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Home My WebLink AboutR-2014-053 Interlocal Purchasing Agreement with Seattle School District RESOLUTION NO. R- 2014 -053 A RESOLUTION - authorizing the execution of an Interlocal Purchasing Agreement with Seattle School District. WHEREAS, the City of Yakima (City) and Seattle School District desire to arrange for making cooperative purchases of certain goods and services, pursuant to Chapter 39.34 RCW; and the City Council of the City of Yakima deems it to be in the best interests of the City that such an arrangement be carried out according to the provisions, terms and conditions of the attached agreement document and that it is in the best interests of the City that the attached agreement document be executed, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: Section 1. The City Manager and City Clerk of the City of Yakima are hereby authorized and directed to execute an agreement with Seattle School District for the purpose mentioned above, a copy of which agreement, entitled "Intergovernmental Agreement," is attached hereto and by reference made a part hereof. ADOPTED BY THE CITY COUNCIL this 15 day of April, 2014. �/7, u6,0_ C a".4 Micah Cawley, Mayor ATTEST: ?"--C— __ Sony . T laar Tee, City Clerk 1 t * -. I I ,T, o r ! � ` - v y , / i iNTERLOCAL AGREEMENT This INTERIJOCAL AGREEMENT ( "Agreement ") is entered into by and between Seattle School Distri No. 1 (the "District ") and City of Yakima (collectively referred to herein as the "Parties "). Th Parties enter into this Agreement as of the date of execution by both Parties, for the purposes and under the terms contained herein. RECITALS WHEREAS, each of the Parties is duly constituted public agencies, organized and existing under and by virtue of the laws of the State of Washington. Each of the Parties is also a public agency, as that term is defined by RCW 39.34.020; WHEREAS,hrthe Interlocal Cooperation Act, Chapter 39.34 RCW, provides for cooperation between public agencies; WHEREAS, the Parties are required to make certain purchases by a formal advertisement and bid process, and incur certain expenses, and it is in the public interest for the Parties to cooperate in purchasing activities to obtain the most favorable pricing for each Party and to reduce duplicative activities; WHEREAS, the Parties recognize and find that this Agreement will permit the Parties to make the most efficient use of their powers by enabling them to cooperate with each other on a basis of mutual advantage and that it is in each of their best interests to cooperate and join in certain purchasing activities; NOW THEREFORE, BE IT RESOLVED by each Board of Directors for each of the Public Agencies, for and in consideration of the promises and covenants contained herein and the mutual benefits to be derived there from, the Parties agree as follows: 1. Definition and Purpose. The District is the public entity that initiated the procurement process to purchase goods and services, and executed the Contract with a third party vendor. The purpose of this Agreement is to permit City of Yakima to use the copy and publishing services Contract No. RFP02321 (the "Contract ") executed by the District. 2. Scone. This Agreement shall allow the purchase or acquisition of copy and publishing services by the City of Yakima directly from the qualified vendor(s) on the District's bid No. RFP02321 awarded June 27, 2013. The Contract was awarded through July 31, 2018: 3. Duration. This Agreement shall become effective once it is fully executed by both Parties. This Agreement shall remain in force until terminated by either Party according to the terms herein. 4. Termination. Either Party may terminate this Agreement upon thirty (30) days written notice to the other Party. Pave I of 3 5. Administration of Agreement. It is not the intent of the Parties, nor shall this Agreement be interpreted, to create a new or separate legal entity for the performance of this Agreement. Instead, the boards or other governing bodies of both parties shall jointly administer this Agreement. 6. No Financial or Organizational Liability. The District has determined that the City of Yakima will have no financial or organizational Iiability to the District or its partnership agencies. The District accepts no responsibility for the performance of the vendor in any contract entered into as a result of the cooperative bid; makes no warranty, express or implied, for any materials or services acquired by the City of Yakima under this agreement. 7. Manner of Financing. The manner of financing the goods and services purchased under this Agreement shall be through budgeted funds or other available funds of the City of Yakima. The District accepts no responsibility for the payment of goods and/or services acquired for the sole and exclusive use of the City of Yakima. 8. Budget. TheCity of Yakima shall be responsible for all budget and accounting procedures related to its purchases. 9. Compliance With Bidding Requirements. The District represents and warrants it has complied with its statutory requirements under Washington law regarding notice for bids or proposals for goods or services subject to this Agreement. 10. Adoption of 'Agreement. The Board of Directors of the Parties authorizes this Agreement and has or will take action by resolution, motion, or other necessary action to approve this Agreement. 11. lndependentRiuht to Contract. The Parties reserve the right to contract for the purchase or disposal of any particular class of goods or services, with or without notice being given to the other Party. 12. No Obligation. This Agreement does not obligate the City of Yakima to acquire goods and /or services under the Contract. 13. Amendments. This Agreement may be amended or modified by mutual agreement of the Parties. Any amendment or modification shall be in writing, signed, and duly approved by the Board of Directors and/or the signing authority of both Parties. 14. Governing Law. The terms of this Agreement shall be governed by the laws of the State of Washington. 15. Signature Blocks. The Parties acknowledge that they have read, understand, and accept this Agreement, including any supplements or attachments, and that this Agreement Pave 2 of 3 constitutes the entire agreement between them and supersedes all other communications, written or oral, relating to the subject matter of this Agreement. SEATTLE SCHOOL DISTRICT No. I CITY OF YAKIMA P.O. Box 34165 129 Nor h 2 Street Seattle, Washin n 98124 -1165 Yaki , Washingto 98901 r ,// 111 ,. Kath�y' T ' now Tony •'Rourk A Manager City Manage "3 / Date Dat � dr ; Attest • City Clerk For City of Yakima Use Only: Contract N /1 - 0 75" Project No. Resolution No/- 20/Y- 0S' RFOP No • Pave 3 of 3 ti BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No.5) For Meeting of: 4/15/2014 ITEM TITLE: Resolution authorizing execution of an Interlocal Purchasing Agreement with Seattle School District. SUBMITTED BY: Sue Ownby, Purchasing Manager 576 -6695 SUMMARY EXPLANATION: Pursuant to Chapter 39.34 RCW Interlocal Cooperation Act, staff respectfully requests approval of an Interlocal Purchasing Agreement authorizing the City of Yakima to use Seattle School District's Copy and Purchasing Services Contract No. RFP02321. Resolution: X Ordinance: Other (Specify): Contract: X Contract Term: Until cancelled by either party Start Date: End Date: Item Budgeted: NA Amount: Funding Source /Fiscal Impact: Strategic Priority: Partnership Development Insurance Required? No Mail to: Sue Ownby, Purchasing Phone: 509 - 576 -6695 APPROVED FOR SUBMITTAL: d t:Ab i ttot & easegfatsi City Manager RECOMMENDATION: Adopt resolution to authorize the City Manager to execute Interlocal Purchasing Agreement with Seattle School District. ATTACHMENTS: Description Upload Date Type 0 Resolution - Seattle School District 4/2/2014 Resolution 0 Agreement - Seattle School District 4/2/2014 Contract