HomeMy WebLinkAbout05/20/2014 00 Misc Distributed at the Meeting Distributed at the
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Informational Item
Date: May 14, 2014
To: Honorable Mayor, Members of City Council, City Manager
From: Scott Schafer, Public Works Director
Subject: City Clean -Ups per Year
It was requested of staff to provide City Council with the number of City clean -ups
conducted each year. As a strategic priority of the City's Solid Waste & Recycling
Division, eight (8) such clean -ups were successfully carried out in 2013. It is our goal to
hold two clean up events annually within each of the four council districts.
The attached memo dated April 22, 2014, depicts the working relationship between
ONDS, Codes, and the Solid Waste & Recycling Division in addressing illegal dumping,
litter issues, and the accumulation of debris on public and private property. It also
indicates the costs involved in providing each clean -up event in 2013.
It should be noted that such clean -up event costs have historically not been factored into
the operational budget for the Solid Waste & Recycling Division. In 2013, the costs of
the eight events surpassed $20,000. For the Solid Waste & Recycling Division to be
financially stable, serious consideration must be made to include this cost as a budgeted
item. Later this fall, we will be bringing forth to City Council a Cost of Service /Rate
Study. In early development of this Study, it is being recommended that a cost per cart
be implemented in order to recover the revenue needed to offset the costs of the
provided community clean -ups.
SOLID WASTE COMMUNITY CLEAN UP EFFORTS
APRIL 22, 2014
TO: Scott Schafer, Director of Public Works
FROM: Loretta Zammarchi, Solid Waste and Recycling Manager
SUBJECT: Solid Waste Community Clean Up Efforts
Staffs from Code Administration, Solid Waste and Recycling, and ONDS have had a long
standing cooperative commitment to addressing illegal dumping, litter issues and
accumulations of debris on public and private property.
The various duties and responsibilities of each division are as follows:
Code Administration has the responsibility of enforcing code violations relating to debris
on private property.
Abating litter and accumulated debris in alleys and on public right -of -ways is the
responsibility of the Solid Waste and Recycling Division. Abatement letters are sent to
property owners to clean the debris in the alley and public right of way. We prefer having
the property owner clean and maintain their property, rather than having our staff clean it
up. If the property owner does not clean up the property after being notified, the SW staff
will clean and bill their utility account.
In an effort to be proactive and assist the community that may not have the ability to
remove bulky item's, the Solid Waste Division offers a Special Haul service. The minimum
cost of the service is $25.00 and is pro -rate based on actual costs.
ONDS volunteers perform clean -ups on public and private properties, assisting Codes with
emphasis patrol and responding to the Solid Waste Division's request for the removal of
illegally dumped items. ONDS has a unique relationship with the local community. The
nature of their organization is community service. The mission of ONDS is to assist in
developing a viable community by providing decent, affordable housing, a suitable living
environment, and expanding economic opportunities, principally for persons of low and moderate
income. ONDS has a pool of volunteers and people who are fulfilling their community
service requirements to assist in clean up events.
The 2013 Business Plan for the City of Yakima tasked the following strategic priority under the
Improve the Built Environment for the Solid Waste Division: Establish community clean -up teams
to hold events throughout Yakima. The goal is to hold two clean up events in each of the four
Council districts annually.
The Solid Waste and Recycling Division, working with ONDS staff and volunteers, successfully
conducted 8 (eight) clean up events in 2013. The clean -ups were divided into spring and fall events
and were held in each of the four Council districts. The attached table provides the number of
participants, tonnage collected, and fees associated with the clean ups. It is important to note that
the fees for the community cleanup events are currently not included in the Solid Waste budget.
The cost for the clean ups are extracted from the Program's reserves.
In 2014, the Solid Waste and Recycling Program worked with ONDS in their community clean up
during the Season of Service - a time when local churches work together to clean up the
community. The Solid Waste Program provided two full time employees and a refuse truck on a
Saturday, April 12th, to assist in the neighborhood cleanup in the Fruitvale /Lincoln area. The April
12th Clean Up was initiated by various churches and ONDS. ONDS is compiling the current tonnages
and totals for the cleanup. The Solid Waste Program was not involved in the planning.
A second spring cleanup event is planned on April 26th at Kissel Park. In an attempt to stretch
resources, this event has been paired with the kickoff of the Pilot Curbside Recycling Project. The
community can drop off their house hold waste while learning about the Pilot Program and ways
that they can recycle.
While the Solid Waste Division will do our best to assist in responding to illegal dump clean ups,
additional community clean ups have not been planned to date. The Pilot Curbside Project has
placed additional stress on the current resources of the Solid Waste Division.
SPRING CLEAN UP FALL CLEAN UP
DISTRICT 1 DISTRICT 2 DISTRICT 3 DISTRICT 4 D1STRICT1, DISTRICT 2 DISTRICT 3 DISTRICT 4
3/9/2013 3/30/2013 4/13/2013 5/4/2013 SUB TOTALS s 911412013 9/28/2013 10/12/2013 11/4/2013 SUB TOTALS TOTALS
� ,. .;
3S Z'.�..�3wst'sa ,. 1551111" , 65 142 fl$ a .. ...,. .`� �";
TONS FEES _._. TONS FEES
GARBAGE
TONS 2 ? 5.95 14.15 10 32.1 10.64 2.9 5.98 21.62 53.72
FEES j $61.78 $183.80 $437.09 $308.90 $991.57 $54.87 $328.67 $89.58 $184.72 $667.84 $1,659.41
YARD
TONS 2.8 1.31 0 0.83 4.94 1.78 2.82 0 4.06 8.66 13.6
FEES j $44,80 $20.96 $0.00 $13.28 $79.04 ;28.48 $45.12 $0.00 $64.96 $138.56_ $217.60
TIRES
EACH 351 412 '53O a A __294 SERE 171 414 53 ',, 38.0 1018 A11$1, 228£;
TONS 0.531 6.181 7.95 4.41 19.07 2.57 6.21 0.8 5.7 15.28 34.35
FEES $79.501 $927.00 $1,192.50 $661.50 $2.860.50',, $365.50 $931.50 $120.00 $855.00 $2,292.00 $5,152.50
METAL 1 _
TONS 01 0 0 0 0 0,451 = 1.42 0 1.32 3.19 3.19
RETURN , $0.00 $0.00 $0.00 $0.00 $0.00 � $54.:0I $170.40 $0.00 $151,80 - 6376.20 - $376.20
LABOR
COST . � .. $62200 $622,00 $622.00 $832.00 $2,698.00 $832.00 $832.00 $832.00 S832.00 $3,328.00 $6,026.00
EQUIP,
COST $900.00 $900.00 $900.00 $900.00 $3,600.00: ` $900.00 $900.00 $900.00 $3,600.00 $7,200.00
SPRING TOTAL 56.11 $10,229.11 FALL TOTAL 48.75 $9,650.20
TOTALS TOTALS
D-1 _ _ D -2 D -3 D-4 0.1 D -2 D -3 D -4
TONS 5.33 13.44 22.1 15.24 TONS 6.9 21.09 3.7 17.06
FEES ,'';1708.08_ $2,653.76 $3,151.59 $2,715.68 ,FEES '- -$2,264.85_ "$3.207.69_ $1,941.58 $2,988.48
12013 GRAND TOTALITONS FEES 1
104.86 $20,255.51
$ PER TON 1 11 $193.171