HomeMy WebLinkAbout04/15/2014 05D Interlocal Purchasing Agreement with Seattle School DistrictBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: 4/15/2014
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ITEM TITLE: Resolution authorizing execution of an Interlocal Purchasing
Agreement with Seattle School District.
SUBMITTED BY: Sue Ownby, Purchasing Manager 576-6695
SUMMARY EXPLANATION:
Pursuant to Chapter 39.34 RCW Interlocal Cooperation Act, staff respectfully requests approval
of an Interlocal Purchasing Agreement authorizing the City of Yakima to use Seattle School
District's Copy and Purchasing Services Contract No. RFP02321.
Resolution: X
Other (Specify):
Contract: X
Start Date:
Item Budgeted: NA
Funding Source/Fiscal
Impact:
Strategic Priority:
Insurance Required? No
Mail to: Sue Ownby, Purchasing
Phone: 509-576-6695
APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
Ordinance:
Contract Term: Until cancelled by
either party
End Date:
Amount:
Partnership Development
City Manager
Adopt resolution to authorize the City Manager to execute Interlocal Purchasing Agreement with
Seattle School District.
ATTACHMENTS:
Description Upload Date Type
Resolution - Seattle School District 4/2/2014 Resollution
Agreement - Seattle School District 4/2/2014 Contract
RESOLUTION NO. R-2014
A RESOLUTION authorizing the execution of an Interlocal Purchasing Agreement with Seattle
School District.
WHEREAS, the City of Yakima (City) and Seattle School District desire to arrange for making
cooperative purchases of certain goods and services, pursuant to Chapter 39.34 RCW; and the City
Council of the City of Yakima deems it to be in the best interests of the City that such an
arrangement be carried out according to the provisions, terms and conditions of the attached
agreement document and that it is in the best interests of the City that the attached agreement
document be executed, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
Section 1. The City Manager and City Clerk of the City of Yakima are hereby authorized and
directed to execute an agreement with Seattle School District for the purpose mentioned above, a
copy of which agreement, entitled "Intergovernmental Agreement," is attached hereto and by
reference made a part hereof.
ADOPTED BY THE CITY COUNCIL this
day of , 2014.
Micah Cawley, Mayor
ATTEST:
Sonya Claar Tee, City Clerk
INTERLOCAL AGREEMENT
This INTERLOCAL AGREEMENT ("Agreement") is entered into by and between
Seattle School District No. 1 (the "District") and City of Yakima (collectively referred to herein
as the "Parties"). The Parties enter into this Agreement as of the date of execution by both
Parties, for the purposes and under the terms contained herein.
RECITALS
WHEREAS, each of the Parties is duly constituted public agencies, organized and
existing under and by virtue of the laws of the State of Washington. Each of the Parties is also a
public agency, as that term is defined by RCW 39.34.020;
WHEREAS, the Interlocal Cooperation Act, Chapter 39.34 RCW, provides for
cooperation between public agencies;
WHEREAS, the Parties are required to make certain purchases by a formal advertisement
and bid process, and incur certain expenses, and it is in the public interest for the Parties to
cooperate in purchasing activities to obtain the most favorable pricing for each Party and to
reduce duplicative activities;
WHEREAS, the Parties recognize and find that this Agreement will permit the Parties to
make the most efficient use of their powers by enabling them to cooperate with each other on a
basis of mutual advantage and that it is in each of their best interests to cooperate and join in
certain purchasing activities;
NOW THEREFORE, BE IT RESOLVED by each Board of Directors for each of the
Public Agencies, for and in consideration of the promises and covenants contained herein and the
mutual benefits to be derived there from, the Parties agree as follows:
1. Definition and Purpose. The District is the public entity that initiated the procurement
process to purchase goods and services, and executed the Contract with a third party
vendor. The purpose of this Agreement is to permit City of Yakima to use the copy and
publishing services Contract No. RFP02321 (the "Contract") executed by the District.
2. Scope. This Agreement shall allow the purchase or acquisition of copy and publishing
services by the City of Yakima directly from the qualified vendor(s) on the District's bid
No. RFP02321 awarded June 27, 2013. The Contract was awarded through July 31,
2018.
3. Duration. This Agreement shall become effective once it is fully executed by both
Parties. This Agreement shall remain in force until terminated by either Party according
to the terms herein.
4. Termination. Either Party may terminate this Agreement upon thirty (30) days written
notice to the other Party.
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5. Administration of Agreement. It is not the intent of the Parties, nor shall this Agreement
be interpreted, to create a new or separate legal entity for the performance of this
Agreement. Instead, the boards or other governing bodies of both parties shall jointly
administer this Agreement.
6. No Financial or Organizational Liability. The District has determined that the City of
Yakima will have no financial or organizational liability to the District or its partnership
agencies. The District accepts no responsibility for the performance of the vendor in any
contract entered into as a result of the cooperative bid; makes no warranty, express or
implied, for any materials or services acquired by the City of Yakima under this
agreement.
7. Manner of Financing. The manner of financing the goods and services purchased under
this Agreement shall be through budgeted funds or other available funds of the City of
Yakima. The District accepts no responsibility for the payment of goods and/or services
acquired for the sole and exclusive use of the City of Yakima.
8. Budget. The City of Yakima shall be responsible for all budget and accounting
procedures related to its purchases.
9. Compliance With Bidding Requirements. The District represents and warrants it has
complied with its statutory requirements under Washington law regarding notice for bids
or proposals for goods or services subject to this Agreement.
10. Adoption of Agreement. The Board of Directors of the Parties authorizes this Agreement
and has or will take action by resolution, motion, or other necessary action to approve
this Agreement.
11. Independent Right to Contract. The Parties reserve the right to contract for the purchase
or disposal of any particular class of goods or services, with or without notice being given
to the other Party.
12. No Obligation. This Agreement does not obligate the City of Yakima to acquire goods
and/or services under the Contract.
13. Amendments. This Agreement may be amended or modified by mutual agreement of the
Parties. Any amendment or modification shall be in writing, signed, and duly approved
by the Board of Directors and/or the signing authority of both Parties.
14. Governing Law. The terms of this Agreement shall be governed by the laws of the State
of Washington.
15. Signature Blocks. The Parties acknowledge that they have read, understand, and accept
this Agreement, including any supplements or attachments, and that this Agreement
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constitutes the entire agreement between them and supersedes all other communications,
written or oral, relating to the subject matter of this Agreement.
SEATTLE SCHOOL DISTRICT No. 1
P.O. Box 34165
Seattle, Washington 98124-1165
Kathie Technow
Accounting Manager
CITY OF YAKIMA
129 North 2ND Street
Yakima, Washington 98901
Tony O'Rourke
City Manager
Date Date
Attest
City Clerk
For City of Yakima Use Only:
Contract No,
Project No,
Resolution No.
RFQP No.
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