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11/01/2021 04.F. Resolution authorizing a grant agreement with the Federal Transit Administration to provide funding assistance for six fixed-route transit buses 14-41111k1A • i rr 11 i i�O enc u nrry 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.F. For Meeting of: November 1, 2021 ITEM TITLE: Resolution authorizing a grant agreement with the Federal Transit Administration to provide funding assistance for six fixed-route transit buses SUBMITTED BY: Scott Schafer, Public Works Director Alvie Maxey, Transit Manager Gregory Story,Assistant Transit Manager- (509) 576-6422 SUMMARY EXPLANATION: Yakima Transit was awarded funding from the Federal Transit Association (FTA)through the American Rescue Plan Act (ARPA)of 2021 to be used towards purchasing six 35-foot low floor Gillig fixed-route transit buses as part of Yakima Transit's capital vehicle replacement plan. Yakima Transit was awarded $2,880,000 on August 30, 2021 . These buses will be ordered in fall 2021 and will be delivered sometime in 2022 or early 2023. The buses will be purchased with 100% funding from the ARPA of 2021. Local sales tax will not be needed for a match. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Partnership Development APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Approve Resolution ATTACHMENTS: Description Upload Date Type 0 resolution 10/27/2021 Corer Memo ❑ Grant Award Letter 10/13/2021 Backup Material 2 RESOLUTION NO. R-2021- A RESOLUTION authorizing a Grant Agreement with the US. Department of Transportation, Federal Transit Administration to provide funding assistance for six fixed-route transit buses. WHEREAS, in 2021, the City of Yakima (City) will order six 35-foot low floor Gillig buses as part of Yakima Transit's capital vehicle replacement plan; and WHEREAS, in 2021, the US. Department of Transportation, Federal Transit Administration (FTA) opened up a grant funding opportunity under Federal Transit Administration American Rescue Plan Act of 2021 program; and WHEREAS, Yakima Transit applied for funding on May 25, 2021, and was awarded funding, on August 30, 2021 in the amount of$2,880,000; and WHEREAS, the six buses that will be ordered November of 2021 and will be delivered on or around December of 2022; and WHEREAS, it is necessary for the City and the FTA to enter into an agreement setting forth the terms, conditions, and requirements for allocating this funding; now; therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The Transit Manager is hereby authorized to enter into Grant Agreement WA-2021-071- 00 with US. Department of Transportation, Federal Transit Administration to fund six fixed-route transit buses; is authorized to accept said grant funds to be applied to the purposes specified above; and is further authorized to complete any other forms necessary to procure the grant and/or grant funding. ADOPTED BY THE CITY COUNCIL this 1st day of November, 2021. Patricia Byers, Mayor ATTEST: Sonya Clear Tee, City Clerk UNITED STATES OF AMERICA 3 DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G-28, February 9, 2021) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official signs this Grant Agreement, FTA has obligated and awarded federal assistance as provided below. Upon execution of this Grant Agreement by the Recipient named below, the Recipient affirms this FTA Award, enters into this Grant Agreement with FTA, and binds its compliance with the terms of this Grant Agreement. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(28), February 9, 2021 , http://www.transit.dot.gov, (2) The Certifications and Assurances applicable to the FTA Award that the Recipient has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. WHEN THE TERM "FTA AWARD" OR "AWARD" IS USED, EITHER IN THIS GRANT AGREEMENT OR THE APPLICABLE MASTER AGREEMENT, "AWARD" ALSO INCLUDES ALL TERMS AND CONDITIONS SET FORTH IN THIS GRANT AGREEMENT. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE RECIPIENT DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING FTA's AWARD DATE SET FORTH HEREIN. FTA AWARD Federal Transit Administration (FTA) hereby awards a Federal Grant as follows: Recipient Information Recipient Name: YAKIMA, CITY OF Recipient ID: 1750 DUNS No: 078212651 Award Information Federal Award Identification Number: WA-2021-071-00 Award Name: ARP Act - FY 2021 Section 5307 - Replacement Buses for City of Yakima Award Start Date: 8/30/2021 Original Award End Date: 7/31/2023 Current Award End Date: 7/31/2023 Award Executive Summary_ This grant includes $2,880,000 in ARP Act - FY 2021 Section 5307 funding, which represents a portion of the amount that has been sub-allocated to the Yakima urbanized area (small UZA). These funds will be used for the purchase of replacement buses to help prevent, respond to, and recover from the coronavirus pandemic. The remaining balance of$1 ,678,037 will be requested in a future grant application or amendment. The Recipient certifies that it, and its subrecipients and contractors that are providers of public transportation, have not furloughed any employees since March 27, 2020 (the enactment date of the CARES Act). "' Special Condition "' The Recipient agrees that if it receives Federal funding from the Federal Emergency Management Agency (FEMA) or through a pass-through entity through the Robert T Stafford Disaster Relief and Emergency Assistance Act, a different Federal agency, or insurance proceeds for any portion of a project activity approved for FTA funding under this Grant Agreement, it will provide written notification to FTA, and reimburse FTA for any Federal share that duplicates funding provided by FEMA, another Federal agency, or an insurance company. Research and Development: This award does not include research and development activities. Indirect Costs: This award does not include an indirect cost rate. Suballocation Funds: Recipient organization is suballocated these apportioned funds and can apply for and receive these funds directly. Pre-Award Authority_ This award is using Pre-Award Authority. Award Budget Total Award Budget: $2,880,000.00 Amount of Federal Assistance Obligated for This FTA Action (in U.S. Dollars)_ $2,880,000.00 Amount of Non-Federal Funds Committed to This FTA Action (in U.S. Dollars): $0.00 Total FTA Amount Awarded and Obligated (in U.S. Dollars): $2,880,000.00 Total Non-Federal Funds Committed to the Overall Award (in U.S. Dollars): $0.00 Award Budget Control Totals (The Budget includes the individual Project Budgets (Scopes and Activity Line Items) or as attached) Funding Source Section of Statute CFDA Number Amount 5307 - Urbanized Area Formula Grants (ARPA) 5307-9 20507 $2,880,000 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $0 Adjustment $0 Total Eligible Cost $2,880,000 (The Transportation Development Credits are not added to the amount of the Total Award Budget.) U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Review Decision: DOL Concurs - Certified Original Certification Date: 8/30/2021 Special Conditions There are no special conditions. s FINDINGS AND DETERMINATIONS By signing this Award on behalf of FTA, I am making all the determinations and findings required by federal law and regulations before this Award may be made. FTA AWARD OF THE GRANT AGREEMENT Awarded By: Linda Gehrke Regional Administrator FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION Contact Info: linda.gehrke@dot.gov Award Date: 8/30/2021 EXECUTION OF THE GRANT AGREEMENT Upon full execution of this Grant Agreement by the Recipient, the Effective Date will be the date FTA or the Federal Government awarded Federal assistance for this Grant Agreement. By executing this Grant Agreement, the Recipient intends to enter into a legally binding agreement in which the Recipient: (1) Affirms this FTA Award, (2) Adopts and ratifies all of the following information it has submitted to FTA: (a) Statements, (b) Representations, (c) Warranties, (d) Covenants, and (e) Materials, (3) Consents to comply with the requirements of this FTA Award, and (4) Agrees to all terms and conditions set forth in this Grant Agreement. Executed By: Alvie Maxey Transit Manager YAKIMA, CITY OF 9/2/2021