HomeMy WebLinkAbout04/01/2014 07 Yakima Railroad Grade Separations Phase 3, Construction Management/Inspection Agreement with KBA, Supplement No. 1BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: 4/1/2014
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ITEM TITLE:
SUBMITTED BY:
SUMMARY EXPLANATION:
Resolution authorizing execution of Supplement No. 1 of the
Professional Services Agreement with KBA, Inc. for
inspection and construction management services on the
MLK Underpass.
Debbie Cook, PE, Director of Utilities and Engineering
Brett Sheffield, Chief Engineer -- 576-6797
The City has a professional services agreement with KBA, Inc. under which they have provided
the City with inspection and construction management services during the construction of the
third phase of the Yakima Railroad Grade Separation project, MLK Underpass. Reasons for the
additional cost include:
The 28 -day project delay caused by BNSF and the fiber optic companies (Level 3 and
MCI/Verizon) lengthens the time that construction and inspection service are required. Mowat
and its subcontractors were still working on non-critical path tasks during this delay period in an
effort to minimize the effects of the delay, thereby requiring inspection and construction
management services even though the critical path activities were stopped.
To minimize the delay, Mowat re -sequenced the work, which resulted in the need for
additional inspectors and material testers.
The contractor often worked overtime, requiring the inspectors and material testers to
work overtime.
Additional work added by change orders resulted in additional material testing and
inspection.
KBA will develop the "As -Built" plans, which wasn't included in the original agreement.
The estimated cost of this additional work is around $2,000.
At 70% of project completion, the projected cost savings of the Force Account items and other
costs (Fiber Optics, BNSF, Berger/ABAM CE, City CE and KBA CE) is around $330,000.
These savings include the additional costs for construction management and inspection. The
executed change orders to date amount to $311,387.83 and the total project change orders are
anticipated to be well below 10% of the project cost and within budget.
This supplement will increase the authorized amount payable of the professional services
agreement by $170,159 resulting in a total maximum amount payable of $1,143,159.00.
Resolution: X
Other (Specify):
Contract: X
Start Date:
Ordinance:
Contract Term:
End Date:
Item Budgeted: Amount:
Funding Source/Fiscal Cumulative Reserve for Capital Improvements;
Impact: Fund 392
Strategic Priority:
Insurance Required? No
Mail to:
Phone:
APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
City Manager
Approve resolution authorizing Supplement No. 1 with KBA, Inc.
ATTACHMENTS:
Description Upload Date
❑ Resolution 3/24/2014
❑ KBA supplemental agreement 3/27/20144
Type
Cover Memo
Cover Memo
A RESOLUTION
RESOLUTION NO. 2014 -
authorizing execution of Supplement No. 1 of the Professional Services
Agreement with KBA, Inc. for inspection and construction management
services on the MLK Underpass.
WHEREAS, in February 2013 the City executed a professional services agreement with
KBA, Inc. for inspection, material testing and construction management of the third phase of the
Yakima Railroad Grade Separations project, MLK Underpass; and,
WHEREAS, additional engineering and consulting services are required for construction
administration to complete the project; and,
WHEREAS, it is requested that the City Manager have the authority to execute a
supplemental agreement for additional engineering and consulting services to complete the
inspection and construction management of the MLK Grade Separation; and,
WHEREAS, the City Council deems it to be in the best interests of the City to authorize
the City Manager to execute a supplemental agreement with KBA, Inc. for consulting services to
perform the duties of Construction Management and Inspection for the MLK Grade Separation
project, now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute Supplement No. 1 of the Professional
Services Agreement with KBA, Inc., for construction management and inspection services for
the MLK Grade Separation project. The total additional compensation authorized by said
supplement shall not exceed $170,159. The form of said professional services agreement shall
be reviewed and approved by the City Attorney or his designee.
ADOPTED BY THE CITY COUNCIL this 1St day of April, 2014.
Micah D. Cawley, Mayor
ATTEST:
City Clerk
Washington State
Vair Department of Transportation
Supplemental Agreement
Number
Original Agreement Number
City Contract #2013-031
1.
Organization and Address
KBA, lnc„
11000 Main Street
Bellevue, WA 98004
Phone: 425-455-9720
Project Number Execution Date
KBA #012027-01
Project Title Yakima Railroad Grade Se antions New
Ph 3, MLK Jr, Blvd.
Description of Work
Continuation of existing Scope with budget for added level of effort and additional testing services
requested by the City.
Completion Date
12/31/14
aximum Amount Payable
1,143,159,00
The Local Agency of City of Yakima
desires to supplement the agreement entered into with
KBA Inc.
and executed on 2/6/13 and identified as Agreement No 1818
AU provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows.
Section 1, SCOPE OF WORK, is hereby
No change,
revised to include:,
11
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for
completion of the work to read: No change.
111
Section V, PAYMENT, shall be amended as follows:
Authorized maximum amount payable shall increase by $170,15900, to a new maximum arno
able „00„ as set 'forth in the attached Exhibit "E-1" - Su.)
and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By
Kristen A.. Betty, President
DOT Form 140-063 EF
Revised 912005
By:
Date:
Approving Authority Signture
Exhibit "E-1 - Supplement No. 1
Direct Salary Cost
Overhead
(Uncluding Payron Additives)
Direct Non -Salary Costs
(including subconsultants)
Fixed Fee
Summary of Payments - CPFF
agement Reserve
TOTA
Basic Agreement Supplement #1
343,749
448,626
48,922
63,847
77,500 42,714
103,125
:14,676
973,000 S 170,159
Total
392,671
512,473
120,2:14
117,801
1,143,159
EXHUtIT E-1 - Supplement 1
CONSULTANT FEE DETERMINATION SUMMARY SHEET
(Cost Plus Fixed Fee)
PROJECT: Yakima Railroad Grade Separations Ph 3 - MLK Blvd,
DIRECT SALARY COST (DSC)
2014 c[assficrati,on
(M3) Project Manager
(E6) Resident Engineer
(P4) Office Engineer / Project Admin
(P4) inspector
(P1) Jr, Inspector
(M1) Project Controls
(M1) Administrative Manager (ShareP nt
(A5) DT Administrator
TOTAL 2014 DSC
TOTAL DSC
OVERHEAD: (ok.i COST- McludThg Salary Additives)
DSC x 01-11of
FIXED FEE
DSC (only) x FF Rate of
REIMBURSABLES
Misc Supplies, Equipment, Per Diem
SU CONSULTANT COSTS (see Etribit
Materials Testing (not -to -exceed)
Surveying (not -to -exceed)
TOTAL SUBCONSULTANTS
MANAGEMENT RESERVE
GRAND TOTAL
PREPARED BY: K. Wendell Adams Date: January 30, 2014
Hours DSC Rates Est Cost
42 x $77.00 = $ 3,234
80 x $5100 = $ 4,080
567 x $4080 = $ 23,134.
359 x $44.52 = $ 15,983
346 x $1600 = $ 5,536
-40 x $46.00 = $ (1,840)
39 x $39.40
= $ (1,537)
8 x $41.48 = $ 332
1,323 $ 48,922-
1,323
130.51%
30,0%
$ 42,742
$
$ 63,847
14,676
(28)
42,742
$ 170,159
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