HomeMy WebLinkAbout04/08/2014 03 Refuse Service & Recycling ProgramBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: 4/8/2014
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ITEM TITLE:
SUBMITTED BY:
SUMMARY EXPLANATION:
Refuse Service & Recycling Program Discussion
Scott Schafer, Public Works Director
Loretta Zammarchi, Solid Waste & Recycling Manager
The following items have been enclosed for the Study Session:
1. Study Session Memorandum - Recycling Pilot
2. "Welcome to Recycling" Letter
3. Refuse PowerPoint Presentation
Resolution: Ordinance:
Other (Specify):
Contract: Contract Term:
Start Date: End Date:
Item Budgeted: Amount:
Funding Source/Fiscal
Impact:
Strategic Priority:
Insurance Required? No
Mail to:
Phone:
APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
City Manager
ATTACHMENTS:
Description
memo
map
"Welcome to Recycling" Letter
power point
Upload Date
4/3/2014
4/3/2014
3/29/2014
4/3/2014
Type
Cover Memo
Cover Memo
Backup IMaterliall
Cover Memo
STUDY SESSION MEMORANDUM
APRIL 8, 2014
TO: Honorable Mayor, Members of the City Council, and Tony O'Rourke, City
Manager
FROM: Scott Schafer, Director of Public Works
Loretta Zammarchi, Solid Waste and Recycling Manager
SUBJECT: Overview of the Solid Waste and Recycling Program
The following information is being provided in response to the 2014 Strategic Priority:
Improve the Built Environment- Pilot Recycling Program and the 2013 Yakima Citizen
Survey which supported the implementation of a curbside recycling program. The Solid
Waste and Recycling Division will be conducting a small scale pilot project to test
assumptions and validate cost estimates for a recycling program. If the test program is cost
effective, the project will be expanded to a full scale test model.
Proposal
The Pilot will be collecting three waste streams: garbage, household recyclables and yard
waste. As part of the program, the community will have the opportunity to recycle
materials, including paper, plastic, cans, cardboard and other approved items using a 96
gallon single stream recycling cart; yard waste in the 96 gallon yard waste cart and garbage
in the brown 32 gallon garbage cart. The Pilot will focus on approximately 600 residential
customers located in the Hamilton Park/Suncrest Additions (east and north of Kissel Park)
and cost approximately $18,600 to conduct.
Goals of the Program
The proposed pilot curbside project is in accordance with the 2010 Solid Waste
Management Plan which identified the goal of increasing the rate of diversion for
residential waste and extending the life of the Terrace Heights Landfill. The project will
afford the Solid Waste Division the opportunity to:
• Determine the feasibility of a curbside recycling program
• Gather baseline data for establishing recycling rates
• Identify program efficiencies
• Improve customer service
• Evaluate processing options
• Assist the City Solid Waste and Recycling Division in future solid waste
management planning
Program Recommendations
The recommendations for the pilot are as follows:
• Target approximately 600 City of Yakima residents to participate in the program
• Schedule the program for a four month period
• Provide a 32 gallon garbage cart, a 96 gallon yard waste cart and a 96 gallon
recycling cart to each single family participant
• Provide weekly refuse collection to each participant
• Provide Every Other Week recycling and yard waste collection to each participant
• Collect solid waste and recyclables utilizing automated side loaders
• Process recyclables at Yakima Waste Systems, Inc.
Fiscal Impact:
The fiscal impacts are yet to be determined. Future cost will be determined by the
outcomes of the pilot and other variables such as, material processing, collection frequency,
and cart purchases.
Public Impact
The pilot period will be four months, from May 6, 2014 through August 29, 2014. It will be
offered to approximately 600 homes in the Hamilton Park/Sun crest Additions (east and
north of Kissel Park). In celebration of Earth Day, the City's Solid Waste Program will
begin distributing carts the week of April 21. A Community Cleanup, Pharmaceutical Turn
In and Recycling Information Day are planned for Saturday, April 26th from 9:00 a.m. to
2:00 p.m. at Kissel Park. During the pilot program, a refuse charge of $10.00 will be
assessed to each household. The service charge for the yard waste and recycling service
will be waived. Regular subscription fees will resume upon completion of the pilot
program.
Future Program Vision
The purpose of the project is to enhance the Solid Waste and Recycling Division's ability to
eliminate disposal of material with economic values and test assumptions that curbside
recycling:
• Typically increases quantities of materials being diverted and recycled from the
waste stream
• Addresses the customers desire for a recycling service that is convenient and easy to
use
• Can offer economic incentives and efficiencies
The Pilot will allow the Solid Waste Division to evaluate:
o Collection efficiencies
o Billing efficiencies
o Reduction in landfill tipping fees and haul costs
o Reduction in fuel
o Reduction in Green House Gas
o Insuring fair and equitable rate structure
o Revenue generation
o City wide recycling program.
Attached is a copy of a neighborhood map for the pilot curbside project.
Pilot Curbside Recycling Program—Community Assessment Route G 8 –2 Tuesday Driver: Kermit Adams
Yard Waste Route G 16– 5 - Friday Subscription Service Driver : Miguel Valladares
Kissel Park—Great Staging area for public
outreach and education—Kick off; Waste
March 28, 2014
Dear Resident,
City of Yakima
DEPARTMENT OF PUBLIC WORKS
2301 Fruitvale Blvd., Yakima, Washington 98902
Phone (509) 575-6005
The City of Yakima is pleased to announce the launch of a pilot curbside recycling project in your neighborhood.
Your household has been selected to participate in the pilot. The pilot is in response to the Citizens' Survey
requesting that curbside recycling be a service provided and also in anticipation of major changes in the manner
that the City will be disposing of its future waste.
Your City of Yakima Solid Waste and Recycling Division would
like to take this time to introduce you to the project, provide
you background information and request your assistance in
gathering important waste disposal information by filling out
the enclosed survey and actively participating in the pilot.
Enclosed you will find information that will help identify items
that you can recycle and answers to questions you may have
about the program. Please take a few minutes to review the
following. Your input will be of great assistance as the City of
Yakima plans for our future solid waste collection and disposal
options.
WHY A PILOT?
What Happens
To Stuff We Throw Away' ?
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You may ask why the City is conducting a pilot project. There are several reasons. The City of Yakima is
responsible for providing solid waste services to all its residents. It has made a priority of ensuring fair and
equitable rates while protecting public health, safety and the environment.
Currently, the City of Yakima disposes of its waste at Yakima County's owned and operated Terrace Heights
Landfill located on Roza Hill Drive. We dispose of approximately 30,000 tons of residential waste a year at a cost
of approximately $940,000. We have been fortunate that the landfill is relatively close (approximately 6-11
miles away) and the tipping fees associated with disposal have been affordable ($32.00/ton). However, we are
presently at a cross road for handling future waste generated within our City limits.
According to County officials, Terrace Heights has a remaining capacity of approximately 11 years. It is
anticipated that once the landfill is closed, solid waste generated from the City will be hauled to the County
owned and operated Cheyne landfill located outside the City of Zillah. The round-trip haul to and from the new
landfill location will add a significant cost to the current refuse fees and impact how the City will manage its
solid waste.
2014 Pilot Curbside Recycling Project
The City has addressed significant changes to its program in the past. For instance, from 2001-2008, we
successfully changed collection services from manual to automated and converted our fleet to automated side
loaders and carts. Yard waste collection was also added. It is important to note that the City conducted these
changes over a seven-year period. This allowed us to implement the program in phases while spreading the
costs over a number of years. Now, faced with the closure of Terrace Heights within the next 11 years, the City
of Yakima must assess its current collection and disposal practices and begin planning for its long-term solid
waste management options. One option is the proposed pilot curbside project.
BACKGROUND of CURRENT SERVICES
The City of Yakima Municipal Code requires weekly collection of
residential garbage. Residents can utilize a City provided 32 -
gallon cart or a 96 -gallon cart. In addition, residents can subscribe
to weekly yard waste service utilizing a 96 -gallon cart. (Sixty-four
gallon carts are currently available, but are being reassessed as a
level of service linked to efficiencies). Residents can also
subscribe to a 64 -gallon, every other week recycling service
provided by Yakima Waste Systems for $8.42 a month.
PURPOSE OF THE PILOT
The purpose of the pilot is to assist the City of Yakima in planning for its future long term management of the
solid waste generated within the City limits. The pilot will evaluate for:
• The level of participation
• The benefits to the community through landfill avoidance
• The effectiveness of standardizing collection of three waste streams (garbage, recyclable, yard waste)
• The projected costs of running a citywide program
• Customers' responses
• Potential waste diversion and recycling tonnages
• Feasibility of Every Other Week recycling and yard waste collection
• Rate impacts
• Efficiencies in collection frequency and fuel usage
In addition, the pilot will also:
• Provide the benefit of starting small to allow for a substantial education and outreach program to
improve participation rates and create a larger awareness about future disposal and diversion issues.
• Permit the gathering of important data while limiting the risks of expensive, citywide programs.
• Align the City with statewide recycling goals.
• Save valuable natural resources from being disposed of in a landfill.
2
lnut
THE PILOT — Overall Description
The pilot period will be four months, from May 6,
2014 through August 29, 2014. It will be offered to
approximately 600 homes in the Hamilton Park/Sun
crest Additions (east and north of Kissel Park). In
celebration of Earth Day, the City's Solid Waste
Program will begin distributing carts the week of
April 21. A Community Cleanup, Pharmaceutical
Turn In and Recycling Information Day are planned
for Saturday, April 26th from 9:00 a.m. to 2:00 p.m. at
Kissel Park. You are invited to come and learn first-
hand about the pilot.
HOW IT WORKS
2014 Pilot Curbside Recycling Project
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Hamilton Park/Suncrest Additions
The pilot will be collecting three waste streams: garbage,
recyclables and yard waste. As part of the program, you will have the opportunity to recycle materials
including paper, plastic, cans, cardboard and other approved items using a 96- gallon single stream recycling
cart; yard waste in the 96- gallon yard waste cart and garbage in the brown 32- gallon garbage cart. Please refer
to the enclosed What to Include in Your Recycling Cart and Tip flyer for assistance and answers to frequently
asked questions. This information will also be posted on our website: www.yakimawa.gov/recycle.
During the week of April 21st you will receive three (3) carts:
• Brown 32- gallon garbage cart
• Green 96- gallon yard waste cart
• Brown Blue lid 96- gallon recycling cart. (The recycling roll-out
carts feature a blue lid to distinguish them from the brown
garbage and green yard waste carts.)
If you already have a 32 gallon cart and/or a yard waste cart please utilize
them for the duration of the pilot. You will receive a recycling cart. We
ask that if you have a 96 gallon garbage container, please refrain from using it during the course of the pilot and
utilize the 32- gallon refuse cart. We are testing to see how much you can reduce your volume of waste by
utilizing the 96- gallon recycling carts. If you do utilize your 96 gallon garbage cart during the pilot, you will be
billed post -pilot for those services in the September/October billing.
tart riacemend
Instructions
3.5 FEET CLEARANCE
PIKe can at curb or within 3 feel from road
with front of cart facing street
SET OUT AND COLLECTION DAYS
The program is planned to operate for 4 months beginning May 6th and
running until August 29th. The pilot will collect recyclables and yard
waste on an Every Other Week Service.
• Garbage will be collected weekly on your regular Tuesday date.
• Recyclables will be collected on Tuesday, the same day as your
garbage, but will be on an Every Other Week collection.
• Yard waste will be collected on Fridays, the same week as
recyclables, also on an Every Other Week collection.
3
2014 Pilot Curbside Recycling Project
COLLECTION CALENDAR
IN Tuesday Recycling 0 Friday Yard Waste
Garbage Pickup Remains Every Tuesday
Please have your carts out by 6:00 a.m. for all collections.
APRIL
T
1
6 7 8
13 14 15
W TIFIS
2 3 4 5
9 10 11 12
16 17 18 19
20 21 22 23 24 25
27 28 29 30
Kickoff Bin Distribution
Community Clean Up
and Recycling Day
April 26th
MAY
JUNE
JULY
S M T W TIFISISIMIT WITIFISpSIMITIWI3 H 5S
1 2 3 1 2 3 4 5 6 7 1 _ _
6 7 8 9 10 11 12
4 5 6 7 8 9 10 8 9 10 11 12 13 14 —
13 14 15 16 17 18 19
11 12 13 14 15 16 17 15 16 17 18 19 20 21
18 19 20 21 22 23 24
25 26 27 28 29 30 31
Pilot Begins May 6th
22 23 24 25 26 27 28
29 30
Remember: Every
Other Week
Collection
F
20 21 22 23 24 25 26
27 28 29 30 31
Assessment and Data
Collection
Note: Holiday Collection
on
Sat July 5
AUGUST
LIM
3 4
10 11
17 18
24 25
TIWIT
5 6 7
12 13 14
19 20 21
26 27 28
F
1 2
8 9
15 16
22 23
29 30
31
Assessment and Data
collection
SEPTEMBER
S IMI TIWIT F S
5 6
12 13
19 20
1
7 8
14 15
2 3 4
9 10 11
16 17 18
21 22 23 24 25 26 27
28 29 30
Pilot Follow Up and
Evaluation
FEE/COST OF PILOT
The collection of the recyclables and yard waste collection will be free of charge during the pilot. You will be
charged a $10.00 monthly service fee for a 32 -gallon refuse cart for the pilot period. Please limit your usage to
refuse generated from your household only. If you currently have a 96 -gallon refuse cart, we ask that you
refrain from utilizing it during the pilot. If you use the 96- gallon cart or request additional service during the
pilot you will be charged post pilot for the service.
AFTER THE PILOT
AFTER THE FOUR MONTHS THE RECYCLING CARTS WILL BE COLLECTED AND YOUR REGULAR SERVICE WILL RESUME. If you choose
to keep the yard service, or make any changes to your current service, please contact us prior to the end of the
pilot to establish the service. The current yard waste fee will apply. The City will not be providing curbside
recycling after the pilot. Once the collection has ended, the pilot will be evaluated. The evaluation will be based
upon community response to the pre and post surveys, participation and set out rates, contamination and
diversion levels, collection frequency and the materials collected. A final report with recommendations will be
presented to City Council in late fall. The Solid Waste Program will await direction from City Council.
HOW YOU CAN HELP
The purpose of the pilot is to encourage recycling as an alternative disposal option and to collect disposal and
recycling data that will assist in future long term solid waste management planning. To assist us in collecting
such data we need your assistance. Enclosed you will find a questionnaire designed to receive input from you
regarding your current level of recycling activity and the type of waste reduction programs you are interested in
having implemented in your city. Please fill out the survey and return it in the envelope provided. You may
complete an on-line survey at www.yakimawa.gov/recycle. Your response is strictly confidential and will only
be reported in summary form. If you have any questions, please feel free to contact your City of Yakima Solid
Waste and Recycling Division at 576-6005.
We thank you in advance for your assistance and
participation.
*Nat REUSE
IFaREDUCE 4
RECYCLE
CITY OF YAKIMA
SOLID WASTE DIVISION
2014 OVERVIEW FOR CITY COUNCIL
1
CITY OF YAKIMA
PRESENTATION OVERVIEW
• Over view of the Solid Waste and Recycling Program
• Current Service Levels
• Short Term
• Pilot Curbside Recycling Program
• Data Collection - Participation/set out/Diversion
• Occidental Annexation
• Cost of Service Study
• Long Term
• Solid Waste Diversion and Disposal
• Division Efficiencies
• Closure of Terrace Heights Landfill
• Commercial Collection Service
CITY OF YAKIMA
• The Solid Waste and
Recycling Division is
responsible for
collection and disposal
of all garbage , yard
waste and other debris
for residential customers
within the City of Yakima
and from all City -owned
facilities.
CITY OF YAKIMA
SOLID WASTE DIVISION FACTS
• 2014 Budget
• Expenditure $5,670,633 / Revenues $5,586,000
• Staff of 20 Employees
• 12 drivers, 3 operations, 1 supervisor, 1 code
compliance, 2 admin, and 1 manager
• 12 Daily Collection Routes
• Serving 25,000 residents, 5,800 yard debris customers,
249 bin customers, and 47 City of Yakima locations
• Conducted 8 Community Clean ups in 2013
• 2013 Collected Waste
• 28,000 tons of garbage and 4,000 tons of yard debris
SHORT TERM OUTLOOK
INITIATIVES FOR 2014
Curbside Recycling Pilot
May to August (4 months)
571 homes
Occidental Annexation
- Extending service to 750
new households
Initial Cost of Service Study
Results
PILOT CURBSIDE PROJECT
EVENT SCHEDULE PLANNER 2014
PROJECT/EVENT
ORGANIZER
PILOT CURBSIDE RECYLCING
CITY OF YAKIMA SOLID WASTE DIVISION
PROJECT PHASE
PHASE I PRE PLANNING
• UTILITY BILLING SET UP
• WELCOME TO CURBSIDE
LETTER
PHASE 2 IMPLEMENTATION BIN
DISTRIBUTION
STARTING ENDING
10.1.2013 4.27.2014
2.3.2014 4.28.2014
3.3.2014 4.28.2014
4.14.2014 4.30.2014
4.26.2014
• COMMUNITY EDUCATION 4.26.2014
EVENT
PROJECT PHASE STARTING
PHASE 3 DATA COLLECTION/BIN 4.29.2014
CHECKS
• HOW WE DOIN' /OOPS 6.2.2014
• WRAPPING UP
PHASE 4 EVALUATION
• POST SURVEY
• FINAL REPORT
8.25.2014
9.1.2014
9.22.2014
ENDING
8.29.2014
7.31.2014
9.30.2014
10.31.2014
11.30.2014
JANUARY FEBRUARY
SMTWTFS SMTWTF
1 2 3 4
5 6 7 8 9 10 11 2 3 4 5 6 7
12 13 14 15 16 17 18 9 10 11 12 13 14
19 20 21 22 23 24 25 16 17 18 19 20 21
26 27 28 29 30 31 23 24 25 26 27 28
JULY AUGUST
SM TW T F 5 S M T W T F
1 2 3 4 1 1
6 7 8 9 10 11 12 3 4 5 6 7 8
13 14 15 16 17 11 19 10 11 12 13 14 1
20 21 22 23 24 25 26 17 18 19 20 21 22
27 28 29 30 31 24 25 26 27 28
MARCH APRIL
MAY
JUNE
S S M T W T F S S M T W T F S S M T WT F S S M T W T F S
1 1 1 2 3 4 5 1 2 3 1 2 3 4 5 1 7
8 2 3 4 5 6 7 8 6 7 8 9 10 11 12 4 5 6 7 8 , 10 8 9 10 11 12 13 14
15 9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 • 21
22 16 17 18 19 20 21 22 20 21 22 23 24 25 2618 19 20 21 22 2q 22 23 24 25 26 27 28
23 24 25 26 27 28 29 27 28 29 30 29 30
25 26 27 28 29 30 31
30 31 .......,, .-.a
SEPTEMBER OCTOBER NOVEMBER DECEMBER
SSMTWTFSSMT
2 1 2 3 4 5 6
9 7 8 9 10 11 12 13 5 6 7
16 14 15 16 17 18 19 20 12 13 14
23 21 22 23 24 25 26 27 19 20 21
30 28 29 30 26 27 28
W T F S 5 M T WT F S S M T WT F 5
1 2 3 4 1 1 2 3 4 5 6
8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13
15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20
22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27
29 30 31 23 24 25 26 27 28 29 28 29 30 31
6
COST OF RESIDENTIAL
COLLECTION SERVICES
Cost of Service
Labor Expense
Collection Expense
Admin Expense
Interfund Transfers
Disposal
Truck Replacement
Cart Replacement
Total Collection Cost
WA Refuse Tax (5.1 % of Rate)
PILOT (15% of Cost)
Cost of Service Monthly Rate
Current Monthly Rate
Revenue (Shortfall) / Surplus
Net Res SW Collection Rev
Solid Waste
32ga1 96ga1
2.72 $ 2.72
2.45 $ 2.45
1.40 $ 1.40
1.11 $ 1.11
1.39 $ 3.33
1.65 $ 1.65
0.43 $ 0.60
11.15 $ 13.26
Yard Debris Collection
64 gal 96 gal extra cart
0.57 $ 0.68 $
4.20
1.92
2.06
0.91
0.79
1.48
0.60
11.96
$ 4.20 $ 1.05
$ 1.92 $ 0.48
$ 2.06
$ 0.91 $ 0.23
$ 1.19 $ 1.19
$ 1.48 $ 0.37
$ 0.60 $ 0.60
$ 12.36 $ 3.92
$ - $
1.76 $ 2.09 $ 1.79 $ 1.85 $ 0.59
$ 13.48 $ 16.02 $ 13.76 $ 14.21 $ 4.50
$ 10.00 $ 17.02 $ 7.01 $ 12.82 $ 6.41
$ (328, 531) $ 199,360 $ (56, 626) $ (61, 777) $ 1,731
(129,171) $ (116,672)
7
PILOT ESTIMATED COST OF
RECYCLING & YARD DEBRIS COLLECTION
Cost Components
Weekly Service
Recycling Yard Waste
Labor Expense
$ 2.70 $ 3.85
Collection Expense $ 2.43 $ 1.76
Recycling Processing $
Yard Debris Disposal $ 0.79
Reduced Disposal $ (1.25)
Truck Replacement $ 1.65 $ 0.74
Cart Replacement $ 0.60 $ 0.60
Education / Outreach $ 0.50 $ 0.50
Total Monthly Pilot Costs $ 6.63 $ 8.25
Every -Other -Week
Recycling
Yard Waste
$ 1.35 $ 1.93
$ 1.22 $ 0.88
$
$ 0.40
$ (1.02)
$ 0.82 $ 0.37
$ 0.60 $ 0.60
$ 0.50 $ 0.50
$ 3.47 $ 4.68
Total Pilot Cost Approx.: $18,600 ($8.15 monthly rate x 571 homes x 4
months)
8
CUSTOMERS BY LEVEL OF SERVICE
Customers
Percentage
Rate Paid
Cost of
Service
3,928
16%
$10.00
14,968
60%
$17.01
$13.48 $16.02
Total Customers: 24,744
32 gal.
SW & 96
gal. Yard
Debris
3,891
16%
$22.82
$27.69
96 gal. 96 gal.
SW&96 Yard
gal. Yarm Debris
Debri
1,957
8%
$29.83
$30.23
6,009
24%
$12.82
$14.21
Curbside
Recycling
(YWS)
1,500*
6%
$8.42
9
LONG TERM PLANNING
INITIATIVES BEYOND 2014
Diversion Programs
Curbside Recycling / Expanded Yard Debris
• System Efficiencies
Closure of Terrace Heights Landfill
Commercial Waste Collection
RESIDENTIAL RECYCLING
• Pilot program will provide necessary information for
a City Council decision
• Return in Fall 2014 to discuss and solicit direction
• Long -Term processing of collected materials
• Consider current processor - Waste Connections or,
• RFQ for a regional processor
• Quick roll out - 1 to 3 months
• Phased -In approach
SYSTEM EFFICIENCIES
• Consider Every -Other -Week for Yard Debris collection
• Increase cart capacity to offset the reduced collection
• Consider bundling services/developing a flat/base rate
to reduce service order responses and utility billing costs
• Standardize carts to increase compatibility with existing
equipment and inventory
• Evaluate cost of extra services
12
LONG-TERM DISPOSAL
• Terrace Heights Landfill has a life expectancy of less
than 10 years
• Closure will require long hauling to a distant landfill
• Cheyne Landfill, Yakima County - 38 miles
• Roosevelt Landfill, Republic Services - 88 miles
• Wenatchee Landfill, Waste Management- 108 miles
• Walla Walla Landfill, City of Walla Walla - 131 miles
• Finley Buttes Landfill, Waste Connections - 134 miles
City needs to plan for its future solid waste disposal
needs.
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COMMERCIAL COLLECTION
• Explore Contracting for Commercial Collection taking it out
from under the WUTC
• Franchise
• Contract
• Explore Partnerships
• Request for Proposal For a Recycling Processor
• Recycling Processer/Material Recycling Facility
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END
Questions