRACTOR: Knobe s ctri
City of Yakima
City Hall—First Floor a
129 North Second Street
Yakima,WA 98901 Steve Soderstrom, Estimator
COPY TO: City of Yakima Purchasing
Susan Knolls,Buyer ll
City Hall—Second Floor
129 North Second Street
Yakima,WA 98901
26. Survival
The foregoing sections of this Contract, 2-24 inclusive, shall survive the expiration or termination of this Contract in accordance with their
terms.
IN WITNESS WHEREOF,the parties hereto execute this Contract as of the day and year first above written.
CITY OF YAKIMA KNOBEL'S ELECTRIC INC.
By: f t .1
City Manager 1
Date: Date: E L Z �—t
Sherry Mathis
Attest: (Print name)
City Clerk
AWARDING Bid Tabulation 12126E
Project: Unit-Price Electrical Services
Bid Opening:
Project No.: 12126S A oval: City Manager/Date
Contract Term: 3-Yrs with possible 1-Yr extention
Project Manager: Randy Pitney Contract Term: DECE.MFs'1 ,�Qti — 5
AWARD AND REASON THEREFORE: Vendor Name Vendor Name Vendor Name Vendor Name
I recommend award of the highlighted section to Core
Northwest, LLC., as they were the lowest responsive bid
from a responsible bidder and the highlighted section to
Knobel's Electric, Inc., as they were the only responsive
bid from aresponsible bidder.
l Bigfoot Electric, LLC. Core Northwest, LLC. Knobel's Electric, Inc. Titan Electrical, LLC.
4/2/114n-jk--- 2/Z1W
BUYERIDATE /
No. Description Qty. Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
Low Voltage, Low Voltage, Low Voltage, Low Voltage,
Electical Services Provided. Electrical Construction, Electrical Electrical Construction, Electrical Construction.
Electric Vehicle Construction, Electric Vehicle Electric Vehicle
Charging Station, Electric Vehicle Charging Station, Charging Station,
Exterior Lighting, Charging Station, Exterior Lighting, Exterior Lighting,
Interior Lighting Exterior Lighting, Interior Lighting, Interior Lighting,
Interior Lighting,
Panel Manufacturing & Panel Manufacturing & Panel Manufacturing &
Upgrading Upgrading Upgrading
Street Lighting Street Lighting
Illuminated Signs Illuminated Signs
HVAC Wiring&Install HVAC Wiring & Install
Traffic Sign
Installation&
Replacement,
High Voltage,
Power Line/Pole
Construction &
Relocation,
Traffic Control Devices
&Signals,
Traffic Loop,
High Voltage Electrical
Testing,
Transformer
Maintenance&Repair
AWARDING Bid Tabulation 12126S
No. Description Qty._ Unit I Unit Price Total Price I Unit Price_ Total Price I Unit Price Total Price I Unit Price I Total Price
Labor-Regular
1 Labor Rate per Hour by Licensed Electrician 1 FIR 140.00 140.00 86.45 86.45 126.00 126.00 125.00 125.00
2 Labor Rate per Hour by Certified Apprentice 1 FIR 140.00 140.00 86.45 86.45 98.00 98.00 105.00 105.00
Other(Listed Wage Classification(s)intended
3 to be utilized on this contract) 1 HR No Bid 0.00 75.00 75.00 116.00 116.00 No Bid 0.00
Other Unidentified Labor(if other labor classifications
4 become necessary to completer this work). Indicate the% No Bid % 18 % 20 % No Bid %
over prevailing wage rate to be charged.
1st Hour of Labor$280-
Comments: Minumin Trip if labor is
under 7-hours.
Labor-After Hours, Holidays, Overtime
5 After normal business hours.holidays& I HR 220.00 220.00 146.84 146.84 215.00 215.00 250.00 250.00
overtime by Licensed Electrician
6 After normal business hours,holidays& I HR 220.00 220.00 146.84 146.84 165.00 165.00 210.00 210 00
overtime by Certified Apprentice
7 Other(Listed Wage Classification(s)intended I HR No Bid 0.00 140.00 140.00 197.00 197.00 No Bid 0.00
to be utilized on this contract)
Other Unidentified Labor(if other labor classifications
8 become necessary to completer this work). Indicate the% No Bid Of 18 % 20 % No Bid %
over prevailing wage rate to be charged.
1st Hour of Labor$440-
Comments: Minumin Trip if labor is
under 7-hours
Labor-Emergency
9 Labor Rate per I lour for emergency call out by 1 HR 220.00 220.00 86.45 86.45 215.00 215.00 125.00 125.00
Licensed Electrician
10 Labor Rate per Hour for emergency call out by 1 HR 220.00 220.00 86.45 86.45 165.00 165.00 105.00 105.00
Certified Apprentice
Other(Listed Wage Classification(s)intended
11 to be utilized on this contract) I HR No Bid 0.00 75.00 75.00 197.00 197.00 No Bid 0.00
Other Unidentified Labor(if other labor classifications
12 become necessary to completer this work). Indicate the% No Bid o 18 _ % 20 % No Bid %
over prevailing wage rate to be charged.
1st Hour of Labor$440-
Comments: 1Ainumin Trip if labor is
under 7-hours
AWARDING Bid Tabulation 12126S
No. Description Qty. Unit I Unit Price Total Price]Unit Price I Total Price I Unit Price I Total Price I Unit Price Total Price
Parts and Materials
All Parts & Materials must be IEC/NEC Certified.
Method Used for Calculating Parts/Materials Cost
(Chose One)
13-a Parts and Materials Cost Plus(+) I EA (+) 40 % (+) 18 % (+) 25 % (+) 15
13-b(Or)Parts and Materials List Minus(-) 1 EA (-) N/A % (-) N/A % (-) N/A % (-) N/A
13-c (Or) Parts and Materials Other(explain): S N/A / % $ N/A I % $ N/A / % $ N/A /
14 Items not listed;list discount offered off list prices for any No Bid N/A N/A No Bid
other items not specifically listed
Payment Discount/Terms: None 2%/ Net 30 2%/Net 5 5% /Net 10
Freight FOB destination: INCLUDED INCLUDED INCLUDED INCLUDED
Service Time:
Maximum Two(2)Business Days 2 Days 24 Hours 1 Day 2 Days
Emergency Call-Out Service Time:
Maximum Sixty(60) Minutes 1 Hour 30 Minutes 1 Hour 60 Minutes
Comments:
21
Purchasing Division
memo
To: Bob Harrison, City Manager
From: Susan Knotts, Buyer II
Date: November 19, 2021
Re: Award of Bid 12126S Re-Bid Unit-Price Electrical Services
On October 11, 2021,the City of Yakima solicited Bid 12126S titled Re-Bid Unit-Price Electrical
Services to provide electrical service for the City of Yakima facilities on an "as needed' basis.
This Bid takes the place the City's former Bid 12108S titled On-Call Electrical Services which
was canceled due to being out of compliance with new legislation and regulating laws.
The Bid was advertised in the Yakima Herald Republic on October 11th and 12th. A Notice to
Bidders was also sent out to seventeen known business within a fifty mile radius on October 11,
2021,with receipt of four Bids on the due date of October 21,2021 from the following companies:
• Bigfoot Electric, LLC. • Core Northwest, LLC.
• Knobel's Electric, Inc • Titan Electrical, LLC.
The Bids were check for responsiveness before being forwarded to Randy Pitney, Building
Operations Supervisor,for Recommendation of Award.
Recommendation was made for a split award to Core Northwest, LLC. and Knobel's Electric,
Inc., and approved by Kerry Jones, Fleet and Facilities Manager, and Scott Schafer, Director of
Public Works. Recommendation for award was made to Core Northwest for; low voltage,
electrical construction, electric vehicle charging station, exterior and interior lighting, panel
manufacturing and upgrading, street lighting, illuminated signs, HVAC wiring and install due to
their Bid being the lowest responsive bid from a responsible bidder. Recommendation for award
was also made to Knobel's Electric for; high voltage, traffic sign installation and replacement,
street and power line/pole construction and relocation, traffic control devices and signals, traffic
loop, high voltage electrical testing, transformer maintenance and repair due to them being the
only responsive bid for these services from a responsible bidder.
This Contract is limited to three years with an optional one year extension or to $250,000,
whichever comes first. Contract approval is scheduled for the December 7, 2021, Council
meeting. Purchasing and the facilities team is requesting that you approve this award and sign
the attached Bid Tabulation.
Sincerely,
Susan Knotts, CPPO, CPPB
Buyer II, Purchasing Division
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