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Home My WebLink AboutR-2014-052 Yakima Railroad Grade Separations Phase 3, Construction Management/Inspection Agreement with KBA, Supplement No. 1-2 RESOLUTION NO. 2014 -052 A RESOLUTION authorizing execution of Supplement No. 1 of the Professional Services Agreement with KBA, Inc. for inspection and construction management services on the MLK Underpass WHEREAS, in February 2013 the City executed a professional services agreement with KBA, Inc for inspection, material testing and construction management of the third phase of the Yakima Railroad Grade Separations project, MLK Underpass; and, WHEREAS, additional engineering and consulting services are required for construction administration to complete the project; and, WHEREAS, it is requested that the City Manager have the authority to execute a supplemental agreement for additional engineering and consulting services to complete the inspection and construction management of the MLK Grade Separation; and, WHEREAS, the City Council deems it to be in the best interests of the City to authorize the City Manager to execute a supplemental agreement with KBA, Inc. for consulting services to perform the duties of Construction Management and Inspection for the MLK Grade Separation project, now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute Supplement No. 1 of the Professional Services Agreement with KBA, Inc., for construction management and inspection services for the MLK Grade Separation project. The total additional compensation authorized by said supplement shall not exceed $170,159. The form of said professional services agreement shall be reviewed and approved by the City Attorney or his designee. ADOPTED BY THE CITY COUNCIL this 1 day of April, 2014. Micah Cawley,, ayor ATTEST: r .... onya C ;r Tee, City Clerk ‘Zr y e ♦' 1 } a • F " y �' * X1 11 `'h:tix�ck c,`� h4* ® ' � Washington State �I/ Department of Transportation Supplemental Agreement Organization and Address KBA, Inc. Number 1 11000 Main Street Original Agreement Number Bellevue, WA 98004 City Contract #2013 -031 / #1818 Phone 425 - 455 -9720 Project Number Execution Date Completion Date KBA #012027 -01 12/31/14 Project Title Yakima Railroad Grade Separations New Maximum Amount Payable Ph 3, MLK Jr. Blvd. $ 1,143,159.00 Description of Work Contin uation of existing Scope with budget for added level of effort and additional testing services requested by the City. • The Local Agency of City of Yakima desires to supplement the agreement entered into with KBA Inc. and executed on 2/6/13 and identified as Agreement No 1818 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows. I Section 1, SCOPE OF WORK, is hereby changeel -te -read revised to include: No change. 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read. No change. III Section V, PAYMENT, shall be amended as follows. Authorized maximum amount payable shall increase by $170,159.00, to a new maximum amount payable of $1,143,159.00, as set forth in the attached Exhibit "E -1" - Supplement No. 1. , : - - - - • - - - . - _ . - _ , , and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By. Kristen A. Betty, President B O it RA D at ∎2 � ns Signature ' •provin. Authority Signature CITY CONTRACT NO: CI - DOT Form 140 -063 EF RESOLUTION NO: ..-0 Revised 9/2005 , Exhibit "E -1" - Supplement No. 1 Summary of Payments - CPFF Basic Agreement Supplement #1 Total Direct Salary Cost $ 343,749 $ 48,922 $ 392,671 Overhead (including Payroll Additives) $ 448,626 $ 63,847 $ 512,473 Direct Non - Salary Costs (including subconsultants) $ 77,500 $ 42,714 $ 120,214 Fixed Fee $ 103,125 $ 14,676 $ 117,801 Management Reserve $ - $ - $ - TOTAL $ 973,000 $ 170,159 $ 1,143,159 EXHIBIT E -1 - Supplement 1 CONSULTANT FEE DETERMINATION SUMMARY SHEET (Cost Plus Fixed Fee) PROJECT: Yakima Railroad Grade Separations Ph 3 - MLK Blvd. DIRECT SALARY COST (DSC) 2014 Classification Hours DSC Rates Est. Cost (M3) Project Manager 42 x $77 00 = $ 3,234 (E6) Resident Engineer 80 x $51 00 = $ 4,080 (P4) Office Engineer / Project Admin 567 x $40 80 = $ 23,134 (P4) Inspector 359 x $44 52 = $ 15,983 (P1) Jr Inspector 346 x $16 00 = $ 5,536 (M1) Project Controls -40 x $46 00 = $ (1,840) (M1) Administrative Manager (SharePoint) -39 x $39 40 = $ (1,537) (A5) IT Administrator 8 x $41 48 = $ 332 TOTAL 2014 DSC 1,323 $ 48,922 TOTAL DSC 1,323 $ 48,922 OVERHEAD: (OH COST - including Salary Additives) DSC x OH of 130 51% $ 63,847 FIXED FEE DSC (only) x FF Rate of 30 0% $ 14,676 REIMBURSABLES Misc Supplies, Equipment, Per Diem $ (28) SUBCONSULTANT COSTS (see Exhibit G) Materials Testing (not - exceed) $ 42,742 Surveying (not - exceed) $ - TOTAL SUBCONSULTANTS $ 42,742 MANAGEMENT RESERVE $ - GRAND TOTAL $ 170,159 PREPARED BY K. Wendell Adams Date January 30, 2014 S: \Projects \Contracts \ClientWakima\ 012027- 01- RailroadGradeSeparations \Drafts& NegotiationRecords \In- houseDrafts \Supp -1 \Supp-1-Ex-E-1- LAG -2014- 0130.xlsx Page 1 of 1 r BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of: 4/1/2014 • ITEM TITLE: Resolution authorizing execution of Supplement No. 1 of the Professional Services Agreement with KBA, Inc. for inspection and construction management services on the MLK Underpass. SUBMITTED BY: Debbie Cook, PE, Director of Utilities and Engineering Brett Sheffield, Chief Engineer — 576 -6797 SUMMARY EXPLANATION: The City has a professional services agreement with KBA, Inc. under which they have provided the City with inspection and construction management services during the construction of the third phase of the Yakima Railroad Grade Separation project, MLK Underpass. Reasons for the additional cost include: • The 28 -day project delay caused by BNSF and the fiber optic companies (Level 3 and MCINerizon) lengthens the time that construction and inspection service are required. Mowat and its subcontractors were still working on non - critical path tasks during this delay period in an effort to minimize the effects of the delay, thereby requiring inspection and construction management services even though the critical path activities were stopped. • To minimize the delay, Mowat re- sequenced the work, which resulted in the need for additional inspectors and material testers. • The contractor often worked overtime, requiring the inspectors and material testers to work overtime. • Additional work added by change orders resulted in additional material testing and inspection. • KBA will develop the "As- Built" plans, which wasn't included in the original agreement. The estimated cost of this additional work is around $2,000. At 70% of project completion, the projected cost savings of the Force Account items and other costs (Fiber Optics, BNSF, Berger /ABAM CE, City CE and KBA CE) is around $330,000. These savings include the additional costs for construction management and inspection. The executed change orders to date amount to $311,387.83 and the total project change orders are anticipated to be well below 10% of the project cost and within budget. This supplement will increase the authorized amount payable of the professional services agreement by $170,159 resulting in a total maximum amount payable of $1,143,159.00. Resolution: X Ordinance: Other (Specify): Contract: X Contract Term: Start Date: End Date: Item Budgeted: Amount: Funding Source /Fiscal Cumulative Reserve for Capital Improvements; Impact: Fund 392 Strategic Priority: Insurance Required? No Mail to: Phone: • • APPROVED FOR — SUBMITTAL: : f City Manager RECOMMENDATION: Approve resolution authorizing Supplement No. 1 with KBA, Inc. ATTACHMENTS: Description Upload Date Type 0 Resolution 3/24/2014 Cover Memo KBA supplemental agreement 3/27/2014 Cover Memo Washington State V Department of Transportation Supplemental Agreement Organization and Address KBA, Inc. Number 2 11000 Main Street Original Agreement Number Bellevue, WA 98004 City Contract #2013 -031 / #1818 Phone: 425 - 455 -9720 Project Number Execution Date Completion Date KBA #012027 -01 2/6/13 12/31/14 Project Title Yakima Railroad Grade Separations New Maximum Amount Payable Ph 3, MLK Jr. Blvd. $ 1,143,159.00 Description of Work Supplement needed to move a portion of KBA labor budget to Materials Testing Subconsultant as additional testing services were needed and requested by the City. This adjustment reduces KBA Labor budget and subsequent Fixed Fee, and increases authorized Subconsultant budget. There is no change in Maximum Amount Payable and no change in Scope. The Local Agency of City of Yakirtia desires to supplement the agreement entered into with KBA Inc. and executed on 2/6/13 and identified as Agreement No. 1818 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby-el d: revised to include: No change. II Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work tol read: No change. III Section V, PAYMENT, shall be amended as follows: No change to Maximum Amount Payable; however, necessary to move a small amount of KBA labor budget to Subconsultant, and reduce KBA's Fixed Fee by $1,705.00, for a new Fixed Fee authorized amount of $116,096.00, as set forth in the attached Exhibit E, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: Kristen A . Betty, Preside By: , ( V i t ' i (Cons 4 ., atuire A.,.. , 'ng Authority Signature DOT Form 140 -063 EF _ Revised 9/2005 • Exhibit "E -1" - Supplement No. 2 Summary of Payments - CPFF Basic Agreement Supplement # :L Supplement #2 Total Direct Salary Cost $ 343,749 $ 48,922 $ (5,684) $ 386,987 Overhead $ 448,626 $ 63,847 $ (7,418) $ 505,055 (including Payroll Additives) Direct Non Salary Costs $ 77,500 $ 42,714 $ 14,807 $ 135,021 (including subconsultants) Fixed Fee $ 103,125 $ 14,676 $ (1,705) $ 116,096 • Management Reserve $ - $ - $ - $ - TOTAL $ 973,000 $ 170,159 $ - $ 1,143,159 • ' I • EXHIBIT E -1 - Supplement 2 CONSULTANT FEE DETERMINATION SUMMARY SHEET (Cost Plus Fixed Fee) PROJECT: Yakima Railroad Grade Separations Ph 3 - MLK Blvd. DIRECT SALARY COST (DSC) DSC 2014 Classification Hours Rates Est. Cost (M3) Project Manager 0.00 x $77.00 = $ - (E6) Resident Engineer 0.00 x $51.00 = $ - (P4) Office Engineer / Project Admin - 129.25 x $40.80 = $ (5,273) (P4) Inspector 0.00 x $44.52 = $ - (P1) Jr. Inspector 0.00 x $16.00 = $ - (M1) Project Controls 0.00 x $46.00 = $ - (M1) Administrative Manager (SharePoint) -2.00 x $39.40 = $ (79) (A5) IT Administrator -8.00 x $41.48 = $ (332) TOTAL 2014 DSC - 139.25 $ (5,684) TOTAL DSC - 139.25 $ (5,684) OVERHEAD: (OH COST - including Salary Additives) DSC x OH of 130.51% $ (7,418) FIXED FEE DSC (only) x FF Rate of 30.0% $ (1,705) REIMBURSABLES Misc Supplies, Equipment, Per Diem $ 9 SUBCONSULTANT COSTS (see Exhibit G) Materials Testing (not -to- exceed) $ 14,973 Surveying (not -to- exceed) $ (175) TOTAL SUBCONSULTANTS $ 14,798 MANAGEMENT RESERVE $ - GRAND TOTAL $ (0) PREPARED BY: K. Wendell Adams Date: October 23, 2014 S:\ Projects\ Contracts \Client\ Yakima\ 012027- 01- RailroadGradeSeparations\ Drafts& NegotiationRecords\ In- houseDrafts \Supp -2 \Supp- 2- Ex -E -1- LAG- 2014- 1023.xlsx Page 1 of 1