HomeMy WebLinkAbout04/01/2014 08 2013 Year-End Encumbrances; Budget Amendment and AppropriationsBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: 4/1/2014
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ITEM TITLE: Ordinance Amending the 2014 Budget for 2013 Year -
End Encumbrances (First Reading).
SUBMITTED BY: Cindy Epperson, Department of Finance
SUMMARY EXPLANATION:
Attached is an Ordinance amending the 2014 Budget to provide appropriations for
encumbrances outstanding at the close of the 2013 Fiscal year.
Encumbrances represent orders (included in 2013 Budget appropriations) for materials which
had been authorized but not yet received, or for services authorized but not yet completed, as of
December 31, 2013. Therefore, appropriations from Unencumbered Fund Balances are
required to move forward the budget for payment when the materials are received or services
completed.
The total encumbrance for all funds is $2,757,008, as follows:
General Fund $301,393
Neighborhood Development (HUD Grants) $1,353,158
All other funds $1,102,457
Note: Neighborhood Development typically has a large encumbrance, because this annual
budget is set based on "new" federal Community Development Block Grant (CDBG) and HOME
grant awards. Amounts obligated but not yet spent at the end of each year are carried forward
into the next year through the encumbrance ordinance.
In some instances, the appropriations will be funded by approved grants (i.e. Neighborhood
Development Block Grants, Trolley grants, etc.) For these items, Finance will also increase the
grant revenue budgets to match the estimated revenues to the corresponding expenditures. In
all other instances, the appropriations will be funded by reserves in their respective funds.
This is an annual year-end accounting requirement.
Resolution:
Other (Specify):
Ordinance: X
Contract: Contract Term:
Start Date: End Date:
Item Budgeted: Yes Amount: $2,757,008
Funding Source/Fiscal
Impact:
Strategic Priority: Public Trust and Accountability
Applicable Fund Reserves or Grants
Insurance Required? No
Mail to:
Phone:
APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
City Manager
Read Ordinance by title only at the April 1, 2014 meeting. Pass Ordinance after the second
reading at the April 15, 2014 meeting.
ATTACHMENTS:
Description Upload Date
2014 Encumbrance Ordinance 3/21/2014
2014 Encumbrance Ordinance -Schedule 1 3/24/2014
Type
Ordinance
Ordinance
AN ORDINANCE
ORDINANCE NO. 2014 -
amending the 2014 budget for the City of Yakima; and
making appropriations for 2013 Year -End Encumbrances
from Unappropriated Fund Balances within various Funds for
expenditure during 2014.
WHEREAS, the various funds indicated on the attached Schedule I contain
Unappropriated Fund Balances available for appropriation and expenditures during 2014
in various amounts and for the purposes mentioned in the attached Schedule, and
WHEREAS, at the time of the adoption of the 2014 budget it could not
reasonably have been foreseen that the appropriation provided for by this ordinance
would be required; and the City Council declares that an emergency exists of the type
contemplated by RCW 35.33.091 and that it is in the best interests of the City to make
the appropriation herein provided, now, therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1. Appropriations are hereby made, for expenditure during 2014, from
Unappropriated Fund Balances in the various Funds to the various accounts and in the
various amounts, and for the various specific purposes, all as specified in the Schedule
attached hereto and incorporated herein.
Section 2. This ordinance is one making an appropriation and shall take effect
immediately upon its passage, approval and publication as provided by law and by the
City Charter.
PASSED BY THE CITY COUNCIL, signed and approved this day of
, 2014
MICAH CAWLEY, MAYOR
ATTEST:
CITY CLERK
First Reading:
Publication Date:
Effective Date:
Cepperson 3/21/2014
City of Yakima
2014 Encumbrance Ordinance
SCHEDULE I
Appropriate out of unappropriated fund balances of the various funds and in the various
amounts and for the purposes as described:
ACCOUNT AMOUNT FUND TOT.
DESCRIPTION
GENERAL FUND
City Council
001-1223110
Planning
001 2164100
Police
001-3124180
001-3132800
001-3193112
001-3193500
001-3184800
001-3184800
Fire
001-3233500
001-3233500
001-3253190
001-3253132
001-3253133
001-3254100
001-3254910
Information Systems
001-3513510
001-3516460
001-3514800
$8,124
Ten new chairs for council chambers
$8,000 Complete Development Code Update
$8,231
$2,761
$42,176
$60,000
$3,444
$3,987
$120,600
Interview System
Ballistic Vests
Ammunition
Desk -top Computer Replacement
Interview System
Replace drive-thru gate
$1,353 Opticom/Console Unit
$4,680 Mobile Data Terminal Docking Station for Nei
$6,817 Training Tower paint
$3,625 Public Education Supplies
$1,515 Burn Room Smoke fluid
$7,811 Training Room table
$3,870 Misc Supplies
$29,670
$50,000
$50,000
$35,000
$135,000
TOTAL GENERAL FUND $301,393
Equipment Upgrades -under $5,000
Equipment Upgrades -over $5,000
Maintenance Contracts
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City of Yakima
2014 Encumbrance Ordinance
SCHEDULE I
Appropriate out of unappropriated fund balances of the various funds and in the various
amounts and for the purposes as described:
ACCOUNT
AMOUNT FUND TOT.
DESCRIPTION
NEIGHBORHOOD
ON -20-P12/4820
ON -20-P11/4820
ON-20-PO4/4820
ON -20-P06/3112
ON -20-P06/3200
ON -20-P06/3500
ON -10-P18/4820
DEV FUND #124
$35,470
$200,000
$328,418
$9,000
$2,000
$31,000
$747,270
PUBLIC SAFETY COMM. FUND
151-3423190 $1,282
TROLLEY FUND
162-2066500
FIRE CAPITAL FUND
332-3314800
332-3314800
332-3314800
332-3314800
332-3314800
332-3314800
332-3314800
332-3226400
332-3226420
332-3224800
LAW AND JUSTICE
333-3013500
333-3013500
333-3013500
333-3013500
333-3013503
333-3016420
Grant awards carried forward
Economic Development
Single Family First Time Homebuyers
Single Family Home Rehab
Graffiti Supplies - General
Graffiti Supplies - Fuel
Graffiti - Small Tools
Home Single Family
$1,353,158
MDS Microwave unit repair
$1,282
$9,041 Trolley Barn Enhancement Project
$9,041
$23,957
$9,522
$876
$6,817
$2,464
$5,303
$3,372
$30,000
$496,588
$7,452
$586,349
CAPITAL FUND
$3,760
$8,927
$37,870
$16,230
$11,199
$56,175
$134,160
AIRPORT OPERATING FUND
421 2816400 $49,098
421-2824800 $34,225
421-2864100 $9,600
Replace Wood Facade @ 92's
Safety eyes for apparatus bay doors (91, 92, 93 & 9:
Replace Tower Doors @ 91
Repair/Repaint Training Tower Doors
Replace fire alarm panal @ 95
Replace apparatus bay lights @ 93
Replace range/hood at 93
Balance on Fire Truck
Breathing apparatus
Roofing retainage
Greenway lighting project
Titan M7V Video Mobile Data Computer
Patrol Room office furniture
Administrative office furniture
SWAT Gas mask,Clear outsert, Riot agent filtc
Equipment for Police Cars
Tractor with Cab for grounds maintenance
Carpet and Paint inside Air Terminal
Balance of Airport Master Plan
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City of Yakima
2014 Encumbrance Ordinance
SCHEDULE I
Appropriate out of unappropriated fund balances of the various funds and in the various
amounts and for the purposes as described:
ACCOUNT AMOUNT FUND TOT.
DESCRIPTION
CONVENTION CENTER CAPITAL
370-2793500 $7,352
370-2793500 $6,922
370-2793500 $3,246
370-2793500 $24,791
REFUSE FUND
471-4784100
$92,923
$0
$42,311
Audio -Visual Equipment
Skirting
Storage Units
Kitchen Equipment
$6,690 Solid Waste Cost of Service Rate Study
$6,690
WASTEWATER OPERATIONS
473 7314800 $150,000
WELLNESS/EAP FUND
516-1683500
516-1684100
$2,600
$2,100
PUBLIC WORKS ADMINISTRATION
560 4936500 $50,000
560 4924800 $25,000
Install light poles & fixtures/Security upgrade
$150,000
Treadmill - Fire Station 91
Professional services for wellness programs
$4,700
Facility Improvements at Public Works
$75,000 Security
TOTAL ALL FUNDS $2,757,008
$2,757,008
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