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10/19/2021 04.A. Approval of minutes from the October 5, 2021 City Council regular meeting and October 5, 7, 12 & 14, 2021 City Council study sessions c41 • 1404\.1,2,\ i rr 11 i i�O enc u nrry 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.A. For Meeting of: October 19, 2021 ITEM TITLE: Approval of minutes from the October 5, 2021 City Council regular meeting and October 5, 7, 12 & 14, 2021 City Council study sessions SUBMITTED BY: Sonya Claar Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Approve minutes. ATTACHMENTS: Description Upload Date Type 0 10-5 SS 10/7/2021 Corer Memo ❑ 10-5 10/7/2021 Corer Memo 0 10-7 10/7/2021 Corer Memo ❑ 10-12 10/12/2021 Corer Memo 0 10-14 10/14/2021 Corer Memo 2 A..-.•******•••••11)",„ 00) MINUTES YAKIMA CITY COUNCIL STUDY SESSION October 5, 2021 City Hall --Council Chambers 9 a.m. Meeting conducted via Zoom 1. Roll Call Present: Mayor Patricia Byers, presiding, and Councilmembers Kay Funk, Brad Hill, Soneya Lund and Eliana Macias Staff: City Manager Robert Harrison, Director of Finance and Budget Jennifer Ferrer-Santa Ines, IT Services Manager John Carney and City Clerk Sonya Claar Tee Absent:Assistant Mayor Holly Cousens and Councilmember Jason White 2. Public commen miertIM' M T None. = 3. Council Review of Proposed 2022 Budget- 1 of 4 City Manager Harrison provided an introduction on today's budget meeting. Jennifer Ferrer- Santa Ines, Director of Finance and Budget, provided an overview of the proposed 2022 budget and reviewed the following: • 2022 budget goals & process • Financial Policies — Fund Balance and the General Fund Reserve Policy • Staffing changes and additions • American Rescue Plan Act Vehicle Replacement • Revenues and Expenses After discussing the General Fund Reserve Balance policy with Council, Director Ferrer- Santa Ines reported she will bring back a revised policy for Council's review. John Carney, IT Services Manager, discussed funding cyber security. Director Ferrer-Santa Ines wrapped up the meeting with a Citywide fund balance summary. 4. Adjournment MOTION: Funk moved and Lund seconded to adjourn to the City Council regular meeting tonight, October 5, 2021, at 5:30 p.m. via Zoom. The motion carried by unanimous vote, Cousens and White absent. The meeting adjourned at 11:49 a.m. Page 1 of 2 3 CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR Page 2 of 2 4 A•••••******...'•1'->„ MINUTES YAKIMA CITY COUNCIL October 5, 2021 City Hall -- Council Chambers 5:30 p.m. Regular meeting 6:00 p.m. public hearings --meeting conducted via Zoom 1. Roll Call Present: Mayor Patricia Byers, presiding,Assistant Mayor Holly Cousens and Councilmembers Kay Funk, Brad Hill (present at 5:41 p.m.) Soneya Lund and Eliana Macias Staff: City Manager Robert Harrison, City Attorney Sara Watkins and City Clerk Sonya Claar Tee Absent: Councilmember Jason White 2. Open Dis r th the Or rI. • 3. Council Re orts • None. LA 4. Consent Agenda Mayor Byers referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. There were no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (Items on the Consent Agenda are handled under one motion without further discussion—see motion directly below.) MOTION: Cousens moved and Macias seconded to approve the consent agenda. The motion carried by unanimous vote, Hill and White absent. A. Approval of minutes from the September 21, 2021 City Council regular meeting and September 14 and 28, 2021 City Council study sessions B. Set date of October 19, 2021, for a public hearing on the Pedestrian Master Plan C. Set November 1, 2021 as the public hearing date to consider the Yakima Planning Commission's recommendation on six(6) Comprehensive Plan map amendments and concurrent rezone applications D. Resolution authorizing acceptance of a Department of Transportation 2021 National Highway System Asset Management Award for N. 1st Street Phase 3 Page 1 of 4 5 RESOLUTION NO. R-2021-128,A RESOLUTION authorizing acceptance of a Department of Transportation 2021 National Highway System Asset Management Award for the N 1st Street Phase 3 project and directing the City Manager to take all necessary steps to secure the funding. E. Resolution ratifying acceptance and execution of a Toxics Cleanup Remedial Action Grant Program Agreement with the State of Washington Department of Ecology for the environmental cleanup of the former Tiger Oil site at 1808 North First Street RESOLUTION NO. R-2021-129,A RESOLUTION ratifying acceptance and execution of a Toxics Cleanup Remedial Action Grant Program Agreement with the State of Washington Department of Ecology for the environmental cleanup of the former Tiger Oil site at 1808 North First Street F. Resolution authorizing an agreement with JUB Engineering, Inc for environmental services regarding development of a new passenger terminal building and Taxilane Charlie expansion projects RESOLUTION NO. R-2021-130,A RESOLUTION authorizing an agreement with JUB Engineering, Inc for environmental services regarding development of a new passenger terminal building and taxilane charlie expansion projects. G. Resolution authorizing amendment to the Agreement with Yakima Area Arboretum for the operation and maintenance of Yakima's Arboretum RESOLUTION NO. R-2021-131,A RESOLUTION authorizing the City Manager to amend the Agreem -ki �oretu the o ce of Yakima's arboretum H. ' .solutio :Lit A Me •• of nding h the Federal Bureau of I estig.' s i BI) re. -d t• he Sa St is Task For RESOLUTION NO. R-2021-132,A RESOLUTION authorizing a Memorandum of Understanding between the Federal Bureau of Investigations ("FBI")and the Yakima Police Department as it relates to the Safe Streets Task Force Resolution authorizing an interlocal agreement with Yakima County for provision of procurement services RESOLUTION NO. R-2021-133,A RESOLUTION authorizing an interlocal agreement with Yakima County for provision of procurement services J. Ordinance amending the 2021 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2021 for various purposes (Second Reading) ORDINANCE NO. 2021-025,AN ORDINANCE amending the 2021 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various funds for expenditure during 2021 for various purposes described in the attached Schedule. 5. Public Comment None. PUBLIC HEARINGS Page 2 of 4 6 6. Public hearing and Ordinance on the Anderson Park Annexation Planning Manager Joseph Calhoun briefed Council on the proposed annexation. Mayor Byers opened the public hearing. Michael Heit, with HLA Engineering and representing the property owners, spoke in support of the annexation. With no one else calling in to speak, Mayor Byers closed the hearing. The City Clerk read the ordinance by title only. MOTION: Cousens moved and Lund seconded to pass the ordinance. The motion carried by unanimous vote, White absent. ORDINANCE NO. 2021-026,AN ORDINANCE annexing the Anderson Park Annexation area to the City of Yakima, contingent on Yakima County Boundary Review Board approval. DEPARTMENT ITEMS 7. 2021 1st&2nd Quarter Capital Improvement Projects Report Bill Preston, City Engineer, presented a PowerPoint report on the 1st&2nd Quarter 2021 Capital Improvement Projects and answered questions from Council members. CITY MANAGER UPDATE 8. Resolution - •• ' 'ng a f-•- - • ant appli ion for • • 11,111 ••- he Economic Developme • • rati' City Manag Harris• in! - =ob h Si - - elopm: t Strategies, the City's grant cons :nt for . p ect. ' Sto • - - -d application • Icess for the Build Back Better gran After discussion, the City Clerk read the resolution by title only. MOTION: Cousens moved and Lund seconded to adopt the resolution. The motion carried by unanimous vote, White absent. RESOLUTION NO. R-2021-134,A RESOLUTION authorizing a federal grant application for up to$500,000 under the Economic Development Administration. 9. Other Business MOTION: Hill moved and Funk seconded to schedule a study session as early as possible in November on public safety issues in downtown Yakima. The motion carried by unanimous vote, White absent. MOTION: Funk moved and Hill seconded to place on the agenda of the next business meeting discussion of creation of a new City board to overlook sustainability and the adverse effects of climate change. The motion carried by unanimous vote, White absent. MOTION: Funk moved and Lund seconded to place on the agenda of the next business meeting discussion of City Council Rules of procedure. After discussion, the motion carried by a 4-2 vote, Byers and Cousens voting no, White absent. 10. Adjournment Page 3 of 4 7 MOTION: Cousens moved and Macias seconded to adjourn to a City Council study session on October 7, 2021 at 9 a.m. via Zoom. The motion carried by unanimous vote, White absent. The meeting adjourned at 6:32 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR D RA F T Page 4 of 4 8 11 (1.10) MINUTES YAKIMA CITY COUNCIL STUDY SESSION October 7, 2021 City Hall --Council Chambers 9 a.m. Meeting conducted via Zoom 1. Roll Call Present: Mayor Patricia Byers, presiding and Councilmembers Kay Funk, Brad Hill, Soneya Lund and Eliana Macias Staff: City Manager Robert Harrison, Director of Finance and Budget Jennifer Ferrer-Santa Ines and City Clerk Sonya Claar Tee Absent:Assistant Mayor Cousens and Councilmember Jason White 2. Public commen mid None. 3. Council Review Proposed 2022 Budget-2 of 4 Jennifer Ferrer-Santa Ines, Director of Finance and Budget, provided an introduction on today's budget meeting. Joan Davenport, Community Development Director, provided a budget report on Codes,Animal Control, Office of Neighborhood Development and Community Development/Planning and answered questions from Council members. City Manager Harrison discussed the budget and importance of Economic Development, which as eliminated in 2016. Parks and Recreation Manager Ken Wilkinson provided a budget report on Parks and Recreation. Chief Murray reviewed the Police Department's budget. City Engineer Bill Preston provided an update on the Mill Site progress. Kerry Jones, Fleet and Facilities Manager, reviewed the budget for Equipment Rental. Scott Schafer, Public Works Director, reviewed a PowerPoint presentation on the Clean City Program. 4. Adjournment MOTION: Funk moved and Lund seconded to adjourn to a City Council study session on October 12, 2021, at 9 a.m. via Zoom. The motion carried by unanimous vote, Cousens and White absent. The meeting adjourned at 11:30 a.m. Page 1 of 2 9 CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR Page 2 of 2 10 11 (1.10) MINUTES YAKIMA CITY COUNCIL STUDY SESSION October 12, 2021 City Hall --Council Chambers 9 a.m. Meeting conducted via Zoom 1. Roll Call Present: Mayor Patricia Byers, presiding and Councilmembers Kay Funk, Brad Hill (present at 9:18 a.m.) Soneya Lund and Eliana Macias Staff: City Manager Robert Harrison, Director of Finance and Budget Jennifer Ferrer-Santa Ines and City Clerk Sonya Claar Tee Absent:Assistant Mayor Cousens (excused)and Councilmember Jason White 2. Public commen mei", None. 3. Council Review of Proposed 2022 Budget-3 of 4 City Manager Robert Harrison and Jennifer Ferrer Santa-Ines, Director of Finance and Budget, provided an introduction on today's budget meeting. Chief Markham presented a budget report for the Fire Department. Councilmember Funk suggested a tiered hazmat fee structure be revisited, as well as review the possibility of reinstating the Fire Office Assistant and the Public Education Captain positions that were eliminated a few years ago. City Manager Harrison noted other fees could be considered such as a fee to licensed care facilities for helping them with lift assists and also rescue and medical responses to Interstate 82. Public Works Director Schafer provided an overview of capital funds (REET 1 and REET), Transportation Benefit District(TBD)and enterprise funds. Council members had questions regarding the TBD projects and Councilmember Hill requested a public hearing on that issue. City Manager Harrison noted staff will schedule a hearing administratively. Rob Peterson, Director of the Yakima Air Terminal, reviewed the Airport Terminal's accomplishments, goals and budget. Water& Irrigation Manager Dave Brown reviewed current projects and the 2022 budget for Water and Irrigation. Wastewater Manager Mike Price reviewed the goals, accomplishments and budget for Stormwater and Wastewater. Transit Manager Alvie Maxey reviewed the 2022 budget for Transit. Solid Waste Page 1 of 2 11 and Recycling Manager Loretta Zammarchi reviewed the Refuse Division's budget and future budget projections. Jennifer Ferrer Santa-Ines, Director of Finance and Budget, reported on the agenda for Thursday's final budget study session. 4. Adjournment MOTION: Funk moved and Macias seconded to adjourn to a City Council study session on October 14, 2021, at 9 a.m.via Zoom. The motion carried by unanimous vote, Cousens and White absent. The meeting adjourned at 11:30 a.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CI K i1 , ;1 Page 2 of 2 12 11 *****•••••11)",„ 00) i I i MINUTES YAKIMA CITY COUNCIL STUDY SESSION October 14, 2021 City Hall --Council Chambers 9 a.m. Meeting conducted via Zoom 1. Roll Call Present: Mayor Patricia Byers, presiding,Assistant Mayor Cousens, and Councilmembers Kay Funk, Brad Hill and Soneya Lund (present at 9:17 a.m.) Staff: City Manager Robert Harrison, Director of Finance and Budget Jennifer Ferrer-Santa Ines and City Clerk Sonya Claar Tee Absent: Councilmember Eliana Macias (excused)and Councilmember Jason White 2. Public commen !low 15 minutes) ) j None. ! I IT 3. Council Review of Proposed 2022 Budget-4 of 4 City Manager Harrison provided an introduction on today's budget meeting. Jennifer Ferrer Santa-Ines, Director of Finance and Budget, reviewed the Lodging Tax Advisory Committee recommendation on distributions and there were no objections. City Manager Harrison, Public Works Director Scott Schafer, City Attorney Sara Watkins and Code Administration Manager Glenn Denman provided a report on a proposed Clean City Program enhancement and associated costs. City Manager Harrison reported on potential sources of revenue to enhance the Clean City Program. Assistant Mayor Cousens asked about legislation requiring dumpsters in the downtown core to be locked. City Manager Harrison noted staff is going to meet with downtown businesses in the near future regarding the amount of trash generated and ideas to resolve the issue prior to any regulatory decisions. MOTION: Hill moved and Cousens seconded to increase the Clean City annual budget by $423,500. The motion carried by unanimous vote (Councilmember Funk voted affirmatively by sign language as her audio was not working), Macias and White absent. Jennifer Ferrer Santa-Ines, Director of Finance and Budget, reviewed the following additional budgetary items that were not included in the preliminary budget: workers compensation rate increase, minimum wage increase, and Axon in car video system annual service fee. Page 1 of 2 13 Lieutenant Ira Cavin provided additional information on the Axon in car video system fee. City Manager Harrison reported staff will bring back revenue options for funding the Clean City program enhancements. 4. Adjournment MOTION: Cousens moved and Hill seconded to adjourn to the next City Council regular meeting on October 19,2021,at 5:30 p.m.via Zoom. The motion carried by unanimous vote, Macias and White absent. The meeting adjourned at 9:50 a.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR D RA F T Page 2 of 2