10/19/2021 04.L. Resolution authorizing grant acceptance from the Department of Archaeology and Historic Preservation for the creation and submission of an application to create a Fruit Row National Historic District 1
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 4.L.
For Meeting of: October 19, 2021
ITEM TITLE: Resolution authorizing grant acceptance from the Department of
Archaeology and Historic Preservation for the creation and
submission of an application to create a Fruit Row National Historic
District
SUBMITTED BY: Joseph Calhoun, Planning Manager(509) 575-6042
Trevor Martin, Senior Planner(509) 575-6162
SUMMARY EXPLANATION:
The Washington State Department of Archaeology and Historic Preservation has awarded the
City of Yakima$8,000 in grant funds to assist with the creation and submission of an application
to Nominate the "Fruit Row" area within the City of Yakima as a National Historic District. The
Planning Division intends to use this grant funding to hire a professional consultant. The attached
resolution formalizes acceptance of this grant fund.
ITEM BUDGETED:
STRATEGIC PRIORITY: Neighborhood and Community Building
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution
ATTACHMENTS:
Description Upload Date Type
D Kesolution Pa L,rant Acceptance 10/7/2021 Backup Material
D Grant Agreement between DAHP and City of Yakima 9/29/2021 Backup Material
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RESOLUTION NO. R-2021-
A RESOLUTION authorizing acceptance of a grant of$8,000 from the Washington State
Department of Archaeology and Historic Preservation (DAHP) for the
purpose of preparing a nomination application for a Fruit Row National
Historic District.
WHEREAS, The City of Yakima is a recognized Certified Local Government (CLG),
which is a program that helps local governments to actively participate in preserving
Washington's historic and cultural resources; and
WHEREAS, DAHP has an annual Historic Preservation Fund grant open to recognized
CLGs to conduct architectural and historical or archaeological surveys to accumulate data for
comprehensive planning; and
WHEREAS, The City of Yakima Historic Preservation Commission held a meeting on
March 24, 2021, and agreed to submit a grant application to DAHP for the purpose of hiring a
consultant to write a nomination for a Fruit Row National Historic District., for the purpose
continuing preservation planning efforts in Yakima; and
WHEREAS, the City submitted a grant application to DAHP for$8,000 to hire a
consultant who will combine the information the City has obtained over the past five years on
the area along First Avenue, commonly referred to as "Fruit RoW', submit an application for
Nomination to the National Register for a Historic District; and
WHEREAS, the City of Yakima has been awarded a $8,000 grant to hire a consultant
and prepare a nomination application; and
WHEREAS, in order to complete the requirements of this grant, the City of Yakima
intends to subcontract with a professional preservation firm: and
WHEREAS, the City Council of the City of Yakima finds that it is in the best interest of
the City and its residents to accept the DAHP grant and subcontract to conduct the inventory of
the buildings on South Naches Avenue between Yakima Avenue and Race Street now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute an Agreement with the Washington State
Department Archaeology and Historic Preservation in the amount of Eight Thousand dollars
($8,000) to hire a consultant to write and submit a nomination to the National Register of
Historic Places. A copy of the agreement is attached hereto.
ADOPTED BY THE CITY COUNCIL this 19th day of October, 2021.
ATTEST: Patricia Byers, Mayor
City Clerk
DocuSign Envelope ID:82B64BFA-8939-490E-89EF-CEC405133B2B
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Allyson Brooks Ph.D.,Director
State Historic Preservation Officer
Federally Funded Grant Agreement
Between
Washington State
Department of Archaeology and Historic Preservation
and
City of Yakima
Grant No.: FY22-CLG-YAKIMA
Grant Title: Certified Local Government — City of Yakima
Effective Date: October 1, 2021
Expiration Date: September 30, 2022
Grant Amount: $8,000.00
Federal Grant No.: N/A
CFDA No.: 15.904
Grant Purpose
FRUIT ROW NATIONAL REGISTER HISTORIC DISTRICT NOMINATION
AREA: Approximately 20 properties. The portion of N. 1st Avenue between W.
Yakima Avenue to the south and W. D Street to the north.
This agreement is made between The Department of Archaeology and Historic
Preservation (DAHP) hereinafter referred to as the DEPARTMENT, and City of
Yakima hereinafter referred to as the GRANTEE.
Parties' Contact Information
DAHP Contact Person: Michelle Thompson (360) 890-2617
Email: michelle.thompson@dahp.wa.gov
DAHP Contact Person: Marivic Quintanilla (360) 870-6383
Email: marivic.quintanilla@dahp.wa.gov
GRANTEE Contact Person: Trevor Martin (509) 575-6162
Email: trevor.martin@yakimawa.gov
�STAT,g
State of Washington • Department of Archaeology& Historic Preservation o�
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065
www.dahp.wa.gov s ::; ``?
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FY22-CLG-YAKIMA Page 1 of 20
DocuSign Envelope ID:82B64BFA-8939-490E-89EF-CEC405133B2B
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Allyson Brooks Ph.D.,Director
State Historic Preservation Officer
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Section 1. Responsibilities of the GRANTEE
A. The GRANTEE will perform or cause others to perform the work described
in the "Scope of Work" (Attachment 1). Additional special conditions or
specifics about the work required by this agreement, if any, are in
attachments as enumerated and described in Section 3. The GRANTEE
agrees to perform the work in accordance with any such special conditions
or specifics.
B. The GRANTEE understands that the work called for under this agreement
must conform to federal administrative requirements as they relate to the
DEPARTMENT, and the GRANTEE agrees to comply with all such
requirements. The following documents summarize some of these
requirements and are incorporated herein and made a part hereof as
though set forth in full:
(1) The requirements of 2 CFR Part 200, Subpart F (formerly OMB
Circular A-133 for States, Local Governments, and Non-profit
organizations.)
(2) The "Secretary of Interior Standards and Guidelines for
Archaeology and Historic Preservation." All work under this
contract must be in compliance with the relevant Secretary's
Standards and Guidelines e.g. Preservation Planning, Identification,
Evaluation, Registration, Historic Research and Documentation,
Architectural and Engineering Documentation, Archeological
Investigation, Historic Preservation Projects, and Preservation
Terminology.
(3) The Secretary of the Interior's "Historic Preservation Fund Grants
Manual." - Latest Revision, June 2007.
(4) Historic Preservation Fund Annual Grant Manual and Application,
and any Federal budget changes/special conditions applicable
thereto.
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State of Washington • Department of Archaeology& Historic Preservation .::�.. 4
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065 6��='ii; ';i
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111011110 State Historic Preservation Officer
(5) 43 CFR 17 Civil Rights, Subpart A, Implementing Title VI of the
Civil Rights Act of 1964; and Subpart B, Implementing Section 504
of the Rehabilitation Act of 1973; and Subpart C, Implementing the
Age Discrimination Act of 1975; and subpart E, Enforcement of
Nondiscrimination on the Basis of Handicap in Programs or
Activities Conducted by the Department of the Interior.
(6) Americans with Disabilities Act of 1990, 42 U.S.C. 1201 et seq.
(ADA) providing comprehensive civil rights to individuals with
disabilities in the areas of employment, public accommodations,
state and local government services, and telecommunications.
c. The GRANTEE agrees to comply with the restrictions of 18 U.S.C. 1913
concerning lobbying with appropriated funds, which provides substantially
as follows: "No part of the money appropriated by any enactment of
Congress shall, in the absence of express authorization by Congress, be
used directly or indirectly to pay for any personal service, advertisement,
telegram, telephone, letter, printed or written matter, or other device,
intended or designed to influence in any manner a Member of Congress,
to favor or oppose, by vote or otherwise, any legislation or appropriation
by Congress, whether before or after the introduction of any bill or
resolution proposing such legislation or appropriation; but this shall not
prevent officers or employees of the United States or its departments or
agencies from communicating to Members of Congress at the request of
any Member, or to Congress through the proper official channels, requests
for legislation or appropriations which they deem necessary for the
efficient conduct of the public business."
D. The GRANTEE agrees to maintain records in a manner which will provide
an audit trail to all expenditures reported to the DEPARTMENT. The
GRANTEE agrees to keep these records for at least six years following
the ending date of the grant. In the event that an audit of the GRANTEE or
of the DEPARTMENT should take exception to any expenditure by the
GRANTEE, the GRANTEE agrees to refund to the DEPARTMENT on
demand the amount determined by the audit as due. In the event that the
DEPARTMENT is required to institute legal proceedings to enforce this
repayment provision, the DEPARTMENT shall be entitled to its costs
....
State of Washington • Department of Archaeology& Historic Preservation .::� 4
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065 6��='ii; ';i
www.dahp.wa.gov "i;ra�y�e
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Allyson Brooks Ph.D.,Director
State Historic Preservation Officer
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thereof, including reasonable attorney's fees. When arranging for an audit,
the DEPARTMENT should contact the following GRANTEE
representative:
Trevor Martin (509) 575-6162
Email: trevor.martin@yakimawa.gov
E. The GRANTEE agrees to pay all the costs involved in carrying out the
terms of this agreement prior to seeking reimbursement as provided for in
Section 2A. When seeking reimbursement, the GRANTEE will submit a
completed reimbursement form in writing to the DEPARTMENT and
provide such documents as an affidavit of publication for newspaper
advertising soliciting bids, contracts, photocopies of canceled checks and
invoices, and other documents as may be requested by the
DEPARTMENT. The DEPARTMENT will provide the GRANTEE with the
reimbursement form and guidelines for financial reporting procedures. The
GRANTEE agrees to submit its request for reimbursement within thirty
(30) days following completion of the work.
F. The GRANTEE agrees to provide the DEPARTMENT with a completion
report following a form provided by the DEPARTMENT. The GRANTEE
will submit this report on or before the end date. The GRANTEE agrees
that the DEPARTMENT shall have the right to withhold all or part of the
payment under Section 2A pending receipt of this completion report.
G. The GRANTEE agrees that the "Budget" (Attachment 3) shall be a
financial guide for the work called for by this agreement. The GRANTEE
may exceed the budgeted amounts, but this shall in no way obligate the
DEPARTMENT for a greater amount than that stipulated as
DEPARTMENT share, and in no event shall the DEPARTMENT be
obligated for a greater amount than the Grant Amount. In the event that
the GRANTEE should spend less than the budgeted amount on an object
or element in the budget, the DEPARTMENT may either reduce its
obligation proportionately or it may terminate this agreement. The
GRANTEE agrees to maintain records which will render an accurate
accounting by the elements or objects in the budget. The actual
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State of Washington • Department of Archaeology& Historic Preservation .::�.. 4
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065 6��='ii; ';i
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State Historic Preservation Officer
expenditures for the amounts reflected in the budget may vary by 15
percent without requiring an amendment to this grant agreement.
H. The GRANTEE agrees that the DEPARTMENT shall have the right to
terminate this agreement if the GRANTEE shall fail to fulfill in a timely and
proper manner its obligations under this agreement or if the GRANTEE
shall violate any of the covenants, conditions, or stipulations of the
agreement. In case of such termination by the DEPARTMENT, the
GRANTEE agrees to return to the DEPARTMENT within thirty (30) days of
the effective date of termination, any payments made by the
DEPARTMENT to the GRANTEE under the terms of this agreement or
any portion of such payments as may be directed by the DEPARTMENT.
The GRANTEE agrees to submit documentation of the work identified in
the Scope of Work on or before the grant end date. GRANTEE
acknowledges and understands that final work which does not conform to
the terms and conditions of this agreement or which does not meet the
applicable Secretary of the Interior's Standards will not be reimbursed.
The GRANTEE agrees to submit a "Schedule for Project Completion"
(Attachment 2) before beginning work under this agreement. Said
schedule form shall list each element described in the "Scope of Work"
(Attachment 1) and shall indicate the approximate date when completion
of each can be expected.
J. The GRANTEE will maintain regular contact with the DEPARTMENT
regarding the progress of the grant project. The GRANTEE agrees that
the DEPARTMENT shall have the right to monitor the work called for by
this agreement.
K. The GRANTEE agrees to use competitive negotiation procedures for all
amounts over$30,000 for procurement of professional services and
subcontracts. GRANTEE agrees to maintain records sufficient to detail the
significant history of procurement and to forward evidence of competitive
procurement to the DEPARTMENT prior to reimbursement of funds under
this agreement.
�STATg
State of Washington • Department of Archaeology& Historic Preservation �
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065
www.dahp.wa.gov s ::; ``?
i'"/ 1889 t\0
FY22-CLG-YAKIMA Page 5 of 20
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Pole,'the past shape the future
Allyson Brooks Ph.D.,Director
State Historic Preservation Officer
L. The GRANTEE agrees that it, its officers, agents and employees, and any
other person or entity performing any work under this agreement, are
independent contractors and not employees of the State of Washington.
M. Federal funds are the basis for this contract. The GRANTEE certifies that
neither it nor its principals are presently debarred, declared ineligible, or
voluntarily excluded from participation in transactions by any state /
federal department or agency. Should for any reason the Federal funds
which are the basis for this agreement become withdrawn, or not
appropriated by Federal congress the agreement may be terminated
without penalty to the DEPARTMENT.
N. To the fullest extent permitted by law, the GRANTEE shall indemnify,
defend and hold harmless the DEPARTMENT, other agencies of the State
of Washington ("State") and all officials, agents and employees of the
DEPARTMENT and the State, from and against all claims for injuries or
death arising out of or resulting from the performance of the Contract.
GRANTEE's obligation to indemnify, defend, and hold harmless includes
any claim by GRANTEE's agents, employees, representatives, or any
subcontractor or its employees.
GRANTEE expressly agrees to indemnify, defend, and hold harmless the
State for any claim arising out of or incident to GRANTEE's or any
subcontractor's performance or failure to perform the Grant. GRANTEE's
obligation to indemnify, defend, and hold harmless the State shall not be
eliminated or reduced by any actual or alleged concurrent negligence of
State or its agents, agencies, employees and officials.
Consistent with RCW 43.17.320.340, the parties shall make every effort to
resolve disputes arising out of, or relating to, this Grant through discussion
and negotiation.
Should discussion and negotiation fail to resolve a dispute arising under
this Grant, the parties shall select a dispute resolution team to resolve the
dispute. The team shall consist of a representative appointed by the
director of each party and a third party mutually agreed upon by the
director of each party. The team shall attempt, by majority vote, to resolve
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State of Washington • Department of Archaeology& Historic Preservation .::�.. 4
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065 6��='ii; ';i
www.dahp.wa.gov "i;ra�y�e
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Allyson Brooks Ph.D.,Director
State Historic Preservation Officer
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the dispute. If the dispute cannot be resolved in this fashion, either party
may request assistance from the Governor pursuant to RCW 43.17.330.
o. The GRANTEE agrees to provide or purchase industrial insurance
coverage, as applicable, prior to performing work under this agreement.
The DEPARTMENT will not be responsible for payment of industrial
insurance premiums or for any other claim or benefit for this GRANTEE, or
any sub-grantee or employee of the GRANTEE, which might arise under
the industrial insurance laws during performance of duties and services
under this agreement. If the Department of Labor and Industries, upon
audit, determines that industrial insurance payments are due and owing as
a result to work performed under this agreement, those payments shall be
made by the GRANTEE; the GRANTEE shall indemnify the
DEPARTMENT and guarantee payment of such amounts.
P. The GRANTEE agrees to include written acknowledgment of National
Park Service and Office of Archaeology and Historic Preservation support
for all grant-related publications and public information materials including
audio-visual and workshop materials. The GRANTEE further agrees that
the written acknowledgment shall comply with the form and content
stipulated in the "Historic Preservation Fund Grants Manual —2007."
Q. The GRANTEE agrees to any additional conditions identified in section 3
and attached to this agreement.
R. There shall be no discrimination against any person employed by the
GRANTEE in connection with work covered by or related to this
agreement, or against any applicant for such employment, because of
race, creed, color, sex, age, marital status, national origin, or the presence
of any sensory, mental, or physical handicap in accordance with Chapter
49.60 RCW. This provision shall include, but not be limited to, the
following: employment, upgrading, demotion, or transfer; recruitment or
advertising; layoff or termination; rates of pay or other forms of
compensation and selection for training. The GRANTEE shall insert a
similar provision in all subcontracts for services covered by this
agreement.
....
State of Washington • Department of Archaeology& Historic Preservation .::� 4
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065 6��='ii; ';i
www.dahp.wa.gov "i;ra�y�e
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Allyson Brooks Ph.D.,Director
State Historic Preservation Officer
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During the performance of this Grant, the GRANTEE shall comply with all
federal and state nondiscrimination laws, regulations and policies.
s. In accordance with legislative findings and policies set forth in Chapter
39.19 RCW the GRANTEE is encouraged in the participation and use of
Minority and Women's Business Enterprise firms certified by OMWBE.
T. The GRANTEE agrees that for any match specifically identified to this
grant agreement by the GRANTEE the GRANTEE will not claim match
directly earmarked or identified for this agreement as match for any other
grant, agreement or contract. The DEPARTMENT has first and exclusive
claim to match provided by the GRANTEE to this agreement as indirect
eligible match to the National Park Service, Historic Preservation Fund
award to the DEPARTMENT.
DEPARTMENT: Grant Amount: $8,000.00
GRANTEE: Minimum Grant Match Amount: $0.00
Section 2: Responsibilities of the DEPARTMENT
A. The DEPARTMENT agrees to reimburse the GRANTEE one hundred
(100) percent of its actual authorized expenditures for the purpose of this
agreement, provided:
(1) The total paid by the DEPARTMENT shall not exceed the amount
stipulated in the "Budget" (Attachment 3) as DEPARTMENT share.
(2) All expenditures were incurred between the beginning and ending
dates of the grant.
(3) No expenditures have been previously claimed in any other grant
from any agency of the state or federal government.
(4) The DEPARTMENT has authority to expend the funds required to
meet the obligations contained herein.
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State of Washington • Department of Archaeology& Historic Preservation .::�.. 4
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065 6��='ii; ';i
www.dahp.wa.gov �;ra�y�e
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State Historic Preservation Officer
illi°1111111411
(5) The GRANTEE has met all requirements contained in this
agreement.
B. The DEPARTMENT agrees to consider requests from the GRANTEE for
progress payments if, in the DEPARTMENT'S judgment, the public
interest will be served by doing so and if such payments are
administratively practical and provided appropriated funds are available for
which to issue a progress payment.
c. The DEPARTMENT may unilaterally terminate all or part of this contract,
or may reduce its scope of work and budget, if there is a reduction in
funds by the source of those funds, and if such funds are the basis for this
contract.
Section 3: Attachments
The following attachments are hereby incorporated into and made a part of this
agreement.
Attachment 1 Scope of Work— consisting of two pages
Attachment 2 Schedule of Project Completion — consisting of one page
Attachment 3 Budget— consisting of one page
Attachment 4 State Form A19 Invoice Voucher (attached) — consisting of one page
Attachment 5A Civil Rights Assurance— consisting of one page
Attachment 5B Statement of Understanding for Grant Management Requirements —
consisting of one page
Attachment 5C Certification Regarding Debarment, Suspension, Ineligibility, and
Voluntary Exclusion — consisting of one page
Report of Services/Labor Value Appraisal form to be used by
Attachment 6 GRANTEE to document labor costs — consisting of one page; 20 pages
in total
�STATg
State of Washington • Department of Archaeology& Historic Preservation �
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065 4i...r ',..a
www.dahp.wa.gov s ::; ``?
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Allyson Brooks Ph.D.,Director
State Historic Preservation Officer
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Section 4: Amendments
This grant agreement may only be amended if such amendment is in writing (with the
exception of the 15% variance for actual expenditures identified in Section 1 .G), agreed
to and signed by all the parties, and attached hereto.
DEPARTMENT: GRANTEE:
WASHINGTON STATE CITY OF YAKIMA
AND HISTORIC PRESERVATION
BY: ALLYSON BROOKS BY: BOB HARRISON
ITS: DIRECTOR ITS: CITY MANAGER
DATE DATE
Fed Tax ID #
FEDERAL IDENTIFICATION NUMBER
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State of Washington • Department of Archaeology& Historic Preservation .::� 4
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065 6��='ii; ';i
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State Historic Preservation Officer
Attachment #1
SCOPE OF WORK
I. WORK TO BE ACCOMPLISHED: The GRANTEE shall conduct the following
activities:
A. CITY OF YAKIMA, FRUIT ROW NATIONAL REGISTER HISTORIC DISTRICT
NOMINATION as follows:
a) AREA: Approximately 20 properties. The portion of N. 1st Avenue
between W. Yakima Avenue to the south and W. D Street to the north.
II. PROJECT MANAGEMENT:
A. NOMINATION PROJECT MANAGER: The GRANTEE shall ensure that the
personnel preparing the nomination meet the professional qualifications in 36
CFR 61. Before final selection, the GRANTEE shall afford the DEPARTMENT an
opportunity to review and approve candidates for the historic preservation
consultant completing the nomination.
B. NOMINATION STANDARDS: The GRANTEE shall prepare a nomination to the
National Register in accordance with National Park Service Bulletin 15, How to
Apply National Register Criteria for Evaluation; and 16A, How to Complete
the National Register Registration Form. Please see DAHP's Historic District
Review Policy for information regarding the required property owner notification
standards for historic district nominations:
A Completed Nomination is understood to mean a nomination that has been
approved by DAHP staff and is ready to present to the Washington State
Advisory Council on Historic Preservation (WACHP). DAHP review and comment
is required. DAHP comments must be addressed before the nomination can
move forward. GRANTEE must work with DAHP staff regarding timing of
nomination completion to ensure that the nomination may be heard at the next
available WACHP meeting. Due to meeting scheduling, DAHP acknowledges
that the WACHP meeting and final acceptance by the NPS may occur after the
grant period has concluded. The GRANTEE shall ensure that the consultant is
present when the nomination is heard by the WACHP.
�STAT,g
State of Washington • Department of Archaeology& Historic Preservation o�
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065
www.dahp.wa.gov s ::; ``?
�'/ 1889�0
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Pole,'the past.shape the future
Allyson Brooks Ph.D.,Director
State Historic Preservation Officer
III. ADMINISTRATION:
A. GRANT ADMINISTRATION: The GRANTEE shall establish and maintain contact
with the DEPARTMENT throughout the grant period as to the status of all grant
activities by preparing and submitting the requested documents to the
DEPARTMENT at the times indicated in the SCHEDULE FOR PROJECT
COMPLETION
B. The DEPARTMENT will be able to view draft copies of the Historic Structure
Report. DAHP requires two check-in dates for FY22 grant projects — April 29
and July 15, 2022. If a "draft" is not applicable, then a simple project update is
sufficient to illustrate progress. The DEPARTMENT shall respond to the
GRANTEE within 14 days of each draft submittal with comments. If the
DEPARTMENT has not responded within 14 days, the GRANTEE shall assume
that the DEPARTMENT has no comment on the draft submittals. Final grant
projects are due September 1, 2022.
C. DEPARTMENT RESPONSIBILITIES: The DEPARTMENT shall provide the
GRANTEE with the information to gain access to the WISAARD ONLINE
SYSTEM.
D. ACKNOWLEDGEMENT: The NOMINATION shall include in its entirety the
following acknowledgement, disclaimer, and non-discrimination statements:
This nomination has been financed in part with Federal funds from the National Park Service,
Department of the Interior administered by the Department of Archaeology and Historic
Preservation (DAHP) and the City of Yakima. However, the contents and opinions do not
necessarily reflect the views or policies of the Department of the Interior, DAHP, nor does the
mention of trade names or commercial products constitute endorsement or recommendation by the
Department of the Interior or DAHP.
This program received Federal funds from the National Park Service. Regulations of the U.S.
Department of Interior strictly prohibit unlawful discrimination in departmental Federally Assisted
Programs on the basis of race, color, national origin, age, or handicap. Any person who believes
he or she has been discriminated against in any program, activity, or facility operated by a recipient
of Federal assistance should write to: Director, Equal Opportunity Program, U.S. Department of the
Interior, National Park Service, 1849 C Street, NW,Washington, D.C. 20240.
....
State of Washington • Department of Archaeology& Historic Preservation .::� 4
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State Historic Preservation Officer
�1
E. INCOMPLETE OR INACCEPTABLE MATERIALS: Any required materials
submitted which are not considered acceptable or complete will be returned to
the GRANTEE for completion within the grant period.
F. REIMBURSEMENT: The GRANTEE will only be reimbursed for preparing an
acceptable and complete nomination during the grant period.
IV. PRODUCTS: The GRANTEE shall at a minimum submit the following
products to the DEPARTMENT:
A. NATIONAL REGISTER NOMINATION
Completed Fruit Row Historic District National Register nomination.
B. Completion report/Reimbursement request
�STATg
State of Washington • Department of Archaeology& Historic Preservation o�
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065 4a...r %
www.dahp.wa.gov s ::; ``?
�'/ 1889�0
FY22-CLG-YAKIMA Page 13 of 20
DocuSign Envelope ID:82B64BFA-8939-490E-89EF-CEC405133B2B
16
daN
Protect the past.shape the future
Allyson Brooks Ph.D.,Director
State Historic Preservation Officer
Attachment #2
SCHEDULE OF PROJECT COMPLETION
Estimated Estimated
WORK TO BE ACCOMPLISHED Starting Date Completion Date
Staff selects and contracts with consultant 10/1/21 10/14/21
Consultant begins project work 10/15/21 4/29/22
Consultant/City hold public meeting with HPC and 1/1/22 3/31/22
YPC to introduce the project
First draft submitted to DAHP 4/29/22
DAHP reviews First Draft, returns to Staff 5/1/22 5/15/22
Incorporate DAHP comments into first draft report 5/15/22 7/15/22
Second Draft Submitted to DAHP 7/15/22
Consultant/City holds public meeting to present survey 8/1/22 8/31/22
results
Final report submitted to DAHP 9/1/22
Submit Reimbursement request to DAHP 9/01/22 9/30/22
�STATg
State of Washington • Department of Archaeology& Historic Preservation o�
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065
www.dahp.wa.gov s ::; ``?
i'"/ 1889 t\0
FY22-CLG-YAKIMA Page 14 of 20
DocuSign Envelope ID:82B64BFA-8939-490E-89EF-CEC405133B2B
17
daN
prolecl the past.shape the future
Allyson Brooks Ph.D.,Director
State Historic Preservation Officer
Attachment #3
BUDGET
Salaries Federal Dollars Hard Match* Soft Match* Total
(include each position-volunteer or staff—and (CLG grant (Local government (Donated goods
attach hourly wage justification if needed) requested) cash match=Staff and services=
Hours) volunteer hours)
Planning Manager $2,000 $2,000
Associate Planner $3,500 $3,500
Preservation Commissioners $2,000 $2,000
Total Element/Object: $7,500 $7,500
GOODS & SERVICES
Contract Services Federal Dollars Hard Meta Soft Mato Total
Consultant Fees $8,000 $8,000
Materials/Supplies/Equipment
Black&White Copies $20 $20
Color Copies $15 $15
Large Posters&Maps $50 $50
Total Goods & Services: $8,000 $85 $8,085
Federal Dollars Hard Match Soft Match Total Project
Cost
Total Funding Request $8,000 $85 $7,500 $15,585
State of Washington • Department of Archaeology& Historic Preservation w
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065 -liN.`f :*r x
www.dahp.wa.gov % ;:I
• ov
FY22-CLG-YAKIMA Page 15 of 20
DocuSign Envelope ID:82B64BFA-8939-490E-89EF-CEC405133B2B
18
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;noicc i•.ne pass,mope me!uwe
Allyson Brooks Ph.D.,Director
State Historic Preservation Officer
111110111110
Attachment #4
STATE FORM A-19 INVOICE VOUCHER (attached)
��sTATc'o�
State of Washington • Department of Archaeology& Historic Pres
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360)
www.dahp �'::
"`L 1889
FY22-CLG-YAKIMA Page 16 of 20
DocuSign Envelope ID:82B64BFA-8939-490E-89EF-CEC405133B2B
19
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Allyson Brooks Ph.D.,Director
State Historic Preservation Officer
Attachment #5A
U. S.DEPARTMENT OF THE INTERIOR
CIVIL RIGHTS ASSURANCE
As the authorized representative of the applicant, I certify that the applicant agrees that, as a condition to
receiving any Federal financial assistance from the Department of the Interior, it will comply with all
Federal laws relating to nondiscrimination. These laws include, but are not limited to: (a Title VI of Civil
Rights Act of 1964 (42 U.S.C. 2000d-1), which prohibits discrimination on the basis of race, color, or
national origin; lb) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which
prohibits discrimination on the basis of handicap; (c)the Age Discrimination Act of 1975, as amended (42
U.S.C. 6101 et. sec.), which prohibits discrimination on the basis of age; and applicable regulatory
requirements to the end that no person in the United States shall; on the grounds of race, color, national
origin., handicap or age, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination under any program or activity conducted by the applicant. THE APPLICANT
HEREBY GIVES ASSURANCE THAT it will immediately take any measures necessary to effectuate this
agreement.
THIS ASSURANCE shall apply to all aspects of the applicant's operations including those parts that have
not received or benefited from Federal financial assistance.
If any real property or structure thereon is provided or improved with the aid of Federal financial
assistance extended to the Applicant by the Department,this assurance shall obligate the Applicant, or in
the case of any transfer of such property, any transferee, for the period during which the real property or
structure is sued for a purpose for which the Federal financial assistance is extended or for another
purpose involving the provision of similar services or benefits. If any personal property is so provided,
this assurance shall obligate the Applicant for the period during which it retains ownership or possession of
the property. In all other cases.,this assurance shall obligate the Applicant for the period during which the
Federal financial assistance is extended to it by the Department.
THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all Federal grants,
loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof
to the Applicant by the Department, including installment payments after such date on account of
applicants for Federal financial assistance.n.,hich were approved before such date.
The Applicant recognizes and agrees that such Federal financial assistance will be extended in reliance on
the representations and agreements made in this assurance, and that the United States shall have the
right to seek judicial enforcement of the assurance. This assurance is binding on the Applicant, its
successors, transferees, assignees, and subrecipients and the person whose signature appears below who
is authorized to sign this assurance on behalf of the Applicant.
'SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL 1ITLE
City Manager
AP P LICAN T/ORG ANIZATION DATE SU BNIITTE D
Bob Harrison/City of Yakima
AP PLICAH T/ORG AHIZATION MAILING AD CR E=•S BUREAU OR OFFICE EXTENDING ASSISTANCE
DEPARTMENT OF ARCH AEOLOG Y A HD HISTORIC PRESERVATION
129 North Second Street, Yakima, WA 98901
DI-1350
(REV 6/91)
'�`�.5TA y.o
State of Washington • Department of Archaeology & Historic Preservation w:'.i°' .,i F4
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065 Q'..r% ""M
r ww.dahp.wa.gov `f:;''„ "`:,
'Fy Oy
i 1889'
FY22-CLG-YAKIMA Page 17 of 20
DocuSign Envelope ID:82B64BFA-8939-490E-89EF-CEC405133B2B
20
daN
poled the past.shape the future
Allyson Brooks Ph.D.,Director
State Historic Preservation Officer
Attachment #5B
STATEMENT OF UNDERSTANDING FOR GRANT MANAGEMENT REQUIREMENTS
• CLGs receiving HPF grant assistance must fulfill the terms of their grant agreement with the
state and adhere to all requirements of the National Register Programs Manual. 1 his
requirement includes compliance with Title VI of the Civil Rights Act of 1964, 78 Stat. 241, as
amended, which provides that no person on the grounds of age, race, color, or national origin
shall be excluded from participation in, be denied the benefits of, or be subject to discrimination
under any activity receiving Federal financial assistance.
• Local financial management systems shall be in accordance with the standards specified in
OMB Circular A-128, "Standards for Grantee Financial Management Systems."
• In direct costs may be charged as part of the CLG grant only if the CLG subgrantee meets the
requirements of the manual. Unless the CLG has a current indirect cost rate approved by the
cognizant federal agency, only direct costs may be charged.
• Grant recipients must maintain auditable financial records in accordance with the General
Accounting Offices Standards for Audit of Governmental Organizations, Programs, Activities,
and Functions.
• The CLG subgrantee will provide, with request for reimbursement, documentation to support
billings(time sheets, front and back canceled checks, etc.) for federal and non-federal share
claimed.
• Repayment will be made to the SHPO organization if terms and conditions of the subgrant
agreement are not followed or costs d aimed are disallowed following audit.
City of Yakima
CLG
SIGNATURE OF APPLICANT
City Manager
TITLE
DATE
Standard Form 424D(Rev.7-97)
Previous Edition Usable Authorized for Local Reproduction Prescribed by OMB Circular A-102 Auth
E STATg
State of Washington • Department of Archaeology & Historic Preservation ;: '
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065 4i...r ',..a
www.dahp.wa.gov s ::•; ``c?
�'/ 1889�0
FY22-CLG-YAKIMA Page 18 of 20
DocuSign Envelope ID:82B64BFA-8939-490E-89EF-CEC405133B2B
21
daN
poled the past.shape the future
Allyson Brooks Ph.D.,Director
State Historic Preservation Officer
Attachment #5C
U.S. Department of the Interior
Certification Regarding
Debarment, Suspension, Ineligibility and
Voluntary Exclusion
Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549,
Debarment and Suspension, 43 CFR Part 12, Section 12.500, Participants' responsibilities.
The regulations were published as Part VII of the May 26, 1988 Federal Register (pages
19160-19211). Copies of the regulations are included in the proposal package. For further
assistance in obtaining a copy of the regulations, contact the U.S. Department of the Interior,
Acquisition and Assistance Division, Office of Acquisition and Property Management, 18th
and C Streets, N.W., Washington, D.C. 20240.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON NEXT PAGE)
• The prospective lower tier participant certifies, by submission of this proposal that
neither it nor its principals is presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this transaction by any
Federal department or agency.
• Where the prospective lower tier participant is unable to certify to any of the statements
in this certification, such prospective participant shall attach an explanation to this
proposal.
Bob Harrison I City Manager
Name and Title of Authorized Representative
Signature Date
Standard Form 424D(Rev.7-97)
Previous Edition Usable Authorized for Local Reproduction Prescribed by OMB Circular A-102 Auth
E STATg
State of Washington • Department of Archaeology & Historic Preservation o4�: ' 111
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360) 586-3065 4i...r ',..a
www.dahp.wa.gov s ::•; ``c?
�'/ 1889�0
FY22-CLG-YAKIMA Page 19 of 20
DocuSign Envelope ID:82B64BFA-8939-490E-89EF-CEC405133B2B
22
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;noicc i•.ne pass,mope me!uwe
Allyson Brooks Ph.D.,Director
State Historic Preservation Officer
111111111114
Attachment #6
REPORT OF SERVICES/LABOR VALUE APPRAISAL
sTAT c'o�
State of Washington • Department of Archaeology& Historic Pres
P.O. Box 48343 • Olympia, Washington 98504-8343 • (360)
www.dahp �'::
"`L 1889
FY22-CLG-YAKIMA Page 20 of 20
DocuSign Envelope ID: 82B64BFA-8939-490E-89EF-CEC405133B2B
FORM STATE OF WASHINGTON AGENCY USE ONLY
23
A 19-1A j INVOICE VOUCHER AGENCY NO. LOCATION CODE P.R.ORAUTH.NO.
(Rev.5/91) a
AGENCY NAME
Department of Archaeology and Historic Preservation INSTRUCTIONS TO VENDOR OR CLAIMANT: Submit this form to claim
PO Box 48380 payment for materials, merchandise or services. Show complete detail for
Olympia WA 98504-8343 each item.
VENDOR OR CLAIMANT(Warrant is to be payable to) Vendor's Certificate: I hereby certify under penalty of perjury that the items and
totals listed herein are proper charges for materials,merchandise or services
furnished to the State of Washington, and that all goods furnished and/or
services rendered have been provided without discrimination because of age,
sex, marital status, race, creed, color, national origin, handicap, religion, or
Vietnam era or disabled veterans status.
BY
(SIGN IN INK)
(TITLE) (DATE)
FEDERAL I.D.NO. OR SOCIAL SECURITY NO.(For reporting Personal Services Contract Payments to I.R.S. RECEIVED BY DATE RECEIVED
DATE DESCRIPTION QUANTITY UNIT AMOUNT FOR AGENCY
USE
PREPARED BY TELEPHONE NUMBER DATE AGENCY APPROVAL DATE
DOC.DATE PMT DUE DATE CURRENT DOC.NO. REF DOC. VENDOR NUMBER VENDOR MESSAGE UBI NUMBER
REF TRANS M MASTER INDEX SUB SUB ORG WORKCLASS COUNTY CITY/TOWN SUB PROJ
DOC 0 FUND APPN PROGRAM SUB BUDGET PROJECT AMOUNT INVOICE NUMBER
SIIF CODE D INDEX INDEX OBJ OR.IFCT INDEX ALLOC UNIT MOS PROJ PHAS
ACCOUNTING APPROVAL FOR PAYMENT DATE WARRANT TOTAL WARRANT NUMBER