HomeMy WebLinkAboutR-2009-053 CrimeView Software Program Upgrade Contract with The Omega GroupA RESOLUTION
RESOLUTION NO. R-2009-53
authorizing and directing the City Manager to enter into a contract with
The Omega Group, Inc. for, an upgrade of the CrimeView software
package.
WHEREAS, the Police Department has identified a critical need to upgrade our current
CrimeView crime mapping software; and
WHEREAS, the LEMAP report on Police Department operations also identified the
need to upgrade the current CrimeView package; and
WHEREAS, The Omega Group, Inc. offers a comprehensive upgrade of the current
software package and maintenance contract for $86,000; and
WHEREAS, the software upgrade is compatible with our current and any future
Records Management Systems; and
WHEREAS, the City Council finds that it would be in the best interest of the City to
enter into a contract with The Omega Group, Inc. to upgrade the current CrimeView software,
now, therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Council hereby authorizes and directs the City Manager to enter into a
contract with The Omega Group, Inc. to upgrade the current CrimeView software package.
ADOPTED BY THE CITY COUNCIL this 7th day op il, 2009.
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PROFESSIONAL SERVICES AGREEMENT
CITY OF YAKIMA AND THE OMEGA GROUP
THIS PROFESSIONAL SERVICES AGREEMENT (this "Agreement") is made and
entered into this /v qday of PROFESSIONAL„
, 2009, by and between the City of Yakima, WA (hereinafter
"the City"), and The Omega Group, INC., a California Corporation (hereinafter "Omega"):
WHEREAS, the City desires to engage Omega to perform professional services for
software programming for the Yakima Police Department ("YPD"); and
WHEREAS, Omega has the experience and expertise necessary to provide said services
and is willing to provide such services in accordance with the terms and conditions of this
Agreement;
NOW, THEREFORE, in consideration of the mutual covenants, promises and agreements
set forth herein, it is agreed by and between the City and Omega as follows:
1. Scope of Services. Omega shall provide services for the deployment of the following
applications:
Exhibit A: CrimeView Desktop Conversion quote, dated March 2, 2009;
Exhibit B: CrimeView Server quote, dated March 2, 2009;
Exhibit C: Crimemapping.com quote, dated February 17, 2009,
These Exhibits are attached hereto and incorporated by reference as if set forth in full. Omega
shall retain the right to perform work for others during the terms of this Agreement.
2. Term. This Agreement shall commence on the date set forth above, and unless modified
by mutual agreement of the parties or terminated earlier pursuant to the terms of this Agreement,
shall continue until the documented satisfactory completion of the services set forth in Exhibit A,
above, or until it is terminated as set forth in Section 21.
3. Consideration. In consideration of the services performed by Omega, ,Omega shall be
entitled to the following compensation:
CrimeView Desktop (Conversion)
Omega shall be compensated in the total amount of $26,570.00. The payment schedule is as
follows:
• Thirty percent
(30%)
$7,971.00
of the total amount due upon execution of an
Agreement or delivery of a Purchase Order
• Thirty percent
(30%)
$7,971.00
Of the total amount due upon delivery CrimeView
Desktop Software
• Thirty percent
(30%)
$7,971.00
of the total amount due upon completion of
CrimeView® Desktop Deployment
• Ten Percent (10%)
$2,657.00
,
of the total amount due thirty (30) days after
completion of services
Professional Services Agreement
City of Yakima and Omega
1
CrimeView Server
Omega shall be compensated in the total amount of $45,140.00. The payment schedule is as
follows-
• Thirty percent (30%)
$13,542.00
of the total amount due upon execution of an
agreement and/or issuance of Purchase Order
o Thirty percent (30%)
$13,542.00
Of the total amount due upon delivery
Omega/ESRI Software
• Thirty percent (30%)
$13,542.00
of the total amount due upon completion of Task
6 (Installation and Training)
• Ten Percent (10%)
$4,514.00
of the total amount due thirty (30) days after
completion of services
Crimemapping.com
Omega shall be compensated in the total amount of $2,700.00. The payment schedule is as
follows:
• Deployment Fee
$0.00
No cost for deployment of Crimemapping.com
• Annual Hosting Fee
$2,700.00
Payment due on go -live of Crimemapping.com
4. Conduct of Services. The City agrees to provide working space and facilities, and any
other services and materials Omega or its personnel may reasonably request in order to perform
the work assigned to them. All work shall be performed in a workmanlike and professional
manner by employees or subcontractors of Omega having a level of skill in the area
commensurate with the requirements of the scope of work to be performed. Omega shall make
sure its employees or subcontractors at all times observe security and safety policies of the City.
5. Method of Performing Services. The parties acknowledge and agree that the City shall
have no right to control the manner, means, or method by which Omega performs the services
called for by this Agreement. Rather, the City shall be only entitled to direct Omega with respect
to the elements of services performed by Omega and the results derived by the City. The City can
review and assess the performance Omega services for the limited purposes of assuring that
such services have been performed and confirming that such results were satisfactory.
6. Additional Work. The fees and charges for any follow-on or additional work not
described in Exhibit A, above, shall require agreement in advance by the parties in writing and
shall be performed at Omega's current hourly rates.
7. Information Provided by the City. Omega shall provide guidance to the City in
determining the data required for purposes of the contemplated services. The City agrees to
use reasonable efforts to provide data and information specifically requested by Omega.
8. Status of Consultant. Omega and the City understand and expressly agree that
Professional Services Agreement 2
City of Yakima and Omega
Omega is an independent contractor in the performance of each and every part of this
Agreement. No officer, employee, volunteer, and/or agent of Omega shall act on behalf of or
represent him or herself as an agent or representative of the City. Omega, as an independent
contractor, assumes the entire responsibility for carrying out and accomplishing the services
required under this Agreement. Omega expressly represents, warrants and agrees that its
status as an independent contractor in the performance of the work and services required
under this Agreement is consistent with and meets the six -part independent contractor test set
forth in RCW 51.08.195. Omega and its officers, employees, volunteers, agents and/or
subcontractors shall not make any claim of City employment nor shall make any claim against
the City for any related employment benefits, social security and/or retirement benefits.
Nothing contained herein shall be interpreted as creating a relationship of servant, employee,
partnership or agency between Omega and the City.
9. Inspection and Audit. Omega shall maintain books, accounts, records, documents
and other evidence pertaining to the costs and expenses allowable and consideration paid
under this Agreement in accordance with generally accepted accounting practices. All such
books of account and records required to be maintained by this Agreement shall be subject to
inspection and audit by representatives of the City and/or the Washington State Auditor at all
reasonable times, and Omega shall afford the proper facilities for such inspection and audit.
Such books of account and records may be copied by representatives of the City and/or the
Washington State Auditor where necessary to conduct or document an audit. Omega shall
preserve and make available all such books of account and records for a period of ten (10)
years after final payment under this Agreement.
10. Taxes and Assessments. Omega shall be solely responsible for compensating their
employees, agents and/or subconsultants and for paying all related taxes, deductions, and
assessments, including but not limited to federal income tax, FICA, social security tax,
assessments for unemployment and industrial injury, and other deductions from income which
may be required by law or assessed against either party as a result of this Agreement. In the
event the City is assessed a tax or assessment as a result of this Agreement, Omega shall pay
the same before it becomes due.
11. Nondiscrimination Provision. During the performance of this Agreement, Omega
shall not discriminate in violation of any applicable federal, state and/or local law or regulation
on the basis of age, sex, race, creed, religion, color, national origin, marital status, disability,
honorably discharged veteran or military status, pregnancy, sexual orientation, and any other
classification protected under federal, state or local law. This provision shall include but not be
limited to the following• employment, upgrading, demotion, transfer, recruitment, advertising,
layoff or termination, rates of pay or other forms of compensation, selection for training, and the
provision of services under this Agreement.
12. The Americans with Disabilities Act. Omega shall comply with the Americans with
Disabilities Act of 1990, 42 U.S.C. § 12101 et seq (ADA) and its implementing regulations and
Washington State's anti -discrimination law as contained in RCW Chapter 49.60 and its
implementing regulations with regard to the activities and services provided pursuant to this
Agreement. The ADA provides comprehensive civil rights to individuals with disabilities in the
area of employment, public accommodations, public transportation, state and local government
services and telecommunications.
Professional Services Agreement 3
City of Yakima and Omega
13. Compliance with Law. Omega agrees to perform those services under and pursuant
to this Agreement in full compliance with any and all applicable laws, rules, and regulations
adopted or promulgated by any governmental agency or regulatory body, whether federal,
state, local or otherwise.
14. No Conflict of Interest. Omega covenants that neither they nor their employees have
any interest and shall not hereafter acquire any interest, direct or indirect, which would conflict
in any manner or degree with the performance of this Agreement. Omega further covenants
that it will not hire anyone or any entity having such a conflict of interest during the performance
of this Agreement.
15. No Insurance. It is understood the City does not maintain liability insurance for Omega
and its officers, directors, employees and agents.
16. Indemnification.
a. Omega agrees to hold harmless, indemnify and defend the City, its elected officials,
officers, employees and agents from and against any and all suits, actions, claims, liability,
damages, judgments, costs and expenses (including reasonable attorney's fees) which result
from or arise out of the negligence of Omega, its officers, agents, employees or subcontractors
in connection with or related to the performance or non-performance of this Agreement.
b. In the event that both Omega and the City are negligent, each party shall be liable for
its contributory share of negligence for any resulting suits, actions, claims, liability, damages,
judgments, costs and expenses (including reasonable attorney's fees).
c. The foregoing indemnity is specifically and expressly intended to constitute a waiver of
Omega's immunity under Washington's Industrial Insurance Act, RCW Title 51, as respects the
other party only, and only to the extent necessary to provide the indemnified party with a full and
complete indemnity of claims made by Omega's employees. The parties acknowledge that these
provisions were specifically negotiated and agreed upon by them.
d. The City agrees to give Omega prompt notice of any such claim, demand, or action
under section a and section b., above, and shall, to the extent the City is not adversely affected,
cooperate fully with Omega in defense and settlement of said claim, demand, or action
e. Nothing contained in this Section or this Agreement shall be construed to create a
liability or a right of indemnification in any third party.
f. This Section of the Agreement shall survive the term or expiration of this Agreement
and shall be binding on the parties to this Agreement.
17. Insurance Provided by Omega.
a. Professional Liability Insurance. On or before the date this Agreement is fully
executed by the parties, Omega shall provide the City with a certificate of insurance as
evidence of professional liability coverage with a limit of at least One Million Dollars
($1,000,000.00) for each wrongful act and an annual aggregate limit of at least Two Million
Dollars ($2,000,000.00). The certificate shall clearly state who the provider is, the amount of
coverage, the policy number and when the policy and provisions provided are in effect. The
insurance shall be with an insurance company rated A -VII or higher in Best's Guide. If the
Professional Services Agreement 4
City of Yakima and Omega
policy is on a claims made basis, the retroactive date of the insurance policy shall be on or
before the date this contract is executed by both parties hereto, or shall provide full prior acts
coverage. The insurance coverage shall remain in effect during the term of this Agreement and
for a minimum of three (3) years following the termination of this Agreement.
b. Commercial Liability Insurance. On or before the date this Agreement is fully
executed by the parties, Omega shall provide the City with a certificate of insurance as proof of
commercial liability insurance with a minimum liability limit of One Million Dollars
($1,000,000.00) per occurrence/aggregate limit bodily injury and property damage. The
certificate shall clearly state who the provider is, the amount of coverage, the policy number and
when the policy and provisions provided are in effect. Said policy shall be in effect for the
duration of this Agreement. The policy shall name the City, its elected officials, officers, agents
and employees as additional insureds and shall contain a clause that the insurer will not cancel
or reduce in limits the insurance without first giving the City thirty (30) calendar days prior
written notice. The insurance shall be with an insurance company or companies rated A -VII or
higher in Best's Guide and admitted in the State of Washington.
c. Commercial Automobile Liability Insurance. On or before the date this Agreement is
fully executed by the parties, Omega shall provide the City with a certificate of insurance as
proof of commercial automobile liability insurance with a minimum liability limit of One Million
Dollars ($1,000,000.00) per occurrence/aggregate limit bodily injury and property damage. The
certificate shall clearly state who the provider is, the amount of coverage, the policy number and
when the policy and provisions provided are in effect. Said policy shall be in effect for the
duration of this Agreement. The policy shall name the City, its elected officials, officers, agents
and employees as additional insureds and shall contain a clause that the insurer will not cancel
or reduce in limits the insurance without first giving the City thirty (30) calendar days' prior
written notice. The insurance shall be with an insurance company or companies rated A -VII or
higher in Best's Guide and admitted in the State of Washington
d. Insurance Provided by Subconsultants. Omega shall ensure that all subconsultants
it utilizes for work/services required under this Agreement shall comply with all of the above
insurance requirements.
18. Delegation of Professional Services. The services provided for herein shall be
performed by Omega and no person other than regular associates or employees of Omega
shall be engaged upon such work or services except upon written approval of the City.
19. Assignment. This Agreement, or any interest herein or claim hereunder, shall not be
assigned or transferred in whole or in part by Omega to any other person or entity without the
prior written consent of the City. In the event that such prior written consent to an assignment
is granted, then the assignee shall assume all duties, obligations and liabilities of Omega stated
herein.
20. Waiver of Breach. A waiver by either party hereto of a breach by the other party hereto
of any covenant or condition of this Agreement shall not impair the right of the party not in
default to avail itself of any subsequent breach thereof. Leniency, delay or failure of either party
to insist upon strict performance of any agreement, covenant or condition of this Agreement, or
to exercise any right herein given inany one or more instances, shall not be construed as a
waiver or relinquishment of any such agreement, covenant, condition or right.
Professional Services Agreement 5
City of Yakima and Omega
21. Termination. This Agreement may be terminated by either party upon sixty (60) days
prior written notice, with or without cause, in addition to if the other party breaches any term hereof
and the breaching party fails to cure such breach within the 60 -day period; provided that,
notwithstanding the foregoing, the cure period for any failure of the City to pay fees and charges
due hereunder shall be thirty (30) days from the date of receipt by the City of notice of
delinquency
22. Severability. If any portion of this Agreement is changed per mutual agreement or any
portion is held invalid, the remainder of the Agreement shall remain in full force and effect.
23. Third Parties. The City and Omega are the only parties to this Agreement and are the
only parties entitled to enforce its terms. Nothing in this Agreement gives, is intended to give,
or shall be construed to give or provide any right or benefit, whether directly or indirectly or
otherwise, to third persons.
24. Drafting of Agreement. Both the City and Omega have participated in the drafting of
this Agreement. As such, it is agreed by the parties that the general contract rule of law that
ambiguities within a contract shall be construed against the drafter of a contract shall have no
application to any legal proceeding, arbitration and/or action in which this Agreement and its
terms and conditions are interpreted and/or enforced.
25. Integration. This written document and the attachments constitute the entire
Agreement between the City and Omega. There are no other oral or written agreements
between the parties as to the subjects covered herein. No changes or additions to this
Agreement shall be valid or binding upon either party unless such change or addition be in
writing and executed by both parties.
26. Governing Law. This Agreement shall be governed by and construed in accordance
with the laws of the State of Washington.
27. Venue. The venue for any action to enforce or interpret this Agreement shall lie in the
Superior Court of Washington for Yakima County, Washington.
28. Counterparts. This Agreement may be executed in one or more counterparts, each of
which shall be deemed an original, but all of which shall constitute one and the same
Agreement.
29. Return City Property. Upon termination of this Agreement for any reason, Omega shall
promptly return to the City all copies of any City data, records, or materials of whatever nature or
kind, including all materials incorporating the proprietary information of the City. Omega shall also
furnish to the City all work in progress or portions thereof, including all incomplete work.
30. Nonsolicitation. During the term of this Agreement and for a period of six (6) months
after the expiration or termination of this Agreement, for any reason whatsoever, the parties
covenant and agree not to hire or engage or attempt to hire or engage employees of the other
party, except through advertisements directed to the general public or as expressly pre -
approved by the other party.
Professional Services Agreement 6
City of Yakima and Omega
31. Confidentiality. The parties agree not to disclose to any third party any proprietary
information disclosed to it by the other party without the prior written consent of such disclosing
party, subject to the requirements of the Washington State Public Records Act, RCW 42 56 et.
seq. The parties further agree to take the same care with the proprietary information as it does
with its own, but in no event with less than a reasonable degree of care. This obligation of the
parties shall survive beyond the effective termination date of this Agreement. These restrictions
shall not be construed to apply to (1) information generally available to the public, (2) information
released by either party generally without restriction; (3) information independently developed or
acquired by either party or its personnel without reliance in any way on other protected information
of the other party; or (4) information approved for the use and disclosure of either party or its
personnel without restriction.
32. DISCLAIMER OF WARRANTY. EXCEPT AS EXPRESSLY PROVIDED IN THIS
AGREEMENT, OMEGA DOES NOT MAKE ANY WARRANTY, EXPRESS OR IMPLIED, WITH
RESPECT TO THE SERVICES RENDERED BY ITS PERSONNEL OR THE RESULTS
OBTAINED FROM THEIR WORK, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED
WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, TO THE
EXTENT PERMITTED UNDER WASHINGTON LAW.
33. LIMITATION OF LIABILITY. OMEGA'S CUMULATIVE LIABILTY UNDER OR FOR
BREACH OF THIS AGREEMENT SHALL BE LIMITED TO THE FEES PAID BY THE CITY TO
OMEGA. OMEGA SHALL HAVE NO LIABILITY FOR LOSS OF DATA OR DOCUMENTATION,
IT BEING UNDERSTOOD THAT THE CITY IS RESPONSIBLE FOR BACKUP PRECAUTIONS.
IN NO EVENT SHALL OMEGA BE LIABLE FOR ANY LOSS OF PROFITS, ANY INCIDENTAL,
SPECIAL, EXEMPLARY OR CONSEQUENTIAL DAMAGES, OR ANY CLAIMS OR DEMANDS
BROUGHT AGAINST THE CITY, EVEN IF OMEGA HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH CLAIMS OR DEMANDS. OMEGA SHALL NOT BE LIABLE TO THE
CITY FOR ANY FAILURE OR DELAY CAUSED BY EVENTS BEYOND OMEGA'S CONTROL,
INCLUDING, WITHOUT LIMITATION, THE CITY'S FAILURE TO FURNISH NECESSARY
INFORMATION; SABOTAGE; FAILURE OR DELAYS IN TRANSPORTATION OR
COMMUNICATION; FAILURES OR SUBSTITUTIONS OF EQUIPMENT; LABOR DISPUTES;
ACCIDENTS; SHORTAGES OF LABOR, FUEL, RAW MATERIALS OR EQUIPMENT; OR
TECHNICAL FAILURES. THIS LIMITATION UPON DAMAGES AND CLAIMS IS INTENDED TO
APPLY WITHOUT REGARD TO WHETHER OTHER PROVISIONS OF THIS AGREEMENT
HAVE BEEN BREACHED OR HAVE PROVEN INEFFECTIVE.
34. Notices. Unless stated otherwise herein, all notices and demands shall be in writing
and sent or hand delivered to the parties to their addresses as follows:
Professional Services Agreement 7
City of Yakima and Omega
TO CITY
TO OMEGA:
Richard A. Zais, Jr.
City Manager (or)
Dave Zabell
Assistant City Manager
City of Yakima
129 North Second Street
Yakima, WA 98901
(and)
Yakima Police Department
200 South Third Street
Yakima, WA 98901
Attention: Cesar Abreu
Milan Mueller
President
5160 Carroll Canyon Road
First Floor
San Diego, CA 92121-1775
or to such other addresses as the parties may hereafter designate in writing. Notices and/or
demands shall be sent by registered or certified mail, postage prepaid or hand delivered. Such
notices shall be deemed effective when mailed or hand delivered at the addresses specified
above.
35. Headings. The section headings used herein are for reference only, and shall not limit
or control any term or provision of this Agreement or the interpretation or construction hereof.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their
duly authorized representatives as set forth below.
CITY OF YAKIMA
THE OMEGA GROUP
By: `�� � By: a,44
R. A. Zais, , City Manager
Date. 406/0 9 Date: 31 11 (Cf)
ATTEST: = .�p,K1Mq ''�, ATTEST:
City Clerk
City Contract No. ZD
City Resolution No. ,g-,,1&9,5_3
Professional Services Agreement 8
City of Yakima and Omega
Date
March 2, 2009
Cesar Abreu
Cnme and Intelligence Supervisor
Yakima Police Department
200 S 3rd Street
Yakima, WA 98901
Re: CrimeView Desktop (Conversion)
Cesar Abreu,
The leader in providing innovative GIS solutions to public safety and education agencies.
5160 Carroll Canyon Road, 1st Floor • San Diego, CA 92 121-1 775
Phone. 858.450.2590 • Fax: 858.450.0239
E-mail. maikatheomegagroup.com • Web: wvnv.theomego grouo.corn
Enclosed are the estimated costs for the Conversion of CrimeView Desktop to ArcGIS
9 x. Application descriptions, along with pricing, requirements and configurations are
included.
The Omega Group was founded in 1992. Our mission is dedicated to enriching the
quality of life in communities by providing solutions for public safety agencies. The
Omega Group's professional experience includes working with over 350 law
enforcement agencies 'implementing our CrimeView Enterprise solutions, which focuses
on mapping and analysis applications for crime analysts, officers, command staff and the
community. The Omega Group is an ESRI (Premier) Foundation Partner, recognized by
ESRI for its development of solutions built on ESRI technology.
We offer to our clients:
o Mapping technology and services
e Project management, application building, testing and analysis
o Ongoing education, training and support
After the completion of services and acceptance of our work, we will continue to provide
to the client ongoing software and system maintenance via our Customer Support
Program
Please do not hesitate to let me know if you have any questions; our office number is
(800) 228-1059.
Thank you,
Chns Baldwin
Regional Sales Executive
CRIMEVIEW Yakima Police Department, WA
CrimeView `Conversion'
The Omega Group, Inc.
Exhibit A
March 2, 2009
Application Description
CrimeView is essential to law enforcement agencies that are committed to Community
Onented Policing, Problem Solving and CompStat management. CnmeView permits law
enforcement agencies to geographically view and analyze data from their RMS (Records
Management System), CAD (Computer Aided Dispatch) and known -offender data sets.
Users can map, analyze, and report crime incidents by type, proximity, or other search
cnteria.
This geographic presentation of the data quickly identifies problem areas and trends
associated with cnme data. Rather than spending hours pouring over tables and reports, a
visual representation of the same data is presented on a map, which can be evaluated
quickly and easily. This information helps with officer deployment by quickly
identifying the areas where the officers are needed most. Effectiveness of current law
enforcement efforts can be quickly illustrated by the geographic representation.
Data Flow
Alternative data flows (hardware/network configurations) are available. The diagram
represents the preferred data flow for the implementation of CrimeView.
2
CRIMEVIEW'
Yakima Police Department, WA
CrimeView 'Conversion'
The Omega Group, Inc.
Exhibit A
March 2, 2009
Project Estimate
The Package total is estimated at $26,570.00. Software versions and quantities need to be
confirmed. Only one license of CrimeView Desktop is assumed.
Software:
Omega software includes one (1) year of maintenance.
Omega Software:
• One (1) licensed copies of CrimeView 4.x, upgrade version
• One (1) licensed copy of The Omega Import Wizard
ESRI Software:
• One (1) licensed copy of ArcGIS (ArcView) 9.x
• One (1) licensed copy of ArcGIS (Spatial Analyst) 9.x
$4,495.00
$495.00
No Cost
$1,500 00
$2, 500.00
Maintenance: $2,595.00
• One (1) year of Annual Maintenance*
• Client is no longer current under the Omega Support Plan. Client will begin new maintenance plan, and will commence upon
completion of Task 4 (below)
Professional Services (Per Task): $19,480.00
Task 1 Project Planning and Data Collection $4, 350 00
• Identify GIS map layers and design preferences
• Identify source tabular data from RMS and CAD
• Collect base map GIS data layers
• Connect to records data source, extract sample datasets and send output profiles to
Omega using Import Wizard
• Collect lookup tables
Task 2 Application Development $6,960 00
• Add GIS layers to map document and create address locators
• Develop and configure data import profiles. Up to three (3) profiles are included
• Create Saved Queries database and design Crystal Report templates
• Add Omega functionality and other customizations to GIS application
• Test application functionality
• Develop training documents
Task 3 Application Deployment (At Client Site) $6,575.00
• CrimeView Desktop Installation: Up to eight (8) hours on-site. One (1) Omega
personnel.
o Install and configure data import profiles on import machine
o Test import profiles and import histoncal data
o Schedule automated data import process
o Install and configure OmegaGIS application on user machines
3
CRIMEVIEW'
Yakima Police Department, WA
CrimeView `Conversion'
The Omega Group, Inc.
Exhibit A
March 2, 2009
• CrimeView Desktop On-site training: Sixteen (16) hours on-site for three (3)
persons, One (1) Omega personnel
• Travel for The Omega Group One (1) staff members to provide installation and
training for one (1) trip
Task 4 Finishing Application Design $1,595 00
• Edit and Customize Import Profiles, Saved Quenes, Crystal Report Templates and
Application Style, per user. feedback.
• Test Application Functionality
NON -DISCLOSURE
This document has been prepared by the sales division of The Omega Group and is a confidential document that contains ideas,
concepts, methods and other proprietary information. Readers are to treat the information contained herein as confidential and may not
copy or reproduce any of these materials for distribution outside of their organization without the written permission of The Omega
Group. The estimate will remain valid for 3 months from the date on the estimate for Omega Software and Services only
End of Estimate
Payment Schedule
In consideration of the services to be performed by Omega, Omega shall be entitled to
compensation in the total amount of 526,570.00. The payment schedule is as follows:
• Thirty percent
(30%)
$7,971 00
of the total amount due upon execution of an
Agreement or delivery of a Purchase Order
• Thirty percent
(30%)
$7,971 00
Of the total amount due upon delivery CrimeView,
Desktop Software
• Thirty percent
(30%)
$7,971.00
of the total amount due upon completion of
CnmeView® Desktop Deployment
• Ten Percent (10%)
$2,657.00
of the total amount due thirty (30) days after
completion of services
Omega Maintenance Plan
Maintenance, Annual (Customer Support). Clients that are not current under support
will pay a maintenance activation fee Please see the Customer Support Program
Document for details of coverage
Implementation Timeline
Unless otherwise documented, the completion of all services will take approximately
90 days from date of data collection. Onsite installation and training will be scheduled
only after application development is complete.
Additional Software Licenses (Costs) Full Price / Upgrade Price
CrimeView Licenses (Single Use License) $1,500.00 each/ $495.00 each
4
CRIMEVIEW Yakima Police Department, WA
CrimeView `Conversion'
The Omega Group, Inc.
Exhibit A
March 2, 2009
Data Specifications
Datasets to be Imported via Omega Import Wizardrm
The client operates the BIS RMS (Unidata Database) and Hi -Tech CAD (Universe
Database) System database. The following data sets represent tables of data to be
extracted by The Omega Import Wizard. An Import Profile will be built for each data
set listed. A total of three (3) profiles have been identified for this project.
Profile Database
Vendor/Type
Data Set
1
Records Management -
UniData Database
Incident Reports
2
Records Management -
UniData Database
TBD
3
CAD
Universe Database
Calls for Service
Please review the Omega Import Wizard Appendix for more details regarding the
Omega Import Wizard and the use of Profiles. Because a significant amount of work
(and cost) can be attributed to the incident or person data being imported, it is important
that Omega Project Management have access to local knowledge regarding the RMS or
CAD data/database as outlined under General Requirements (see next page).
Hardware Specifications
Hardware for the Client Workstations (For CrimeView® Desktop)
The Omega Group recommends the following hardware specifications for a
workstation with a stand-alone crime analysis application working with ArcView and
CrimeView®
Recommended
•
Intel Core 2 Duo
•
Memory — 2- 4 GB
•
Hard drive — 80GB
•
CD-RW/DVD
•
Video/graphics -256MB
•
1 Gigabit Ethernet
Client Roles and Responsibilities
Critical to the success of every implementation is having the appropriate client staff
prepared to be active participants and to understand what is expected from them for the
duration of the implementation. Two critical components to this implementation pertain
to local knowledge of the data schema for the CAD and RMS data sources and what data
should be available for mapping and reporting.
Database Administrator
The client should expect to provide staff resources who can demonstrate knowledge of
the tabular structure (schema) of the RMS and other data sources. These persons will be
expected to assist Omega Technicians in building SQL statements that includes all the
5
Yakima Police Department, WA
CRIMEVIEW
CrimeView `Conversion'
The Omega Group, Inc.
Exhibit A
March 2, 2009
fields of data that the client wants for mapping and reporting. This assistance would
pnmanly be in the form of understanding database structure and table relationships.
Crime Analyst/ Intelligence Analyst
The client should expect to provide staff resources who can confirm what data needs to
be included for mapping and reporting. These persons should have direct experience in
working with crime incident data through previous extractions from the RMS and other
data sources and from the perspective of a Crime Analyst.
GIS Analyst
The client should provide staff resources that can make available and maintain base map
data to the Police Department. Base map data would be in an ESRI compatible format.
The assistance would be in providing Omega Technician the current base map layers
during the deployment process and providing updated base map data twice a year.
The Omega Group maintains an inventory of data extraction templates (e.g. SQL
Statements) that can be used to as a starting point for the development of a customized
data interface. However, having client staff that can provide local knowledge of the
database can reduce the overall project time, facilitate the ongoing maintenance of the
application and produce a more useful crime incident mapping and reporting
environment.
Project Planning
Remote Connectivity: Secure or confirm remote access via the use of Expert City's
GoToMyPC or the use of a VPN Connection.
• Establishing Remote Connection to the Server(s).
o Data Collection, Installation and Technical Support may be performed
through remote connection, reducing cost of project and time it takes to
complete services
o Omega Recommends ExpertCity's GoToMyPC or VPN for remote
connections
■ Provide Network IP Address if VPN is used
• If the client is unable to provide high speed remote access with GoToMyPC or
similar connection software to The Omega Group for the collection of the
required data sets then an additional fee will be charged to the client based on the
additional time required for data collection.
System Architecture
Server and Workstation Hardware: The client will provide for hardware to be utilized
in conjunction with CrimeView® Desktop. Hardware should include workstations and a
file server(s) to store GIS data.
• The Omega Group recommends the client to maintain a database of relevant
Geographic Information in a file server for the CrimeView application(s). This
6
CRIMEVIEWs
Yakima Police Department, WA
CrimeYiew `Conversion'
The Omega Group, Inc.
Exhibit A
March 2, 2009
database will be a warehouse of street, boundary and point data, as well as
incident and person data sets from the client data systems
Data
Geography: The client will provide for the geographic base data for the project. In
addition to the Street Centerline this may include. Parks, Schools, Beats, Reporting
Distncts, Landmarks, Stations, Parcels, etc. During the project kick-off a discussion
regarding the type and availability of data will ensue.
• Street Centerline File: The client must provide accurate reference data that will be
used to generate a geocoding service. Typically the reference data is a street
centerline file, address points or a parcel layer.
Application Deployment
Prior to the CrimeView® Desktop Installation: the following items should be
completed by the Network Administrator / GIS Coordinator and Crime Analyst
e ESRI Training Course: The Crime Analysts/ Onsite Administrators have
completed ESRI's Introduction to ArcView (course) Information may be found at
website. http.//training.esn.comiilt/schedule/index.cfm
o The Omega Group highly recommends all personnel working with
CnmeView to have the Introduction to ArcGIS 1 and/or Introduction to
ArcGISH training in addition to CrimeView training. At least one person,
preferably the on-site CrimeView administrator, should have a solid
understanding of ArcGIS (ArcMap and ArcCatalog). The Omega Group
requires that at least the system administrator or primary user receive
ArcGIS training prior to receiving CrimeView training.
o CrimeView® Desktop Training Facility: The client has secured an adequate room
with network and internet access to train individuals on CrimeView® Desktop.
The room will require enough workstations for everyone to be trained, each with a
copy of ESRI's ArcView 9.x and ESRI's Spatial Analyst 9 x installed. The client
will install the ESRI software
7
March 2, 2009
Cesar Abreu
Crime and Intelligence
Yakima Police Department
Yakima, WA
Re' CrimeView Server
Mr. Abreu,
The leader in providing innovative GIS solutions to pubic safety and education agencies.
5160 Carroll Canyon Road, 1st Floor • San Diego, CA 92121-1775
Phone: 858.450.2590 • Fax: 858.450.0239
E-mail: mailatheomegagroup. com • Web: www theomegacirouo. corn
Enclosed are the estimated costs for the implementation of CrimeView Server
Application (functionality) description, along with pricing, and requirements are
included.
The Omega Group was founded in 1992. Our mission is dedicated to enriching the
'quality of life in communities by providing solutions for public safety agencies. The
Omega Group's professional expenence includes working with over 350 public safety
agencies in North America implementing CrimeView solutions, which focus on mapping
and analysis applications for crime and public safety analysts, officers, command staff
and the community. The Omega Group is an ESRI (Premier) Foundation Partner,
recognized by ESRI for its development of solutions built on ESRI technology.
We offer to our clients:
• Mapping technology and services
• Project management, application building, testing and analysis
• Ongoing education, training and support
After the completion of services and acceptance of our work, we will continue to provide
ongoing software and system maintenance via our Customer Support Program.
Please do not hesitate to let me know if you have any questions; our office number is
(800) 228-1059
Thank you,
Chris Baldwin
Regional Sales Executive
CRIMEVIEW' Server Yakima Police Department
Washington
Exhibit B
March 2, 2009
NON -DISCLOSURE
This document has been prepared by the sales division of The Omega Group and is a confidential document
that contains ideas, concepts, methods and other proprietary information. Readers are to treat the
information contained herein as confidential and may not copy or reproduce any of these materials for
distribution outside of their organization without the written permission of The Omega Group The estimate
will remain valid for 3 months from the date on the estimate for Omega Software and Services only.
Project Description
CrimeView Server Resources (Hardware and Software) will be deployed at the client
site, and integrate with data from their RMS and CAD database(s). Data from those
servers will be automatically extracted via the Omega Import Wizard and converted to
feature classes in an ArcSDE database CrimeView Server will access the feature
classes for spatial crime analysis in a thin client environment.
Omega will build CrimeView Server using available resources provided by the client,
including local GIS reference data for geocoding. street centerlines and address points are
two likely layers that the client will provide. Omega will finish the deployment of the
solution with onsite training services. Upon completion of the installation and training,
the client will be extended a 30 day period of time to request changes to the data, the
saved queries or application style.
CRIME V lE W • Server Yakima Police Department
Washington
Exhibit B
March 2, 2009
Application Description
CnmeView Server will be deployed on ESRI's ArcGIS Server 9.3 technology, providing
the ability to effectively query and analyze cnme incident data for both the novice and
advanced user Novice users, with minimal training, can easily navigate the features of
CnmeView Server by using the simple interface provided. Outlined below are the
features included with CrimeView Server.
• Query Routines. The query routines select incidents using both an attribute query
and spatial query and create a map displaying the selected incidents Reports can
then be opened based on the incidents that were selected.
o Attribute Query: The Attribute Query routine selects incidents based on
an attribute query.
o Within A Boundary: The Within a Boundary routine selects incidents
within one or more boundaries in addition to an attribute auery
LINCOLN PO
PIN MAPPING
UnAIt MAP 3 O.EM
0 O+w•M•, .•y
(i
1
Incidents within a boundary
o Near an Address. The Near an Address routine selects incidents based on
their proximity to a street address or intersection in addition to an
attribution query
o Near a Feature. The Near a Feature routine selects incidents based on
their proximity to one or more features m addition to an attnbute query.
Features can be points (e.g., schools or banks), lines (e.g., streets or
rivers), or polygons (e.g., parks or report districts).
• Density Routines The density routines are used to analyze and display the
geographic concentrations of crime incidents.
o Density Map: The Density Map routine creates a choropleth map using
either the count of incidents or density of incidents (count of incidents /
area) in an existing boundary layer
CRIMEVIEW. Server Yakima Police Department
Washington
Exhibit B
March 2, 2009
o Repeat Calls. The Repeat Calls routine creates a layer that reveals the
places with multiple incidents occurring at the same location.
® LINCOLN PD
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TLC-
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Repeat Calls
Generate Reports
• Incident detail, incident summary, person detail, and repeat calls reports are
provided as standard report templates using Crystal Reports.
• Additional custom reports can be developed for any data table using Crystal
Reports (i.e. Compstat Style or Exception reports)
• Instant Reports can be generated on -the -fly for any table
• Reports can include linked tables, charts, images, etc.
Generate Graphs
• 7/24
• Crime Type
• Day of Week
• Month of Year
• Time of Day
Mapping Features
• Panning and Zooming
• Feature Identification
• Overview Map
• Map Legend
CRIMEVIEW. Server
Yakima Police Department
Washington
Exhibit B
March 2, 2009
Project Quote Total: 545,140.00
The package total is for software and services only. Hardware has not been included.
Software:
Omega software includes one (1) year of maintenance
Omega Software:
• One (1) licensed copy of CrimeView Server
o ArcGIS Server Standard Enterprise 9.3
o Crystal Reports Runtime
Other Software:
• One (1) licensed copy of Arclnfo 9.3
• One (1) copy of SQL Server 2008 Enterprise
Data:
$21,500.00
$21,500 00
Client will Provide
Client will Provide
N/A
Professional Services and Travel (Per Task) $23440.00
Task 1 Project Planning and Data Collection $3,280.00
• Identify and collect GIS map layers and design preferences
• Identify hardware components and configuration. Acquire network access.
• Identify tabular data from source database
• Connect to records data source, extract sample datasets and send output profiles to
Omega using Import Wizard
• Collect lookup tables
Task 2 ESRI Software Deployment (Remote Installation)
• Installation of MS SQL Server 2008 Enterprise
• Installation and configuration of ArcSDE
• Installation of ArcEditor 9.x
• Installation and configuration of ArcGIS Server
$3,280 00
Task 3 Data Integration $3,280 00
• Modify Import Profiles
• Modify SQL Statements
• Import data into Geodatabase
• Modify Saved Queries for each data set
• Modify Crystal Report Templates. One report per layer, temporal heat and repeat
calls
Task 4 Application Development
• Create address locators
• Create CrimeView Server configuration
• Create two (2) Map Caches
$3,280 00
CRIME VIEW, Server Yakima Police Department Exhibit B
Washin on March 2, 2009
• Add Omega functionality and other customizations to GIS application
Task 5 Application Deployment (Remote Installation)
• Install and configure CrimeView Server web application
• Configure data import profiles
• Schedule automated data import process
$3, 280.00
Task 6 Training $3,960.00
• One (1) day of Application and Administrative Training/Review
• Travel for one (1) onsite visit for Omega Project Management or Technicians.
Task 7
Finishing Application Design $3, 280.00
• Edit and customize Import Profiles, Saved Queries and Application Style, per user
feedback.
• Test application functionality
NON -DISCLOSURE
This estimate has been prepared by the sales division of The Omega Group and is a confidential document that contains ideas,
concepts, methods and other proprietary information. Readers are to treat the information contained herein as confidential and may not
copy or reproduce any of these materials for distribution outside of their organization without the written permission of The Omega
Group. The estimate will remain valid for 3 months from the date on the estimate for Omega Software and Services only
End of Estimate
Payment Schedule
In consideration of the services to be performed by Omega, Omega shall be entitled to
compensation in the total amount of 545,140.00. The payment schedule is as follows:
• Thirty percent (30%)
$13,542.00
of the total amount due upon execution of an
agreement and/or issuance of Purchase Order
• Thirty percent (30%)
$13,542.00
Of the total amount due upon delivery
Omega/ESRI Software
• Thirty percent (30%)
$13,542.00
of the total amount due upon completion of Task
6 (Installation and Training)
• Ten Percent (10%)
$4,514 00
of the total amount due thirty (30) days after
completion of services
Maintenance / Customer Support
Omega Maintenance
Annual Support fee is paid annually. The first year of support for the application is
included in the initial purchase and begins after the completion of onsite installation and
training. Please request a copy of the Customer Support Program for details.
Maintenance, Annual (Customer Support): $5,995.00
Includes: CrimeView Server SOE
ArcGIS Server Standard Workgroup 9.3
ArcEditor 9.3
CRIMEVIEW. Server
Yakima Police Department
Washington
Exhibit B
March 2, 2009
Map Cache
All deployments will include 2 Map Caches. The Omega Group will provide updates of
the Map Caches up to twice each year per standard maintenance packages
A map cache is a collection of pre -rendered map tiles that can be used for display of a
map service. Cached services display quickly because the map image does not have to be
rendered on the fly, the cost of rendering the image is paid only once when the cache is
created.
Implementation Timeline
The completion of all services is estimated to take 90 days from date of data collection.
The Omega Group will begin data collection only after the RMS system is in production.
Onsite installation and training will be scheduled only after application development is
complete.
Hourly Rate
Additional Services:
• Project Staff. $205/hour
Incident Data Specifications
Datasets to be Imported via Omega Import Wizard"(
The client operates the BIS RMS (Unidata Database) and Hi -Tech CAD (Universe
Database) System database. The following data sets represent tables of data to be
extracted by The Omega Import Wizard. An Import Profile will be built for each data
set listed. A total of three (3) profiles have been identified for this project.
Profile Database
Vendor/Type
Data Set
1
Records Management -
UniData Database
Incident Reports
2
Records Management -
UniData Database
TBD
3
CAD
Universe Database
Calls for Service
Please review the Omega Import Wizard Appendix for more details regarding the
Omega Import Wizard and the use of Profiles. Because a significant amount of work
(and cost) can be attributed to the incident or person data being imported, it is important
that Omega Project Management have access to local knowledge regarding the RMS or
CAD data/database as outlined under General Requirements.
Client Roles and Responsibilities
Critical to the success of every implementation is having the appropriate client staff
prepared to be active participants and to understand what is expected from them for the
duration of the implementation. Two critical components to this implementation pertain
to local knowledge of the data schema for the CAD and RMS data sources and what data
should be available for mapping and reporting
CRIMEVIEW, Server
Yakima Police Department
Washin ' on
Exhibit B
March 2, 2009
Database Administrator
The client should expect to provide staff resources who can demonstrate knowledge of
the tabular structure (schema) of the RMS and other data sources. These persons will be
expected to assist Omega Technicians in building SQL statements that includes all the
fields of data that the client wants for mapping and reporting. This assistance would
primarily be in the form of understanding database structure and table relationships.
Crime Analyst/ Intelligence Analyst
The client should expect to provide staff resources who can confirm what data needs to
be included for mapping and reporting. These persons should have direct experience in
working with crime incident data through previous extractions from the RMS and other
data sources and from the perspective of a Crime Analyst.
GIS Analyst
The client should provide staff resources that can make available and maintain base map
data to the Police Department. Base map data would be in an ESRI compatible format.
The assistance would be in providing Omega Technician the current base map layers
during the deployment process and providing updated base map data twice a year
The Omega Group maintains an inventory of data extraction templates (e.g. SQL
Statements) that can be used to as a starting point for the development of a customized
data interface. However, having client staff that can provide local knowledge of the
database can reduce the overall project time, facilitate the ongoing maintenance of the
application and produce a more useful crime incident mapping and reporting
environment.
Project Planning
Remote Connectivity: Confirm remote access via the use of Citnx's GoToMyPC or the
use of a VPN Connection.
• Establishing Remote Connection to the Server(s)
o Data collection, installation and technical support may be performed
through remote connection, reducing time it takes to complete services
o Omega recommends Citnx's GoToMyPC or VPN for remote connections
■ Provide network IP address if VPN is used
• If the client is unable to provide high speed remote access with GoToMyPC or
similar connection software then an additional fee will be charged based on the
additional time required for data collection and application deployment
Hardware Specifications for CrimeView Server Deployment
Minimum Requirements
All Hardware will be dedicated to the CrimeView Server Application. Virtual Servers are
not recommended. Windows Server 2003 and 2008 are supported.
C RIME V I E W' Server Yakima Police Department
Washington
Exhibit B
March 2, 2009
Because hardware technology evolves quickly, please contact Omega pnor to purchasing
hardware in order to obtain the current hardware recommendations
ArcSDE Server
• multiple -Core Intel® Xeon® Series, 2 CPU's
• 4GBRAM
• RAID 1 Disk Configuration using SCSI disks 15K RPM — 73 GB
• RAID 5 (RAID 10 Recommended) Disk Configuration using SCSI disks 15K
RPM 146 GB
• 1 Gigabit Ethernet network cards
ArcGIS Server/Web Server
• multiple -Core Intel® Xeon® Series, 2 CPU's
• 4GBRAM
• RAID 1 Disk Configuration using SCSI disks 15K RPM — 73 GB
• RAID 5 (RAID 10 Recommended) Disk Configuration using SCSI disks 15K
RPM — 146 GB
• 1 Gigabit Ethernet network cards
Additional Requirements
Browsers Supported
Internet Explorer 6 and 7
FireFox
Domain Account
Require a domain account which is a member of the local Administrators group on the
Import Wizard Server, GIS Server, and Web Server.
Development vs. Production Environments
The proposed deployment of CrimeView Server will be in the production environment.
February 17, 2009
Cesar Abreu
Crime and Intelligence Supervisor
Yakima Police Department
200 S 3rd Street
Yakima, WA 98901
Re: Crimemappmg.com
Cesar Abreu,
The leader in providing innovative GIS solutions to public safety and education agencies.
5160 Carroll Canyon Road, 1st Floor • San Diego, CA 92121-1775
Phone: 858.450.2590 • Fax: 858.450.0239
E-mail: mail(ntheomegagrouc com • Web: www theomegagroup.com
Enclosed is a proposal for the deployment of CrimeMapping.com. This application will
use Google Maps for the user interface and will be driven by ESRI technology on the
backend for extracting, geocoding and converting tabular data to a spatial database.
The Omega Group was founded in 1992. Our mission is dedicated to enriching the
quality of life in communities by providing solutions for public safety agencies. The
Omega Group's professional experience includes working with over 350 law
enforcement agencies implementing our CrimeView Enterpnse solutions, which focus on
mapping and analysis applications for crime analysts, officers, command staff and the
community. The Omega Group is an ESRI (Premier) Foundation Partner, recognized by
ESRI for its development of solutions built on ESRI technology.
We offer to our clients:
o Mapping technology and services
• Project management, application building, testing and analysis
• Ongoing education, training and support
Please do not hesitate to let me know if you have any questions, our office number is
(800) 228-1059
Thank you,
Chris Baldwin
Regional Sales Executive
Yakima Police Department Exhibit C
CRIMEMAPPING.com Washington February 17, 2009
Project Description
The Omega Group will deploy, via remote services, the Omega Import Wizard on a
server at the client host location, along with a one copy of ESRI's ArcView 9.2 sp4 or
higher. 'The Import Wizard will be automated to retrieve, via a SQL statement, up to five
fields of data from the CAD records, including, Address Location, Call Type, Date,
Time, and Record Number
The Import Wizard will clean and geocode the data at the client site, and then
automatically send the data to Omega's hosting facility in San Diego, CA, via a secure
web service transmission, at least once a day.
A link can,be set up on the client's department website, enabling users to navigate from
the agency web page directly to Cnmemapping.com, either the map showing the
agency's jurisdiction or the email notification page to enable users to track crime in and
around their own address
The implementation time is approximately 1 day. The initial deployment will be on a
staging site, where only the client may access the application, in order to test and approve
the output of data.
After approval, Omega will activate the application for public use, and will initiate an
annual or monthly hosting fee as described below.
2
CRIME iMAPPI NG. com
Yakima Police Department
Washington
Exhibit C
February 17, 2009
CrimeMapping.com
The Omega Group hosts CnmeMapping.com. There are no hardware or setup costs
for choosing the CrimeMapping.com solution. The client will provide one copy of
ArcGIS 9.2 Service Pack 4, or higher.
The tasks below are related to the development and deployment of your
CrimeMapping.com application using Google Maps and ESRI technology. You will
have the choice to either go live with your data directly to CrimeMapping.com or test it
for a limited time in our staging area. The maximum duration for testing within the
staging environment is thirty (30) days. After the thirty (30) day period expires, you will
begin paying a monthly or annual hosting fee.
Professional Services;
No Charge
Task 1 CrimeMapping.com Project Planning
• Identify data source for incident'data
• Identify data fields from incident reports to be displayed in CrimeMapping.com
Task 2 CrimeMapping Development and Deployment
• Set up Import Wizard - CrimeMapping (CM) Layer Output
• Set up Omega Extractor - Server Preparation
• , Set up Omega Extractor - Client Installation
• Set up Omega Extractor — Automation (Web Service)
• Test CrimeMapping.com application functionality m staging area if needed
• Launch your CrimeMapping.com application live at Web site
Note: Currently a minimum of ArcGIS 9.2 Service Pack 4 is required in order to
provide existing clients with our CrimeMapping.com service. All labor will be
performed by The Omega Group. No staff time will be required by your Agency.
Hosting Fee:
The Omega Group will host the application for a period of (1) one year. At the end of the
(1) one year term your contract will be automatically renewed.
Hosting Fees Options are as follows
• Monthly Payments $250.00 per month
• Annual Payments $2,700.00 per year (ten -percent discount for an entire year)
NON -DISCLOSURE
This estimate has been prepared by the sales division of The Omega Group and is a confidential document that contains ideas,
concepts, methods and other proprietary information. Readers are to treat the information contained herein as confidential and may not
copy or reproduce any of these materials for distribution outside of their organization without the written permission of The Omega
3
CRIlMENIAPPING.com
Yakima Police Department Exhibit C
Washington February 17, 2009
Project Specifications
Data Flow
The diagram below depicts the data flow from the Law Enforcement Databases to the
CnmeMapping.com application.
4
CRIMEMAI'1'1 NG.com
Yakima Police Department
Washington February 17, 2009
Exhibit C
CrimeMapping.com Hosting Agreement
1. Definitions.
1.1 "Customer" means the persons, entity or agents and authorized representatives
accepting this agreement.
1.2 "Content" means all data provided by Customer on The Omega Group's server
computers.
1.3 "Crimemapping com" means pages presenting the Content stored by Customer on
The Omega Group's server computers.
1.4 "User" means users of Customer's Crimemapping.com.
1.5 "Confidential Information" means information that Customer takes reasonable steps
to maintain in confidence and identifies in writing to The Omega Group as confidential.
2. Web Hosting.
2.1 — Hosting.
The Omega Group will provide dedicated or shared server computers, with an Internet
address for storage and access of Customer Content, and the Crimemapping.com website
2.2 - Crimemapping.com Backup.
The Omega Group will backup Crimemapping.com in a commercially reasonable
manner. However, The Omega Group is not responsible for lost Content.
Cnmemapping.com backups will be stored by The Omega Group for no longer than 30
days
2 3 - Standards
The Omega Group's services will conform to the following -
2.3 1 - Availability of Cnmemapping.com.
The Omega Group will provide hosting services for Cnmemapping.com that meet
reasonable commercial standards for, among other matters, packet loss,
accessibility, latency, availability, and throughput.
5
CRIMVI[EE \7A P11 NG.com
Yakima Police Department Exhibit C
Washington February 17, 2009
2 3.2 - Secunty
The Omega Group will take commercially reasonable steps to prevent
unauthorized access to Crimemapping.com and Content communicated to and
stored on The Omega Group's server computers.
2.3 3 - Server/Network Computer Outages.
The Omega Group will employ best efforts in providing advance notice to
Customer of scheduled server computer/network outages.
3. Ownership of Content.
All Content stored by Customer on The Omega Group's server computers shall at all
times remain the property of Customer. Customer grants to The Omega Group a non-
exclusive, worldwide license to the Content only to the extent necessary for The Omega
Group to host Crimemapping.com.
4. Payments.
4 1 - Fees
Hosting is for one year, paid monthly, or annually up front. The fees are as follows (Check One)
Monthly Payments: $250 00 per month
Annual Payments $2,700 00 per year ($225.00, per month)
The Omega Group will invoice monthly (unless otherwise agreed in writing), and
payment is due thirty (30) days from invoicing. In the case of credit card payments The
Omega Group will automatically charge Customer Credit Card on file all fees associated
with the account on the due date. The Omega Group may, at its option, charge a 10% fee
for late payments.
4 2 - Returned Checks and Declined Credit Cards may incur a fee.
4 3 - Account Updates
It is the responsibility of the customer to maintain accurate billing information with The
Omega Group This may include updated credit card information, email address and
mailing address.
6
Yakima Police Department
CRIME %1A PPINC.cani Washington February 17, 2009
5. Term and Termination.
5 1 - Term.
The initial term is agreed upon dunng account signup. After the initial term, this
Agreement will automatically renew on a month-to-month basis until terminated.
Exhibit C
5 2 - Termination by Customer
During the initial term, Customer may terminate this Agreement upon the matenal breach
of The Omega Group, if such material breach remains uncured for thirty (30) days
following written notice to The Omega Group. This cure period shall be extended by
delay caused by events beyond the control of The Omega Group including, but not
limited to, natural disasters, govemmental prohibitions or regulations, viruses that did not
result from the acts or omissions of The Omega Group, or technical faults of The Omega
Group's service providers or vendors. After the initial term, Customer may terminate this
Agreement upon fourteen (14) days written notice to The Omega Group
5.3 - Termination by The Omega Group.
The Omega Group may immediately terminate this Agreement for cause at any time
without penalty. Causes justifying immediate termination include, but are not limited to
violation of any foreign, federal, state, or local law; non-payment of fees due under Part 4
of this Agreement; breach of this Agreement; and violation of any other The Omega
Group policy. The Omega Group may terminate this Agreement without cause at any
time upon thirty (30) days written notice to Customer.
6. DISCLAIMER OF WARRANTIES. EXCEPT AS EXPRESSLY PROVIDED
HEREIN, THE OMEGA GROUP, AND ITS OWNERS, EMPLOYEES, AFFILIATES,
AGENTS, VENDORS, AND THE LIKE, MAKE NO WARRANTY IN CONNECTION
WITH THE OMEGA GROUP HARDWARE OR SERVICES, WHETHER WRITTEN
OR ORAL, STATUTORY, EXPRESS OR IMPLIED, INCLUDING WITHOUT
LIMITATION THE WARRANTIES OF TITLE, NON-INGRINGEMENT,
MERCHANTABILITY, AND FITNESS FOR A PARTICULAR PURPOSE.
7. LIMITATION OF LIABILITY. THE OMEGA GROUP, ITS OWNERS,
EMPLOYEES, AFFILIATES, AGENTS, VENDORS, AND THE LIKE SHALL NOT
BE LIABLE FOR ANY LOST PROFITS, LOST BUSINESS, LOST DATA OR
DIRECT, INDIRECT, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES
THAT RESULT FROM THE USE OR INABILITY TO USE THE OMEGA GROUP
7
CRIMEMAPPI NG.com
Yakima Police Department Exhibit C
Washington February 17, 2009
HARDWARE OR SERVICES CUSTOMER AGREES THAT ITS SOLE AND
EXCLUSIVE REMEDY SHALL BE RETURN OR REDUCTION OF FEES PAYABLE
TO THE OMEGA GROUP
8. Customer Indemnity.
Customer shall defend The Omega Group against any third party claim, action, suit or
proceeding arising as a result of Customer's use The Omega Group's hardware or
services and indemnify The Omega Group for all losses, damages, expenses, and costs
incurred by The Omega Group as a result of a final judgment entered against The Omega
Group in any such claim, action, suit or proceeding.
9. General Provisions.
9.1 - Governing Law.
This Agreement will be governed and construed in accordance with the laws of the State
of California, United States of America.
9 2 - Severability and Waiver.
If any provision of this Agreement is held invalid or unenforceable for any reason, the
remaining provisions will continue in full force without being impaired or invalidated in
any way. The waiver by either party of a breach of any provision of this Agreement will
not operate or be interpreted as a waiver of any other or subsequent breach.
9.3 - Relationship of Parties.
No agency, partnership, joint venture, or employment relationship is created by this
Agreement and neither party has the power to bind the other party.
9.4 - Attomeys Fees and Costs.
In the event that any legal action becomes necessary to enforce or interpret the terms of
this Agreement, the prevailing party shall be entitled, in addition to its court costs, to such
reasonable attorneys' fees, expert witness fees and legal expenses as may be fixed by a
court of competent jurisdiction.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
by their duly authorized representatives as set forth below.
8
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
/0
For Meeting of April 7, 2009
ITEM TITLE: Consideration of a Contract with The Omega Group, Inc. for an upgrade of
the Yakima Police Department's current CrimeView Software Program.
SUBMITTED BY: Chief Granato, Police Department
CONTACT PERSON/TELEPHONE: Cesar Abreu, 576-6517
SUMMARY EXPLANATION:
The Police Department has identified a critical need to upgrade our current CrimeView software
package. CrimeView provides for crime mapping, a critical function in crime analysis. The
Department currently utilizes an older, limited version of CrimeView. CrimeView works with the
Department's current Records Management System (RMS), and will interface with any upgraded
RMS system.
The need for this upgrade was identified in the Washington Association of Sheriffs and Police
Chief's LEMAP review of the Yakima Police Department. This upgrade is necessary to give our
Crime Analyst the tools necessary to provide statistical analysis to direct Department operations.
The cost of this upgrade is $86,000 for the upgrade and maintenance contract. This will be paid
out of COPS Technology Grant funds.
Resolution X Ordinance Contract X Other (Specify)
Funding Source COPS Technology Grant
APPROVED FOR SUBMITTAL: Cis a�
City Manager
STAFF RECOMMENDATION: It is recommended the Council authorize and direct the City
Manager to enter into a contract with The Omega Group, Inc. for the upgrade
of the CrimeView software package.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION: