HomeMy WebLinkAboutR-2009-135 Black and Veatch Continuation of Work Packages FundingRESOLUTION NO. R-2009-135
A RESOLUTION authorizing the City Manager to approve use of budgeted funds for Work
Package 13 which continues implementation of Work Packages described
in the April 23, 2003 Agreement Between City of Yakima and Black and
Veatch corporation for Professional Services.
WHEREAS, the 2004 City of Yakima Wastewater Facility Plan identifies the
requirements by regulatory mandates, growth (capacity) issues, replacement of aging facilities,
and improved efficiencies that are going to be needed over the next 20 years; and
WHEREAS, Black & Veatch Corporation completed the Facility plan, Phase One Pre -
design, Phase One Final Design, Phase One Bid Phase Services, NPDES Permit Services
and Metals Studies, continues providing Construction services for Phase One implementation,
and began the Collection System Evaluation, as described in the Agreement Between the City
of Yakima and Black & Veatch Corporation made and entered into on April 23, 2003; and
WHEREAS, Council authorized execution of budgeted funds for Design Services and
Collection System Evaluation on 7/7/04. On 12/13/05 an amendment to the professional
services agreement with Black & Veatch Corporation was authorized by Council for
implementation of the Phase One WWTP Improvements and has approved additional requests
for use of budgeted funds for the professional services of Black and Veatch on 11/17/06,
10/19/07 and 7/15/08; and
WHEREAS, with the addition of the latest Phase One construction project additional
budgeted funding for professional engineering services is required to complete the
construction phase of WWTP Improvements per the Agreement with Black and Veatch
Corporation; therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is authorized to approve use of budgeted funds for Work Package 13 which
continues implementation of Work Packages described in the April 23, 2003 Agreement
Between City of Yakima and Black and Veatch Corporation for Professional Services.
ADOPTED BY THE CITY COUNCIL this 6th day of October, 2009
ATTEST:
avid EdIe , ayor
WORK PACKAGE 13
Owner: CITY OF YAKIMA, WASHINGTON
ENGINEER: BLACK & VEATCH CORPORATION
Project: WASTEWATER COLLECTION AND TREATMENT CONSULTING SERVICES
1. OBJECTIVE — WORK PACKAGE 13
These BASIC SERVICES include completion of the engineering, consulting and construction
administration services related the following:
• Continuation of current Construction Services.
• Support for upgrades to the Plant SCADA System
• Additional associated support and design improvements.
2. TIME OF PERFORMANCE
The time of performance for Work Package 13 is through June 31, 2010.
3. COMPENSATION
CITY shall pay ENGINEER for performance of BASIC SERVICES. Compensation for Work
Package 13 shall be paid to ENGINEER on the basis of labor plus reimbursable expenses.
Total compensation to ENGINEER for the Scope of Services defined for Work Package 13 shall
not exceed $ 350,000, plus any applicable taxes, unless specifically authorized by CITY in
accordance with subsection 5.2 of the AGREEMENT BETWEEN CITY OF YAKIMA,
WASHINGTON AND BLACK & VEATCH CORPORATION FOR PROFESSIONAL
SERVICES.
WORK PACKAGE 13
Task Description
Amount
Task Series 5000 — Continue support for upgrades to Plant SCADA System
Work Package #13
$ 150,000
Task Series 5000 & 9000 — Construction Administration Services
Work package #13
$ 100,000
Task Series 8000 — Contingency for unknowns and additional design Service
support if required.
Work Package #13
$ 100,000
1
4. SCOPE OF SERVICES
The BASIC SERVICES for Work Package 13 will be executed in tasks summarized as follows:
• Task Series 5000 —Dystro replacement and DAFT repair construction administration
services
• Task Series 5010 — Record Drawings
• Task Series 6000 — Commissioning Services
• Task Series 8000 — Miscellaneous Work
WORK PACKAGE # 13
TASK SERIES 5000 — CONSTRUCTION ADMINISTRATION SERVICES
ENGINEER shall provide final construction services for Work Package 13. Work Package 13
consists of the ongoing construction services for Dystor Replacement, DAFT Repairs and
continued SCADA upgrades.
ENGINEER shall provide construction administration services for Work Package 13 as needed in
accordance with Task Series 5000 of the AGREEMENT BETWEEN CITY OF YAKIMA,
WASHINGTON AND BLACK & VEATCH CORPORATION FOR PROFESSIONAL
SERVICES. ENGINEER shall continue to provide services as needed through June 31, 2010.
Primary tasks shall be construction phase services for the completion work package #13.
ENGINEER shall, in accordance with the AGREEMENT BETWEEN CITY OF YAKIMA,
WASHINGTON AND BLACK & VEATCH CORPORATION FOR PROFESSIONAL
SERVICES.
Assumptions:
• Total Construction Phase Services Duration: through June 31, 2010
• Total Submittals: 25
• Total Requests for Information: 30
• Total Requests for Change: 5
• Total Change Orders: 5
• Construction Progress Meetings to occur bi-weekly.
• Eight Site Visits by Goris.
2
TASK SERIES 5010 — RECORD DRAWINGS
ENGINEER shall provide a revised set of all construction contract drawings in accordance with
Task Series 5010 of the AGREEMENT BETWEEN CITY OF YAKIMA, WASHINGTON AND
BLACK & VEATCH CORPORATION FOR PROFESSIONAL SERVICES.
TASK SERIES 6000: COMMLSSIONING/OPERATIONS ASSISTANCE
ENGINEER shall assist the City in commissioning the new equipment including blowers, Dystor
and Daft upgrades. Primary work shall be performed by Conley Engineering in support of the new
SCADA system and controls for the new equipment.
The level of effort will be determined based upon coordination with the City during construction
and startup.
TASK SERIES 8000 — MISCELLANEOUS SERVICES (To be defined as necessary)
Supplemental Services as set forth in Section 1.5 shall be performed as the need arises and as
mutually agreed by CITY and ENGINEER Scopes and budgets for individual tasks for
Supplemental Services shall be defined within Task Series 8000.
TASK SERIES 9000 — PROJECT MANAGEMENT / CITY COORDINATION
The ENGINEER shall manage the work of its project team and conduct activities to maintain
coordination of the work with the CITY.
Task 9200: Progress Meetings. ENGINEER will meet with CITY staff quarterly to review the
progress of the projects. These meetings will provide an opportunity for input from the CITY
regarding the activities of the project team and for presentation and exchange of information.
ENGINEER will prepare a written summary after each meeting and distribute them among the
project team. The documents will summarize significant discussion points, decisions, and action
items arising from each meeting. ENGINEER will revise meeting summary if needed to reflect
comments from meeting participants.
Task 9300: Monthly Progress Reports. ENGINEER will submit monthly reports summarizing
the progress of the project by task, for its duration. The reports will be submitted along with
ENGINEER's monthly invoices. The progress reports will document progress made toward
completion of the project, and provide updated information on budget and schedule. It is
anticipated that 15 such reports will be provided during this work package.
3
Task 9400: Project Administration. ENGINEER will perform the general administrative duties
associated with the project, including preparation of correspondence, office administration,
administration of contracts with subconsultants, monthly invoicing, and progress monitoring.
4
Exhibit
Summary of Woi ,es
Work Package
Approved
Approved
Approved
Amendment #1
Approved
Approved
Approved
:`? Request=;a: ='
TOTAL
4/23/2003
5/18/2004
7/7/2004
12/23/2005
11/7/2006
10/;19/2007
7/15/2008
10/6/2009
WP #1
Prepare Final WWTP Facility Plan
$608,000
$608,000
WP #2
WWTP Design & Bid Phase Assistance
$1,800,000
$1,800,000
I
WP #3
Quantify WW flows throughout Collection System
$400,000
$400,000
1 I i
WP #4
Mandated Metals Study & additional NPDES studies
$200,000
$200,000
I
WP #5
SR 24 Permit Review and' Monitoring Pian support
$150,000
$150,000
WP #6
Speedway Interceptor Route Eval. Design & Bld Phase
$450,000
$450,000
1 I I
WP #7
Risk Management Plan Development & Assistance
$50,000
$50,000
I
WP #8
Human Machine Interface (HMI) Software upgrades
$221,000
$100,000
$321,000
I
WP #9
Odor Evaluation and Survey
$70,000
$70,000
I
WP #10
Construction Phase 1 and Operation and Maintenance Manual
$809,000
$500,000
$1,309,000
1 J
WP #11
Phase 1 Construction & Administration Services, Commissioning & record Drawings
$1,070,000
$1,070,000
WP #12
Design Centrate Equalization, additional services(DYSTOR & DAFT repairs), SCADA Upgrades, UV construction Administration
$1,180,000
$1,180,000
I 1 I I
WP #13
Continuation of existingi construction services, support for Scada upgrades, additional associated sup rt and design improvements
`'Y -`i:$350,000 Sj;:`
$350,000
1 1
TOTAL
_ $608,000
$2,200,000 $350,000 $1,600,000
$600,000
$1,070,000
$1,180,000
$350,000
$7,958,000
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 16'
For Meeting Of October 6, 2009
ITEM TITLE: Request approval of a resolution authorizing the City Manager to approve use of
budgeted funds for the continued implementation of. Work Packages described in
the April 23, 2003 Agreement Between City of Yakima and Black and Veatch
corporation for Professional Services.
SUBMITTED BY: Dave Zabel!, Assistant City Manager
Scott Schafer, Wastewater Manager
Max Linden, Utility Engineer
CONTACT PERSON/TELEPHONE: Max Linden/575-6077
SUMMARY EXPLANATION:
The 2004 City of Yakima Wastewater Facility Plan identifies the requirements by regulatory
mandates, growth (capacity) issues, replacement of aging facilities, and improved efficiencies
required over the next 20 years. The engineering consulting firm of Black & Veatch Corporation
provided NPDES Permit Services, began the Collection System Evaluation, completed a Metals
Study, Facility plan, the Pre -design, Final Design, Bid. Phase Services, and continuing
construction services for the current mandated Phase One Wastewater Improvements as
described in the April 23, 2003 Agreement Between City of Yakima and Black and Veatch
Corporation for Professional Services.
(... continued on next page)
Resolution X Ordinance _ Other (Specify) to authorize use of budgeted funds for Phase One
WWTP Improvements
Contract -- Mail to (name and address):
Funding Source WW Facilities Proi 478 Fund) Budgeted
APPROVED FOR SUBMITTAL:
CiManager
STAFF RECOMMENDATION: Staff respectfully requests City Council approve the resolution.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION:
(...continued from front page.)
Council authorized use of budgeted funds for Design Services and Collection System
Evaluation on 7/7/04. Since that approval, several other items requiring the services of, Black &
Veatch were added to their Scope of Work. These included: design work for the Speedway
Interceptor, Risk Management Plan update, Odor Control Study, Chemical Feed Pilot Project,
SR 24 Permit Review, and SR 24 Monitoring Plan. Amendment 1 was authorized on 12/13/05
to include these and provide construction services for the current phase One WV TP
Improvements.
Currently, the agreement between the City of Yakima and Black & Veatch Corporation for
professional services has authorized expenses for completing the mandated Facility Plan,
mandated NPDES permitting requirements for Collection System . Infiltration and Inflow
Evaluation, required regulatory compliance evaluations and plans, Odor Evaluation and Survey,
Collection- System Design, WWTP Project Design and Construction Services for a total of
$7,608,000. The additional $350,000 requested to complete the required construction
management currently going on will bring the total to $7,958,000. See Exhibit A (Summary of
Work Packages).
The 478 Wastewater Facility Project Fund (project #s 2221 and 2223) in the 2009 adopted
budget and 2010 preliminary budget includes appropriations to accommodate the expenditures
required to complete the .first portion of Phase One improvements and Construction Services
provided by Black & Veatch Corporation. Additional professional engineering services required
for future improvements to the City of Yakima WWTP and Collection system will be provided
under new professional services agreements and will be funded as resources become available.
0
•