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Home My WebLink AboutR-2009-105 Automated Water Meter Reading Evaluation Agreement with City of Selah and Nob Hill Water AssociationRESOLUTION NO. R-2009-105 A RESOLUTION authorizing the City Manager of the City of Yakima to execute an Interlocal Agreement with the City of Selah and Nob Hill Water Association to cooperate in the Upper Valley Automated Meter Reading Evaluation. WHEREAS, the desire and need to improve water meter reading accuracy has become a priority for the Water/Irrigation Division and other local utilities, and WHEREAS, the City of Selah, Nob Hill Water Association and the City recognize that improving water meter reading accuracy may be accomplished by one or more of the emerging automated water meter reading technologies; and WHEREAS, the City of Selah, Nob Hill Water Association and the City recognize that a cooperative effort is the most effective and efficient way to address long-term planning, design, sharing of resources, maintenance, and operation of said infrastructure; and WHEREAS, the City of Selah, Nob Hill Water Association and the City desire to utilize existing multiple water resource planning efforts, the assistance of an engineering firm to help address public infrastructure needs in the area through a coordinated Upper Valley Automated Meter Reading Evaluation; and WHEREAS, the City Council deems it to be in the best interest of the City to authorize execution of the attached Interlocal Agreement for the implementation of the Upper Valley Automated Meter Reading Evaluation; Now, Therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager of the City of Yakima is hereby authorized and directed to execute the attached and incorporated "Interlocal Agreement for the implementation of the Upper Valley Automated Meter Reading Evaluation" with the City of Selah and Nob Hill Water Association. ADOPTED BY THE CITY COUNCIL this 21st day uly, 2009. David Edler, Mayor INTERLOCAL AGREEMENT FOR THE UPPER YAKIMA VALLEY AUTOMATED METERING EVALUATION THIS INTERLOCAL AGREEMENT is entered into between the City of Yakima, Washington (hereinafter "Yakima"), whose address is 2301 Fruitvale Blvd , Yakima, Washington 98902, City of Selah (hereinafter "Selah") whose address is 115 W. Naches Ave., Selah, Washington 98942, , and Nob Hill Water Association (hereinafter "Nob Hill") whose address in 6111 Tieton Dr., Yakima, Washington 98908, pursuant to chapter 39.34 RCW. Yakima, Selah, and Nob Hill find that it is in their mutual interest to cooperatively conduct an Upper Valley Automated Meter Reading Evaluation The Evaluation will consist of a professional consultant's analysis and review of various Automated Meter Reading (AMR) and Automated Meter Infrastructure (AMI) Technology review, AMR/AMI Approaches, Financial Analysis and Alternatives, Joint Meetings, and Recommendations for AMR/AMI installation and utilization by the participating parties hereto. WITNESSETH: In consideration of the terms and conditions contained herein, the parties hereto agree as follows. 1. Yakima, Selah, and Nob Hill agree to utilize a professional consultant to analyze and evaluate multiple aspects of AMR/AMI technology that may be beneficial to the parties' interests. To accomplish the necessary analysis and evaluation the parties agree to supply information about their individual water meters and water billing systems to the consultant so evaluations regarding AMR/AMI system compatibility and efficiency may be accomplished. 2. Yakima shall be responsible to contract with the consultant to accomplish the necessary evaluation and analysis and shall administer the consultant contract. All signatories shall have full access and joint ownership in all documents produced from the study. 3. Selah and Nob Hill agree to reimburse Yakima for all reasonable documented expenses incurred in the completion of the Upper Valley Automated Meter Reading Evaluation. The total costs of the consultant's performance, as set forth in the professional services contract to be entered between the City and the consultant, and as may be amended in writing between the parties thereto, shall be divided between the parties at the following percentages; Selah 10 2% - Nob Hill 13.2% The City of Yakima's share will be 76.6% 4. This interlocal agreement contains all terms and conditions agreed upon by the parties hereto. No change or addition to this Agreement shall be valid or binding upon any party unless such change or addition is in writing and executed by all participating parties. 5. The parties hereto agree that they shall not discriminate against any person on Interlocal Agreement -- Page 1 the grounds of race, creed, color, religion, national origin, sex, age, marital status, political affiliation or belief, or the presence of any sensory, mental or physical handicap in violation of the Washington State Law Against Discrimination (RCW chapter 49.60) or the Americans with Disabilities Act (42 U S.0 12101 et seq) or any other applicable state, federal or local law, rule or regulation. 6. Yakima shall not assign or subcontract any portion of the contracted activities without obtaining the prior written approval from Selah and Nob Hill. 7. Any party may terminate this contract upon sixty (60) days written notice sent by certified mail to the addresses listed above. As long as two parties are still participating in this agreement it may remain valid. If Selah or Nob Hill terminates their participation, the percentage of reimbursement to Yakima by the remaining party shall be renegotiated and approved in writing. 8 Each party shall indemnify and hold harmless the other parties, the other parties' elected officials, directors, officers, members, agents, and employees, from all liability, loss or damage, including attorney's fees and costs of defense they may suffer as a result of claims, demands, actions, damages, costs or judgments which result from the actions performed by an indemnifying party, its agents, employees, or subcontractors pursuant to this Agreement. 9. The parties hereto each certify that they have commercial liability insurance with coverage in the sum of at least One Million Dollars ($1,000,000.00) per occurrence and shall provide proof of insurance to each of the other parties if requested. 10. This Agreement shall be governed by the laws of the State of Washington. Any action, suit, or judicial proceeding for the enforcement of this Agreement shall be brought in the Superior Court for the State of Washington in Yakima County, Washington. 11. The term of this Agreement shall begin on the date of final execution and shall continue until midnight, Dec. 31, 2010, and may be extended from year to year, not to exceed three years in total, by mutual written consent of the parties prior to the Agreement's established termination date. 12. This Interlocal Agreement does not create any separate legal or administrative entity and no property shall be acquired, accumulated or held as a result of this Agreement. Interlocal Agreement -- Page 2 CITY OF YAKIMA DATE 0 /09 CITY CLERK RESOLUTION NUMBER R-2009- Jo 5 CONTRACT NUMBER 2009- Si Interlocal Agreement -- Page 3 CITY OF SELAH ATTEST. APPROVED AS TO FORM: ob Noe, City Attorney RESOLUTION NO. jq Interlocal Agreement -- Page 4 Date: oq Interlocal Agreement -- Page 5 NOB HILL WATER ASSOCIATION Ze ger • • BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATE `? ENT Item No.f For Meeting of July 21, 2009 ITEM TITLE: Consideration of a Resolution authorizing execution of an interlocal agreement with the City of Selah and Nob Hill Water Association to complete an evaluation of automating water meter reading and to evaluate some shared resources. SUBMITTED BY: Dave Zabel!, Assistant City Manager Dave Brown, Water/Irrigation Manager CONTACT PERSON/TELEPHONE: Dave Brown / 575-6204 SUMMARY EXPLANATION: The water/Irrigation Division has been evaluating some methods to improve water meter reading accuracy. That evaluation resulted in discussions with several surrounding Utilities about conducting additional evaluations to determine the viability of using automated meter reading technology and to determine if the utilities could share some resources. The City of Selah and Nob Hill Water Association desire to enter into an evaluation of this type of automated water meter reading technologies and to find some method where we might share some resources. Yakima will enter into a contract with Gray and Osbome, Inc. to conduct the Upper Valley Automated Meter Reading Evaluation. Selah and Nob Hill Water Association will reimburse Yakima for their share of the evaluation. Financial support for this project will be from appropriations in the 477 Water Improvement Fund, 102% from the City of Selah and 13.2% from Nob Hill Water. Resolution X Ordinance _Other (Specify) Interlocal Agreement Contract Mail to (name and address): Je Henne, Citv of Selah. 113 West Naches Ave.' Selah. WA 98942: Zella West. Nob Hill Water. 6111 Tieton Dr.. Yakima. WA 98908 477 W term Funding Source Iprovement Fund APPROVED FOR SUBMITTAL: �� City Manager STAFF RECOMMENDATION: Approve resolution authorizing the City Manager to execute the accompanying Interlocal Agreement for the Upper Valley Automated Meter Reading Evaluation with the City of Selah and Nob Hill Water Association. BOARD/COMMISSION RECOMMENDATION: • COUNCIL ACTION: