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10/19/2021 02A.i. Henry Beauchamp Community Center report 1-f-c.1/-41.41.1,2,‘ ii i rr 11 i�O enc u nrry 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No.A.i. For Meeting of: October 19, 2021 ITEM TITLE: Henry Beauchamp Community Center report SUBMITTED BY: Cally Price,Assistant to the City Manager SUMMARY EXPLANATION: Adrianne Garner will present the Henry Beauchamp Community Center 2nd quarter report and will introduce Gabe Gibbens the Americorp Vista representative from Iowa. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: ATTACHMENTS: Description Upload Date Type 0 2nd quarter report 10/14/2021 Corer Memo 2 CITY OF YAKIMA OFFICE OF NEIGHBORHOOD DEVELOPMENT SERVICES SUBRECIEPIENT/COMMUNITY SERVICE PROJECT QUARTERLY PROGRESS REPORT (PUBLIC SERVICES OR HOUSING) Report Period: April 2021—June 2021 Subrecipient: OIC of Washington(OIC) Project: Henry Beauchamp Community Center(HBCC) Person Completing the Report: Adrianne Garner Job Title: OIC-HBCC Director Contact Telephone Number: (509)575-6114 CDBG Efforts 1.Describe current status of project(for example: planning,procurement, pre-development,construction,activity underway,service marketing,ect.) In the second quarter of 2021 the HBCC team has continued to provide services. Our service delivery has continued to accommodate many of the challenges with Covid-19. We have continued to receive support from the community partners in order to serve our families and their increased needs. Program planning for 2021 at HBCC have included both in-person and virtual programming. We have also applied for various funding opportunities which include United Way, $10,000 and Department of Health(year two continuation funding)$74,000;Group Health$250,000; Schools Out Washington, $50,000(awarded$46,000);Black—Co-Op, $25,000; a Strategic Planning Grant from the Yakima County Community Foundation,$50,000; and Northwest Harvest, $9,000;We have also been notified by the Perigee Foundation that they will be extending our contract to serve as the lead agency for Yakima County for a second year due to the barriers created by the pandemic. The funding amount will remain the same at$75,000. We were awarded all applications,with our Group Health application still pending. In June we signed the contract with the City of Yakima for CDBG Funds$75,000 to be expended by December 2021, and previously received maintenance funding at$30,000. We continue to receive funding from the Department of Commerce both state and federal. The amounts budgeted for 2021-2022 will be reported in the next quarterly report. After-School Program—This quarter the Yakima School District moved to a Hybrid Model, only requiring students to attend two days of in-person per week, and independent learning for the other three days. This proved more challenging for parents as they depended on the structure that the remote learning provided. We continue to provide outreach support services, such as tutoring and supplies. The Yakima School District is currently providing additional tutoring services and teachers have office hours to provide addition support. Through our partnership with Casey Family Programs,we developed"Wellness Wednesday"and"What's Up Wednesday" for parents to stop in virtually on the 3`d and 4th Wednesday evening at 6:00pm and receive,tips on coping through the pandemic; asking questions regarding educational updates; questions how to keep youth motivated. We prepared summer programming to incorporate the CDC, State and Local Guidelines. Programming includes Golf with the First Tee of Yakima. Mr. Parks,the HBCC Advisory Board President is once again serving as the volunteer coach;Game On—We have continued the S.T.E.M. Program with Central Washington University(CWU) with additional funding from various resources we were able to purchase 12 Chromebooks with each youth having earphones for the youth to do programming in the park. We have been at a disadvantage as the CWU staff are still not able to meet in person, and technology is required.Not being able to have in-person support from HBCC staff made programming during the school year challenging. We have partnered with the Yakima Valley Regional Library not only for the Summer"Let's Read"program,however,the HBCC Team worked with their IT 3 Department to create Digital Passes for all of our youth to have internet access to support the S.T.E.M work with CWU. Through our Department of Health Contract youth will participate in the 5—Week Food Smart Curriculum in which the youth will engage in learning about healthy food choices, creating their own individual gardens, and participate in creating a community garden in district four(NW Harvest funding noted above was utilized for this project);through our partnership with Casey Family the youth will be lead through weekly activities called"Practice the Pause". This curriculum is developed specifically for youth by age to help practice coping skills through the pandemic. We are in the works of looking at other community resources,keeping in mind the majority of the activities need to be outside, and we cannot travel as much as in years past. We will serve no more than 60 youth in order to maintain the wellness and safety. As part of our safety plan staff will sanitize the play structure and park tables in the SEYCC Park each day before the children arrive; each youth will have individualized tupperware containers with all of the materials needed for programming;gym bathrooms are utilized and sanitized throughout the day;paper cups are used for one time use and thrown away; and each child's parent completes a Digital Wellness Form prior to their youth attending for the day. Upon arrival to the site staff conducts a temperature check and provides a clean mask to each youth. Many parents are more comfortable with youth participating if masks are available particularly for table activities. During extreme heat and extreme weather conditions,we utilized the gym and spread the youth out to maintain appropriate distance. Finally,we continue to provide enrichment work through a Summer Bridge Book that includes Literacy,Math Intervention, and S.T.E.M. Recreation includes water activities at the site, arts and crafts,basketball, soccer, football,kickball, softball, dodgeball, and baseball. Our program was once again invited to attend a 2-Day Baseball Camp by the Heights Church at the Kiwanis Ball Field. They provided transportation from the site, lunch for all of the participants, and tickets to a Pippen's game for the youth and their families. We have approximately 32 youth that attend the site and 30 through Hybrid at the YWCA. 100 Jobs 100 Kids—The Job Fair Committee hosted a virtual Job Fair through Gather Town on May 26, 2021 Noon—5:00pm. It included all of the same features as in years past, featuring workshops to include: Applications, Mock Interviews,Work Readiness, Tax Information, and a Food Handlers Course. We had less vendors however focused on the educational aspects of obtaining employment due to the pandemic. We could not provide this activity with the support of our collaborative partners: Safe Yakima Valley,Rod's House,Memorial Foundation, People for People, Yakima School District, Yakima Downtown Rotary,Berkshire Hathaway, Casey Family Programs,Employment Security and ESD 105. We had over 200 youth from across the valley pre-register for the event with about 50 completing the entire process. We continue to maintain contact with the youth and will do so throughout the summer to provide updates and tips to help support their future employment opportunities. Other Programming Efforts Volunteer Program—We have had limited volunteer opportunities due to the pandemic,however we did host the 100 Jobs Youth Job and Career Fair which created a virtual platform for community partners to participate, including our local Rotary Club Members. We had approximately 100 hours from the planning committee and the day of the Job Fair for the quarter. If you multiply this by the Washington State Volunteers rate at$31.03 then the total of in-kind support for the quarter is$3,103. PRE—GED—Staff continue to be in contact with our GED participants and work with them via phone, and email as many of the students do not have the ability to virtually meet. Tutoring packets are made available upon request and can be picked on Mondays and Fridays when we are in the building providing emergency services. We have a total of 33 participants of the 25 required,with none being new this quarter. We will be able to continue this work as we received continued funding from the Yakima Valley Community Foundation and a potion will go to support this program. Snap Education—As part of our funding from the Department of Health,this quarter we are planning programming for Seniors,Walk with Ease and a Youth Curriculum,Food Smarts. This programming will be conducted in the SEYCC Park. 4 Paid Medical Leave—We received funding from the Perigee Foundation to be the lead agency in Yakima to promote outreach for the State Paid Medical Leave Act Opportunities. The focus is on expecting parents and how to gain access to resources. We have 9 partners in which we work with throughout the county to support families navigate through the process. We were informed by the funding source that we will be receiving a second round of funding to be the lead agency. Strengthening Families—This program is a collaborative partnership with Casey Family Programs. Each activity has a committee who works on planning the community activities based on need. There are four areas of focus: • Emergency Services—This quarter there were minimal funds utilized for emergency services. • Diversity,Equity, and Inclusion—We partnered with other various community resources to host a Virtual Youth Mental Health Forum on May 26, 2021, directly after the 100 Jobs 100 Kids Youth Job and Career Fair. • Strengthening Families Training—We provided the Strengthening Families Framework Training in April 2021 for English speaking providers and June 2021 for Spanish speaking providers. All participants had the ability to receive Clock and STARS Continuing Education Hours as part of our partnership with ESD 105. In total we had approximately 55 providers from across the state. The Parent Training is tentatively scheduled for summer/fall of 2021. To also support this,work the HBCC Director received a certification in Trauma Informed Supervision. • Education—We are hosting parent nights"What's Up Wednesday" and"Wellness Wednesday"to provide additional supports for parents. In the onset of the pandemic there was no training or supports offered to parents to navigate the different technology platforms utilized by the school;to understand the virtual schedules;how to advocate for services; or when returning to a hybrid model, communicating clearly what the changes were. We utilize "What's Up Wednesday"to provide updates as to what changes are happening in the Yakima School District. Casey has a school liaison that coordinates with us to ensure we have the most current information. "Wellness Wednesdays"are more of a support group for parents to address frustrations/concems that are challenged with everyday environmental issues. This quarterly the discussions have been related to challenges and exhaustion to engage their children to participate in remote learning,then understand the Hybrid Model. Parents have been particularly concerned with the safety aspects of returning to the school setting. We provide these activities on the 3rd and 4th Wednesdays at 6:00pm via zoom. Cora's Food Pantry—We continue to receive support from the East Side Walmart. They donate weekly to the center allowing us to continue to operate our food pantry. Items include dry foods, fresh produce,bakery items, and meat product. This quarter we provided services to approximately 300 individuals. We are open each Monday from 12:30pm—1:00pm. Since the pandemic we have utilized the east parking lot at the center where social distancing can be utilized. Emergencies Food Services-We continue to provide supplementary Food Services on Fridays in partnership with NW Harvest and 2nd Harvest. All the youth noted previously in this report(120)and their families were supported by this program along with 35 seniors all unduplicated. We have approximately 14 seniors who have been homebound since the pandemic and so we deliver to their homes. Of the 120, 20 of the youth are from Stanton Academy. We have been providing resources such as food, education materials, clothing and additional supports for several years now. We have coordinated with their administrative staff to ensure that their basic needs are being met,more so during the pandemic. Senior Services—We continue to have a strong senior group that participates in services at the center. The congregate meal site at HBCC has remained closed during this quarter for indoor dining. People for People has however, continued providing meals, lunch, and dinner on a weekly basis on Fridays for seniors who would normally attend programming at the center, and prepare meals for other sites and home deliveries. The numbers have remained stable averaging about 10,000 per month in the last quarter. Community Activities: In June we co-hosted the Juneteenth activity this year as it became a National Holiday. 5 Tentative Upcoming Activities: July 2021— Co-Host Town Hall with NAACP—Office of Emergency Management. Youth Empowerment Forum August 2021— 36th Annual National Night Out Community Cleanup—Co-Hosted with the Heights Church September 2021 - OIC 50th Anniversary TBD Submitted By, Adrianne Garner, Director Henry Beauchamp Community Center