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HomeMy WebLinkAboutR-2009-129 Public Art Selection and Placement Policies and ProceduresRESOLUTION NO. R-2009-129 A RESOLUTION establishing policies and procedures for the selection and placement of public art in the City of Yakima WHEREAS, in December 2008 the Yakima City Council adopted resolution R-2008-163 establishing the Arts Task Force; and WHEREAS, the Arts Task Force was directed to develop and recommend to Council policies that will enhance and encourage the planning, placement and maintenance of public displays of art in public places; and WHEREAS, the members of the Arts Task Force performed extensive research and carefully considered a broad range of issues in preparing the policies and procedures for public art in Yakima; and WHEREAS, it has been determined that separate policies and procedures are necessary for various circumstances, including: 1.) public art commissioned by the City of Yakima; 2.) art commissioned by an individual or group that will be gifted to the City of Yakima; or 3.) an offer to purchase, donate or loan an existing art piece to the City of Yakima; and WHEREAS, the Arts Task Force continues to provide advice and to assist the City Council in using public art to enhance existing development in public parks, public lands and public structures; and WHEREAS, the recommended policies and procedures for the selection and placement of public art in the City of Yakima are ready to be enacted; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City of Yakima hereby adopts the following Recommended Policies and Procedures for the Selection and Placement of Public Art in the City of Yakima: 1. Works of art to be commissioned by the City of Yakima; 2. Works of art to be commissioned by others who will then gift the art to the City of Yakima; 3. Pre-existing pieces of public art in the City of Yakima. ADOPTED BY THE CITY COUNCIL this 6th day o ATTEST: icouxr,zckJ City Clerk ober, 200 NIIIP"David Er-7Mayor RECOMMENDED POLICIES AND PROCEDURES FOR THE SELECTION AND PLACEMENT OF PRE-EXISTING PIECES OF PUBLIC ART IN THE CITY OF YAKIMA Background Art has the ability to have an enormous impact on the lives of individuals and can foster a unique sense of common identity. Furthermore, artistic and cultural organizations, encourage arts appreciation, foster a sense of common heritage, and help business recruit and retain a quality workforce. On December 2, 2008, the Yakima City Council adopted Resolution No. R-2008-10, in which a Yakima Arts Task Force was established and charged with, among other things, the development of, and recommendation to the City Council, policies and programs that will enhance and encourage the planning, placement, and maintenance of public displays of art in public places. In drafting the following guidelines, the term "public art" shall apply to all works of art to be placed on public property and public rights of way. In addition, the term "public art" shall apply to works of art placed on private property ONLY IF all three of the following statements can be answered in the affirmative: a) Is the work of art visible from the public right of way? b) Is the work of art to be clearly placed and primarily intended for viewing by the general public? c) Is the work of art NOT intended to be for the singular purpose of enjoyment by the private property owner? Summary of Required Steps Leading To the Installation Of An Existing Piece of Public Art Step #1: The offer to purchase, donate, or loan* an existing piece of public art to the City of Yakima shall be brought to the Yakima Arts Task Force by a public official, a neighborhood group, a private citizen, an Arts Task Force member, a public sector employee, a private donor, or indeed anyone with an interest in seeing public art placed in the City of Yakima. *Note that loans of works of art to the City of Yakima shall be for a specified purpose and specified length of time. Step #2: A meeting between the initiating individual or group and the Yakima Arts Task Force will then be held to discuss possibilities regarding the theme, site, stakeholders, or any other special considerations that should be known before the work is further reviewed. Step #3: The Yakima Arts Task Force shall then become the project oversight committee to guide the process leading to acceptance and installation or leading to rejection. Review must involve the entire membership of the Yakima Arts Task Force as well as a representative of the facility or building in (or near) which the piece is to be located, and, in the case of pieces to be placed outdoors on public green space, a representative of the adjacent neighborhood. If appropriate, other stakeholders with a clearly identified interest shall also be consulted. The piece will be reviewed by a licensed engineer for safety concerns, structural or engineering requirements, long-term maintenance, and estimated installation costs. The review shall take into account the following overarching criteria: 1. Does the piece stimulate excellence in community design and public arts?—Is the piece of high-quality and unique, and does it make a bold, engaging statement? 2. Does the piece enhance community identity and place?—Does the piece raise awareness of its location, related to the community, integrated with its surroundings? 3. Does the piece contribute to community vitality?—Will the piece have the potential to attract visitors, encourage dialogue, and be safe? 4. Does the piece involve a broad range of people and communities?—Were community members involved in the creation, will the piece bring people together, does the piece involve more than one cultural community? 5. Does the piece value artists and artistic processes?—Does the artist have a unique or appropriate perspective, can the original artistic integrity be maintained? 6. Does the piece use resources wisely?—Will the piece cause ongoing maintenance challenges, will the piece require more resources than are available? Step #4: The Yakima Arts Task Force will then recommend acceptance, modification, or rejection of the piece to the Yakima City Council. Step #5: If the proposed piece is accepted by the Yakima City Council, the Yakima Arts Task Force will then take the lead in managing all the logistics of installation, transfer of ownership to the City of Yakima (or a written signed loan agreement), and the dedication. Step #6: When completed and installed, the work of art shall become the property of the City of Yakima, which then assumes its permanent care and maintenance. RECOMMENDED POLICIES AND PROCEDURES FOR THE SELECTION AND PLACEMENT OF PUBLIC ART IN THE CITY OF YAKIMA WORKS OF ART TO BE COMMISSIONED BY OTHERS WHO THEN WILL GIFT THE ART TO THE CITY OF YAKIMA Background Art has the ability to have an enormous impact on the lives of individuals and can foster a unique sense of common identity. Furthermore, artistic and cultural organizations, encourage arts appreciation, foster a sense of common heritage, and help business recruit and retain a quality workforce. On December 2, 2008, the Yakima City Council adopted Resolution No. R-2008-10, in which a Yakima Arts Task Force was established and charged with, among other things, the development of, and recommendation to the City Council, policies and programs that will enhance and encourage the planning, placement, and maintenance of public displays of art in public places. Summary of Required Steps Leading to Selection and Placement of A Commissioned Piece of Public Art a #1: Concepts for public art projects to be commissioned may be initiated and brought to the Yakima Arts Task e by a public official, a neighborhood group, a private citizen, an Arts Task Force member, a public sector employee, a private donor, or indeed anyone with an interest in seeing public art placed in the City of Yakima. Step #2: A meeting between the initiating individual or group and the Yakima Arts Task Force will then be held to discuss possibilities regarding the theme, site, stakeholders, or any other special considerations that should be known before a work is commissioned or further reviewed. Step #3: Once parameters and possibilities have been discussed and articulated in Step #2, a Project Planning Team shall be appointed to work with the commissioning entity. This planning team shall consist of a member of the Arts Task Force, someone with design expertise, an artist or arts professional, a member of the Yakima City Council, a representative of the facility or building in (or near) which the piece is to be located, and, in the case of pieces to be placed outdoors on public green space, a representative of the adjacent neighborhood. This Project Planning Team shall have no further role in the commissioning of the piece other than to ensure that the selection process outlined in Appendix A has been followed. Step #4: At the conclusion of the commissioning process, the private individual or group commissioning the piece will then reconvene with the project planning team. The Project Planning Team will then recommend acceptance, modification, or rejection of the piece to the Yakima Arts Task Force, which, in turn, will recommend acceptance, modification, or rejection to the Yakima City Council. Step #5: If accepted, the project planning team shall take the lead in coordinating the logistics for the installation, ;fer of ownership to the City of Yakima, and the ultimate dedication. Appendix A Selection Process for Works Commissioned By Others 1) A prospectus or request for proposal shall be developed by the individual or group commissioning the piece. The prospectus should include such criteria as site, theme, media, information about safety, durability, and longevity of materials, and whatever parameters are unique to the specific project. There shall also be a clearly defined timeline for submission as well as specifications for the materials, including a selection of digital images from past work, to be submitted for review. The intent of the prospectus is to find an artist, not a specific piece of work. 2) Competition may be open, limited, invitational, or direct. If open, the completed prospectus shall be distributed as widely as possible using the lists developed by local arts providers, the Washington State Arts Commission, and others in contact with artists who may be interested in competing for the commission. There shall be no discrimination of artists on the basis of race, color, religion, national origin•or ancestry, disability, age, gender, sexual orientation, or medical condition. If limited, the prospectus may be distributed just to a group of artists in a specific geographic area and artists with a specific set of skills. If invitational, the prospectus shall be distributed to specific individual artists invited to apply. If direct, the prospectus will be given only to a specific single artist. Direct competition shall be used rarely, but may be required in special circumstances. 3) Except in the case of a direct competition, it is preferred that no less than three artists be identified as finalists. 4) Finalists, who should be paid travel, lodging, and a design fee honorarium, will be expected to present a more advanced design specifically created for the pending commission. 5) Following the in-person interviews, the individual or group commissioning the piece will select an artist and begin to review anddiscuss preliminary concept designs. At this stage, all stakeholders with a clearly identifier+ interest in the final result must be consulted and asked for input. 6) The final preliminary design, before fabrication, will be reviewed by a licensed engineer for safety concerns, structural or engineering requirements, long-term maintenance, and estimated installation costs. 7) After design approval is achieved, the artist may create/fabricate the work of art. It is recommended that the commissioning individual or group reconnect with the Project Planning Team at this point to ensure completion and installation goes smoothly. 8) When completed and installed, the work of art shall become the property of the City of Yakima, which then assumes its permanent care and maintenance. In all cases, public art placement should be looked upon with the following overarching criteria in mind: 1. Does the piece stimulate excellence in community design and public arts?—Is the piece of high- quality, unique, and does it make a bold, engaging statement? 2. Does the piece enhance community identity and place?—Does the piece raise awareness of its location, related to the community, integrated with its surroundings? 3. Does the piece contribute to community vitality?—Will the piece have the potential to attract visitors, encourage dialogue, and be safe? 4. Does the piece involve a broad range of people and communities?—Were community members involved in the creation, will the piece bring people together, does the piece involve more than one cultural community? 5. Does the piece value artists and artistic processes?—Does the artist have a unique or appropria' perspective, can the original artistic integrity be maintained? 6. Does the piece use resources wisely?—Will the piece cause ongoing maintenance challenges, will the piece require more resources than are available? RECOMMENDED POLICIES AND PROCEDURES FOR THE SELECTION AND PLACEMENT OF PUBLIC ART IN THE CITY OF YAKIMA WORKS OF ART TO BE COMMISSIONED BY THE CITY OF YAKIMA Background Art has the ability to have an enormous impact on the lives of individuals and can foster a unique sense of common identity. Furthermore, artistic and cultural organizations, encourage arts appreciation, foster a sense of common heritage, and help business recruit and retain a quality workforce. On December 2, 2008, the Yakima City Council adopted Resolution No. R-2008-10, in which a Yakima Arts Task Force was established and charged with, among other things, the development of, and recommendation to the City Council, policies and programs that will enhance and encourage the planning, placement, and maintenance of public displays of art in public places. Summary of Required Steps Leading to Selection and Placement of A Commissioned Piece of Public Art Step #1: Concepts for public art projects to be commissioned may be initiated and brought to the Yakima Arts Task Farce by a public official, a neighborhood group, a private citizen, an Arts Task Force member, a public sector employee, vate donor, or indeed anyone with an interest in seeing public art placed in the City of Yakima. Step #2: A meeting between the initiating individual or group and the Yakima Arts Task Force will then be held to discuss possibilities regarding the theme, site, stakeholders, or any other special considerations that should be known before a work is commissioned or further reviewed. Step #3: Once parameters and possibilities have been discussed and articulated in Step #2, a Project Planning Team shall be appointed to guide the process. This planning team shall consist of a member of the Arts Task Force, someone with design expertise, an artist or arts professional, a member of the Yakima City Council, a representative of the facility or building in (or near) which the piece is to be located, and, in the case of pieces to be placed outdoors on public green space, a representative of the adjacent neighborhood. This project planning team shall then function according to the following guidelines: Step #4: The Project Planning Team will recommend acceptance, modification, or rejection of the piece to the Yakima Arts Task Force, which, in turn, will recommend acceptance, modification, or rejection to the Yakima City Council. Step #5: If accepted, the Project Planning Team shall take the lead in coordinating the logistics for the installation and the ultimate dedication. Appendix A Selection Process for Works Commissioned By The City of Yakima 1) A prospectus or request for proposal shall be developed by the project planning team. The prospectus shoulu include such criteria as site, theme, media, information about safety, durability, and longevity of materials, and whatever parameters are unique to the specific project. There shall also be a clearly defined timeline for submission as well as specifications for the materials, including a selection of digital images from past work, to be submitted for review. The intent of the prospectus is to find an artist, not a specific piece of work. 2) Competition may be open, limited, invitational, or direct. If open, the completed prospectus shall be distributed as widely as possible using the lists developed by local arts providers, the Washington State Arts Commission, and others in contact with artists who may be interested in competing for the commission. There shall be no discrimination of artists on the basis of race, color, religion, national origin or ancestry, disability, age, gender, sexual orientation, or medical condition. If limited, the prospectus may be distributed just to a group of artists in a specific geographic area and artists with a specific set of skills. If invitational, the prospectus shall be distributed to specific individual artists invited to apply. If direct, the prospectus will be given only to a specific single artist. Direct competition shall be used rarely, but may be required in special circumstances. 3) Except in the case of a direct competition, it is preferred that n� less than three artists be identified as finalists. 4) Finalists, who should be paid travel, lodging, and a design fee honorarium, will be expected to present a more advanced design specifically created for the pending commission. 5) Following the in-person interviews, the Project Planning Team will select an artist and begin to review and discuss preliminary concept designs. At this stage, all stakeholders with a clearly identified interest in the final result must be consulted and asked for input. 6) The final preliminary design, before fabrication, will be reviewed by a licensed engineer for safety concerns, structural or engineering requirements, long-term maintenance, and estimated installation costs. 7) After design approval is achieved, the artist may create/fabricate the work of art and work with the Project Planning Team to ensure completion and installation goes smoothly. 8) When completed and installed, the work of art shall become the property of the City of Yakima, which then assumes its permanent care and maintenance. In all cases, public art placement should be looked upon with the following overarching criteria in mind: 1. Does the piece stimulate excellence in community design and public arts?—ls the piece of high- quality, unique, and does it make a bold, engaging statement? 2. Does the piece enhance community identity and place?—Does the piece raise awareness of its location, related to the community, integrated with its surroundings? 3. Does the piece contribute to community vitality?—Will the piece have the potential to attract visitors, encourage dialogue, and be safe? 4. Does the piece involve a broad range of people and communities?—Were community members involved in the creation, will the piece bring people together, does the piece involve more than one cultural community? 5. Does the piece value artists and artistic processes?—Does the artist have a unique or appropriate perspective, can the original artistic integrity be maintained? 6. Does the piece use resources wisely?—Will the piece cause ongoing maintenance challenges, wil' the piece require more resources than are available? • r BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. it) For Meeting of October 6, 2009 ITEM TITLE: A Resolution establishing policies and procedures for the selection and placement of public art in the City of Yakima. SUBMITTED BY: William Cook, Director of Community and Economic Development CONTACT PERSON/TELEPHONE: William Cook, (575-6113) SUMMARY EXPLANATION: On December 2, 2008, the Yakima city Council adopted Resolution R-2008-163, establishing an Arts Task Force. The Task Force was charged with, among other things, the development of "policies and programs that will enhance and encourage the planning, placement and maintenance of public displays of art in public places." The Arts' Task Force has been working on this and other directives throughout 2009. Many northwest cities are successfully promoting art for both cultural and economic purposes. The adopted public art policies and procedures of such cities have been carefully reviewed, and many discussions have occurred with public art officials throughout Washington and Oregon. From this research and discussion the attached guidelines have been prepared for Council consideration. The guidelines are divided into three elements based on the circumstances associated with the proposed placement of public art: 1.) The City of Yakima is commissioning the public art; 2.) An individual or group other than the City of Yakima is commissioning a piece of art to be gifted to the City of Yakima; and 3.) An individual or group other than the City of Yakima is offering to purchase, donate or loan an existing piece of art to the City of Yakima. Resolution X Ordinance Contract Other (Specify) Funding Source (� APPROVED FOR SUBMITTAL: \, City Manager STAFF RECOMMENDATION: Staff recommends approval BOARD/COMMITTEE/COMMISSION RECOMMENDATION: Recommended .for full Council consideration by the Council's Arts Task Force on September 22, 2009. COUNCIL ACTION: