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11/16/2021 11. Resolution authorizing an application to the Yakima County Supporting Investment in Economic Development (SIED) Grant Program for the Traffic and Safety Study for Yakima Chief Hop Campus Expansion 1 • /4-4r4k1-,,, i rr 11 i � "i enc u nrry 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 11. For Meeting of: November 16, 2021 ITEM TITLE: Resolution authorizing an application to the Yakima County Supporting Investment in Economic Development(SI ED) Grant Program for the Traffic and Safety Study for Yakima Chief Hop Campus Expansion SUBMITTED BY: Joan Davenport,AI CP, Community Development Director SUMMARY EXPLANATION: The City of Yakima is partnering with Yakima County Development Association (YCDA)to address a traffic safety issue that is a current issue for Yakima Chief Hops, located at 306 South Division Street, in the City of Yakima. YCDA administers the SI ED grant and loan program to assist private business in various aspects of economic development. However, SI ED funds can only go to local government, therefore requiring a partnership including the city. The SI ED Board will consider this grant application on Wednesday, November 17, 2021 .A signed Resolution is a grant requirement. No local match is pledged with this grant application. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: ATTACHMENTS: Description Upload Date Type 0 resolution 11/5/2021 Corer Memo ❑ grant 11/5/2021 Corer Memo 0 Scope of Work for Traffic Study 11/3/2021 Backup Material 2 RESOLUTION NO. R-2021- A RESOLUTION authorizing a grant of up to $30,000 from Yakima County Supporting Investments in Economic Development (SIED) fund to support a traffic study for Yakima Chief Hops. WHEREAS, The City of Yakima has established that public safety, especially on public streets, is a Strategic Priority for the City Council; and WHEREAS, The City Council is committed to assisting existing businesses and the preservation of the community employment base. Retention of existing businesses in the City of Yakima is a priority, especially if there are specific actions that are feasible for City of Yakima to assist a business or employment center in the city; and WHEREAS, Yakima Chief Hops corporate office is located at 306 Division Street, in the City of Yakima where they employ 125 staff. Yakima Chief Hops has expressed a concern about employee safety as staff attempts to cross South 3rd Avenue at Division Street, due to the speed and volume of traffic on the city streets. Expansion of their existing campus is closely tied to the improvement of pedestrian safety; and WHEREAS, South 3rd Avenue is a classified Minor Arterial that carries approximately 16,500 Average Trips a Day (ADT) and is a designated truck route. As the annual hop harvest is delivered for processing, a significant volume of semi-trucks, both loaded and unloaded, access the campus site of Yakima Chief Hops. In addition, during this hop harvest time, the volume of employee pedestrians and hop clients significantly increases. Pedestrian facilities are not adequate to address safety concerns; and WHEREAS, the improvement of city streets to improve public safety is a priority. In this case, Yakima Chief Hops is a significant community employment center and public street bisect the campus area, making public improvements a joint interest to the City and the private industry., now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to submit of the grant application with the Yakima County "Supporting Investments in Economic Development" program in the amount of Thirty thousand dollars ($30,000) in order to hire a professional traffic consultant to determine the most appropriate improvement and provide a cost estimate of the necessary infrastructure investment. A copy of the draft grant is attached hereto. ADOPTED BY THE CITY COUNCIL this 16th day of November, 2021. ATTEST: Patricia Byers, Mayor Sonya Clear Tee, City Clerk 3 Yakima County Supporting Investments in Economic Development Committed Private Business Application for Funding 4 Threshold Requirements All questions must be fully answered in order to qualify as a complete application. If you need more space for an answer, please attach additional sheets as needed noting the corresponding section,for example"C2." ❑� Resolution. A resolution or ordinance of the local governmental jurisdiction authorizing the SIED application is required. • Project Costs. Engineer cost projections for public project costs are required. SIED will not entertain requests for project cost overruns. For the success of your project, ensure project cost estimations are realistic. Local Match. A local match of twenty(20) percent of the SIED request is required. Local match may be demonstrated as cash or in-kind contribution. Other Funding Sources. In addition to SIED, identify which public sources were considered to fund this project. Indicate what the outcome was. Planning. A statement is required from the planning jurisdiction relating to the type of public facility for which a SIED investment is sought. Permits. All public and private permits must be received. • Private project description. Job creation and private sector financing must be evident. Contingency Agreement. A complete Contingency Agreement(form included) is required for all projects. The Contingency serves as the first level of convincing evidence that the private sector development will occur. • Acceptance of Reporting Requirements. The County is required to report annual information on the use of SIED funds.A signed agreement (form included)to report the use of SIED funds must accompany the application. Please submit application to: Yakima County Development Association PO Box 1387,Yakima,WA 98907-1387 (10 North 9th Street,Yakima WA 98901) Application for Funding,2018 Page 2 Yakima County SIED Program 5 REQUEST FOR FUNDING (Funding is awarded 50% Loan and 50%Grant. No more than$1,000,000 total award from SIED when loan and grant combined.) Interest rates on loans are established when the County formally approves the project contract by using the County Interfund Loan Rate,as authorized by law. Loans are given for a term of 10 years and annual payments are made in equal amounts on June 1st of each year. An interlocal agreement will be established between the County and the applicant specifying repayment dates and a loan amortization schedule. Loan payment installments are based on an ordinary annuity,compounded annually. If an applicant needs additional flexibility on loan repayment schedules they can request a deferral. Interest on loans will continue to accrue from the date the contract is approved by the County,even if the applicant is granted a deferral on their first loan payment. If an applicant requests a deferral of the first loan payment,the applicant must justify the request. A SIED loan is a general obligation of the jurisdiction receiving the loan. With acceptance of a SIED loan,the jurisdiction agrees to the terms of the interlocal agreement regardless of the project which prompted the application for SIED funding. City of Yakima, WA 91-6001293 Applicant: Tax ID#: Bill Preston City Engineer Contact: _ Title: 509-576-6754 Bill.preston@yakimawa.gov Phone: Email: City Hall, 129 N 2nd St Yakima,WA 98901 Address: City: Zip Code: pending Resolution Number Authorizing this Application for SIED Funding: I hereby certify that the information given in this application to the Supporting Investments in Economic Development Board is true and correct to the best of knowledge and belief. Signature of Responsible Official: Robert Harrison, City Manager Printed Name and Title: Indicate the full terms requested for SIED consideration: See p. 5 • Loan Terms Requested: • A deferral of the first loan payment(up to five years): na • Total number of years for repayment: na • Please provide justification If requesting a deferral of the first loan payment. See page 5 of application • Please provide justification if a lower interest rate is requested: Application for Funding,2018 Page 3 Yakima County SIED Program 6 Executive Summary The SIED Advisory Board takes many factors into consideration when making recommendations for funding.This Project Summary highlights the main factors including: local match,funding from other sources,jobs created/retained,wage rates,jobs created/retained per SIED dollar invested, new private investment,and new tax revenues generated. Traffic and Safety Study for Yakima Chief Hop Campus Expansion Project Title: Project Summary: Describe the public infrastructure project and the private development that will occur. Explain why the private development requires the public infrastructure project: The request from the City of Yakima is to assist Yakima Chief Hops in determining the appropriate public street improvements necessary to address traffic and safety issues related to a campus expansion plan in the immediate vicinity of their existing campus at 306 Division Street, in the City of Yakima. Creation of a safe and efficient street network around the Yakima Chief Hop campus is an essential component to to the corporate decision about retention and expansion of the existing campus location. The first phase of this request is to produce a recommendation on the needed improvements. This will be accomplished via a contract with a professional engineering firm to assess the existing traffic conditions as well as analysis of the nature, frequency and severity of pedestrian and vehicular collisions in the vicinity of the existing campus. Likewise the existing street network will be reviewed for deficiencies related to lane configuration, turning radius, pedestrian accommodations, street lighting, traffic control measures. Improvements to public streets must meet engineering warrants and City design standards The mixture of on-site, large vehicles (semi-trucks)and pedestrians with the background volume and speed of traffic on South 3rd Avenue and Division Street creates a complex traffic environment. A variety of improvements will be reviewed and evaluated Application for Funding,2018 Page 4 Yakima County SIED Program 7 Indicate the Minimum Necessary Total Public Project Infrastructure Costs (no more than$1,000,000 total award from SIED when loan and grant combined): SIED Loan Requested: $ 30,000 SIED Grant Requested: $ Local Match (20%of SIED request): $ All Other Funding Sources: $ 30,000 Total Public Project Cost: $ Total Private Investment in Plant/Equipment:$ 28/96 Total Jobs Created/Retained: 27.52 Median Wage:$ Average Wage:$ Healthcare, Dental, PTO Fringe Benefits Offered: TBD Estimated Assessed Value of the New Plant/Equipment: $ 1,071 Total SIED Request divided by Total Jobs Created/Retained: $ TBD Total Private Investment in Plant/Equipment divided by Total SIED Request:$ Other Benefits of the Public Infrastructure Project: Yakima Chief Hops representative Art Ortega , Director of Facilities and Regulatory Compliance describes the campus expansion project as follows: "The headquarters of Yakima Chief Hops (YCH) is located at 306 Division St(SW corner of the intersection)while our R&D Lab, Sensory Room, 2 Warehouses, are located in 203 Division St(NE side next to Amerigas)and our Pelleting, Small Pack facilities and 3 Warehouses are located at 204 Division St(SE corner of the intersection), respectively. Employees and including customers often cross this intersection of Division St and 3rd Ave as they conduct their day-to-day business. The foot traffic in this intersection is heaviest during hops harvest. In the past, we have used parking spaces of other properties (with their permission)to accommodate any parking overflow...see 3 highlighted areas below. In terms of expansion, there has been talks in the past about possibly acquiring the warehouse owned by S.S. Steiner...see highlighted building below. Another possibility is possibly acquiring the AmeriGas Propane property. To reiterate our CEO's letter to the City of Yakima, Safety at Yakima Chief Hops (YCH)is our highest priority. Safety training is not only given to full time employees but also to part time and seasonal employees to ensure that everybody is on the same page when it comes to safety. YCH provides in-class training, hand-on training, and/or whenever possible an expert of that field is brought in to provide their insight and real life perspective. The unsafe intersection between Division St and 3rd Ave has resulted with an annual average rate of 4 to 5 accidents per year (according to our Warehouse Manager)with the latest accident occurring last October 18, 2021 when a Subaru vehicle was hit and deployed its airbag! Accident like this could be fatal to any pedestrian. Back in 2016,YCH has invested in purchasing the existing strobe lights worth —$9,000 in this intersection of Division St and 3rd Ave. Despite the installation and operation of these strobe lights, it is simply not enough deterrent because in some cases the cars just don't stop. It is why YCH is requesting for the next step in safety...a 4-way traffic light. Application for Funding,2018 Page 5 Yakima County SIED Program 8 A. Public Sector Project Al. List all funding sources for the public project and amount. Identify whether the amount has been provided or is being requested. Provide the status and date the funds were approved or the date that funds are expected to be approved: SOURCE STATUS DATE AMOUNT SIED loan requested $_ SIED grant requested 30,000 (for study $ Total project costs $30,000 Funding to complete the Public Project must be secured within one year of a SIED offer of financial aid A2. Will this project upgrade an existing public facility or build a new one? Existing facility Describe the entire public facility project, including the parts that you are not asking SIED to fund. Yakima Chief Hops, 306 Division Street is the largest supplier of hops in the United States. They are currently in the planning process to determine if they will stay in this location. Integral to their decision is the need to improve pedestrian safety and campus integration on both sides of South 3rd Avenue. The requested funds will establish a contract for a professional study and identify appropriate improvements to the street system in order to accomplish the campus plans, in a way that also meets City of Yakima public street standards. The specific street improvement is not known without the study. Campus expansion plans have been provided in a general format to the City and shared with the SIED board. A3. Specifically, for what element(s) of the public project are SIED funds requested? At this time, the SIED funds are requested for the improvement study. A future SIED application is anticipated when the improvement is determined to pay for intersection, sidewalk, traffic control and related improvements. Application for Funding,2018 Page 6 Yakima County SIED Program 9 A4. Describe how the public facility project will enhance or encourage other development in the immediate area in addition to the direct development described in this application section C. Improvement of the intersection of South 3rd Avenue and Division Street would provide a safer environment for the existing Yakima Chief Hops campus, as well as the South 3rd Avenue corridor. The intersection of Division Street with South 3rd Ave also provides access to the city arterial street network for a number of other industrial land uses both west and eat of South 3rd Avenue. South 3rd Avenue is a Minor Arterial Street that carries approximately 16,500 average daily vehicle trips. It is classified as a T-4 Freight Route. The Division Street intersection with South 3rd Avenue is one-half mile north of the intersection with Nob Hill Boulevard,which provides direct access to 1-82. This is a very important freight corridor. Improving freight routes to the Interstate system (1-82)and providing neighborhood safety are the most immediate enhancements of this project which needs to be evaluated and engineered. A5. List all permits and environmental reviews required for the PUBLIC SECTOR PROJECT and give their current status (applied for, application being prepared, permit issued, etc.) ANTICIPATED PERMIT ISSUER STATUS COMPLETION DATE N/A for study Permits to complete the Public Project must be secured within six months of a SIED offer of financial aid A6. If environmental permits are not required for the project(e.g., Shorelines Permit, Environmental Impact Statement, etc.),please explain why they are NOT required. This request is for engineering study only. Future construction of street improvements may require permits and environmental review. Application for Funding,2018 Page 7 Yakima County SIED Program 10 A7. Estimated schedule for public project completion. Indicate the month and year when the activities listed have been, or will be, completed. ESTIMATED COMPLETION DATE (month/year) Preliminary Engineering Report $30,000 Environmental Review All Required Permits Obtained Design Engineering Land/Right-of-Way Acquisition Prepare Bid Documents Award Construction Contract Begin Construction Project Operational A8. What other jurisdictions, such as counties, cities, port districts, tribes, state/federal agencies are involved in the planning, design, financing, construction or operation of this project? City of Yakima only for study Please explain how completion of the project is coordinated between other involved parties. The purpose of this study is to evaluate options for the intersection and street environment that would be acceptable to both parties (City and Yakima Chief Hops). When Yakima Chief Hops makes their corporate decision and decides to pursue the campus plan,they will contract with a professional design firm to complete the plans. The City Engineer will review the engineering plans submitted by a private engineer. The City of Yakima will review and guide the permitting process as necessary. Other agencies have the opportunity to review as appropriate. A9. Will the SIED public facility project be totally maintained by the applicant? If not, whom? Please explain. Yes, physical improvements constructed in the street right of way for traffic control and safety will be maintained by the City of Yakima. If Yakima Chief Hops decides to add landscaping,they will be required to install appropriate irrigation and maintain the plants. The removal of snow and maintenance of sidewalks is a responsibility of the adjoining properties. Application for Funding,2018 Page 8 Yakima County SIED Program 11 A10. How will this project impact utility rates and public services within the jurisdiction? NA for study B. Financial Information of SIED Applicant B1. Other public sources of funding for public economic development projects are listed below and must be investigated. In addition to SIED, identify which public sources were considered to fund this project. Indicate what the outcome was. Federal Grant/Loan Programs: YES NO OUTCOME Economic Development Administration ❑ Q Rural Development ❑ Q FASTACT ❑ Q Other ❑ Q State Grant/Loan Programs: Transportation Improvement Board ❑ l.✓11 Community Development Block Grant ❑ I7 I Public Works Trust Fund ❑ ✓❑ Department of Ecology ❑ Q CERB ❑ Q RTPO/MPO ❑ Q Other ❑ ✓❑ Other Funding Options: Revenue Bonds ❑ a General Obligation Bonds ❑ ✓❑ LID ❑ ✓❑ ULID ❑ ✓❑ Other: ❑ Q Application for Funding,2018 Page 9 Yakima County SIED Program 12 B1 continued: Provide a narrative of the investigation of the above referenced funding sources and the outcomes: B2. In the context of the local government's overall annual budget, explain the need for SIED assistance. If the applicant has budget reserves, please explain why these funds are not available for the project. The City of Yakima cannot fund a private design project. B3. Identify funds(General Fund, Utility Fund, Property taxes, etc.)that are eligible to repay a SIED loan. N/A Will a revenue stream be generated that could repay a SIED loan outside of the system's normal operations and maintenance costs? If yes, please explain: B4. If the local jurisdiction is not financially contributing to the project, please explain why Application for Funding,2018 Page 10 Yakima County SIED Program 13 C. Private Sector Project Complete Section C and a Contingency Agreement for each private sector entity. In order to show that a specific private investment is ready to occur, but will do so only if SIED assistance is made available to the applicant, SIED requires a signed Contingency Agreement(s) between the applicant and the private sector representative(s). If a developer is involved, there must also be a signed Contingency Agreement between the developer and the proposed tenant. Private Sector Business: Yakima Chief Hops Contact: Ryan Hopkins Title: CEO - - Phone: 509-307-9557 Email: ryan.hopkins@yakimachief.com Address: City: Zip Code: Cl. Describe the private development that will be supported by the public infrastructure/facility project. This study will support the expansion of Yakima Chief Hops Yakima office location and will lead to public infrastructure improvements at the intersection of 3rd and Division. C2. Explain why the private development requires the proposed public infrastructure improvements described in this application. Public&employee pedestrian safety,traffic control and intersection improvements. Application for Funding,2018 Page 11 Yakima County SIED Program 14 C3. Indicate the construction schedule(if applicable)for the proposed private sector project. (month/year) Private Facility Construction Begins anticipated late 2022 once fundE Private Facility Construction Completed TBD Private Facility Operational TBD C4. List all permits required for the PRIVATE SECTOR PROJECT and give their current status (applied for, application being prepared, permit issued, etc.) ANTICIPATED PERMIT/ENVIROMENTAL COMPLETION REVIEW ISSUER STATUS DATE N/A Permits to complete the Private Project must be secured within one year of a SIED offer of financial aid C5. What private authorizations remain prior to proceeding with the proposed private development project? If the SIED board authorizes the design study of this important project, The Yakima City Council will accept the grant to fund the study. C6. Explain how the private sector is financing their capital investment in this project. Yakima Chief Hops has stated that they will assess future campus plans. The safety of this intersection is a prime factor in deciding if they will stay at this location. Application for Funding,2018 Page 12 Yakima County 51ED Program 15 C6 continued: When will private sector financing be in place? Please list financial references that can verify financing sources and capacity for this project. C7. List the number of projected jobs to be retained and/or created by the firm as a direct result of the public infrastructure project supporting the private development. Retained jobs are defined as jobs that will be lost to the county if the public project is not completed. Jobs must be expressed in Full Time Equivalents (FTEs) and wage data should exclude fringe benefits. Management positions should be indicated as an annual salary. #Of Jobs #Of Jobs #Of Jobs Local Retained (In Created Year 1 Created by Year Current or initial Occupational Job Description FTEs) (In FTEs) 3(In FTEs) Hourly Wages Hourly Wages Mgmt./Admin* Technical/Prof. Office/Clerical Production Sales Skilled Crafts Others '- Totals 96 28 TBD 27.52 a) How many of these positions are for seasonal work? Give response in FTE b) What kind of fringe benefits does the company offer to regular full time employees? Health, dental, PTO C8. How were job projections developed? Explain how the projections are realistic. Application for Funding,2018 Page 13 Yakima County SIED Program 16 C9. Will this project move existing jobs from another part of the county? If yes, please describe why the project cannot happen where the jobs are currently located. No C10. Will the private sector project offer expanded employment opportunities to disadvantaged or unemployed workers? How will the firm work to hire people from Yakima County? Yes Attachments 1. Resolution:A resolution or ordinance of the local governmental jurisdiction authorizing the SIED application. 2. Plan listing the project: Attach a copy of the section of the comprehensive plan or capital facilities plan that lists the public project. 3. Site map of the area: Identify the location of the site, public infrastructure and private development project (existing and/or proposed). Specifically identify where SIED funds are proposed to be used. Materials must be reproducible in black and white and in 8 1/2 x 11 format. 4. Engineering estimates supporting project costs: Identify whether estimates are from preliminary engineering or design engineering work. S1ED will not entertain requests for additional funding if projections are insufficient 5 Contingency agreement:A complete Contingency agreement(form included) is required for all projects. The agreement serves as the first level of convincing evidence that the private sector development will occur. 6 Business plan or year-end financial statements of the Private Sector Business: Attach supporting information such as a business plan or year-end financial statements(financial statements may be unaudited). The entire SIED application is considered a public record; however, financial and commercial information provided by the private business is exempt from disclosure to the extent permitted by RCW 42.56.270 paragraph (4). 7 Letters of support: If applicable, please include any letters of support for this project from partners or others entities in the community. Application for Funding,2018 Page 14 Yakima County SIED Program 17 SAMPLE CONTINGENCY AGREEMENT 1. PARTIES. The parties to this Agreement are THE APPLICANT and THE PRIVATE BUSINESS. ATTENTION: If a developer is involved in the project, the tenant must also be a party to this agreement or there must be an additional agreement between the developer and the tenant. 2. PURPOSE. The purpose of this Agreement is to clarify the intentions of the parties regarding the completion of THE PUBLIC FACILITIES PROJECT. This section should also contain an explanation of the need for the public improvements 3. BACKGROUND. The purpose of this section is to provide a description of the public improvements, which can be referenced, thereafter, as"required public improvements." 4. AGREEMENT. This section must contain the following. a) A statement that the applicant agrees to construct the required public improvements providing that SIED financing is approved. b) A statement by the business of the projected number of permanent, full-time jobs created and/or retained as a result of the public facilities project. (Attention: Job estimates identified here must equal those in Question C5.) c) A statement by the business of the estimated private capital investment. d) An agreement by the business to contact the local One-Stop Career Center, Job Service Center, or appropriate Community Based Organization for assistance in filling new positions. e) An agreement by the business to provide the applicant with employment and investment data as requested by SIED. f) If applicable, this section must also contain a list of any public and/or private contributions to the public facilities project, such as cash contribution or donated land. 5. CONTINGENCY. This Agreement is contingent upon receipt of SIED funds by THE APPLICANT and is intended to meet the first level of convincing evidence of private development as required by SIED. All parties must sign the Agreement. Application for Funding,2018 Page 15 Yakima County SIED Program 18 Supporting Investments in Economic Development Reporting Form Applicant: Project Title: Public Infrastructure Project: Plan Containing the Project: Total Spent on the Project: Amount of SIED Funds (loan and grant)spent on the project Estimated Number of Businesses Created or Retained by Project: Estimated Number of Jobs Created or Retained by Project: Instructions to Preparer: 1. List the public facility project. 2. Indicate where the project is listed (e.g., officially adopted county economic development plan, economic development section of the county's comprehensive plan, etc.). 3. List an amount of total expenditures related to the project. 4. List an amount of expenditures paid for by SIED funding. 5. The applicant must_provide an actual or estimated number of businesses jobs that will be created, attracted, expanded or retained. 6. Documentation supporting this report must be made available upon request for audit purposes and public requests. If awarded SIED funds, I hereby agree to annually report to the SIED Board the use of those funds according to the instructions above. Signature of Responsible Official: Printed Name and Title: Application for Funding,2018 Page 16 Yakima County SIED Program TENW Transportation Engineering North West CONSULTANT SERVICES AGREEMENT By this agreement dated October 22, 2021 , the City of Yakima "Client") requests and authorizes Transportation Engineering Northwest, LLC ('TENW") to provide transportation engineering services in conjunction with the 3rd & Division project located in Yakima, WA. The purpose of TENW's efforts will be to complete tasks as outlined in the attached Exhibit A. Costs for TENW's scope of services will be $28,200. Fixed fee tasks will be invoiced on a percent complete basis. Time and materials (T&M) tasks will be invoiced at TENW's hourly billing rates in effect at the time the work is performed. Changes in the scope of work will require a formal amendment of the contract before the Extra Work can be undertaken. Email transmission will be deemed effective for the authorization of Extra Work. Reimbursable and subconsultant expenses shall include a 10 percent markup. Payment of each invoice is to be made within 30 days from date of invoice; the Client agrees to pay a service fee of 1 .5 percent per month on all unpaid invoice amounts over 60 days old. TENW reserves the right to stop work if payment is not received within 60 days. Final report submittal, attendance and/or testifying at public hearings, attendance at extra meetings or responses to comments on TENW's work will not be made unless payment is up to date. In case of suit or legal action is commenced to collect any outstanding payments due under this agreement, TENW shall be entitled to collect, in addition to the costs provided by statute, all reasonable attorney's fees. Any judgment shall bear interest at the rate of 1 .5 percent per month on the outstanding balance. Invoices will be emailed to the contact below: City of Yakima 129 N Second Street Yakima, WA 98901 ATTN: Bill Preston Email: Bill.Preston©yakimawa.gov Phone: (509) 576 6754 On behalf of the Client, I have signing authority, have read, understood and agree to the terms of this contract. (Signature) (Date) . i (Printed Name) (Phone No.) Agreed to on behalf of TENW. . 10 / 22 / 2021 (Signature) (Date) Chris Bicket, P.E. —Vice President Phone: (206) 817-9400 Transportation Planning I Design I Traffic Impact&Operations 11400 SE 8th Street,Suite 200, Bellevue,WA 98004 I Office(425) 889-6747 20 3rd&Division EXHIBIT A SCOPE OF SERVICES 3rd & Division Yakima, WA Description of Project/Purpase: The proposed project includes evaluation of the traffic and pedestrian operations at the existing S 3rd Ave & Division St intersection to assess potential pedestrian crossing alternatives to improve safety. SCOPE OF WORK Task 100: Traffic Analysis Fixed Fee Budget = $21 ,500 1 . Conduct a site visit to verify existing transportation conditions in the immediate site vicinity. 2. Collect existing weekday AM and PM peak period traffic volumes at the intersection of S 3rd Ave / Division Street on one weekday. 3. Collect existing 72-hour video traffic and pedestrian volumes and speed data at the intersection of S 3rd Ave / Division Street. 4. Document latest 3 years of collision history at the intersection of S 3rd Ave / Division Street and summarize by severity and type. 5. Document existing conditions in the study area including road network, traffic volumes, and non- motorized and transit facilities. 6. Develop future weekday AM and PM peak hour traffic volumes at the intersection of S 3rd Ave / Division Street. Growth rates and traffic generated by other planned developments (pipeline projects) in the study area to be used in determining future traffic volumes are assumed to be provided by the City. 7. Determine existing and future weekday AM and PM peak hour level of service (LOS) the intersection of S 3rd Ave / Division Street. 8. Evaluate 8-hour, 4-hour, peak, and pedestrian signal warrants per MUTCD guidelines. 9. Evaluate the need for Multi Way Stop Control the intersection of S 3rd Ave / Division Street based on MUTCD guidelines. 10. Document the findings and recommendations in a Contract Terms Accepted by: memorandum for review by the Client. Client (initials) (date) TENW Ort, (initials) 10/22/2021 (date) TENW 1 October 22, 2021 21 3rd&Division Exhibit A—Scope of Services Task 200: Pedestrian Crossing Alternatives T&M Budget = $5,000 1 . Recommend up to 1-4 alternatives for pedestrian improvements in the vicinity of the Yakima Chief Hops' campus and the 3rd & Division intersection. This will include coordination with the City of Yakima to determine the City's preferred pedestrian crossing alternatives. 2. Document the findings and recommendations in a memorandum for review by the Client. Task 300: Pedestrian Crossing Concepts Budget = To Be Determined 1 . Develop high level concept drawings for up to 4 pedestrian crossing design alternatives. These concepts will identify any major improvements necessary to accommodate an alternate pedestrian crossing across 3rd Ave. These concepts will be over aerial base mapping at this stage and utilize City/GIS records to verify existing ROW. 2. Cost for this task will be determined based on the number of concepts chosen by the Client. Task 400: Transportation Design Budget = To Be Determined 1 . TENW will prepare Channelization, Traffic Signal, and Street Lighting construction documents consistent with City of Yakima standards. Exact cost will be determined based on selection of preferred alternative chosen by the Client. The scope of improvements includes a new pedestrian crossing design for the one (1) recommended pedestrian improvement alternative. Improvements may include vehicle and pedestrian signals, placement of poles, conduit, junction boxes, controller/service cabinet placement, wiring and other associated elements. Photometric calculations will be provided for the intersection consistent with current City of Yakima Standards. 2. This scope of services and associated fee assumes up to three (3) submittal milestones for this task. These milestones included up to two (2) City review submittals, and one (l ) City approval submittal. Submittal milestones in excess of this quantity, including client requested check sets, costing sets, etc. will required a supplement for additional services. 3. This scope of services and associated fee assumes jurisdiction approval of TENW's deliverable(s) for this task within 9 months of contract approval. Projects lasting longer than 9 months, outside of TENW's control, will require a supplement for additional services. 4. If needed, TENW will subcontract for survey services in support of this task. 5. Deliverables for this scope of work shall include: • Pavement Marking & Signing Hans (up to 2 Sheet, 24"x36") • Traffic Signal and Illumination Plans (1 sheets, 24"x36") • Traffic Signal and Illumination Notes & Contract Terms Accepted by: Details (l sheets, 24"x36") • Photometric Plan (up to 1 Sheets, Client 22"x34") (initials) (date) TENW Oft (initials) 10/22/2021 (date) TENW 2 October22, 2021 22 3rd&Division Exhibit A—Scope of Services Task 500: Meetings T& A Budget = $1 ,500 This task is intended to cover our attendance at virtual meetings with the City and/or project team. Our time will be billed on an hourly basis up to an initial working budget of$1 ,500. It is assumed that our attendance at City/team meetings will be on an as-needed basis. Task 999: Reimbursable Expenses Time &Materials = $200 (Working Budget) 1 . Reimbursable expenses will be invoiced on a time & material basis. 2. The budget provided herein is a working budget only and may require adjustment based on actual project needs. 3. Typical reimbursable expense include, but are not limited to, commute mileage, reproduction, couriers, etc. 4. There are no specified deliverables for this task. COST FSTIMATE Task Description Budget Type 100 Traffic Analysis $21,500 Fixed Fee 200 Pedestrian Crossing Alternatives $5,000 T&M 300 Pedestrian Crossing Concepts TBD TBD 400 Transportation Design TBD TBD 500 Meetings $1,500 T&M 999 Reimbursable Expenses (estimate) $200 T&M TOTAL COST ESTIMATE $28,200 Reimbursable and subconsultant expenses shall inchude a 70 percent markup. ASSUMPTIONS & EXCLUSIONS The following assumptions and exclusions were made in the preparation of this Scope of Services: 1 . This Scope of Services and associated fee are valid for 60 days. 2. Projects lasting longer than 12 months will require a supplement for additional services and fee adjustments. 3. Labor for time & materials tasks will be invoiced based on current TENW Billing Rates at the time services are performed. Contract Terms Accepted by: 4. If the review/permitting agency requires changes not included in the scope of work described herein, this Client will require a supplement for additional services. 5. This scope of work does not include preparation for (initials) (date) or attendance at hearings/appeals unless otherwise identified in this contract. TENW (initials) 10/22/2021 (date) TENW 3 October 22, 2021 23 3rd&Division Exhibit A—Scope of Services 6. All permit/application fees shall be provided by the Client or others. All permits shall be obtained, and all applications shall be submitted by the Client or others. 7. Participation in meetings and/or conference calls in addition to those listed herein will require a supplement for additional services. 8. It is assumed that the City of Yakima will be the lead review/permitting agency for this project. All deliverables shall be prepared consistent with City of Yakima standards and specifications. If review/permitting involvement is required from other jurisdictions, it will require a supplement for additional services. 9. Revisions to the report and analysis due to changes in the site plan, including but not limited to a change in land use type or size, access location(s), or year of opening will require a supplement for additional services. Caution: Changing site plan and/or land use types or sizes is significant to our work and could result in a significant increase in cost to complete scope. 10. Submittal milestone quantities are as noted in each task description. Submittal milestones in excess of this quantity (including permitting agency submittals, check sets, client review submittals, etc.) shall be considered additional services, and will be invoiced on a time& materials basis in addition to the budget provided herein. 1 1. All permitting agency submittals shall be made by the Client or others. TENW will provide the Client with PDF copies of all deliverables for use in making required copies. 12. This Scope of Services does not include construction support services. Construction support services (bid support, pre-construction meeting attendance, submittal review, response to RFI's, etc.)can be added upon client request. 1 3. This Scope of Services does not include Record Drawing/As-Built preparation. Record Drawing/As-Built preparation can be added upon client request. 14. If required, easement and/or right-of-way acquisition coordination shall be provided by others (typically the civil engineer or the owner). If required, legal descriptions will be prepared by others (typically the project surveyor). 15. Design deviations, variances, and similar documentation materials are excluded from this proposal. Should the permitting agency or others require these types of documentation, it will require a supplement for additional services. 16. Civil Improvements Plans including sidewalk, curb ramps, drainage, grading, paving, TESC, etc. shall be provided by others. 17. If required, geotechnical and/or structural recommendations associated with traffic signal pole & street light pole foundations shall be provided by others. 1 8. Should adjustments to existing aerial or subsurface utilities be required to accommodate a new traffic signal and/or street light system, all necessary coordination with utility providers shall be provided by others (typically the developer/owner or Civil Engineer). 19. If applicable to the permitting agency, TENW will provide the Client with forms necessary for electrical service application. It is the responsibility of the Client to submit the forms and to notify the contractor of the power source location for bidding purposes. TENW will include the power source location on the construction documents ONLY if this information is forwarded to TENW by the Client once received Contract Terms Accepted by: from the electrical service provider. 20. If required by the permitting agency or others, Client potholing for signal pole locations, street light pole locations, or other subsurface conflicts shall be (initials) (date) completed by others by contract with the Client. TENW will provide CAD files to the Client for their TENW use in staking the location of proposed signal poles, (initials) 1 0/22/2021(date) TENW 4 October 22, 2021 24 3rd&Division Exhibit A—Scope of Services street light poles, and other elements related to TENW's scope of work. 21. Unless otherwise stated herein, on-site illumination design is excluded from this Scope of Services. TENW's scope of work is limited to roadway lighting in the public right-of-way only. 22. For all WSDOT Channelization Hans and Hans for Approval (PFA), the project surveyor shall provide the right-of-way centerline and stationing for all project roads and intersecting roads in the project vicinity, as shown in the archived WSDOT right-of-way plan. The project surveyor shall also provide all limited access limits and turnback lines, etc. Contract Terms Accepted by: Client (initials) (date) TENW (initials) 10/22/2021(date) TENW 5 October 22, 2021