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Home My WebLink AboutR-2014-047 SAFER Grant Award from FEMA RESOLUTION NO. R- 2014 -047 A RESOLUTION authorizing the City Manager to execute all necessary contracts and other documents for the acceptance of a Staffing for Adequate Fire & Emergency Response (SAFER) grant awarded by the Federal Emergency Management Agency (FEMA). WHEREAS, the Federal Emergency Management Agency has funds available to grant for Fire Departments that assure communities have adequate staffing for fire and emergency responses through the "SAFER" (Staffing for Adequate Fire & Emergency Response) Program; and WHEREAS, the Yakima Fire Department has applied for funds from the SAFER program to finance the cost's associated with hiring three (3) firefighter positions for a period of two (2) years with the option to extend that period to three (3) years in the event the new hire is a military veteran; and WHEREAS, if the grant is accepted, the Yakima Fire Department, the City of Yakima and Federal Emergency Management Agency will be required to execute an agreement for the awarded amount of $518,871; and WHEREAS, the Yakima Fire Department expects to hire a minimum of three (3) additional firefighters in the 2014 calendar year; and WHEREAS, the City Council of the City of Yakima deems it to be in the best interest of the City of Yakima to ratify the SAFER grant and authorize the City Manager to accept and implement the awarded grant, now, therefore; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: 1. The City Manager is hereby authorized to execute all necessary contracts and other documents necessary to accept and implement the SAFER grant. ADOPTED BY THE CITY COUNCIL this 18th day of March, 2014. Micah awle , Mayor ATTEST 1 City Clerk - 7 1 a ,�� Z ; - r „, BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. V s For Meeting of: 3/18/2014 ITEM TITLE: Resolution authorizing acceptance of SAFER Grant Awarded to Yakima Fire Department. SUBMITTED BY: Bob Stewart, Acting Fire Chief SUMMARY EXPLANATION: In August of 2013, YFD submitted an application for the Staffing for Adequate Fire and Emergency Response (SAFER) Grant, and on February 28, 2014 we received notification that we had been selected to receive funding. This funding represents $518,000 — which would be specifically used for the wages and benefits of three (3) firefighters over a two (2) year period. In addition, for any veterans hired under this grant, the term would be extended to three (3) years, which would represent an additional $184,000. YFD will utilize the grant to fund three (3) firefighters who are slated to be hired this year. The City is not required to provide any matching funds. The City funds budgeted for these three positions will be reallocated to the General Fund Operating Reserve. Resolution: Ordinance: Other (Specify): Contract: Contract Term: 2 or 3 years Start Date: End Date: Item Budgeted: Yes Amount: $518,000 Funding Source /Fiscal Impact: Strategic Priority: Public Trust and Accountability Insurance Required? No Mail to: Phone: APPROVED FOR City Manager SUBMITTAL: z Aktertfk oo Ld, RECOMMENDATION: Staff recommends Council authorize staff to accept the grant funds. ATTACHMENTS: Description Upload Date Type ❑ resolution safer grant 3/11/2014 Resolution ❑ SAFER grant 3/12/2014 Backup Material 1nel Review Page 2 of 10 U.S. Department of Homeland Security Washington, D.0 20472 0. met FEMA Mr. Mark Soptich City of Yakima Fire Department 401 North Front Street Yakima, Washington 98901 -2321 Re: Grant No.EMW- 2013 -FH -00665 Dear Mr. Soptich: On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security (DHS), I am pleased to inform you that your grant application submitted under the FY 2013 Staffing for Adequate Fire and Emergency Response (SAFER) grants has been approved. FEMA's Grant Programs Directorate (GPD). in consultation with the U.S. Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved project costs total to $518,871.00. The Federal share is $518,871.00 of the approved amount and your share of the costs is $0.00. Before you request and receive any of the Federal Grant funds awarded to you, you must establish acceptance of the Grant and Grant Agreement Articles through the Assistance to Firefighters Grant Programs' (AFG) e -grant system. Please make sure you read and understand the articles as they outline the terms and conditions of your grant award. By accepting the grant, you agree not to deviate from the approved scope of work without prior written approval, via amendment request, from FEMA. Maintain a copy of these documents for your official file. If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember, you should request funds when you have an immediate cash need. If you have any questions or concerns regarding the process to request your grant funds, please call 1- 866- 274 -0960. Sincerely, Brian E. Kamoie Assistant Administrator Grant Programs Directorate https: / /eservices. fema. gov /FemaFireGrant /firegrant /jsp /fire_admin/awards /spec /view awar... 3/12/2014 Panel Review Page 1 of 10 Award Package https: / /eservices. fema .gov /FemaFireGrant /firegrant /j sp /fire_admin/awards /spec /view_awar... 3/12/2014 Panel Review Page 3 of 10 Summary Award Memo SUMMARY OF ASSISTANCE ACTION STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE GRANTS Application INSTRUMENT: GRANT AGREEMENT NUMBER: EMW- 2013 -FH -00665 GRANTEE: City of Yakima Fire Department AMOUNT: $518,871 00, Hiring Project Description The purpose of the Staffing for Adequate Fire and Emergency Response program is to provide funding directly to fire departments and volunteer firefighter interest organizations in order to help them increase or maintain the number of trained, "front line" firefighters available in their communities. After careful consideration, FEMA has determined that the recipient's project submitted as part of the recipient's application, and detailed in the project narrative as well as the request details section of the application - including budget information - was consistent with the Staffing for Adequate Fire and Emergency Response Grants program's purpose and worthy of award. The recipient shall perform the work described in the approved grant application as itemized in the request details section of the application and further described in the grant application narrative. These sections of the application are made a part of these grant agreement articles by reference. The recipient may not change or make any material deviations from the approved scope of work outlined in the above referenced sections of the application without prior written approval, via amendment request, from FEMA. Grantee Concurrence By providing the Primary Contact's electronic signature and indicating acceptance of the award, the recipient accepts and agrees to abide by the terms and conditions of the grant as set forth in this document. Recipients agree that they will use the funds provided through the Fiscal Year 2013 Staffing for Adequate Fire and Emergency Response grant in accordance with these Articles of Agreement and the program guidelines provided in the Fiscal Year 2013 Staffing for Adequate Fire and Emergency Response program guidance. All documents submitted as part of the original grant application are made a part of this agreement by reference. Period of Performance 19- MAY -14 to 18- MAY -16 Amount Awarded The amount of the award is detailed in the attached Obligating Document for Award. The following are the budgeted estimates for object classes for this grant (including Federal share plus recipient match): Personnel: $377,976.00 Fringe Benefits $140,895 00 Travel $0.00 Equipment $0.00 Supplies $0 00 Contractual $0.00 Other $0.00 Indirect Charges $0.00 Total $518,871.00 NEGOTIATION COMMENTS IF APPLICABLE (max 4000 characters) Any questions pertaining to the award package, please contact the GPD Grants Management Specialist: Katrice Hagan at Katrice.Hagan @dhs.gov 3857 characters left https: / /eservices. fema .gov/ FemaFireGrant /firegrant /jsp /fire_admin/awards /spec /view awar... 3/12/2014 Panel Review Page 4 of 10 System for Award Management (SAM) Prior to requesting federal funds, all recipients are required to register their entity information in the System for Award Management (SAM.gov). As the recipient, you must register and maintain current information in SAM.gov until you submit the final financial report required under this award or receive the final payment, whichever is later. This requires that the recipient review and update the information at least annually after the initial registration, and more frequently for changes in your information. There is no charge to register in SAM.gov. Your registration must be completed on -line at https; / /www.sam.gov /portal /public /SAM /. It is your entity's responsibility to have a valid DUNS number at the time of registration. FEMA Officials Program Officer: The Program Specialist is responsible for the technical monitoring of the stages of work and technical performance of the activities described in the approved grant application. If you have any programmatic questions regarding your grant, please call the AFG Help Desk at 866- 274 -0960 to be directed to a program specialist. Grants Assistance Officer: The Assistance Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters. The Officer conducts the final business review of all grant awards and permits the obligation of federal funds. If you have any questions regarding your grant please call ASK -GMD at 866 - 927 -5646 to be directed to a Grants Management Specialist. Grants Operations POC: The Grants Management Specialist shall be contacted to address all financial and administrative grant business matters for this grant award. If you have any questions regarding your grant please call ASK -GMD at 866 - 927 -5646 to be directed to a specialist. ADDITIONAL REQUIREMENTS (IF APPLICABLE) (max 4000 characters) 4000 characters left https: / /eservices. fema .gov /FemaFireGrant /firegrant /j sp /fire_admin/awards /spec /view_awar... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 1 of 25 Entire Application Overview Are you a member, or are you currently involved in the management of the fire department or organization applying for this grant with this application? Yes, I am a member /officer of this applicant If you answered No, you must please complete the preparer information below. If you answered Yes, please skip the Preparer Information section. Note: Fields marked with an are required. Preparer Information Preparer's Name Address 1 Address 2 City State Zip Need help for ZIP +4? In the space below please list the Primary person your organization has selected to be the point of contact for this grant. This should be a Chief Officer or long time member of the organization who will see this grant through completion, has the authority to make decisions on and to act upon this grant application. The Primary Contact, as listed below, is the person for which all exchanges of information will be made relative to the application. If you are not the person to be contacted please provide the appropriate person's contact information below. In addition to the Primary Contact information, you will be asked to provide two (2) Alternate points of contact on the next page. The Alternate contacts should also be able to answer any questions relative to this application in the event that Primary Contact is unavailable. When you are finished, click the Save and Continue button below. Reminder: Please list only phone numbers where we can get in direct contact with the point of contact(s). Note: Fields marked with an * are required. Primary Point of Contact Title Deputy Chief Prefix Mr. First Name Mark Middle Initial H Last Name Soptich Primary Phone 509 - 576 -6747 Ext. Type work Secondary Phone 509 - 307 -8623 Ext. Type cell Optional Phone 360- 632 -8623 Ext. Type home https: / /eservices. fema .gov /FemaFireGrant /firegrant /j sp/ safer2013 /application/print_app.j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 2 of 25 Fax 509 - 576 -6356 *Email mark.soptich @yakimawa.gov Contact Information Alternate Contact 1 Information * Title Deputy Chief Prefix Mr. *First Name Bob Middle Initial * Last Name Stewart * Primary Phone 509 - 575 -6079 Ext. Type work *Secondary Phone 509 - 728 -2314 Ext. Type cell Optional Phone Ext. Type Select Fax *Email bob.stewart @yakimawa.gov Alternate Contact 2 Information Title Fire Chief Prefix Mr. • First Name Dave Middle Initial * Last Name Willson Primary Phone 509 - 575 -6165 Ext. Type work *Secondary Phone 509 - 728 -4293 Ext. Type cell Optional Phone Ext. Type Select Fax *Email Dave.willson @yakimawa.gov https: / /eservices.fema. gov /FemaFireGrant /firegrant /j sp /safer2013 /application/print_app.j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 3 of 25 Applicant Information EMW- 2013 -FH -00665 Originally submitted on 08/30/2013 by Mark Soptich (Userid: stevescott) Contact Information: Address: 401 N. Front Street City: Yakima State: Washington Zip: 98901 Day Phone: 5095766747 Evening Phone: 3606328159 Cell Phone: 5093078623 Email: mark.soptich @yakimawa.gov Application number is EMW- 2013 -FH -00665 Organization Name City of Yakima Fire Department What kind of organization do you represent? All Paid /Career If you answered combination, above, what is the percentage of career members in your organization? Type of Jurisdiction Served City If other, please enter the type of Jurisdiction In what county/parish is your organization physically located? If you have more than one station, in what Yakima County county/parish is your main station located? Employer Identification Number 91- 6001293 Are you sharing an EIN with another organization? No If yes, please enter the name of the entity with whom you share an EIN What is your organization's DUNS Number? 078212651 Is your DUNS Number registered in SAM.gov (System for Award Management previously Yes CCR.gov)? I acknowledge that before receiving a Federal Award from the Assistance to Firefighters Grant Program, my organization (Entity) must register in SAM.gov prior to being awarded. Note: Please be advised that you must renew your registration in SAM.gov annually. If you have previously registered in SAM.qov, click here to check the expiration date on your current registration. If your organization is currently not registered in SAM.gov, please complete the registration shortly after submitting this application. If you need assistance please contact The Federal Service Desk or your financial office if your organization is a part of the local government. Headquarters Physical Address Physical Address 1 401 North Front Street https: / /eservices.fema. gov /FemaFireGrant /firegrant /j sp/ safer2013 /application/print_app. j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 4 of 25 Physical Address 2 City Yakima State Washington Zip 98901 - 2321 Need help for ZIP +4? Mailing Address Mailing Address 1 401 North Front Street Mailing Address 2 City Yakima State Washington Zip 98901 - 2321 Need help for ZIP +4? Account Information Type of bank account Checking Bank routing number - 9 digit number on the bottom 125000574 left hand corner of your check Your account number 90458372 Additional Information For this fiscal year (Federal) is your jurisdiction receiving Federal funding from any other grant No program that may duplicate the purpose and /or scope of this grant request? If awarded this grant, will your jurisdiction expend greater than $500,000 in Federal share funds during Yes the Federal fiscal year in which the grant was awarded? Is the applicant delinquent on any federal debt? No If you answered yes to any of the additional questions above, please provide an explanation in the space provided below: Federal highway, Justice, HUD, and railroad funds. https: / /eservices. fema .gov /FemaFireGrant /firegrant /j sp/ safer2013 /application/print_app.j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 5 of 25 Applicant Characteristics (Part I) Are you a member of a Fire Department or authorized Yes representative of a fire department? Are you a member of a Federal Fire Department or contracted by the Federal government and solely No responsible for suppression of fires on Federal property? Please indicate the type of community your organization serves. Urban What is the square mileage of your first -due response 28.7 area? What percentage of your response area is protected 0 by hydrants? 85 /o Does your organization protect critical infrastructure of Y es the state? Percentages in three answers below must sum up to 1 00%: How much of your jurisdiction's land use is for agriculture, wild land, open space, or undeveloped 35 % properties? What percentage of your jurisdiction's land use is for 20 commercial, industrial, or institutional purposes? What percentage of your jurisdiction's land is used for 45 residential purposes? How many occupied structures (commercial, industrial, residential, or institutional) in your jurisdiction are more than four stories tall? Do not includes 14 structures which are not regularly occupied such as silos, towers, steeples, etc. • What is the permanent resident population of your Primary /First -Due Response Area or jurisdiction 97000 served? How many stations are operated by your 5 organization? Please indicate if your department has a formal automatic /mutual aid agreement with another community or fire department and the type of Both automatic and mutual aid agreement that exists. Structural Fire Suppression Wildland Fire Suppression Medical First Response Basic Life Support What services does your organization provide? Hazmat Technical Level Rescue Technical Level JJ �I https: / /eservices .fema.gov /FemaFireGrant /firegrant /j sp/ safer2013 /application/print_app.j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 6 of 25 (Active Firefighting Staff, use these definitions to answer the questions about "firefighter" positions. Active Firefighter An individual having the legal authority and responsibility to engage in fire suppression; Position being employed by a fire department of a municipality, county, or fire district; being engaged in the prevention, control, and extinguishing of fires; and /or responding to emergency situations in which life, property, or the environment is at risk. This individual must be trained in fire suppression, but may also be trained in emergency medical care, hazardous materials awareness, rescue techniques, and any other related duties provided by the fire department. Full -time Paid Full -time positions are those that are funded for at least 2,080 hours per year (i.e., 40 Firefighter Position hours per week, 52 weeks per year.) The program office will also consider funding the sharing of a full -time position with sufficient justification. A job -share position is a full - time position that is occupied by more than one person. 1 . P art -time Paid Pa rt -time paid firefighters receive pay for being on duty at the fire station, whether or Firefighter Position not they respond to any alarms. They may or may not receive benefits. Volunteer Firefighter Volunteer firefighters receive no financial compensation for their services other than Position life /health insurance, workers compensation insurance, and /or stipend per call. SAFER intends to improve or restore local fire departments' staffing and deployment capabilities so they may more effectively respond to emergencies. With the enhanced or restored staffing, a SAFER grantee's response time will be reduced sufficiently and an appropriate number of trained personnel will be assembled at the incident scene. The following questions are designed to help us understand the staffing changes that have occurred in your department over the past several years and how the grant will assist in restoring your staffing levels. Use the following definitions when completing the table below. Total # of Operational Career Personnel — this number represents the total number of authorized and funded active, full -time uniformed /operational career positions employed by your department on the dates indicated. (Note: only operational positions — including operational officers - should be included) # Operational Officers — of the operational career positions indicated in the "Total # of Operational Career Personnel" field above, how many of those serve in operational officer -level (both command and company) positions? # NFPA Compliance — of the "Total # of Operational Career Personnel" indicated, how many are assigned to field or response apparatus positions that directly comply with NFPA 1710 (Section 5.2.4.2 — Initial Full Alarm Assignment Capability) or NFPA 1720 (Section 4.3 — Staffing and Deployment)? (Note: Officers should also be included in this number but only if they directly support NFPA 1710 or NFPA 1720 compliance) Note: The number of career positions in any of these fields should include positions which are job- shared. Job - shared positions will be counted as one (1) regardless of how many personnel fill those positions. For more information regarding these standards please see the program guidance or go to www.nfpa.org/saferactgrant Total # of Operational # Operational # NFPA Career Personnel Officers Support * Staffing levels as of January 1, 2008 #87 #27 #78 * Staffing levels as of June 30, 2012 #86 #26 #77 * Staffing levels at the time of application #86 #26 #77 * If awarded this grant, how many authorized and funded active, full -time uniformed career positions will #89 #26 #80 be in your department? (Whole Numbers only) https : //e services. fema. gov /FemaF ireGrant /firegrant /j sp /safer2013 /application/print_app. j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 7 of 25 application, will this restore your department's staffing level to the level that existed before the department lost N/A positions to layoffs or attrition? At the time of application, how many positions in your department are filled with part-time paid firefighters? Note: If you utilize part-time firefighters, please explain, in your narrative, the number of part-time firefighters, 0 the number of NFPA support positions that these part - time firefighters occupy, and how they are scheduled to meet your staffing needs. At the time of application, how many active volunteer 0 firefighters are in your department? If awarded this grant, how many active volunteer 0 firefighters will be in your department? Do you currently report to the National Fire Incident Yes Reporting System (NFIRS)? https : //e service s. fema. gov /FemaFireGrant /firegrant /j sp /safer2013 /application/print_app. j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 8 of 25 Applicant Characteristics (Part II) 2012 2011 2010 What is the total number of fire- related civilian fatalities in your # 0 # 0 # 1 jurisdiction over the last three calendar years? What is the total number of fire- related civilian injuries in your # 7 # 6 # 6 jurisdiction over the last three calendar years? What is the total number of line of duty member fatalities in your # 0 # 0 # 0 jurisdiction over the last three calendar years? What is the total number of line of duty member injuries in your # 10 # 7 # 3 jurisdiction over the last three calendar years? What is your department's operating budget (including personnel 11100000 costs) for your current (at time of application) fiscal year and for the previous three fiscal years? Please indicate in the text box Budget: 10600000 Fiscal Year: 2012 next to each of the budget figures what fiscal year that amount Budget: 9700000 Fiscal Year: 2011 pertains to. Budget: 10200000 Fiscal Year: 2010 What percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up to 100% Taxes? 100 % Grants? 0 % Donations? 0 % Fund drives? 0 % Fee for Service? 0 % Other? 0 % If you entered a value into Other field (other than 0), please explain How many frontline vehicles does your organization have in each of the types or classes of vehicle listed below that respond to first alarm assignments in support of NFPA 1710/1720? You must include vehicles that are leased or on long -term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession. If you have multiple vehicles of the same type which have a different number of riding positions, please use the "average" number and provide additional information in the text box provided. Enter numbers only and enter 0 if you do not have any of the vehicles below. Total Total Number Number of Total of Filled Riding Number Available Positions Type or Class of Vehicle of Riding Frontline Positions per Frontline Vehicle Vehicles per Frontline per first alarm Vehicle assignment Engines (or Pumpers): (pumping capacity of 750 gpm or greater and water capacity of 300 gallons or more): #5 #30 #15 Pumper, Pumper/Tanker, Rescue /Pumper, Foam Pumper, CAFS Pumper, Quint (Aerial device of less than 76 feet), Type I engine, Type II engine Tankers: (pumping capacity of less than 750 gpm and water capacity of 1,000 https: / /eservices. fema .gov /FemaFireGrant /firegrant /j sp/ safer2013 /application/print_app.j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 9 of 25 gallons or more): #0 #0 #0 Tanker, Tender, Foam Tanker/Tender (greater than 1,250 gallon tank capacity) Aerial Apparatus: Aerial Ladder Truck, Telescoping, Articulating, Ladder Towers, Platform, Tiller #1 #6 #3 Ladder Truck, Quint (Aerial device of 76 feet or greater) Brush /Quick attack : (pumping capacity of less than 750 gpm and water capacity of at least 300 gallons): Brush Truck, Patrol Unit (Pick up w/ Skid Unit), Quick Attack Unit, Mini - Pumper, #2 #6 #3 Type III Wildland /Urban Interface Engine, Type IV Engine, Type V Engine, Type VI Engine, Type VII Engine Rescue Vehicles: Rescue Squad, Rescue (Light, Medium, Heavy), Technical Rescue Vehicle, #1 #2 #2 Hazardous Materials Unit Other: EMS Chase Vehicle, Air /Light Unit, Rehab Units, Bomb Unit, Technical Support (Command, Operational Support/Supply), Hose Tender, Salvage Truck, ARFF #7 #12 #4 (Aircraft Rescue Firefighting), Command /Mobile Communications Vehicle, Other Vehicle. Please use this comments section if you wish to provide any additional information with regards to the Type or Class of Vehicle section above. https: //e service s. fema. gov /FemaF ire Grant /firegrant /j sp /safer2013 /application/print_app. j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 10 of 25 Department Call Volume • How many responses per year by category? Do not include responses /calls where your department 2012 2011 2010 was dispatched to provide mutual /automatic aid. (Enter whole numbers only; if you have no calls for any of the categories, enter 0.) Structural Fires #156 #175 #168 Vehicle Fires #47 #59 #71 Vegetation Fires #56 #54 #64 EMS #6959 #5938 #7062 Rescue #284 #324 #511 Hazardous Condition /Materials Calls #153 #107 #125 Service Calls #49 #165 #267 Good Intent Calls #189 #149 #180 False Alarms #490 #533 #581 Other Calls and Incidents #1098 #946 #980 Totals #9481 #8450 #10009 • In an average year, how many times does your 50 organization receive mutual /automatic aid? In an average year, how many times does your organization provide mutual /automatic aid? (Do not 151 include first -due responses claimed above.) https: / /eservices. fema .gov /FemaFireGrant /firegrant /j sp/ safer2013 /application/print_app. j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 11 of 25 Request Details The activity for your organization is listed in the table below. Category Number of Entries Total Cost Hiring or Rehiring Firefighters 1 518871 Hiring or Rehiring Firefighters 1. Select which line -item below best describes your organization and the NFPA standard you are attempting to meet. NFPA Requirements NFPA Standard (see the Program Check Department Assembly Response Frequency of One Guidance for more Characteristics Demographic Staffing Time Time detail regarding _ these standards) • X 1710 Career With Aerial 15 8 min 90% 1710 Career II Without Aerial 14 8 min I 90% 1720 - Urban Urban Combo/Vol ' 1,000 15 9 min 90% pop /square mile 1720 - Suburban Suburban 500 - 1,000 10 10 min 80% Combo/Vol pop /square mile 1720 - Rural Rural Combo/Vol ` 500 pop /square 6 14 min 80% mile 1720 - Remote Remote Travel > 8 mi 4 n/a 90% Combo/Vol 2a. In your best estimate, with your current staffing levels and without having to use overtime to fill the vacant positions, how often does your organization meet the NFPA assembly requirements detailed in the table above? Rarely (1 to 19 %) Help Retention Applicants: Answer this question as you would IF the layoff's had been executed prior to the start of the application period. 2b. With the additional or restored staffing requested in this application, how often do you anticipate that your organization will Most of the Time (80 to 99 %) Help meet the NFPA assembly requirements detailed in the table above? 3a. Given your current staffing levels, without using overtime to fill vacant positions, and given the number of structure fires indicated in the "Department Call Volume" section of your application, what is the average actual staffing level on your first arriving engine company or vehicle capable of initiating 3 suppression activities? (Up to one decimal e.g., 2.5) Retention Applicants: Answer this question as you would IF the layoffs had been executed prior to the start of the application period. 3b. With the additional or restored staffing requested in this application and given the number of structure fires indicated in the "Department Call Volume" box of your application, what will be the 3 https: / /eservices. fema .gov /FemaFireGrant /firegrant /j sp /safer2013 /application/print_ app. j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 12 of 25 average actual staffing level on your first arriving engine company or vehicle capable of initiating suppression activities? (Up to one decimal e.g., 2.5) * 4. Is your request for hiring firefighters based on a risk analysis No and /or a staffing needs analysis? If Yes, describe how the analysis was conducted. * 5. If awarded a grant for hiring additional firefighters, will you provide them with an entry-level physical in accordance with Yes, NFPA 1582 compliant NFPA 1582, Standard on Comprehensive Occupational Medical Program for Fire Departments, 2003 Edition, Chapter 6? * 6. Do you currently provide annual medical /physical exams in accordance with NFPA 1582, Standard on Comprehensive Yes, NFPA 1582 compliant Occupational Medical Program for Fire Departments 2003 Edition, Chapter 6? * 7. Will the personnel hired meet the minimum local or State EMS Yes training and certification requirements, as designated by your agency? * 8a. Do you assure that your organization will, to the extent practicable, seek, recruit, and hire members of racial and ethnic Yes minority groups and women to increase their ranks within your department? we are and have been a leader in minority * 8b. If so, explain what efforts your organization has instituted and recruitment for the past 2 decades. We are how successful those efforts have been. an equal opportunity employer and have policies in place to ensure compliance. OUr If not, explain what policies and procedures you will implement to Civil Service Commission is responsible for assure that, to the extent possible, you will seek, recruit, and hire Announcements that these policies are followed. minorities and women. Announcements for firefighter positions If additional space is needed for your response, please include it in encourage all minority groups. We currently the Narrative section of your application. have many different ethnic minority groups and women who serve well in the department. * 9a. Does your organization currently have a policy ensuring that firefighters in positions filled under the SAFER grants are not discriminated against for, or prohibited from, engaging in volunteer Yes firefighting activities in another jurisdiction during off -duty hours. * 9b. If so, explain what efforts your organization has instituted and how successful those efforts have been. There are several Yakima firefighters that currently serve on neighboring fire If not, explain what policies and procedures you will implement to department as volunteers which the assure that, to the extent possible, this requirement will be met. department supports their serving in the If additional space is needed for your response, please include it in communities they live. the Narrative section of your application. * 10. Does your department currently have a policy in place to Yes recruit and hire veterans? 10b. If yes, please provide a brief description of the policy in place. The City of Yakima recognizes and supports the laws pertaining to the hiring of veterans. Budget Item * What is the type of position being filled with this Hiring activity line item? Note: Only one type of position can be requested per line item. If https: / /eservices .fema.gov /FemaFireGrant /firegrant /j sp/ safer2013 /application/print_app.j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 13 of 25 you are seeking funding for more than one type of position or Hiring new firefighters to enhance vacancy, you MUST enter each one separately by clicking on the compliance with the applicable sections of "Add Budget Item" link. You can however have multiple line items NFPA 1710/1720 as described in the for each position type and this should be used when the salary and program guidance. benefits are different for each position /activity being requested. If you selected the rehiring or the retention activity option above, have you issued layoff notices for the positions? If yes, you will be required to attach copies of the official, signed, and issued layoff notices that correspond to the number of positions being requested. If no, you cannot apply under the rehiring activity. If applying under the retention activity and have not issued layoff notices, please contact the help desk at 1.866.274.0960 for instructions on completing this question. Please be sure you have read and understand the eligibility requirements for the rehire and retention activities in program guidance. How many full -time firefighter positions, including job- shares, are you requesting? Note: Applicants requesting positions under the rehiring of firefighters activity (e.g., rehire, retention, or attrition) can request up to the number of positions that have been laid -off, received official notification of layoff action, or vacated due to attrition as described in the program guidance. Please note, if the positions being requested were not previously job- shared, then you will not 3 be eligible to job -share these positions if awarded. "Full- time" is considered 2,080 hours or more worked per year and entitles the employee to receive benefits earned by the other full - time employees in the organization. "Job- share" is the term used to describe the hiring of more than one person to fill one full -time position. Part -time positions are less than 2,080 hours per year. Often part-time employees do not earn benefits or do not earn them at the same rate or level as full -time employees. If you are requesting to fund a position that will be "shared" by more than one individual (e.g., job- shared), please indicate how many individuals will fill that position, provide an explanation as to why the position will be shared, and indicate whether or not this position is currently being job- shared. For applicants who are N/A applying under the rehire, retention, and /or attrition activities, if the positions being requested were not previously job- shared, then you will not be eligible to job -share these positions if awarded. Base $ 61084 What are the anticipated two year costs per requested Salary. Firefighter? Benefits $ 22897 9 Cost: Year 2 $ 64908 Salary: Year 2 $ 24068 Benefits: https: / /eservices. fema. gov /FemaFireGrant /firegrant /j sp /safer2013 /application/print_ app. j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 14 of 25 Budget Hiring or Rehiring of Firefighters: There is a two -year period of performance for grants awarded under the Hiring of Firefighters Category. Should the actual salary and benefits costs requested for reimbursement exceed awarded Federal funds, the grantee would be obligated to pay 100 percent of those costs. Therefore, please be sure you have provided accurate salary and benefit information and have confirmed this information with your Human Resources and /or Financial Office. If you want to change any of the budget amounts on the matrix, you need to change the salary and benefit information on the previous Request Details screen. Budget Matrix First Second Third Total 12 -Month Period 12 -Month Period 12 -Month Period Personnel 183,252 194,724 0 377,976 Benefits 68,691 72,204 0 140,895 Total: 251,943 266,928 0 518,871 Total Federal Share 251,943 266,928 0 518,871 http s: //e service s. fema. gov /F emaFireGrant /firegrant /j sp /safer2013 /application/print_app. j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 15 of 25 Narrative Statement for Hiring or Rehiring of FireFighters * Element #1 - Project Description (30 %): This statement should describe the following: • Why the applicant needs the grant funds; • How the requested firefighters will be used within the department; • A description of the specific benefit these firefighters will provide for the fire department and community. • If the applicant is requesting funding under the rehiring of firefighters activity, the narrative should provide details as to when and why the vacancies occurred and how the vacancies have affected the service to the community. • Applications must also discuss how the grant would enhance the department's ability to protect critical infrastructure. I. Project Description - The City of Yakima Fire Department has a desperate need to add firefighters to our staffing. It is our hope to be awarded a SAFER grant to hire 3 additional firefighters to assist us in increasing the number of firefighters available to respond. We are an agricultural based community suffering a significant downturn in economic health. The Yakima Fire Department is the only fully paid professional fire department in central Washington. We provide services to 28.7 square miles which has increased from 19.26 square miles in 2000. Our population has increased from 71,845 in 2000 to 92,620 in 2013. We staff 5 stations 24/7 and are responsible for protecting 2 interstate highways, 2 major rivers, an airport that is served by national airlines and several miles of active railroad. In 2012, we responded to 9,484 calls for service. The Yakima Fire Department has the fewest firefighters per capita of any similar size city in the state. We are able to provide 15 firefighters at structure fires, but it requires the response of all engine companies in the city to do so. Call back of off duty personnel are required to assist with the structure fire and respond to simultaneous incidents. We currently have one of the poorest "Washington Survey and Rating Bureau" (ISO) ratings of any full -time fire departments in the state. This is largely due to insufficient number of on -duty firefighters. The consequence is a significant reduction in the level of safety and services provided to the community and an increased workload on the fire personnel. If awarded the SAFER grant, the newly hired firefighters will receive a physical exam by a physician and will acquire the appropriate immunizations. Within the first 12 months of employment, they will be certified at the Firefighter I level and meet EMT requirements for Washington state, and will be trained to Firefighter II level before the end of the two -year period of performance. Washington state certifies firefighters through the "International Fire Service Accreditation Congress" (IFSAC) using NFPA standards and third party testing for certification. *Element #2 - Impact on Daily Operations (30 %): This statement should explain how the community and current firefighters are at risk without the requested firefighters, and to what extent that risk will be reduced if the applicant is awarded. What impact will the newly funded positions have on NFPA? II. Daily Operations - The Yakima Fire Department is currently unable to meet the expectations of NFPA 1710. As a result, our citizens are not receiving the fire protection they need and deserve. In addition, our firefighters do not have the safety that would be afforded them if we were NFPA 1710 compliant. A "Staffing Needs Assessment" is the cornerstone for requesting this grant. The city hired a consulting firm in 1990, (Burkell and Associates), to develop an "Organizational Analysis of the Yakima Fire Department." On page 2 -1 of the "Executive Summary" it states: "The consultant found an extremely lean, if not understaffed organization." In addition, "The Consultant recommends that the minimum daily staffing standard be increased to 21 firefighters." Unfortunately, 20 years later the current minimum daily staffing is only 19 firefighters, in which 17 firefighters' staff apparatus for city coverage, 1 is a Battalion Chief with a command vehicle, and the remaining firefighter is dedicated to the Yakima Airport to staff an ARFF apparatus. The addition of 3 more firefighters will allow us to upgrade our current 2- person rescue unit into a 3- person engine company. Our current minimum staffing gives us five 3- person engine companies and one 2- person https: / /eservices. fema .gov /FemaFireGrant /firegrant /j sp/ safer2013 /application/print_app.j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 16 of 25 rescue unit per shift. This only gives us 17 personnel for initial mitigation of an incident. The City of Yakima Fire Department responded to over 259 fires in 2012. 156 of those fires were structure fires, which required multiple engine companies to respond. Our staffing shortfall increases reliance on our neighboring volunteer fire departments, delays response times, and in some cases, negates the response if volunteers are not immediately available. The 3 additional firefighters will upgrade our initial response staffing to 6 engine companies. Having an additional engine company will improve response times and enables us to answer alarms that we were previously unable to respond to. This will allow us to mount an aggressive interior attack and primary search, simultaneously having the increased safety of "back -up" firefighters, thus meeting the 2 -in /2 -out rule. It will allow us to rehabilitate our crews sooner, thus increasing our safety and efficiency at every incident. Our demands for service continue to increase and our access to revenues are not keeping pace, as a result, we are suffering from lack of sufficient numbers of firefighters to maintain a safe community for our citizens and firefighters. The time it takes to deliver mitigation personnel to the emergency scene is one of the most significant determiners of outcome and the sooner mitigation is started the safer the structure is to operate in. Improved services translates into reduction in death statistics and property destruction, as well as reduction of death and injury to firefighters. *Element #3 - Financial Need (30 %): This statement should explain the applicant's organizational budget and its inability to address the need without federal assistance, including other actions the applicant has taken to meet their staffing needs. III. Financial Need - The financial and corresponding operational challenges facing the Yakima Fire Department have been a compounding problem for a number of years. Any addition to staffing is out of the question without the assistance from the SAFER Grant due to our dire financial condition. Earlier, in 2009 a tax measure to increase fire department staffing, failed at the ballot. We have systematically had the "operations" portion of our budget reduced over the past years. The increase in the overall budget reflects the escalating cost of bargaining agreements, oil, fuel, health care and unfunded mandates. The fire department's capital budget was initially frozen and has since been eliminated. Our ability to raise revenue is constricted due to key state and local initiatives and referendums. This has dramatically affected the already frail taxing structure and has created a profound negative financial impact on our city. In 2009 alone, the City of Yakima lost over 23 full -time city employees positions due to lay -offs or attrition. Our city has had to pull over a million dollars from its reserve account just to negate shortfalls and balance the budget. Approximately 96% of that amount is dedicated to our current staffing. This does not allow us a lot of leeway for unpredictable or unforeseen events such as short or long -term injuries to our firefighters. *Element #4 - Cost/Benefit (10 %): This statement should explain, as clearly as possible, what benefits the applicant and /or their community will realize if the project described is funded (e.g., anticipated savings and /or efficiencies). The SAFER Grant affords us the opportunity to increase operational staffing. If selected for this grant, the Yakima Fire Department is committed to retaining firefighters after the SAFER Grant expires. Funding will come through general fund revenues that come from property tax, sales tax, utility tax and special levy revenues that currently exist. Increases in tax revenues are being recognized through annexations, but at a delayed rate. In 2012 our current levy will renew and "reset" at its original rate. These funds will increase concurrently with the SAFER Grant funds ending. https: / /eservices. fema .gov /FemaFireGrant /firegrant /j sp/ safer2013 /application/print_app. j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 17 of 25 *Element #5 - Performance (Additional Consideration): Applicants should explain whether they have a proven track record for timely project completion and satisfactory performance in other AFG, FP &S, and SAFER awards. The Yakima Fire Department has received grants that have enhanced our ability to provide services to an evergrowing diverse community. An AFG for PPE in 2002, an AFG for SCBAs in 2003, and an AFG for 3 firefighters in 2005. Those same personnel are still members of the department. We are grateful for those grants and are committed to maintaing those grants we receive. Element #6 - Additional Information: If you have any additional comments you would like to include about your organization or this application, please provide them here. https: / /eservices.fema. gov /FemaFireGrant /firegrant /j sp/ safer2013 /application/print_app. j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 18 of 25 Assurances and Certifications FEMA Form SF 424B You must read and sign these assurances. These documents contain the Federal requirements attached to all Federal grants including the right of the Federal government to review the grant activity. You should read over the documents to become aware of the requirements. The Assurances and Certifications must be read, signed, and submitted as a part of the application. Note: Fields marked with an * are required. O.M.B Control Number 4040 -0007 Assurances Non - Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non - Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728 -4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88 -352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681 -1683, and 1685 - 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101- 6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92 -255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91 -616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) § §523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. § §290 dd -3 and 290 ee -3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or https: / /eservices. fema. gov /FemaFireGrant /firegrant /j sp /safer2013 /application/print_app. j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 19 of 25 financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91 -646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally- assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. § §1501 -1508 and 7324- 7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. § §276a to 276a -7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. § §327 -333), regarding labor standards for federally- assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93 -234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91 -190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. § §1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § §7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93 -523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93 -205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a -1 et seq.). 14. Will comply with P.L. 93 -348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89 -544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A -133, "Audits of States, Local Governments, and Non - Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. https: / /eservices. fema .gov /FemaFireGrant /firegrant /j sp/ safer2013 /application/print_app.j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 20 of 25 Signed by Mark H Soptich on 08/27/2013 https: / /eservices. fema .gov /FemaFireGrant/firegrant/j sp/ safer2013 /application/print_app.j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 21 of 25 Form 20 -16C You must read and sign these assurances. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug - Free Workplace Requirements. Note: Fields marked with an are required. O.M.B Control Number 1660 -0025 Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying" and 44 CFR Part 17, "Government -wide Debarment and Suspension (Non - procurement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative agreement. 1. Lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over $100,000, as defined at 44 CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities ", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510 -A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three -year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. https: / /eservices. fema .gov /FemaFireGrant /firegrant /j sp/ safer2013 /application/print_app. j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 22 of 25 (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three -year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug -Free Workplace (Grantees other than individuals) As required by the Drug -Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) The applicant certifies that it will continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition, (b) Establishing an on -going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable awarding office. (f) Taking one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). https: / /eservices .fema.gov /FemaFireGrant /firegrant /j sp/ safer2013 /application/print_app.j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 23 of 25 (B) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip Action If your place of performance is different from the physical address provided by you in the Applicant Information, press Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by Mark H Soptich on 08/2712013 I https: / /eservices. fema. gov /FemaFireGrant /firegrant /j sp/ safer2013 /application/print_app. j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 24 of 25 FEMA Standard Form LLL Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20- 16C for lobbying activities definition. https: / /eservices.fema. gov /FemaFireGrant /firegrant /j sp/ safer2013 /application/print_app. j sp... 3/12/2014 Application Number: EMW- 2013 -FH -00665 Page 25 of 25 Submit Application Application 100% complete, Submitted Please click on any of the following links to visit a particular section of your application. Once all areas of your application are complete, you may submit your application. Application Area Status Overview Complete Contact Information Complete Applicant Information Complete Applicant Characteristics (I) Complete Applicant Characteristics (II) Complete Department Call Volume Complete Request Details Complete Budget Complete Narrative Statement Complete Assurances and Certifications Complete PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT. • YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED. If you are not yet ready to submit this application, save it, and log out until you feel that you have no more changes. However, you must log in and submit application prior to the application deadline. • When you submit this application, you, as an authorized representative of the organization applying for this grant, are certifying that the following statements are true: To the best of my knowledge and belief, all data submitted in this application are true and correct. To sign your application, check the box below and enter your password in the space provided. To submit your application, click the Submit Application button below to officially submit your application to FEMA. Note: The primary contact will be responsible for signing and submitting the application. Fields marked with an are required. I, Mark H Soptich, am hereby providing my signature for this application as of 10- Dec -2013. https://eservices.fema.gov/FemaFireGrant/firegrant/j sp/ safer2013 /application/print_appj sp... 3/12/2014