HomeMy WebLinkAboutR-2009-110 Southeast Yakima Community Center Operating Agreement with OICRESOLUTION NO. R-2009-110
A RESOLUTION authorizing the City Manager of the City of Yakima to execute the City of
Yakima and Southeast Yakima Community Center Operating Agreement
with Opportunities Industrialization Center of Washington (OIC).
WHEREAS, the City being the owner of the Southeast Yakima Community Center
desires that the Southeast Community Center be managed, operated, and maintained as a
neighborhood facility in order to meet the needs and desires of the poor and disadvantaged;
and,
WHEREAS, the City not having the staffing levels necessary to provide specialized
management services approved a management operating agreement with OIC; and,
WHEREAS, the City received a request from OIC of Washington to exercise its first
five-year option to extend the management operating agreement to oversee the operations of
the Southeast Yakima Community Center with the service fee to come from Community
Development Block Grant funds; and
WHEREAS, the City Council of the City of Yakima deems it to be in the best interest of
the City to enter into the City of Yakima and Southeast Yakima Community Center Operating
Agreement with OIC of Washington for specialized management services for the Southeast
Community Center in accordance with the terms and conditions of the attached agreement
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute the attached and
incorporated "City of Yakima and Southeast Yakima Community Center Operating Agreemenr
with Opportunities Industrialization Center of Washington (OIC), to provide specialized
management operating services for the Southeast Community Center.
ADOPTED BY THE CITY COUNCIL this 18th day of August, 2009
ATTEST:
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CITY OF YAKIMA AND SOUTHEAST YAKIMA
COMMUNITY CENTER OPERATING AGREEMENT
THIS AGREEMENT is made and entered into this oe day of August, 2009, by and
between the City of Yakima, a Washington municipal corporation (hereinafter "City"), and
Opportunities Industrialization Center of Washington, a Washington nonprofit corporation
(hereinafter "010").
WHEREAS, the City is the owner of the Southeast Yakima Community Center
(hereinafter "Center") which is located within the City of Yakima at 1211 South 7th Street,
Yakima, WA 98901 and is legally described as follows
Parcel #1
The North 100 feet of the West 125 feet of the East 140 feet of Lot 1,
CENTRAL PARK ADDITION, according to the official Plat thereof recorded in
Volume "A" of Plats, page 46, records of Yakima County, Washington.
The East 140 feet of Lot 1, CENTRAL PARK ADDITION to the city of North
Yakima (now Yakima), according to the official plat thereof recorded in Volume
"A" of Plats, page 46, records of Yakima County, Washington,
(1) except the North 100 feet thereof;
(2) except the East 15 feet of the North 190 feet for alley, and
(3) except the East 10 feet of the South 110 feet for alley.
TOGETHER WITH all water and water rights appurtenant thereto
SUBJECT TO right of way for irrigation ditch over the West 5 feet of the East
15 feet of the North 190 feet of Lot 1, Central Park Addition to the city of North
Yakima, now Yakima, as disclosed by instruments recorded in Volume 200 of
Deeds, Auditor's File No 196692, records of Yakima County, Washington,
SUBJECT TO all further assessments arising from the fact that the above
described property is located within the boundaries of Irrigation District No
308, and
SUBJECT TO alleasements, rights of way or other servitudes appearing in the
chain of title or existing over and across said premises
Parcel #5
The East half of Lot 8, Central Park Addition to the City of Yakima, now
Yakima, as recorded in Volume "A" of Plats, page 46, records of Yakima
County, Washington,
EXCEPT the East 10 feet thereof, and
EXCEPT the West 25 feet thereof for street.
SUBJECT TO such future assessments as may be made from time to time by
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SECC Operating Agreement
City Irrigation District No 308, the above described property being located in
said District, and
WHEREAS, the parties to this Agreement desire that the Center is managed, operated
and maintained as a neighborhood facility in order to meet the needs of the poor and
disadvantaged, including but not limited to the specific areas of health, education, employment,
welfare and "recreation, all in accordance with the provisions, terms and conditions of this
Agreement
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
parties agree as follows
1. General Management Responsibilities and Expenses of OIC OIC shall manage,
operate and "maintain the Center consistent with City policies and with the general concepts of
community action in order to meet the needs of the poor and disadvantaged, particularly in the
areas of health, education, employment, welfare and recreation, and in such other areas as are
consistent with this Agreement and the general uses of a non-profit neighborhood facility At a
minimum, OIC shall keep the Center open to serve the public between the hours of 8 a m and 5
p.m , Monday through Friday of each week; provided, however, that the Center may be closed
on legal holidays OIC, at its option, may also keep the Center open to serve the public during
evening hours and weekends
OIC shall, at its sole expense and cost, promptly pay all costs of administration,
operational expenses, maintenance costs, capital improvements, taxes, overhead, utilities, and
other fees relating to or arising out of the use of the Center; (operational costs include but are
not limited to utilities and a facility supervisor) The City shall not be required to reimburse OIC
for any of the costs of operation, maintenance or capital improvements, except as otherwise
provided in this Agreement and to the extent that funds are appropriated by the City Council and
specifically approved for disbursement by the City Parks and Recreation Division Such
appropriations involve the legislative prerogative of the City Council and no assurance is given
that appropriated funds are available in any particular year. Except as otherwise provided in
Section 3, OIC agrees to perform the services specified in this Agreement in consideration of
the community action benefits derived herein The City shall have no obligation to pay OIC for
said services
2. General Budget Provisions The City reserves the right to hold payment until
adequate documentation is provided by OIC and reviewed by the City OIC agrees to the
following provisions in satisfying the terms and conditions of this Agreement
A Payments and Disbursements r Disbursements by the City of Yakima from this
Agreement/grant award shall be on a reimbursement basis covering actual expenditures by 010
or obligations of OIC currently due and owing, but not paid Disbursements shall be limited to
allowable costs and so shall be made upon the occurrence of all the following, in addition to any
other conditions contained herein or in the special conditions
1) Receipt by the City of Yakima ONDS of a written reimbursement request on
forms provided by the City of Yakima ONDS supported by copies of vouchers, invoices,
salary and wage summaries or other acceptable documentation, and
2) Determination by the City of Yakima ONDS that the expenditures or
obligations for which reimbursement is sought constitute allowable costs under the
principles set forth in Federal Management Circular 74-4 "eligible costs under the HOME
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SECC Operating Agreement
Program" and that also fall within the applicable Project Budget
B No payment shall be made for any service rendered by OIC except for those
services within the scope of the budget.
1) OIC shall submit to the City of Yakima ONDS a written request for approval of
budget revision when a proposed revision would result in an increase or decrease of ten
percent (10%) or more from what has been set forth in the approved budget subject
category The City's written budget revision approval must be received by OIC prior to
OIC incurring any expenditures against the revised budget subject categories
When the revision of OIC's budget does not exceed ten percent (10%) of an approved
budget category, OIC must submit a revised budget to the City of Yakima ONDS prior to the
submittal of claims against the budget.
3. Standards for Fiscal Accountability.
A. OIC agrees to provide project line item draw requests, annual verification of rents,
annual audited financial statement to compare income and expenses, records, documents and
accounting procedures which accurately reflect all direct and indirect costs related to the
performance of this Agreement. Such fiscal books, records, documents, reports and other data
shall be retained in a manner consistent with the "Budgeting, Accounting, Reporting System for
Counties and Cities, and Other Local Governments", hereinafter referred to as "BARS", as
issued by the Office of State Auditor, State of Washington. OIC further agrees that the City of
Yakima ONDS shall have the right to monitor and audit the fiscal components of the
organization to insure that actual expenditures remain consistent with the terms of this Contract
OIC shall retain all books, records, documents and other material relevant to the Contract for
seven (7) years after settlement of this Agreement OIC agrees that the City of Yakima, the
U S Department of Housing and Urban Development, the Washington State Auditor or their
designees, shall have full access to and a right to examine any of said materials at all
reasonable times during said period
B OIC agrees that any contributions or payments made for services furnished under
this Contract shall be used for the sole benefit of this program
4. Program Services In consideration of the City's paying OIC a Service Fee, OIC will
provide programs and services centered on the needs identified in the series of public meetings
held by the City in November, 2003 Services will focus on health and wellness issues of low
income and disadvantaged persons in the southeast area of Yakima and will range from
services for middle -school -aged youth through senior citizens A mentoring program for middle
school youth 'will focus on high-risk youth Specific services will include identification of high-risk
youth residing in the southeast neighborhood, mentor training, creating collaborative community
partners, integrating youth into community programs and services and seeking sustainable
program funding Examples of specific programs may include literacy, eastside sports,
recreation and tutoring For 2010, the target is six AmeriCorp volunteers mentoring 30 middle -
school -aged youth Outcomes are planned for identification by February, 2010 and quarterly
benchmarks will be developed and reported to the City Parks and Recreation Division and the
Office of Neighborhood Development
A second program will focus on high-risk young adults who face barriers to employment.
Specific activities may include identification and elimination of barriers, job training, job
placement and assistance and follow-up. By March, 2010, program benchmarks will be
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developed and community partners identified The status of these efforts will be reported
quarterly to the City Parks and Recreation Division and the Office of Neighborhood
Development
Services to senior citizens residing in the southeast neighborhood will be the focus of a
third program 010 will seek such services for elders as health and wellness, nutrition,
socialization, social service needs and volunteerism These services will be offered through the
Southeast Community Center. By March, 2010, OIC will develop program goals and
benchmarks, identify community partners and provide volunteer opportunities for senior citizens
at the Center The status of these efforts will be reported quarterly to the City Parks and
Recreation Division and the Office of Neighborhood Development.
5. Quarterly Report. OIC agrees to submit a written quarterly report outlining the progress
towards completion of activities included in Exhibit A, to the City of Yakima
6. Service Fee. In consideration of OTC's providing the program services described in
Section 2 for the period of January, 2010, through November, 2012, but subject to the
limitations described below, the City shall pay OIC an annual service fee of Seventy -Five
Thousand Dollars ($75,000 00). Payments of the annual $75,000.00 service fee shall be made
in quarterly amounts of Eighteen Thousand and Seven Hundred Fifty Dollars ($18,750 00) that
shall be paid by the City on or about the tenth day of February, May, August and November of
2010, 2011, and 2012
It is anticipated that said service fees paid to OIC shall come from Community
Development Block Grant ("CDBG") funds. Accordingly, OIC understands and agrees that the
availability and payment of the above-described service fee is expressly subject to the annual
review and approval by City Council of the expenditure of CDBG funds for this purpose
Further, payment of any portion of the service fee is expressly conditioned upon the provision of
satisfactory services to the City, upon the availability of funds and upon the program services
qualifying under all applicable HUD/CDBG eligibility payment criteria, guidelines and
regulations
Throughout the term of this Agreement, it is understood that OIC shall demonstrate,
upon request, that it is diligently seeking and attempting to obtain other funding from other
sources (i e , tenant rent, federal and state grants) to operate, manage and maintain the Center
It is expressly understood and agreed by the parties that the City is not and shall not be
obligated to pay any additional service fee to OIC for services provided in operating and
managing the Center after December, 2014
7. Term of Agreement. Unless terminated in accordance with Section 25, the term of this
Agreement shall be for a period of five (5) years, commencing September 2, 2009, and
terminating at midnight, September 1, 2014, provided, however, that OIC may, at its option,
extend this Agreement for two additional five-year periods by giving the City written notice of
term extension no later than ninety (90) days prior to the end of the current five-year period in
order to continue the term for the first five-year option period, and no later than ninety (90) days
prior to the end of the second five-year option period in order to extend the term beyond the
second five-year option period In the event OIC fails to exercise its option to extend this
Agreement for an additional five-year period, this Agreement shall terminate at midnight,
September 1, 2019 In the event OIC exercises its option to extend this Agreement for two
additional five-year periods, then this Agreement shall terminate at midnight, September 1,
2024. In the event the City determines OIC is performing its responsibilities hereunder in a
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satisfactory manner, the City will consider renewing this Agreement consistent with these terms
8. Incorporation of OIC's Proposal Except to the extent that it conflicts or is inconsistent
with this Agreement, OIC's Proposal, dated May 10, 2004, including all of OfC's
representations, conditions and obligations submitted to the City on May 13, 2004, in order to
obtain awardpof this Agreement, is incorporated herein by this reference Any inconsistencies or
conflicts between OIC's Proposal and this Agreement shall be resolved in favor of the provisions
and terms of„the Agreement. A copy of the Proposal is marked Exhibit "A", attached hereto and
incorporated lby this reference
9. Maintenance.
A. OIC shall, at its sole expense and cost, keep and generally maintain the Center
building and „property in an attractive, clean, sanitary and usable condition at all times Such
maintenance shall include but is not limited to routine and minor repair and replacement of
Center premises, property, fixtures (including but not limited 10 plumbing, electrical, lighting
fixtures and damage resulting from vandalism or accident), janitorial/cleaning services and
sidewalk snow removal
B Except as otherwise , provided herein, the City shall be responsible for, or
reasonably maintain, at its expense, all exterior building and grounds, including parking lot pole
lights, regular mowing and care of park grounds, regular landscaping maintenance, parking lot
surface and ,,striping, parking lot snow removal, exterior painting, the building roof and the
heating and air-conditioning system Notwithstanding any other provision of this section, the
City's obligations hereunder are expressly made subject to the annual availability of funds
appropriated by the Yakima City Council and specifically approved for disbursement by the City
Parks and Recreation Division Such appropriations involve the legislative prerogative of the
City Council and no assurance is given that appropriated funds are available in any particular
year.
10. Alterations, Modifications and Capital improvements OIC shall make no alteration,
modification and/or capital improvements to the Center building and surrounding property as
legally described herein without the prior written consent of the City Any such alterations,
modifications and/or capital improvements shall be made at the sole expense and cost of OIC
unless otherwise provided by mutual written agreement of the parties
11. Recruitment of Tenants/Licensees, Leases/License Agreements, and
Lease/License Revenues
A. Recruitment of Tenants/Licensees OIC is responsible for the recruitment of
Center tenants, licensees, service providers and partners
B Leases/License Agreements All leases for a term of twelve (12) months or more
in duration for space at the Center must be in writing and approved by the City Manager or his
authorized designee, which consent shall not be unreasonably withheld Short-term license
agreements and leases (having a duration of less than twelve (12) months) will not require
approval by the City Manager All leases and license agreements shall be executed and
performed in compliance with all applicable federal, state and local laws and ordinances Within
thirty (30) days after the execution thereof, the Center shall provide the City with written copies
of all lease and license agreements for space at the Center Each lease or license agreement
shall include but not be limited to the following information a description of the services, the
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name and contact information of the tenant. Every such lease or license agreement shall also
contain a provision requiring the tenant or licensee to pay the full amount of leasehold excise
tax, if applicable, in accordance with the requirements of Chap 82 29A, RCW, as now or
hereafter amended It shall be the affirmative responsibility of OIC to collect the leasehold
excise tax, if applicable, from all tenants and licensees in accordance with the provisions of
Chap 82 29A, RCW, as now or hereafter amended and to remit said taxes to the City
Department of Finance on a monthly basis
C Lease and License Revenue All payments received and revenue from Center
leases and license agreements shall be handled and controlled by 010 for operational expenses
and management of the Center. OIC shall provide the City with a written financial report, on at
least an annual basis, showing the amount of funds received from all sources, funds deposited
with all financial institutions, funds disbursed and all operating account balances Upon the
City's request, OIC shall provide such additional financial information as the City, in its sole
discretion, desires to obtain relating to this Agreement and all transactions pertaining thereto
All of OIC's financial information shall be compiled and maintained in accordance with generally
accepted accounting principles.
12. Utilities 010 shall pay all charges for water, heat, lights, power and any other utilities
which may be required or used by OIC in the use or operation of the Center; and, agrees to pay
the same in a timely fashion and agrees to pay the same to prevent any lien or shutoff of service
from occurring Any deposits or other charges required by any entity furnishing such utilities
shall be paid by OIC
13. Taxes and Assessments. The OIC shall be solely responsible for compensating its
employees and for paying all related taxes, deductions and assessments, including but not
limited to federal income tax, FICA, social security tax, assessments for unemployment and
industrial injury, and other deductions from income which may be required by law or assessed
against either party as a result of this Agreement In the event the City is assessed a tax or
assessment as a result of this Agreement, OIC shall pay the same before it becomes due
14. Independent Contractor Status of OIC The OIC and the City understand and
expressly agree that OIC is an independent contractor in the performance of each and every
part of this Agreement. OIC, as an independent contractor, assumes the entire responsibility for
carrying out and accomplishing the services required under this Agreement. Additionally, and
as an independent contractor, OIC and its employees shall make no claim of City employment
nor shall claim against the City any related employment benefits, social security and/or
retirement benefits Nothing contained herein shall be interpreted as creating a relationship of
servant, employee, partnership or agency between -OIC or any officer, employee or agent of
OIC and the City
15. Maintenance of Records, Annual Report and Inspections
A. The OIC shall maintain accounts and records, including personnel, property,
financial and program records, and such other records as the City may deem necessary to
ensure proper accounting for all project funds and compliance with this Agreement, including a
system of internal controls and accounting systems which conform to generally accepted
accounting principles and auditing standards
B All such records and documents shall be retained by OIC and shall be available for
inspection, audit and copying by City representatives and/or appropriate federal/state officials
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•
during the term of this Agreement and for a period of three (3) years following the termination of
this Agreement
C The OIC shall deliver to the City an annual written report and a quarterly report
describing in reasonable detail for the previous year the Center's uses, operations,
maintenance, capital improvements and any other significant information related to the Center
The annual report shall include a written financial operating statement prepared by OIC in
accordance with generally accepted accounting principles
D OIC agrees the City may carry out monitoring and evaluation activities so as to
ensure compliance by OIC with this Agreement, with the HOME Compliance Documents and
with all other laws, regulations and ordinances related to the performance hereof
OIC agrees to provide the City with any data determined by the City as necessary for the
effective fulfillment of its monitoring and evaluation responsibilities.
E At any reasonable time and as often as the City deems necessary, 010 shall make
all of its records available to the City, HUD, the Comptroller General of the United States, or any
of their authorized representatives, and shall permit City, HUD, the Comptroller General of the
United States, or any of their authorized representatives to audit, examine and make excerpts
and/or copies of same. OIC records shall include, but shall not be limited to, the following
payroll, personnel and employment records; procurement bidding documents, contracts, sales
closing statements, and invoices
F. The City shall have the right to review and audit all records of OIC pertaining to any
payment by the City. Said records shall be maintained for a period of seven years after the
completion of the project.
G OIC shall be required to make reasonable changes in the services as completed or
scheduled for completion if said services fall below the standards and specifications set forth in
the Special Terms and Conditions, Project Description or Statement of Work
16. Safeguarding of Client Information The use or disclosure by any party of any
confidential information concerning a recipient or client for any purpose not directly connected
with the City's or OIC's responsibilities with respect to services provided under this Agreement
is prohibited except on written consent of the recipient or client, his/her attorney or his/her
responsible parent or guardian or as otherwise provided by law, including RCW 42 56, the
Public Records Act
17. Access and Inspection The City shall have the right at all reasonable times to have
access to the Center property and to make inspections thereof City employees who may
exercise such right of inspection include but are not limited to police officers, fire inspection
personnel and code enforcement personnel If any inspection demonstrates, in the opinion of
the inspector, a clear and present danger to the public, the Center, or those in attendance at the
Center, the Chief Code Inspector, the Fire Chief or the Police Chief may order the event or
activity terminated and the Center vacated, at no risk or liability to the City, its public officials,
officers, employees and/or agents OIC shall not enter into any lease or license agreement
respecting space in the Center without incorporating into such lease or license agreement a
provision that contains the language of this provision regarding the City's right of inspection and
authority to order an event or activity terminated and to vacate the Center
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18. Maximum Occupancy of Center OIC shall comply, and shall ensure that tenants
comply, with maximum occupancy levels as set forth in the applicable provisions of the Yakima
Municipal Code and in accordance with federal, state and local laws and regulations
19. Advisory Board Within sixty (60) days after execution of this Agreement by both
parties, the City shall establish a Southeast Yakima Community Center Advisory Committee
consisting of seven (7) persons, appointed to serve on it by the Yakima City Council, as set forth
in Ordinance No 2004-22, a copy of which is marked Exhibit "B", attached hereto and
incorporated by this reference The City Council and OIC shall consider all recommendations of
the Advisory Committee but are not bound thereby
20. Security
A. OIC shall, at its sole expense and cost, provide security for the Center building and
property to the satisfaction of the City, which security shall, at a minimum, include an automatic
intruder detection system, secure door and window locks and regular security checks
B OIC shall provide or by written agreement require subtenants to provide adequate
security at all events held at the Center Such security shall include a minimum of one (1)
uniformed security guard, licensed in accordance with RCW 18 170, as now or hereafter
amended, for each fifty (50) persons in attendance. Security measures shall include monitoring
of Center entrances, premises and parking lots to prevent criminal activity and to ensure that
persons who possess dangerous items, who display disruptive behavior and/or who are
obviously under the influence of alcohol or drugs, do not enter or remain in the Center building
and surrounding property as legally described in this Agreement
C For all special events with an anticipated attendance of one hundred (100) or more
persons, OIC shall provide the City Police Chief with a copy of the applicable lease or license
agreement no later than fifteen (15) days prior to the event.
21. Personal Property OIC shall be responsible for the possession, use, and maintenance
of all personal property (including personal property of the City) located at the Center and shall
take all reasonable steps to ensure that such personal property is not removed from the Center
An inventory of the City's personal property is marked Exhibit "C", attached hereto and
incorporated by this reference
Any personal property having a useful life of more than one year and purchased wholly
or in part with sub -grant funds at a cost of three hundred dollars ($300) or more per item, shall
upon its purchase or receipt become the property of the City of Yakima and/or federal
government Final ownership and disposition of such property shall be determined under the
provisions of Attachment N of OMB, A-102 OIC shall be responsible for all such property,
including its care and maintenance, and shall comply with the following procedural
requirements.
A. Property records shall be maintained accurately and provide for. A description of
the property, manufacturer's serial number or other identification number; acquisition date and
cost, source of the property, percentage of HOME funds used in the purchase of property;
location, use, and condition of the property
B A physical inventory of property shall be taken and the results reconciled with the
property records at least once every two years to verify the existence, current utilization and
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continued need for the property
C A control system shall be in effect to insure adequate safeguards to prevent loss,
damage or theft to the property Any loss, damage or theft of the property shall be investigated
and fully documented
D Adequate maintenance procedures shall be implemented to keep the property in
good condition
E If OIC elects to capitalize and depreciate such nonexpendable personal property in
lieu of claiming the acquisition cost as a direct item of cost, title to such property shall remain
with 010 An election to capitalize and depreciate or claim acquisition cost as a direct item of
cost shall be irrevocable.
F Nonexpendable personal property purchased by 010 under the terms of this
Agreement, in which title is vested in the City of Yakima or federal government shall not be
rented, loaned or otherwise passed to any person, partnership, corporation, association or
organization without the prior express approval of the City of Yakima ONDS
G Any nonexpendable personal property furnished to, or purchased by OIC, title to
which is vested in the City of Yakima or federal government shall, unless otherwise provided
herein or approved by the City's Contracting Officer, be used only for the performance of
activities defined in this Agreement
H As a condition prerequisite to reimbursement for the purchase of nonexpendable
personal property, title to which shall vest in the City of Yakima or federal government, OIC
agrees to execute such security agreements and other documents as shall be necessary for the
City of Yakima ONDS or federal government to perfect its interest in such property in
accordance with the "Uniform Commercial Code -Secured Transactions" as codified in Article 9A
of RCW Chapter 62A.
I OIC shall be responsible for any loss or damage to the property of the City of
Yakima or federal government (including expenses entered thereunto) which results from
negligence, willful misconduct or lack of good faith on the part of 010 to maintain and administer
in accordance with sound management practices that property, to ensure that the property is
returned to the City of Yakima or federal government in the condition when the property was
acquired by purchase, fair wear and tear accepted
22. Non -Discrimination in Employment.
A. The City of Yakima is an Equal Opportunity Employer
B During the performance of this Agreement, OIC shall not discriminate in violation of
any applicable federal, state and/or local law or regulation on the basis of race, color, sex,
religion, national origin, creed, marital status, political affiliation, or the presence of any sensory,
mental or physical handicap This provision shall include but not be limited to the following
employment, upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates
of pay or other forms of compensation, selection for training and the provision of services under
this Agreement This non-discrimination provision shall include but is not limited to the
following
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• The benefits or services provided by OIC at the Center;
• The rules, regulations and/or practices established by OIC for use of the
Center;
• All lease and license agreements entered into by OIC with respect to space in
the Center; and
■ The employment practices of OIC at the Center, including but not limited to
employment, promotion, demotion, transfer, recruitment, advertising, layoff,
termination, rates of pay, compensation and selection for training
C OIC specifically agrees to abide by the Office of Federal Contract Compliance
Programs Regulations, 41 CFR Part 60, Executive Order 11246 as amended by Executive
Order 12086, and HUD Anti Discrimination Requirements, 24 CFF' 570.601
23. Non -Discrimination in Client Services OIC shall not enter into any lease or license
agreement respecting space in the Center without incorporating into such lease or license
agreement provisions which will ensure that the use or occupancy, in the provision of
neighborhood services and other benefits, is available without regard to race, creed, color,
national origin, religion, sex, marital status, age or the presence of any sensory, mental or
physical disability OIC shall also furnish all information, evidence, documents and reports
required by the City to substantiate compliance with this non-discrimination clause
A. OIC agrees to affirmatively market units made available through contract (24 CFR
92 352) and shall not, on the grounds of race, color, sex, religion, national origin, creed, marital
status, or age
1) Deny a qualified individual any facilities, financial aid, services or other
benefits provided under this Agreement;
2) Provide any service(s) or other benefits to a qualified individual which are
different, or are provided in a different manner, from those furnished to others under this
Agreement or separate treatment in any manner related to his receipt of any service(s)
or other benefits provided under this Agreement;
3) Deny any qualified individual an opportunity to participate in any program
provided by this Agreement through the provision of service(s) or otherwise, or will afford
such person an opportunity to do so which is different from that afforded others under
this Agreement.
B OIC shall abide by all provisions of Section 504 of the HEW Rehabilitation Act of
1973 prohibiting discrimination against handicapped individuals either through purpose or intent
C If assignment and/or subcontracting have been authorized, said assignment or
subcontract shall include appropriate safeguards against discrimination in client services binding
upon each Contractor or Subcontractor The contractor shall take such action as may be
required to ensure full compliance with the provisions of this clause, including sanctions for
noncompliance
24. Compliance with Applicable Laws OIC shall operate, maintain and manage the
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Center in accordance with all applicable statutes, laws, regulations and ordinances and the
rules and regulations promulgated by the U S Department of Housing and Urban Development,
including, but not limited to, Federal CDBG Regulations and other policies and guidelines
established by the City of Yakima ONDS OIC shall not allow use of the Center for any unlawful
purposes OIC shall not commit any waste on the Center property nor damage same nor permit
waste or damage by others
25. Licensing and Program Standards OIC agrees to comply with all applicable federal,
state, county and municipal standards for licensing, certification and operation of facilities and
programs, and accreditation and licensing of individuals, and any other standards or criteria as
described in the Agreement to assure quality of services.
26. Insurance Requirements At all times during performance of the services in this
Agreement, OIC shall secure and maintain in effect insurance to protect the City and OIC from
and against all claims, damages, losses and expenses arising out of or resulting from the
performance of this Contract. OIC shall provide and maintain in force insurance in limits no less
than that stated below as applicable The City reserves the right to require higher limits should
it deem it necessary in the best interest of the public
A. Property Insurance OIC shall procure and maintain a policy or policies of property
insurance with respect to the Center covering all property owned by OIC including personal
property and tenants improvements and betterments OIC will hold the City harmless for any
damage to property owned by OIC and waive its right of subrogation for any damage to their
property.
B Commercial Liability Insurance Before this Contract is fully executed by the
parties, OIC shall provide the City with a certificate of insurance as proof of commercial liability
insurance and commercial umbrella liability insurance with a total minimum liability limit of Two
Million Dollars ($2,000,000 00) per occurrence combined single limit bodily injury and property
damage, and Two Million Dollars ($2,000,000 00) general aggregate The certificate shall
clearly state who the provider is, the coverage amount, the policy number and when the policy
and provisions provided are in effect. Said policy shall be in effect for the duration of this
Contract The policy shall name the City, its elected officials, officers, agents, employees and
volunteers as additional insureds, and shall contain a clause that the insurer will not cancel or
change the insurance without first giving the City thirty (30) calendar days prior written notice
(any language in the clause to the effect of "but failure to mail such notice shall impose no
obligation or liability of any kind upon the company" shall be crossed out and initialed by the
insurance agent) The insurance shall be with an insurance company or companies rated A -VII
or higher in Best's Guide and admitted in the State of Washington
C Commercial Automobile Liability Insurance
1) If OIC owns any vehicles, before this Contract is fully executed by the parties,
OIC shall provide the City with a certificate of insurance as proof of commercial
automobile liability insurance and commercial umbrella liability insurance with a total
minimum liability limit of Two Million Dollars ($2,000,000 00) per occurrence combined
single limit bodily injury and property damage Automobile liability will apply to "Any
Auto" and be shown on the certificate
2) If OIC does not own any vehicles, only "Non -owned and Hired Automobile
Liability" will be required and may be added to the commercial liability coverage at the
City of Yakima and OIC of Washington Page 11 of 19
SECC Operating Agreement
same limits as required in that section of this Contract, which is Section 26 C entitled
"Commercial Liability Insurance"
3) Under either situation described above in Section C 1 and Section C 2 , the
required certificate of insurance shall clearly state who the provider is, the coverage
amount, the policy number, and when the policy and provisions provided are in effect
Said policy shall be in effect for the duration of this Contract The policy shall name the
City, its elected officials, officers, agents, employees, and volunteers as additional
insureds, and shall contain a clause that the insurer will not cancel or change the
insurance without first giving the City thirty (30) calendar days prior written notice (any
language in the clause to the effect of "but failure to mail such notice shall impose no
obligation or liability of any kind upon the company" shall be crossed out and initialed by
the insurance agent) The insurance shall be with an insurance company or companies
rated A -VII or higher in Best's Guide and admitted in the State of Washington
D Directors and Officers Before this Contract is fully executed by the parties, OIC
shall provide the City with a certificate of insurance as evidence of Directors and Officers
Liability Insurance with coverage of at least One Million Dollars ($1,000,000.00) per occurrence
and an annual aggregate limit of at least One Million Dollars ($1,000,000.00) The certificate
shall clearly state who the provider is, the amount of coverage, the policy number, and when the
policy and provisions provided are in effect. The insurance shall be with an insurance company
rated A -VII or higher in Best's Guide If the policy is on a claims made basis, the retroactive
date of the insurance policy shall be on or before the inception date of the Contract, or shall
provide full prior acts The insurance coverage shall remain in effect during the term of this
Contract and for a minimum of three (3) years following the termination of this Contract.
E Tenants Must Carry Liability Insurance The 010 shall require that all tenants of
the Center maintain and provide proof of liability insurance coverage in accordance with
Subsection B of this section, including but not limited to the same level of coverage and naming
the City, its officers, agents, and employees as additional insureds
F City Does Not Provide Insurance for OIC It is understood that the City does not
maintain any form of insurance for 010, its officers, employees, volunteers and/ or agents
G Worker's Compensation OIC agrees to pay all premiums provided for by the
Workman's Compensation Act of the State of Washington Evidence of OIC's workers'
compensation coverage will be furnished to the City. OIC holds the City harmless for any injury
or death to the contractor's employees while performing this Agreement
H Insurance Provided by Subcontractors 010 shall ensure that all subcontractors it
utilizes for work/services rendered under this Agreement shall comply with all of the above
insurance requirements
27. Indemnity OIC agrees to protect, defend, indemnify, exonerate, and hold harmless the
City, its elected officials, agents, officers and employees (hereinafter "parties protected") from
(1) any and all claims, demands, liens, lawsuits, administrative and other proceedings, and (2)
any and all judgments, awards, losses, liabilities, damages (including punitive or exemplary
damages), penalties, fines, costs and expenses (including legal fees, costs and disbursements)
for, arising out of, or related to any actual or alleged death, injury, damage or destruction to any
person or any property (including but not limited to any actual or alleged violations of civil rights)
to the extent solely or concurrently caused by, arising out of, or related to any actual or alleged
City of Yakima and OIC of Washington Page 12 of 19
SECC Operating Agreement
act, action, default or omission (whether intentional, willful, reckless, negligent, inadvertent or
otherwise) resulting from, arising out of, or related to OTC's provision of services, work or
materials pursuant to this Agreement. OIC further agrees that it specifically and expressly
waives its immunity under industrial insurance, Title 51 RCW, or immunity under any other
provision of law to the extent of the obligations assumed to the parties protected hereunder
All services to rendered or performed under this Agreement will be performed or
rendered entirely to OTC's own risk and OIC expressly agrees to defend, indemnify and hold
harmless the City of Yakima and all of its officers, agents, employees and elected officials from
any and all liability, loss, fines, penalties or damage, inducing reasonable cost of defense, they
may suffer as a result of claims, demands, actions, or damages to any and all persons or
property, costs or judgments against the City of Yakima which result from, arise out of, or are in
any way connected with the services to be preformed by OIC under this Agreement.
Nothing in this section of the Agreement shall be construed to create a liability or a right
of indemnification in any third party
28. Assignment. This Agreement, or any interest herein or claim hereunder, shall not be
assigned or transferred in whole or in part by 010 to any other person or entity without the prior
written consent of the City. In the event that such prior written consent to an assignment is
granted, then the assignee shall assume all duties, obligations and liabilities of OIC stated
herein
010 shall not assign or subcontract any portion of the services provided within the terms
of this Contract without obtaining prior written approval from the City All terms and conditions
of this Agreement shall apply to any approved subcontract or assignment related to the
Agreement
29. Modification Either party may request changes in this Agreement, however, no
change or addition to this Agreement shall be valid or binding upon either part unless such
change or addition be in writing, and executed by both parties
30. Severability
A If a court of competent jurisdiction holds any part, term or provision of this
Agreement to be illegal or invalid in whole or in part, the validity of the remaining provisions shall
not be affected and the parties' rights and obligations shall be construed and enforced as if the
Agreement did not contain the particular provision held to be invalid
B If any provision of this Agreement is in direct conflict with any statutory provision of
the State of Washington, that provision which may conflict shall he deemed inoperative and null
and void insofar as it may conflict and the Agreement shall be deemed modified to conform to
such statutory provision
C Should the City determine that the severed portions substantially alter this
Agreement so that the original intent and purpose of the Agreement no longer exists, the City
may, in its sole discretion, terminate this Agreement
31. Non -Waiver of Breach A waiver by either party hereto of a breach by the other party
hereto of any covenant or condition of this Agreement shall not impair the right of the party not
in default to avail itself of any subsequent breach thereof Leniency, delay or failure of either
City of Yakima and OIC of Washington Page 13 of 19
SECC Operating Agreement
party to insist upon strict performance of any agreement, covenant or condition of this
Agreement, or to exercise any right herein given in any one or more instances, shall not be
construed as a waiver or relinquishment of any such agreement, covenant, condition or right
32. Termination Either party may terminate this Agreement, with or without cause, by
giving the other party sixty (60) days written notice of termination
If OIC fails to comply with the terms and conditions of this Agreement, the City of Yakima
ONDS may pursue such remedies as are legally available including but not limited to, the
termination of this Agreement in the manner specified herein
A. Termination for Cause If OIC fails to comply with the terms and conditions of this
Agreement and any of the following conditions exist.
1) The lack of compliance with the provisions of this Agreement are of such
scope and nature that the City of Yakima ONDS deems continuation of this Agreement
to be substantially non -beneficial to the public interest;
2) OIC has failed to take satisfactory corrective action as directed by the City of
Yakima ONDS or its authorized representative within the time specified by same;
3) OIC has failed within the time specified by the City of Yakima ONDS or its
authorized representative to satisfactorily substantiate its compliance with the terms and
conditions of this Agreement
4) OIC has failed to comply with Section 32 concerning "Conflict of Interest"
The City of Yakima ONDS may terminate this Agreement in whole or in part, and
thereupon shall notify 010 of the termination, the reasons therefore and the effective date
provided such effective date is not prior to notification to OIC. After this effective date, no
charges incurred under any terminated portions are allowable
B Terminations on Other Grounds This Agreement may also be terminated in
whole or in part by mutual agreement of the parties
C Termination for Withdrawal, Reduction or Limitation of Funding In the event that
funding from ithe Federal government is withdrawn, reduced or limited in any way after the
effective date of this Agreement, and prior to its normal completion, the City of Yakima ONDS
may summarily terminate this Agreement as to the funds reduced or limited, notwithstanding
any other termination provision of this Agreement. If the level of funding so reduced or limited is
so great that the City of Yakima ONDS deems that the continuation of the program covered by
this Agreement is contrary to the public interest, the City of Yakima ONDS may summarily
terminate this Agreement in whole notwithstanding any other termination provisions of this
Agreement Termination under this Section shall be effective upon receipt of written notice by
OIC or its representative
The City of Yakima ONDS agrees to promptly notify OIC of any proposed reduction in
funding by Federal or other officials OIC agrees that upon receipt of such notice it shall take
appropriate and reasonable action to reduce its spending in the affected funding area so that
expenditures do not exceed the funding level which would result if said proposed reduction
became effective
City of Yakima and OIC of Washington Page 14 of 19
SECC Operating Agreement
This Agreement is further subject to termination by the City of Yakima upon written
demand by the City of Yakima ONDS for assurances that the terms of the Project Description
are timely complied with, if such assurances are not made to the City's satisfaction within thirty
(30) days of the date of such written demand
D Closeout In the event that this Agreement is terminated in whole or in part for any
reason, the following provisions shall apply
1) Upon written request by OIC, the City of Yakima shall make or arrange for
payment to OIC of allowable reimbursable costs not covered by previous payments
2) OIC shall submit within thirty (30) days after the date of expiration of this
Agreement, all financial, performance and other reports required by this Agreement, and
in addition, will cooperate in a program audit by the City of Yakima or its designee
3) In the event a financial audit is not performed prior to closeout of this
Agreement, the City of Yakima ONDS retains the right to withhold a just and reasonable
sum from the final payment to OIC after fully considering the recommendation on
disallowed costs resulting from the final audit.
33. Covenant Against Contingent Fees OIC warrants that no person or selling agency
has been employed or retained to solicit or secure this contract upon an agreement or
understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide
employees or bona fide established commercial or selling agency maintained by OIC for the
purpose of securing business The City of Yakima ONDS shall have the right, in the event of
breach of this clause by OIC, to annul this Agreement without liability or, in its discretion, to
deduct from the Agreement the price or consideration or otherwise recover the full amount of
such commission, percentage, brokerage or contingent fee
34. Conflict of Interest. The City may, by written notice to 0110
A Terminate this Agreement if it is found, after due notice and hearing, by the City
that gratuities in the form of entertainment, gifts, or otherwise offered or given by OIC, or agent
or representative of OIC, to any officer or employee of the City of Yakima, with a view towards
securing this Agreement or securing favorable treatment with respect to the awarding or
amending or the making of any determinations with respect to this Agreement
B In the event this Agreement is terminated as provided in (A) above, the City of
Yakima shall be entitled to pursue the same remedies against OIC as it could pursue in the
event of a breach of the Agreement by OIC The rights and remedies of the City of Yakima
provided for in this clause shall not be exclusive and are in addition to any other rights and
remedies provided by law
C 010 warrants and covenants that it presently has no interest and shall not acquire
any interest, directly or indirectly, which could conflict in any manner or degree with the
performance of its services hereunder OIC further warrants and covenants that in the
performance of this Agreement, no person having such interest shall be employed
D No employee, agent, consultant, elected official, or appointed official of OIC may
obtain a financial interest or unit benefits from a HOME -assisted activity, either for themselves
or those with whom they have family or business ties, during their tenure or for one year
City of Yakima and 010 of Washington Page 15 of 19
SECC Operating Agreement
thereafter
35. Certification Regarding Debarment, Suspension or Ineligibility and Voluntary
Exclusion — Primary and Lower Tier Covered Transactions OIC, defined as the primary
participant and it principals, certifies by signing these General Terms and Conditions that to the
best of its knowledge and belief that it
A. Is not presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from covered transactions by any Federal department or agency.
B Has not within a three-year period preceding this Agreement, been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public or private agreement or
transaction, violation of Federal or State antitrust statutes or commission of embezzlement,
theft, forgery„ bribery, falsification or destruction of records, making false statements, tax
evasion, receiving stolen property, making false claims, or obstruction of justice,
C. Is not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of the offenses
enumerated in paragraph (1)(b) of this section, and
D Has not within a three-year period preceding the signing of this Agreement had one
or more public transactions (Federal, State, or local) terminated for cause of default.
1) 010 agrees by signing this Agreement that it shall not knowingly enter into
any lower tier covered transaction with a person who is debarred, suspended, declared
ineligible, or voluntarily excluded from participation in this covered transaction
2) OIC further agrees by signing this Agreement that it will include the clause
titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion -Lower Tier Covered Transaction," as follows, without modification, in all lower
tier covered transactions and in all solicitations for lower tier covered transactions
LOWER TIER COVERED TRANSACTIONS
a) The lower tier contractor -certifies, by signing this Agreement that neither it nor
its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any
Federal department or agency
b) Where the lower tier contractor is unable to certify to any of the statements in
this Agreement, such contractor shall attach an explanation to this Agreement.
36. Rights In Data The City of Yakima ONDS may duplicate, use and disclose in any
manner and for any purposes whatsoever, and have others so do, all data delivered under this
Agreement OIC hereby grants to the City of Yakima, a royalty -free, non-exclusive and
irrevocable license to publish, translate, reproduce, deliver, perform, dispose of and to authorize
others to do so, all data now or hereinafter covered by copyright: Provided, that with respect to
data not originated in the performance of this Agreement such license shall be only to the extent
that 010 has the right to grant such license without becoming liable to pay compensation to
others because of such grant. 010 shall exert all reasonable effort to advise the City of Yakima
City of Yakima and 010 of Washington Page 16 of 19
SECC Operating Agreement
ONDS, at the time of delivery of data furnished under this agreement, of all invasions of the right
of privacy contained therein and of all portions of such data copied from work not composed or
produced in the performance of this Agreement and not licensed under this clause OIC shall
report to the City of Yakima ONDS, promptly and in written detail, each notice or claim of
copyright infringement received by OIC with respect to all data delivered under this Agreement
OIC shall not affix any restrictive markings upon any data, and if such markings are affixed, the
City of Yakima ONDS shall have the right at any time to modify, remove, obliterate or ignore
such markings'
37. Survival Any provision of this Agreement which imposes an obligation after termination
or expiration of this Agreement shall survive the term or expiration of this Agreement and shall
be binding on the parties to this Agreement.
38. Notices. Unless stated otherwise herein, all notices and demands shall be in writing
and sent to the parties to their addresses as follows
TO THE CITY
TO OIC
Richard A. Zais, Jr
City Manager
Yakima City Hall
129 North Second Street
Yakima, WA 98901
Ronnie Williamson
OIC of Washington
815 Fruitvale Boulevard
Yakima, WA 98902
or to such other addresses as the parties may hereafter designate in writing Notices and/or
demands shall be sent by registered or certified mail, postage prepaid or hand -delivered Such
notices shall be deemed effective when mailed or hand -delivered at the addresses specified
above
39. Integration and Supersession. This Agreement sets forth all of the terms, conditions
and agreements of the parties relative to the subject matter hereof and supersedes any and all
such former agreements, which are hereby declared terminated and of no further force and
effect upon the execution and delivery hereof There are no terms, conditions or agreements
with respect thereto except as herein provided, and no amendment or modification of this
Agreement shall be effective unless reduced to writing and executed by the parties
40. Governing Law This Agreement shall be governed by and construed in accordance
with the laws of the State of Washington
41. Venue The venue for any action to enforce or interpret this Agreement shall lie in the
Superior Court of Washington for Yakima County, Washington
City of Yakima and OIC of Washington Page 17 of 19
SECC Operating Agreement
CITY OF YAKIMA
By v. J
R.A Zais, Jr ,
City Manager
Date g'Z0/09
ATTEST
,t MA
O.I.C. OF WASHINGTON
By -
Ronnie Williamson
Board Chair
Date 0— zS —O9
Deborah Moore, City Clerk
City Contract No
Resolution No.
City of Yakima and OIC of Washington Page 18 of 19
SECC Operating Agreement
CITY OF YAKIMA AND SOUTHEAST YAKIMA
COMMUNITY CENTER OPERATING AGREEMENT
ADDENDUM
The parties hereby agree the budget for the services provided under this Agreement, marked
Exhibit D, attached and incorporated by this reference, is hereby added as part of the
Agreement.
CITY OF YAKIMA
By
R.A.Zais, 7r ,
City Manager
O.I.C. OF WASHINGTON
By* Ach/ /A. -
Ronnie Williamson,
Board Chair
Date 5— 9
ATTEST
Deborah Moore, City Clerk
City Contract No -,M09- 9.3
Resolution No. R-07009 //0
City of Yakima and OIC of Washington Page 19 of 19
SECC Operating Agreement
I-Icnry IJuncc hump
Executive DErectur
May 10, 2004
r'IIOGRAMS
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LOC.l IONS
Yakima •
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Sunnysulk. ■
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City of Yakima
129 North Second Street
Yakima, WA 98901
EXHIBIT A
SUBJECT: RESPONSE TO RFP NO. 10401...SOUTHEAST YAKIMA
COMMUNITY CENTER
Enclosed please find OIC of Washington's (formerly Yakima Valley OIC) response to.
your request for proposals to operate and manage the Southeast Yakima Community
Center, a responsibility we feel well qualified to carry out.
OIC of Washington, a Washington State 501 (c) (3) Nonprofit Corporation, with an
annual budget of over $11 million has a strong interest in the rejuvenation and
sustaining of the Southeast Center. This Center has a long and illustrious standing in
the Southeast Area and is known as an institution that serves the total
community...from birth to death. Not only does it have a long standing reputation
for providing myriad services, it has deep meaning for many of the residents of the
community, especially the elderly African American population who remember
when it was first established over 43 years ago
OIC wishes to maintain that reputation and respect that meaning by attempting to bring
it back to the vibrancy it once enjoyed. The fact that two of the principals of this
proposal...Mr. Henry Beauchamp and Ms Ester B. 1-Iuey, have previous very
successful involvement with managing the Center will be a great plus; they know the
Center, they are familiar with the needs of the community and enjoy the good will of a
majority of residents in the community Combined with the strength of Mr Steve
Mitchell who has an excellent background in education for children and youth, we
believe we can restore the Center to its previous standing. It is our belief that the
combined managerial strength and passion of' Mr. Beauchamp, Ms. Huey and Mr
Mitchell, and the goodwill of the Yakima Community, we can accomplish the Center's
original mission of providing relevant and important services to all residents of
Southeast Yakima to enable them to become and remain self sufficient, contributing
citizens to the well-being of our total community.
If OIC is awarded the Management Contract, we will immediately begin to seek out
adequate funding for a very qualified Program Manager/Developer who will be
responsible for the day-to-day operation of the Center. In the meantime, the Core
Ilh,,:ul,Il:unil@)vult_ or}; ■ t'Iulnv (509) 24S-6751 ■ rax• (509) 575.0-482
l leadrivartcr815 Frultvalc Boulevard, Yaktnta, W \ 98902
Page 2
Response to RH' NO. 10401
Southeast Yakima Community Center
Management Team made up of Mr. Beauchamp, Ms. Huey and Mr. Mitchell will
assume that responsibility. We intend to be very careful in selecting leadership. and
staffing for the Center as we realize that it is imperative that successor "grooming" take
place so that the Center will not suffer from the type of failures it has experienced in the
past.
The content of this proposal addresses the immediate need to begin operation and
provision of services. Those are identified as short-term goals. One of our long-term
visions if we are awarded the contract is to explore the possibility of developing a
Yakima Youth Employment, Education and Service Center as part of the Center's
services. If awarded the contract, we will start discussions with other youth service
leaders to explore this possibility. We have a successful model to follow...the former
Gang Prevention -Intervention Program that brought all youth service providers together
to provide a collaborative program to reduce negative factors in the community. We
will study that model carefully and explore the potential to expand it to all services for
youth operated from a central location.
As with all OIC services, services from the Southeast Yakima Community Center
will be provided without regard to race, creed, color, national origin, economic
status, sexual orientation, etc. No resident of Southeast Yakima will experience
disparate treatment at the Center.
We are appreciative of the opportunity to further serve our community through the
operation of the Southeast Yakima Community Center and are confident OIC can
accomplish the conditions of the Owner in providing services to that community
Therefore, your careful consideration of this proposal is greatly appreciated.
Sir}cerely,
Henry Beau
Executive ctor/CEO
PROPOSER'S CHECKLIST
The Proposers attention is especially called to the following items, which must be
included or addressed in the proposal:
• One (1) original and four (4) copies of the Proposal
• Identify outside of sealed envelope, per page 4,
Paragraph A, 3.
• Submit Proposal by 2:OOpm, May 13, 2004
• A detailed plan, describing how your organization ✓ see Business
Proposes to meet the Specifications for Managing, Questionnaire
Operating, and Maintaining the Center
• Financial Statement
• Equal Opportunity Program Information
• Resumes of all management candidates
• Literature, Brochures, etc.
• A written statement attesting that the firm will
Provide all required services to the Owner
• A resolution from your Board of Directors,
if applicable, approving or authorizing a
designated agent to bind the corporation
• Board of Personnel Inventory Form
• Schedule "A", Proposal Form
• Schedule "B", Business Questionnaire
see Attachment #3
v see Attachment #4
see Attachment #5
" -see Attachment #1
see Attachment #2
see Business
,Questionnaire, Pg. 6
• Letters of Support j' see Attachment #6
SCHEDULE "A"
PROPOSAL FORM
Proposal of: OIC of Washington
Address: 815 Fruitvale Blvd., Yakima, WA 98902
Date: May 11, 2004
TO: The City of Yakima
("The Owner")
The undersigned hereby offers to enter into the Operating Agreement at Southeast
Yakima Community Center, Yakima, Washington, to manage, operate, and
maintain the Center, under the terms and conditions set forth in said contract, in
this Proposal Form and in the Instructions to Proposers, for a tern of five (5) years,
commencing on July 1, 2004, with two (2) possible five (5) year contract
extensions, for a total of 15 years. Execution of this option shall be per the terms
and conditions as set forth in the final agreement.
N/A has received, reviewed, and
agrees to Addenda (s) ,. and
The terms and conditions of this proposal are agreed to on this day
of the year 2004.
BY: Henry Beauchamp
SIGNATURE:
Typed n. me (officer)
. , L.. A Act „.11. _i
AMP
P
It
TITLE: Executive Director
COMPANY: OIC of Washington
ADDRESS: 815 Fruitvale Blvd., Yakima, WA 98902
DATE: Mav 10, 2004
PHONE: 509-457-2904
SCHEDULE "B"
Request for Proposal No. 10401
BUSINESS QUESTIONNAIRE
for:
CONTRACT TO MANAGE, OPERATE, AND MAINTAIN THE
SOUTHEAST YAKIMA COMMUNITY CENTER
YAKIMA, WASHINGTON
Minimum Financial and Experience Requirements:
The Proposer submitting this proposal warrants that said Proposer has the following
qualifications:
1 That the Proposer has been in continuous existence for a period of the past three (3)
years, or more 32 years
2 That the principal Proposer or its parent company can satisfy all requirements as
noted under Proposers Qualifications in the Instructions to Proposers Section of this
package. Additional information should be attached to this Business Questionnaire
as Addendum information. Yes
3. Number of years experience of the Proposer making this proposal in the operation
of a community center or like operation. 32 years
Type of Operation
OIC of Washington has provided education,
employment and training, community services,
housing services and health care services to
low income, disadvantaged, minority, and other
residents throughout the State of Washington.
4.
Years of Experience
32
Give the names and locations of places of the above mentioned agencies, together
with the dates of operation (attach additional pages as necessary):
See Attachment #1, OIC Brochure which outlines services and service locations
5 1 -lave any contracts for the operation of neighborhood services, etc., held by your
organization ever been canceled? No.
6. Bank References:
Key Bank
Bank of America
Yakima, WA
Yakima, WA
7 Proposer should list qualifications that enable Proposer to provide Social Services at
the Center.
OIC of Washington, (formerly Yakima Valley OIC) has over 32 years of
program/project/facility management experience. Currently, OIC operates 18 projects
throughout the State of Washington and most recently acquired a failing Skilled Health
Care Facility in Seattle that had experienced a stop placement (closure) order from the
State of Washington.
In its 32 years of service to residents throughout the State of Washington„ we have never
experienced a failure to successfully perform a contract/program. Our Audits have been
clean and we have had neither exceptional audit findings nor disallowed costs. Over 90
percent of our contracts have been re -funded over and over and we have held some of
them for over 20 years, successfully accomplishing the goals and objectives year after
year This repeat performance attests to the strength and competence of OIC to manage,
operate and maintain services to the disadvantaged populations of our State.
Mr. Henry Beauchamp is Executive Director/CEO of OIC, and formerly very
successfully directed the Southeast Community Center. Mr. Beauchamp has over 35
years of' experience in Nonprofit Management. He has successfully built OIC into the
second largest OIC in America; and, operates the most diverse program among all the
other OIC operations He is respected throughout the State of Washington and across the
Nation for his vision, creativity, innovation and ability to develop and sustain self
sufficiency programs for low income, disadvantaged and minority populations His
passion and commitment to the people he serves and the OIC mission is apparent in all
activities and services.
Mr. Steve Mitchell, Deputy Director of OIC, will bring his vast knowledge of education
service and management of' the same to the Center. A past teacher, principal and Deputy
Superintendent in the Yakima Public Schools, he brings valuable knowledge of the needs
of children and their social as well as educational needs to this project. His expertise will
be integral to the development of programs to make Southeast children whole.
Ms. Ester B. Huey, currently Assistant General Manager of the OIC Leon Sullivan Health
Care Center and former Manager of the Southeast Community Center, has a proven track
record for "reviving" failing projects. Her recent experience, success, and knowledge of
the Southeast Community Center will be invaluable as we begin the "rebuilding" of this
facility and its services
All three of these administrators have a passion and a love of the Southeast Community
Center and its importance to the community. This passion and commitment will translate
into a plan of action that will ensure adequate programs, grant funding and social
activities that will be integral to the growth and well-being of the City of Yakima as it
grapples with what the future, including the downtown area, will look like. In that vein,
we will work with the local Chamber of Commerce, the vartouti Development
Associations, State and Federal Agency Partners, Workforce Boards, Corporate Partners
and Foundations, For a Better Tomorrow, the City of Yakima, the Yakima County
Commissioners, the Washington State Fair Association and others to develop
collaborations and partnerships knowing that strengthening the Southeast Community
Center will alio strengthen Yakima
3
R Proposer should explain your operational expertise in facility management
Currently, OIC owns and/or manages the following facilities:
• The headquarters building.. an old lumber company site that OlC
renovated/rebuilt to house many of the OIC services, at 815 Fruitvale Boulevard;
(OIC owned)
• The Excel High School site across the street from the headquarters building; (OIC
owned)
• The Community Service site located at 16th Avenue and Hathaway; (OIC owned)
• The local federal Social Security Building next door to the headquarters complex,
which we built to their specifications and now hold a long term lease with them;
(OIC owned)
• The OIC Bingo Hall and adjacent leased tenant spaces located at Third Avenue
and Mead; (OIC owned)
• The Leon Sullivan Health Care Center located at MLK, Jr, and Dearborn Avenues
in Seattle; (OIC owned)
• Leased program space in other cities throughout Washington State.
If one were to tour any of the sites above, it would be readily apparent that OIC takes
pride in its facilities and grounds. All sites are well maintained and our landlord/tenant
relationships are excellent. We will carry this same attention to the Southeast Community
Center to ensure that the building is well maintained and appropriate tenants and
programs are operated for the benefit of the residents in that area. If successful in being
awarded the contract, we would like the opportunity to do a complete analysis of the
maintenance/facility needs and negotiate an appropriate annual maintenance
agreement compatible to the agreements with the Capital Theater and the Yakima
Convention Center. We will also want to negotiate controls regarding the rental of
the Gym for various activities as initially, this venue will need to be a source of
income for the Center.
9. In addition to existing tenants, Proposers should identify what type of tenants and
events it expects to lease space to at the Center. In addition, how will you
accommodate existing tenants?
It is not the intent of OIC to displace any present tenant; we will however review the
leases and the services being provided to ensure that their programs are designed to meet
the needs of Southeast Residents as a priority. In addition, we will conduct a study of
rental fees to ensure that lease payments are adequate to support basic Center upkeep
such as utilities and routine maintenance, if adjustments need to be made, present tenants
will be given notice that at the end of present lease agreements, adjustments will take
place.
10 Proposer should describe the type of services it intends to provide at the Center.
4
It will be a priority of OIC to seek out service provider tenants who lit within the
goals of the Center's Mission to accomplish, develop and maintain self-sufficiency
and wellness for all Southeast residents. Examples of service providers we have
already engaged in discussion with are:
• Yakima Valley Memorial hospital for a Health and Wellness Program to be
operated out of the Center, (Mr. Rick Lenneweh);
• Yakima County Community Services Division for programs to prevent juvenile
delinquency and substance abuse, as well as the possibility of identifying funds
for an offender project designed to prevent first-time offenders from re -offending
and working with established job training development programs to provide
meaningful employment (Mr. Steve Hill);
• Educational Service District (ESD) 105 for tutorial programs to enhance and
compliment K - 6 education for children in Southeast Yakima (Mr. Mary Purvis);
• Educational Service District (ESD) 105 for community mobilization_ programs to
make Southeast a safe and well community where people are proud to be
residents and feel confident in the safety of themselves and their children. (Mr.
Mary Purvis)
• Yakima School District 1/7 regarding ancillary academic learning programs
operated from the Center. (Mr. Ben Soria)
• Community Members about how they can assist us in re-establishing the Senior
Lunch Program and identifying volunteers to assist in the provision of the same;
• Community Members who are interested in re -initiating some of the
neighborhood sports programs previously operated by the Substance Abuse
Coalition.
If awarded the contract to operate the Center, one of the first programs we will
start-up will be an after school activity program in the Gym to ensure that children
and youth of the community have a "safe haven" that is protective and enriching,
and shields then from engaging in self defeating negative activities. We will also
initiate activities designed to establish the Center as a major Social Center for adults and
seniors in the community.
To accomplish some of the above outlined activities (if awarded the contract), we will
immediately make application for Community Development Block Grant Funding to
assist with start-up costs including some funds for a Program Manager, and start-up
funding for various youth activities. Additionally, we would like to negotiate an
agreement with the City of Yakima to continue to support the Center for
approximately six months until a thorough assessment of its conditions, etc., can be
completed and firm tenant and other funding can be identified.
11 Proposers should list, in narrative form, their community activities relative to other
similar projects where they provided mentorships, internships, etc., to all sectors of
the community.
See Attachment TVA, OIC of Washington Brochure which outlines community activities
and projects OIC has been and currently is involved with.
12 In November 2003, four neighborhood meetings were held to gather input from
citizens on desired services at the Southeast Community Center. Schedule "E"
5
(attached) summarizes the public input Please describe how your agency will meet
these public suggestions
We have carefully reviewed the information from the public meetings held by Yakima Parks
and Recreation in November 2003 and have taken it into consideration as we constructed this
proposal.
Much of what the input addresses, we have addressed in the proposal, i.e. social, educational,
recreational needs for youth as well as seniors. As stated in other places in the proposal,
what we do and how we do it will depend on the available resources; as we build resources,
we will build programs aimed at the most critical areas of community need. It should be
noted however, that all programs developed will be directly related to the Southeast
Center Service Area. To that end, we will continuously be alert to changing needs and seek
out ways to address them. We will always be open to advice and suggestions from the
advisory committee and the community as a whole.
It should be noted here that all OIC programs are based on the needs of the community it
serves
13. Proposer should identify all officers and board members of the organization
including name, address and telephone number of each such person.
1. PHILLIP AMBROSE, 111
(Yakarna Indian Nation Member)
Post Office Box 1404
Zillah, WA 98953, Work # - 454-4116
2. FRANK BACON
(Business)
1 1 I Gilbert Drive
Yakima, WA 98902, 1-lome / - 248-6187
3. A1, BRA D1,EY
(Low -Income Community) (Retired)
109 South 8th Street
Yal.nnn, WA 989(11, 11u111,... 11 - 972-2072
4. EDNA BROOKS-PITTMAN
4116 Main Street
Union Gap, WA 98903, Home 1t 469-7993
5. REV. MELFORD GERMAN
(Church/Low-Income Community) (Retired)
515 East Arlington Street
Yakima, WA 98901, Home # - 457-4409
6. ABE GONZALES
(Business) (Retired)
83 Greenview Drive
Yakima, WA 98908, Home # - 965-1451
7. JOEL GUTIERREZ, Secretary/Treasurer
(Business)
512 North 64th Ave
Yakima, WA /98908, Cell # - 952-9021
8. O.E. 'BUS' HOLLINGBERY
(Business)
515 follow Through Drive
Yakima, WA 98901, Home # - 248-6436
9. RALPH MUCK
(Community at Large)
215 South 57'h Avenue
Yakima, WA 98908, Home # - 966-3887
10. SADIE LEE
(State Government/Retired)
Post Office Box 11044
Yakima, WA 98909, llome 11 - 453-0289
11. MARGARET LUERA
(Business)
Bank of America Client Manager
101 North 2❑d Street
Yakima, WA 98901, Work # 577-7994
12. KATHI MERCY
(Business)
Post Office Box 50
Yakima, WA 98907, Work # - 248-1360
6
13. BERTHA ORTEGA
(Education)
Asst. Vice President For External Affairs
l Ientage College
3240 Fort Road
Toppenish, WA 98948, Work # - 865-8529
14. DOUG PETERS
(Community/Business/Retired)
1208 Freemont Hills
Selah, WA 98942, Home # - 697-8232
15. NANCY SMITH BUCK
(Business)
Human Resource Manager of Tree Top
220 East Second Avenue
Selah, WA 98942-0248, Work # - 698-1445
16. RONNIE WILLIAMSON
(Church/Low-Income Community)
1106 South 7`h Street
Yakima, WA 98901, Home # - 453-0179
7
ATTACHMENT #1
LITERATURE/BROCHURES
Since its inception in 1970, OIC of Wash-
ington's mission has been to help in the
elimination of unemployment, poverty,
and illiteracy so that people of all colors
and creeds can live their lives with
greater dignity. Our vision is to afford a
second chance to families with multiple
life challenges such as housing, educa-
tion, gang culture, or lack of skills by ena-
bling them to complete their high school
education, attend higher education, enter
a branch of military service, or receive
vocational and employment training
through program services.
OIC of Washington provides services
through five major divisions including
Education, Employment and Training,
Community Services, Housing Services
and Health Care Services.
For over 30 years, OIC has been and con-
tinues to be dedicated to helping thou-
sands of individuals improve the quality
of their lives. Through Innovative collabo-
rations and partnerships with our commu-
nity and our clients, we look forward to
many more years of making our vision for
the underserved people a working reality
in Central and Eastern Washington, for
present and future generations.
Henry &Jetsram',
Executive DIPeCtcr
OIC of Washington, fonneriy Yakima Valley 01C,
PROGRAM LOCATIONS
Community Services/Ener • Assistance/Food Bank
1419 Hathaway. Yakima WA
(509)452-7145
Educational Programs
Abstinence Education
1206 Fruitvale Blvd., Yakima WA
(509)248-6751
Excel High School
1206 Fruitvale Blvd., Yakima WA
(509)249-8596
GED Assistance
815 Fruitvale Blvd., Yakima WA
(509)457-2914
Project Literacy
815 Fruitvale Blvd., Yakima WA
(509)454-4610
Employment & Training Programs
AmeriCorps/AmeriCorps VISTA
815 Fruitvale Blvd., Yakima WA
(509)457-7900
Sunnyside, (509)839-2717
Ex -Offender Orientation
815 Fruitvale Blvd., Yakima WA
(509)457-2931
Washington Farmworker Investment Program
815 Fruitvale Blvd., Yakima WA
(509)454-7913
(509)765-1721, Moses Lake WA
(360)336-2938, Mount Vernon WA
(509)545-0484, Pasco WA
(509)839-0204, Sunnyside WA
(509)665-3727, Wenatchee WA
WIA Youth Employment & Training Program\
815 Fruitvale Blvd., Yakima WA
(509)457-2913
(509)962-8098, Ellensburg WA
Health Care Services
Leon Sullivan Health Care Center
2611 South Dearborn, Seattle WA
(206)325-6700
Housing, Repairs & Weatherization
1419 Hathaway, Yakima WA
(509)452-2555
"Opportunities for a
Lifetime"
OIC of Washington Headquarters
815 Fruitvale Blvd.
Yakima, WA 98902
(509)248-6751
(509) 575-0482 Fax
Educational Programs
Abstinence Education
Age 12-19
What' Utilizing the "Families United to
Prevent Teen Pregnancy" curriculum, fo-
cus is on abstinence until marriage, reduc-
ing teen pregnancy and prevention of sexu-
ally transmitted infections.
Excel high School /GEDProgram
Grades• 9-12 for Excel, 16-21 for GED
What: Working in conjunction with area
school districts to provide
educational instruction
toward high school and/or
GED completion, with a
focus on vocational
classes such as mainte-
nance, administrative as-
sistant proficiency, music/
media recording and
more.
Excel High School
Project Literacy
Age. 21 and older
What: Providing fret one-on-one and
small group tutoring for
parents and other adults
in basic literacy skills
and English as a Second
Language.
Ptoicu 1.1tctacy
Employment & Training
AmeriCorps/AmeriCorps VISTA
Age l8 and older
Wtiat: Serving elementary and high school
teams throughout Yakima County, Ameri-
Corps Members focus on tutoring and
reading assistance, building community &
school partnerships, encouraging parental
involvement, mentoring, promoting liter-
aLy and recruiting volunteers
Ex -Offender Orientation
Age: 16 and older, with other requirements
What- Serving individuals throughout Yakima
County who have been incarcerated and are work-
ing toward completing their education, preparing
for college, and/or obtaining employment.
Farmworker Investment
Program and training services to migrant
and seasonal farmworkers, and
emergency services to migrant farmworkers
throughout the State of Washington.
Washington Farmworker
Investment Program
Age: I4 and older
What: Providing a compre-
hensive array of employment
WIA Youth Employment & Training
Age: 14-21
What: Providing economically disadvantaged
youth (in -school & out-of-school) with employ-
ment and training services and educational assis-
tance
Community Services
Community Food Programs
What: Assists individuals in Yakima County with
a variety of food services including food bank and
commodity distributions
Energy Assistance
What. Assisting low-
income households by sub-
sidizing their heating bills
during the winter months
Community Services
Headquarters
Housing Services
Home Financial Planning & Loan Approval Aid
What• Assisting individuals of Yakima County in
filling out loan applications and securing loans for
qualified individuals. Helping with gap financing
and homebuyer education so qualified families
may purchase homes built by OIC participants.
Weatherization & Repair
Services
What: Weatherizing, re-
pairing and preserving
homes for low-income
families to help reduce the
cost of heating bills, in-
crease energy efficiency
and preserve housing stock.
Housing & Wcuthcraaion
Health Care Services
Leon Sullivan Health Care Center
What: Named after the late Dr Leon Sullivan,
founder of OIC, Leon Sullivan Health Care
Center provides a full range of health care ser-
vices including 24 -hour -a -day professional
nursing and medical services, Alzheimers care,
private rooms, and more. Located in Seattle,
Washington, within five minutes of the major
Seattle area hospitals.
Leon Sullivan Health Care Center
Seattle Washington
Executive Director
Henry Beauchamp
Deputy Director
Steven Mitchell
Board of Directors
Phillip Ambrose
Al Bradley
Melford German
Joel Gutierrez
Ralph Huck
Margaret Luera
Bertha Ortega
Edna Brooks-Pitunwi
Frank Bacon
Nancy Smith Buck
Abe Gonzales
Bus Hollinghery
Sadie Lee
Kath' :'le' c._y
Doug Peters
Ronnie ifilltaai.vor;
ATTACHMENT #2
WRITTEN STATEMENT
Written Statement attesting that OIC will provide all required services to the
Owner:
It is the intent of OIC of Washington to follow all conditions as outlined in the
contract between the Owner and OIC. Further we guarantee that we will
perform all services included in the contract in an acceptable manner and will
provide the Owner with any and all requested information and reports
regarding the same. We will carry -out the responsibilities of the contract in
the same manner as any Contract OIC would receive.
6.
WITH BEAUCHAMP, HUEY
City Would Be
Placing Center
in Capable Hands
f you believe in the adage that one person can
truly make a difference, consider what hap-
pens when you double that to two. And then
consider that those two are Henry Beauchamp
and Ester Huey
What a difference they have made -- and con-
tinue to make — in this community
They are rightfully among the most respected
individuals in the Yakima area, with reputations
of stepping up when help is needed.
And they've done it again, with a proposal to
the City Council last week that they join forces,
again, to take over management of the Southeast
Community Center
Should city officials agree to the proposal —
and we urge them to — the center would.be oper-
ated under the auspices of: the Yakima Valley
OIC, the nonprofit organization ttiat Beauchamp
has run for more than 30 years. ,'i: -Y,,.
Beauchamp and Huey, in a last-minute pro-
posal, asked for city funding to run the center —
$50,000 for the rest of 2004, and $75,000 for each
consecutive year for up to three years, until they
find tenants to rent space and grants to pay for
programs.
The money would likely come from the city's
annual $1 4 million grant -from the Department of
U.S. Housing and Urban Development for com-
munity and economic
development.
Beauchamp led the
initial campaign to build
the center on South Sev-
enth Street 32 years ago
and Huey ran it for near-
ly 10 years under the
auspices of the now -
defunct Yakima Valley
Substance Abuse Coali-
tion. That nonprofit
organization lost its
funding last fall, more
than a year after Huey
retired, and returned
the building to its own-
ers, the city of Yakima.
The city hosted sever-
al meetings with commu-
nity members and in Jan- •
nary looked for proposals
from nonprofit agencies
to run the center and pro-
vide the services the
community asked for
educational programs for
kids, job -training and health services.
We can rely
on Henry and
Ester.
(They) know
what this
community
needs.
CHRIS WAARVICH
Public Works director
'z`o'o other organizations submitted proposals,
but neither has the experience nor clout that
Beauchamp and 1-Iuey can bring to the project_
Webelieve that even a sketchy plan with these
two veteran coinmunity leaders at the helm is the
best way to go And city staff members involved
with the process seems to agree
"We can rely on Henry and Ester," Chris Waar-
vick, the city's Public Works director, told the
council last week. "(They) know what this com-
munity needs."
They also recognize the changing needs. When
the Southeast Center was built, the neighborhood
surrounding it was the hears, of the African-Amer-
ican community in Yakima. But tines do change;
the 2000 Census showed that 67 percent of the res-
idents in the almost two square miles around the
center claimed Hispanic heritage, while blacks
made up just 4 percent of the same area.
Beauchamp and Huey have the empathy,
understanding and experience to ensure that the
needs of the entire neighborhood are met.
Our community definitely needs a resource
like the Southeast Center; we Simply cannot rim
the risk of losing this valuable asset that has been
a vibrant part of the city for more than three
decades.
These two old friends and community activists
can ensure the future of the Southeast Center. We
urge the council when it votes in a few weeks to
let them.
AN ORDINANCE
EXHIBIT B
ORDLNANCE NO. 2004- '
establishing a southeast community center advisory committee to serve
in an advisory capacity to the city council, city staff, and the
operator(s) of the southeast community center concerning programs,
services, and capital improvements of the southeast community center;
adding a new chapter, Chapter 1.39, entitled "Southeast Community
Center Advisory Committee"; and adding new sections 1.39.010,
1.39.020, 1.39.030, 1.39.040, 1.39.050 and 1.39.060 to the City of
Yakima Municipal Code.
BE IT ORDAINED BY THE CITY OF YAK MA:
Section 1. Chapter 1.39 and Sections 1.39.010, 1.39.020, 1.39.030, 1.39.040, 1.39.050
and 1.39.060 are herby enacted as a new chapter and new sections of the City of Yakima
Municipal Code to read as follows:
"1.39.010. Southeast community center advisory committee created.
A southeast community center advisory committee is hereby created as
an advisory body to make recommendations to the city council, city staff, and
the operator(s) of the southeast community center concerning the programs,
services, and capital improvements of the southeast community center.
139.020. Appointment, term, and removal of members.
A. The southeast community center advisory committee shall
consist of seven regular members appointed by the city council who shall
serve without compensation. Regular member appointments shall be limited
to individuals who reside within the city limits of Yakima.
B. In addition to the regular members, the city manager or his
designee shall be an ex officio member of the committee. A representative for
the operator(s) of the southeast community center shall also be an ex officio
member of the southeast community center advisory committee. The city
council may also appoint such ex officio members as the council deems
necessary. Ex officio members shall act in an advisory capacity to the
committee and may not vote on recommendations made by the committee, or
on other items of committee business.
C. The term of office of each member, other than ex officio
members; is for four years unless that tenure expires by reason of death,
resignation, inability to serve or by removal by the city council; provided,
however, that original appointments shall be made so that two members are
appointed for four years, two members for three years, two members for two
years, and one member for one year. Any vacancy in the membership of the
committee shall be filled for the unexpired term in the same manner as the
original appointment.
D. Any regular or ex officio member of the committee may be
removed from the committee at any time for any reason by the city council.
1.39.030. Appointment of chairperson, vice -chairperson, and
secretary.
At the first meeting of the committee after January 15` of each year, the
members of the committee shall appoint one of their number as the
chairperson, one as vice -chairperson, and one as secretary; which persons
shall hold office for one year and until their successors are appointed.
1.39.040 Meetings.
The committee shall hold at least one regular meeting during every
three calendar month period at a regular time and place to be designated by
vote of a majority of the committee. Special meetings may be held at any
time as called for by the chairperson, or vice -chairperson in the chairperson's
absence, or by any three members requesting a special meeting. Minutes of
each meeting shall be kept by the secretary and sent to the city manager and
city council. All committee meetings shall be open to the public unless the
subject under consideration would be a proper subject for executive session
under the Open Public Meetings Act (RCW Chapter 42.30).
1.39.050 Functions and duties.
The southeast community center advisory committee shall serve in an
advisory capacity to the city council, city staff, and the operator(s) of the
southeast community center. Specifically, the committee shall have the
following advisory functions and duties:
A. To make recommendations concerning programs, services, and
activities to be offered at the southeast community center.
B. To review and make recommendations regarding the financing
and budgeting for planning, development and construction of city capital
improvements at the southeast community center.
C. To conduct and prepare surveys, analysis, studies, and reports
related to programs and services of the southeast community center and
community/neighborhood needs, as directed by the city council.
D. To make recommendations about any other matters related to
the southeast community center as directed or requested by the city council or
city staff.
1.39.060 Staff assistance.
The staff of various departments of the city, as assigned by the city
manager, shall provide staff assistance and shall serve to facilitate
communication from the committee to the city council and to the operator(s)
of the southeast community center."
committee shall be filled for the unexpired term in the same manner as the
original appointment.
D. Any regular or ex officio member of the committee may be
removed from the committee at any time for any reason by the city council.
1.39.030. Appointment of chairperson, vice -chairperson, and
secretary.
At the first meeting of the committee after January 1s1 of each year, the
:members of the committee shall appoint one of their number as the
chairperson, one as vice -chairperson, and one as secretary; which persons
shall hold office for one year and until their successors are appointed.
1.39.040 Meetings.
The committee shall hold at least one regular meeting during every
three calendar month period at a regular time and place to be designated by
vote of a majority of the committee. Special meetings may be held at any
time as called for by the chairperson, or vice -chairperson in the chairperson's
absence, or by any three members requesting a special meeting. Minutes of
each meeting shall be kept by the secretary and sent to the city manager and
city council. All committee meetings shall be open to the public unless the
subject under consideration would be a proper subject for executive session
under the Open Public Meetings Act (RCW Chapter 42.30).
139.050 Functions and duties.
The southeast community center advisory committee shall serve in an
advisory capacity to the city council, city staff, and the operator(s) of the
southeast community center. Specifically, the committee shall have the
following advisory functions and duties:
A. To make recommendations concerning programs, services, and
activities to be offered at the southeast community center.
B. To review and make recommendations regarding the financing
and budgeting for planning, development and construction of city capital
improvements at the southeast community center.
C. To conduct and prepare surveys, analysis, studies, and reports
related to programs and services of the southeast community center and
community/neighborhood needs, as directed by the city council.
D. To make recommendations about any other matters related to
the southeast community center as directed or requested by the city council or
city staff.
1.39.060 Staff assistance.
The staff of various departments of the city, as assigned by the city
manager, shall provide staff assistance and shall serve to facilitate
communication from the committee to the city council and to the operator(s)
of the southeast community center."
Section 2. This ordinance shall be in full force and effect 30 days after its passage,
approval, and publication as provided by law and by the City Charter.
PASSED BY THE CITY COUNCIL, signed and approved this 13th day of April, 2004.
Sl PAUL GEORGE
ATTEST: /s/ KAREN S. ROBERTS
City Clerk
Publication Date: 4-16-2004
Effective Date: 5-16-2004
Paul P. George, Mayor
Certified to be a true and correct copy of the
original filed in my office. —(;�—t;�'-f
CITY CLERK
By
CITY OF YAKIMA
Boards and Commissions
SOUTHEAST COMMUNITY CENTER ADVISORY COMMITTEE
Term
7 Members — 4 Year Terms
Members
Appointed by: City Council
Meets: Quarterly
Term Limitations: None
Year
Year Term
Appointed Expires
Responsibilities: Advisory capacity to City Council, staff and the
operator(s) of the Southeast Community
Center; makes recommendations on services
to be offered out of the facility; capital
improvements and community/neighborhood
needs; may conduct and prepare surveys,
analysis, studies, and reports related to same,
May make recommendations on any other
matters as directed by City Council
Membership Action.
Created: 3/30/04
Revised.
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.4
For Meeting of: April 13, 2004
ITEM TITLE: An ordinance establishing the Southeast Community Center Advisory
Committee.
SUBMITTED BY: Chris Waarvick, Director of Public Works
Denise Nichols, Parks and Recreation Manager
CONTACT PERSON/TELEPHONE: Denise Nichols, 575-6020
SUMMARY EXPLANATION:
At the January 6, 2004 Business Meeting, the City Council directed staff to prepare legislation to
establish a Southeast Community Center Advisory Committee. This community-based
advisory committee will meet quarterly and provide guidance on matters relating to services at
the Southeast Community Center.
The City does not have the funds to sustain long-term operations at the Southeast Community
Center; however, the Parks and Recreation budget included $49,000 for short-term operation
for six months. This interim period allowed enough time to reach two goals set during the 2004
budget process. The first goal was to issue an RFP to seek out and retain an organization to
manage the center. An RFP has been issued. If Council passes the ordinance establishing the
Southeast Community Center Advisory Committee, the second goal will be met.
Resolution Ordinance X Other (Specify)
ContractsMail to (name and address)•
Funding Source:
Fund
Parks and Recreation
APPROVED FOR SUBMITTAL :
City Manager
STAFF RECOMMENDATION: Staf respectfully requests the City Council to pass the
ordinance establishing the Southeast Community Center Advisory Committee.
BOARD/COMMISSION RECOMMENDATION:
COUNCIL ACTION:
INVENTORY PAGE 1 0'
ITEM NAME DESCRIPTION QUAN SERIAL OR MODEL LOCATION OWNER
Book Shelf Light brown, 6 shelves 1 101 YAF002
File Cabinet Beige 2 drawer 1 101 SECC
File Cabinet Black 2 drawer 1 101 MISC 718
Chair Gray tweed office chair 1 21044 101A YAF024
Telephone Panasonic 1 KXT7431-B 101A YAE019 SECC
Desk Black/Grey desk with book shelf attached 1 101A YAF036 AMC #3
File Cabinet Black/Grey 2 drawer vertical style 1 101A YAT011 AMC #3
Book Shelf Dark brown, 5 shelves 1 101A MISC. 718
Chair Metal Orange with cushion 1 421480 1018 SECC
Desk Black/Brown wood with metal 1 2709174 101B CSAP 721
File Cabinet Black, 4 drawer/Hon 1 669071 101B YAF058
Telephone Panasonic 1 KXT7431 101B YAE022
Waste basket Black Vinyl 1 101B YAM035 SECC
Bookshelf Metal beige 3 shelves 1 2294 102 YAF008 SECC
Chair Brown padded vinyl 2 Ca1-6019 102 YAF020
Desk Brown/Beige 5 drawer 1 329014 102 YAF037
Table Brown/beige computer table 1 102 YAF037
Waste Basket Grey 1 102 YAT032
Telephone Panasonic 2 KXT7431 102 YAE020
Board Gray/Brown Caulk 2 103 YAM001
Bookshelf Black with 20 slots 1 103 YAF009
Chair Metal frame w/orange cushions 2 421480 103 YAF022
Desk Metal brown w 5 drawers 1 19060 103 YAF038
Desk Brown wood/metal 5 drawer 1 103 YAF039
File Cabinet Black 2 -drawer 1 103 YAF057
Telephone Panasonic 1 KXT7431 103 YAE021 SECC
Waste basket Black vinyl 2 103
Divider Light Blue 1 103
Desk Light Gray 5 -drawer 1 104 YAF040 SECC
Waste basket Green Vinyl 1 104
0 1181HXA
Telephone
Chair
Board
Board
Chair
Chair
Coat Rack
Tower
Monitor
Keyboard
Desk
Table
Mail Box
Sign
Sign
Telephone
Rack
Rack
Desk
Book Shelf
File Cabinet
File Cabinet
Book Shelf
Desk
Chair
Chair
Pencil Sharpener
Waste Basket
Telephone
Chair
Chair
Chair
Desk
Panasonic
Navy/Blue with wood arms
1 KXT7431
1
Large Caulk 1
Magnetic/dry erase
Gray/Tweed swirl office chair
Metal frame,blue w/wood armrests
Metal frame/black
Dell- Tower
Dell -Monitor
Dell- Keyboard
Hon Metal-black/wood top with 6 -drawer
Metal-brown/wood top no drawers
Gray particle board with 18 slots
Black with metal frame which uses
Poly arrow shape w/dry erase board(Blk/White)
Panasonic/black
Small free standing with 15 slots
Large Metal free standing twirl with 30 slots
1
1 6Y5Y9
2
1
1 3BTH01
1 E551
1 3882A277
1 649174
1
1
magnetic Tette 1
1
1 KXT433
1
1
Black/Gray with 5 Drawer 1
Plain White w/ 7 Shelves 1
Black Hon with 4 drawer 1 6424
Black Hon with 2 drawer 1 287832
Red with 4 shelves 1
Gray metal green top 4 drawer 1
Burgundy swirl office chair 1
Brown leather/clothe swirl with arms 2
Green with beige top 1 21
Gray 1
Tan 1 4454673
Navy Blue with brown wood arms 1 117-75
Brown Metal Frame w/brown vinyl cushion 1 CAL -6019
Metal frame w/orange cushion 2 M-421480
Black Metal with wood brown top- Hon 6 drawer 1 2709174
104
104
104A
YAK023 SECC
CO -Main YAM002
CO -Main YAF028
CO -Main YAF029
CO -Main YAF034
CO -Main
CO -Main YAT007
CO -Main
CO -Main
CO -Main YAF047
CO -Main YAM021
CO -Main
CO -Main YAM029
CO -Main YAE025 SECC
CO -Main
CO -Main
PAGE 2
ART MENTOR
ART MENTOR
ART MENTOR
CO -A
CO -A
CO -A
CO -A
CO -A
CO -A
CO -A
CO -A
CO -A YAM023
CO -A
CO -A
CO -A
CO -B
CO -B
CO -B
CSAP 721
YAF027
YAF026
CSAP 721
Table
Coffee Pot
Microwave
Refrigerator
Table
Book Shelf
Desk
Storage Cabinet
Storage Cabinet
Case
Copy machine
Copy machine
Desk
Fax machine
Folding machine
Postage machine
Printer
Storage Cabinet
Telephone
Weight classifier
Table
Chair
Couch
Food Warmer
Lamp
Table
Table
Television
Waste basket
Chair
Chair
Chair
2x6 Off white polyurethane w/metal legs 1
Mr Coffee
Sharp carousel -black w/round glass tray
White-Tappen
2x6 Off white polyurethane
Tan with metal -adjustable 3 -shelf
Metal brown with wood top -Hon 5 drawer
Metal storage-w/doors adjustable 5 -shelf
1 AD -105000
1 199780
1 PIW-218888800
1 M-2959
1
Tan particle board w/dark trim adjustable shelves 3
Black vinyl -Pitney Bowes
Small Beige Xerox(5328)
Large Beige Xerox(5065)
Black metal w/wood top 6 -drawer
Hp facsimile machine
Pitney Bowes
Pitney bowes
Pitney Bowes dot matrix
Black metal blue doors 2 -shelf
Tan
Pitney Bowes
Brown metal wood top (8 FT)
White Folding
Blue w/Wood Frame
Stainless steel, electric w/4 compartments
Blue bottom with white top
Off white polyurethane
Wood End Table
19" RCA in Black wood encasing
Beige
Brown Folding
Brown Metal Frame w/brown vinyl cushion
White Folding
1
1
1
1
1
1
1
1
1
1
1
3DG030337
007-068155
3259074
MY02LE1ODK
1499
(21295)(34566)
00382651532
SECC
406A
102220
2/3/94
8 2650-00-2000
2
1
1
3 F020022
1
1 616250946
1
16 OM-001-CHO
1 175-2202
12 2650-00-2000
CO -B
CO -C
CO -C
CO -C
CO -C
CO -D
CO -D
00-0
00-0
CO -E
CO -E
CO -E
CO -E
CO -E
CO -E
CO -E
CO -E
CO -E
CO -E
CO -E
DR
DR
DR
DR
DR
DR
DR
DR
MLK
MLK
MLK
PAGE 3
YAF074
YAM008
YAM022
YAM025
YAF075
MISC. 718
YAF044
YAF013 MISC.718
YAF014 SECC
YAE002 YCSAC
YAE003 YCSAC
YAF045
YAE004
YAE005 PITNEY BOWES
YAE017 PITNEY BOWES
YAT022 PITNEY BOWES
YAF015
YAE024 SECC
YAE034 PITNEY BOWES
YAF030 ZIPLOCK
SECC
YAE006 SUMMER LUNCH
YAF072 SECC
YAF077 SECC
YAF076 SECC
YAE030 SECC
YAM037 SECC
YAF031 SECC
SECC
YAF032 ZIPLOCK
Chair
Chair
Drapes
Table
Table
Table
Table
Telephone
Piano
Easle
Book Shelf
Calculator
Chair
Chair
Chair
Monitor
T
Ke board
Corn uter
board
Sep aker
Printer
Telephone
Desk
Desk
Disk drive
Fan
File Cabinet
File Cabinet
File Cabinet
Heater
Printer
Wood frame w/blue cushion
Wood frame w/orange-pink cushion
Off-white sheers for stage
Conference -5 sections pink
Off white polyurethane
Light wood coffee table
Dark brown wood in table
Tan
Dark brown
Black/White
adjustable 5 -shelf dark stained
Beige/dark gray-Ibico(1219)
Gray/tweed low back twirl
Gray straight back w/wood arms
High back gray/with black arms
Gateway flat screen monitor
Gatewa Tower
a
Imac-white with
K
.._
8
11
2
1
8
1
1
1
1
6
2900
1152742
96A-037775
1
1 BPGH000-955
1 62DOP
1 85-B3890
1 CA 27547
MLK
MLK
MLK
MLK
MLK
MLK
MLK
MLK
MLK
MLK
YAF034
YAF033
YAM008
YAF080
YAF081
YAF079
YAF078
YAE026
W -SA YAF004
W -SA YAM003
W -SA YAF036
W -SA YAF003
W -SA YAF024
j KW70WF0016968 W -SA YAT011
and
ur
513220
e monitor/harddrive
rd black/Purple/
B ack s, k,.
ra
NK92808: FGN
SW036B2359004050
A
W -SA
W -SA
YATOO9
PAGE 4
SECC
SECC
SECC
ZIPLOCK
SECC
SECC
SECC
REV. EVERHART
AMC#1,2,3
ART MENOR
CMASA
CSAP 721
CMASA,AMC #3
MISC YOUTH
►T
A
H P DeskJet 820cse ps
Panasonic
Tan metal w/wood top
Wood 2 -piece corner desk 4 -drawers
lmation super disk drive
12" Oscilaty
Black 4 drawer
Tan 4 drawer
Wood grain 2 -drawer lateral
Metal(gold/brown)
Hp laser jet 6mp
1
1
1
1
SG 63019090
Kxt 7431
1 1 00253E+13
1 70201539
2
1
1 HRH -316
1
W -SA
W -SA
W -SA
W -SA
W -SA
W -SA
W -SA
W -SA
W -SA
W -SA
W -SA
YATO27
YAF048
YAT016
YAM012
YAF059
YAF059
YAF060
YAM014
YAT024
SECC
CMASA.GEN,OJJDP
ART MENTOR
CSAP 721
CSAP 721
GENERAL/CMASA
ART MENTOR
Shredder
Waste basket
Microsoft
Canning pot
File Cabinet
File Cabinet
Holding bin
Ice cream scooper
Knife
Knife
Plastic bin
Safe
Stock pot
Palm Pilot
Camera
Camera
Laptop
Walkie Talkies
Camera
Armoine(gar. Cabine
Book Shelf
Book Shelf
Chair
Chair
Montor
Tower
Keyboard
Speaker
Desk
File Cabinet
Labeling Machine
Printer
Type Writer Stand
Table
Type Writer Stand
IDE systems
Tan vinyl
Mcrosoft XP Pro software
Blue/white speculed enamel
Lateral Metal -Black w/tan 3 -drawer
Metal mochq 2 -drawer
Stainless steal
Stile gray
Commercial food server white handle
Cuttery (Chicago cutter)
Tan
Sentry fire safe
Rusted stainless steal
Symbol Palm computing Platform
Polariod
Nikon one touch zoom 70AF
Gateway Solo
Cobra Walkie Talkies
Sony Still Digital 10x optical zoom
Wood 6' dark stained
Adjustable 5 -shelf dark stained
adjustable 5 -shelf dark stained
Gray swirl desk chair
Straight back metal frame w/wood
Gateway -flat screen monitor
Gateway tower
Gateway keyboard
Gateway 2 speakers
Computer desk 3 -piece w/veranda gray/black
lateral gray 4 -compartment black
Gray/Cognitive Del sol label printer
Epsom color printer,copies,scanner
Black metal w/fold down side
Conference table boat shaped dark stained
Rolling black metal frame w/wood top
1
1
1
1
1
1
1
2
2
1
1
1
3
1
2
1
1
6
1
1
1
1
1
arms navy blu( 7
1
1
1
2
1
1
1
1
1
1
1
MH -70
1660
U327893
4213064
13570522
1097745
22700
KU L700F0018420
27800633
51321141
5W00362502000825
J022952242
W -SA
W -SA
W -SA
W -SA 1
W -SA 1
W -SA 1
W -SA 1
W -SA 1
W -SA 1
W -SA 1
W -SA 1
W -SA 1
W -SA 1
W -SA 1
W -SA 1
W -SA 1
W -SA 1
W -SA 1
W -SA 1
W -S B
W -S B
W -S 6
W -S B
W -S B
W -S B
W -S B
W -S B
W -S B
W -S B
W -S B
W -S B
W -S 6
W -S B
W -S 6
W -S B
PAGE 5
YAM027
YAM038
GENERAL
YAM006
YAF061
YAF062
YAM018
YAM020
YAM019
YAM024
YAM026
YAM030
SECC
AMC#2
ART MENTOR/OJJDP
YAF001
YAF005
YAF006
YAF023
YAF022
YAT010 HIDTA/AMC#3
YAF050
YAF063
YAT025 SECC
YAT026
YAF084 MISC. 718
YAF082
YAF083 GENERAL
Telephone
Type writer
Book Shelf
Chair
Computer
Desk
Desk
File Cabinet
Waste basket
Calculator
Chair
Chair
Chair
Monitor
Tower
Keyboard
Speakers
Desk
Desk
File Cabinet
File Cabinet
File Cabinet
File Cabinet
File Cabinet
Heater
Printer
Telephone
Telephone
Waste basket
Computer
Computer
Computer
Computer
Computer
Panasonic
Wood brown
Adjustable 4 -shelf cherry wood stained
Straight back metal frame w/wood arms blue
Imac-Gay/Purple with harddrive
Cherry wood stained 4 -drawer
Computer desk w/veranda over hanging shelf
Lateral 2 -drawer cherry wood
Black vinyl
1
1
1
1
1
1
1
1
1
Ibico beige 1
Navy blue with wood arms 2
Brown folding vingle chair 1
Gray twirl computer chair 1
E -machine -monitor 1
E -machine tower 1
E -machine keyboard 1
E- machine speakers 2
Comp desk -L shaped lilac wood 4 -drawer w/keyt 1
Tan metal w/wood top 6 -drawer
Black 4 drawer hon
Metal tan 2 drawer steelcase
Brown 4 drawer steelcase
Lateral 5 -drawer -tan
Tan metal 4 drawer hon
Metal Gray- Holmes
Hp disk jet 400
Panasonic
Panasonic
Tan vinyl
Apple Macintosh monitor
Apple keyboards
Philips
Gray keyboards -Hp
Hp -Tower
1
5
1
1
1
2
1
1
1
1
1
1
1
1
1
1
KXT7431
SABXL
1 B1 C01219
M 520A-300
QAAOAE0031388
175688
SW036B2359004050
R534C
1707L
ZLLKY
HRH -316
5G67B1AOGP
KXT7431
KXT7431
TY7482FEB8W
M2980
65962220
BE13715280
MX14504205
W -S B
W -S B
W -SB 1
W -SB 1
W -SB 1
W -SB 1
W -SB 1
W -SB 1
W -SB 1
W -S C
W -S C
W -SC
W -SC
W -SC
W -SC
W -SC
W -SC
W -S C
W -SC
W -SC
W -S C
W -S C
W -S C
W -SC
W -S C
W -S C
W -SC
W -S C
W -S C
W -S C
W -S C
W -SC
W -S C
W -SC
PAGE 6
YAE027 SECC
YAE033
YAF007 CMASA/GENERAL
YAF025
YAT012
YAF051 CMASAIGENERAL
YAF052 CMASA/GENERAL
YAF065 CMASA/GENERAL
YAM039
YAM004
YAF028
YAF027
YAF029
YAT014
YAF053
YAF054
YAF068 CSAP 721
YAF069
YAF070
YAF067
YAF066
YAM015
YAT028
YAE028 SECC
YAE029 SECC
YAM 040
YAT005
YAE008
Printer
Printer
Printer
Printer
File Cabinet
Divider
Desk
Desk
Desk
Desk
Desk
Rolodex Punch
Microphone
Coolers
Coolers
Chair
Chair
Chair
Chair
Chair
Chair
Chair
Chair
on: or
Printer
Television
Television cart
Tnwar
Hewlett Packard 930C
Gray Hewlett Packard 940C
Hewlett Packard tan with dark gray bottom
Tan Epson stylus
Metal black with 2 drawer
Light blue
Brown wood 2 drawers
Dark brown wood
Dark brown wood 2 drawers
Dark brown wood rolling desk
Light green 4 drawer
2 hole black puncher
Light brown stand with microphone
White 64 grts
Green bottom white top 48 qrts
Orange cushion twirl office chair
Orange cushion
Navy blue with brown wood arms
Blue with gray no arms
Desk chair brown leather
Straight back metal frame w/wood arms blue
Wood frame w/orange-pink cushion
Metal frame w/orange cushions
G. -wav w/m.nitor
Epsom styles color
Phillip magnum color TVNCR
Wood rollers 2 -doors w/shelf
Gateway- tpwer
e
1
10
1
1
2
1
1
1
1
1
1
1
1
5
2
1
1
6
3
1
1
1
2
CNOBLPL93
MX0271 FOK2
MX21E6F150
A6R1730205
P-209
Igloo -70
421520
421480
CA -32746
22700
145
421480
MU170
740
1 270WD
1
1
51
PAGE 7
W -SC ART MENTOR
W -SC YAT008
W -SC YAT017 AMC #3
W -SC YAT020 AMC #3
W -SC MISC 718
W -SC
W -S D
W -S D
W -S D
W -SD YAF072
W -SD
W -S D
W -S D
W -S D
W -S D
W -S D
W -S D
W -SD YAFO30
W -S D
W -S E
W -S E
W -SE
W -S E
YAF032
YAF030
YAF031
YAF033
27810938
W -SE YAT023
W -SE YAE031 GENERAL
W -SE YAF086 GENERAL
W -SE DTA
Smokers
Desk
File Cabinet
First Aid Kit
Karaoke Machine
Ladder
Gatewa -ke boards
Speakev
Tan Metal w/wood top
Black metal -2 drawer steelcase
Zee
Cd Player w/Cassette
3 Step Orange
1 A47.552 H I DTA
2 SW00362502003637 W -SE
E YAF055
W -SE YAF071
W -SE YAM013
W -SE YAE007
W -SE YAE009
1
1
1
1 32-1163-A
1 SF2004
Microphone stand
Mixing Board
Printer
Speaker
Cabinet
Camcorder
Cabinet
Table
Waste basket
VCR
Amplifier
Microphone Receive
Slide Projecter
Desk
Book shelf
Table
Chair
Chair
Pool Table
File Cabinet
Chair
Chair
Table
Television
VCR
Refrigerator
Table
Table
Sofa
Radio
Desk
Table
Book Shelf
Book Shelf
Chair
Board
Book Shelf
Adjustable
Yamaha
HP Laser Jet 4 1
Yamaha
Black Metal w/wood top 4 -drawer
Panasonic 150x digital 26 hi -definition zoon
Tan w/Doors
Wood End Table
Tan
RCA
Radio shack 35 watt
Radio shack Wireless Microphone
Kodak Caroseul
Dark brown metal with wood top 7 drawer
Light brown 10 shelves
8ft dark brown with metal legs
Black twirl office chair
Gray twirl office desk chair (Hon)
Green Harvard
Beige 4 drawer (Hon)
Brown folding chairs
Blue.twirl cloth padded chairs
Dark brown round table
Zenith
Panasonic
General Electric
Light brown 6 ft
Dark brown 4 ft
Dark green with rose flowers
Phillip tuner with (CD) and cassette player
Light brown metal wood top 5 drawer
Light brown 3 ft
10 feet long
5 Shelf
Navy blue cloth with wood arms
Large white dry ink
Medium brown 4 shelves
2
1
1
2
1
len 1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
31
5
1
1
1
1
2
2
1
1
1
1
1
1
2
1
1
P002049
05BB212245
(08614771)(08614769)
PV-L579D
32-1233
VAF-018
21004
91DH2
6A19188
CA -32746
719-503
20634
21648
AZ2785X17
129889
WASH -145
743610567
971102865
41594545
W -S E
W -S E
W -S E
W -S E
W -S E
W -S E
W -S E
W -S E
W -S E
W -S E
W -S E
W -S E
W -S E
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
PAGE 8
YAE010
YAE011
YAT023
YAE018
YAF017
GENERAL
YAF016 SECC
YAF085
GENERAL
GENERAL
GENERAL
GENERAL
SECC
SECC
SECC
SCHOOL DIST.
SCHOOL DIST.
SECC
SECC
SECC
Book Shelf
Rack Brochure
Water Cooler
Chair
Waste Basket
Waste Basket
Clock
CPU
CPU
CPU
CPU
CPU
CPU
CPU
CPU
CPU
CPU
CPU
CPU
CPU
CPU
CPU
CPU
CPU
CPU
Mouse
Mouse
Mouse
Mouse
Mouse
Mouse
Mouse
Mouse
Mouse
Mouse
Dark brown 5 shelves
Chrome floor stand with 56 slots
White/Blue rubber maid water dispenser
Brown vinyl chair
Large beige plastic waste basket
Beige plastic waste basket
White / Green Wall quartz
Compaq Deskpro
Compaq Deskpro
Compaq Deskpro
Compaq Deskpro
Compaq Deskpro
Compaq Deskpro
Compaq Deskpro
Compaq Deskpro
Compaq Deskpro
Compaq Deskpro
Compaq Deskpro
Compaq Deskpro
Compaq Deskpro
Compaq Deskpro
IBM
D III Oo„tii a��
Dell0 ti ex
No name
Compaq Deskpro
Compaq
Compaq
Compaq
Compaq
Compaq
Compaq
Compaq
Compaq
Compaq
Compaq
1
1
1 1685
1 CAL -6019
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
6711BBC3D387
6711 BBC3D424
6734BNL7U450
6711 BBC3Q367
6711 BBC3D386
6711 BBC3D119
6745BNL7Q290
6733BNL7P305
6702EBC3PQ68
6711 BBC3D634
6709BBD2Q671
6711 BBC3Q362
5160
8ZKFQ
7CVTN
1262
6741 BK52X004
B04ABOH5BF71ECP
1 D75BCXFOAGW
B04ABOH5BET36FZ
F1349ON5BGKOJ3N
B04ABOH5BEGOZVM
ID7519F13906
B04ABOHFBG257EH
B04ABOH5BF84F2B
B04ABOH5BEN1EGJ
BO4ABOH5BEG2A6G
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen-Cntr
Teen -C ntr
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
PAGE 9
Mouse Compaq
Mouse Compaq
Mouse Compaq
Mouse Microsoft
Mouse Dexxa
Mouse Logitech
Keyboards Compaq
Keyboards Compaq
Keyboards Compaq
Keyboards Compaq
Keyboards Compaq
Keyboards Compaq
Keyboards Compaq
Keyboards Compaq
Keyboards Compaq
Keyboards Compaq
Keyboards Compaq
Keyboards Compaq
Keyboards Compaq
Keyboards AST
Keyboards AST
Keyboards Maxiswitch
}Keyboards Maxiswitch
Keyboards Zeos
Keyboards 2001
Keyboards 2001
Keyboards Keytronic
Keyboards Keytronic
Keyboards Packard Bell
Keyboards Packard Bell
Keyboards Mycon
Keyboards Honeywell
Keyboards DTK
Keyboards Genica Soft cap
Keyboards No name
Keyboards No name
Keyboards No name
Keyboards No name
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
BO4ABOH5BEG2A2G
F04ABOK5BG635OS
BO4ABOH5BEN1 EFJ
497622
LCA54610228
LZC20355627
BOB930B39FBOC1
BI399ONEPHZUPN
B0B930E39G21A9
B07080A39EK3WV
BOAO90B39FNAKH
B13990L39GN5QX
1GD39DH18347
B0B930B39F81SN
B0B930E39G40F7
BOB930E39FWPT3
B13990L39GN6EY
B07080A39EQB44
B07080A39EK3X5
459403
7973401
C9808293388
334954
3-003439
930102724
930521540
0010611269
J972542023
1200320000
BT -KB -4-37-06199
AZ661795
101WN
21031733
125635836
61740384
M6087648
MX104541
M6087818
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
PAGE 10
Keyboards
Keyboards
Printer
Printer
Punter
Printer
Printer
Printer
Printer
Printer
Printer
Printer
Printer
Punter
Punter
Printer
Printer
Printer
Printer
Printer
Printer
Printer -lase
Printer -lase
Printer -lase
Printer -lase
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
No name
PC Concepts
HP LaserJet 5N
HP DeskJet 660C
CE
HP DeskJet 692c
HP DeskJet 722C
HP LaserJet 3100
Kodak Diconix 150
HP Officejet 2890A
HP DeskJet 610CL
HP DeskJet 500C
HP DeskJet 540
HP DeskJet 1600CM
Canon BJC-610
Nec Super Script 150C
Epson- Stylis Color 11
Canon BJC-200
Epson Stylis Color 777
HP DeskJet 560C
HP DeskJet 500C
Okidata OL810E
HP LaserJet 4S1
HP LaserJet 5L
HP LaserJet 4M
NEC
NEC
NEC
Compaq
Gateway
Compaq
Compaq
Gateway
IBM
Compaq
Gateway
Sony Trinitron
Pacom
M6087669
9976830
DPS -10508-2
SG6151C26G
JPAE092349
SG76G1V2HJ
US85I1 T197
USBB021772
PKA9ZNY683
US547GCO24
TH97J14BR6
3326S22044
US5281C0D5
USB6702803
BAE37719
613020
2F91200734
SHG07244
CP5Y106134
US4CM10090
3316S02399
503A0002761
USGBS21776
USBB014956
J P80009972
31K109800
392874KB
3739517KA
709BC0600544
8566953
721BC11UB176
733BCLLUD640
8627821
039-001
541 AF06AA418
8137117
1166404
68600638
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab A
PAGE 11
Monitor
Monitor
Monitor
Monitor
Monitor
Monitor
Speakers
Speakers
Speakers
Speakers
Speakers
Speakers
Speakers
Speakers
Speakers
Speakers
Speakers
Speakers
Speakers
Speakers
Speakers
Speakers
Speakers
Speakers
Speakers
Speakers
Speakers
Speakers
Tower
Tower
Tower
Tower
Fax Machine
Hard Drive
Scanner
Servers
Servers
Mag lnnovision
NEC
Compaq
Compaq
Dell -Monitor
Mag Innovrsion
Harman/kardon
Altec Lansing
7 Loy Multi media
Mkron
Crentive
Yamaha
Altec Lansing MM
Altec Lansing
Jensen
Advent
Labtec
Altec Lansing MM
Altec Lansing MM
Micron
Altec Lansing MM
Altec Lansing MM
Altec Lansing MM
Altec Lansing MM
Creative Sound Blaster
Labtec
Gateway 2000
Advent
Intel Inside
Intel Inside
Pentium P5-133
Dell Optiplex
Sharp-Fo 5220
Caviar 2700
HP Scanjet 3200c
Kingsignton
Kingsignton
1 HD17001404 Learning -Lab A
1 2ZD00134A Learning -Lab A
1 733BC11UP640 Learning-LabA
1 733BC11 UD636 Learning -Lab A
1 MY082CGN-46632-11 H-8 Learning -Lab A
1 HD8017001404 Learning -Lab A
1 HK195 Learning -Lab A
2 FMW0906435 Learning -Lab A
2 8828 Learning -Lab A
2 KEV2-7391 Learning -Lab A
2 K911 Learning -Lab A
2 KY06196 Learning -Lab A
1 FMW-0182118 Learning -Lab A
2 FMW-0735844 Learning -Lab A
1 JPS -45 Learning -Lab A
2 Learning -Lab A
2 LCS-6W Learning -Lab A
1 FMW-0304145 Learning -Lab A
1 FMW-0468463 Learning -Lab A
2 RW2-7056 Learning -Lab A
2 FMW-0307796 Learning -Lab A
2 FMW-0081678 Learning -Lab A
2 NO NUMBER Learning -Lab A
2 FMW-0545073 Learning -Lab A
2 SBS -30 Learning -Lab A
2 70814PL Learning -Lab A
1 NO NUMBER Learning -Lab A
1 53597 Learning -Lab A
1 8131519JK Learning -Lab A
1 BG85-AP58 Learning -Lab A
1 7186520 Learning -Lab A
1 78GVG Learning -Lab A
1 21'377 Learning -Lab A
1 WT2860302982 Learning -Lab A
1 CN99P1C16GPN Learning -Lab A
1 90054242 Learning -Lab A
1 90048119 Learning -Lab A
PAGE 12
Telephone
Chairs
Chairs
Chairs
Chairs
Chairs
Type writer stand
Table
Table
Desk
Desk
Desk
Desk
Chart
Coat Rack
Board
Board
File Cabinet
Table
Desk
Book Shelf
Chair
Chair
Waste Basket
Refrigerator
Refrigerator
Freezer
Coffee Maker
Freezer
Milk Cooler
Microwave
Commercial oven
Stove
Panasonic
Brown Metal folding chair
Navy Blue with wood arms
Gray cushion twirl desk chair
Metal gray legs with burgundy leather
White folding chair
Brown wood
Beige folding tables
Metal brown with wood top
Metal Beige wood top 6 drawer
Gray metal with light green top 3 drawer
Metal Beige wood top 3 drawer
Student desk metal with gray/tan
With white erase board
Gray/light green
Large caulk wood color
Erase board large white dry ink
Muti-color Green,Orange,White,Yellow
6 FT wood top
Metal gray with brown wood student desk
Brown wood 4 slots
Gray cushion with black plastic arms
Twirl yellow cushion
Gray vinyl
White Hotpoint
White Signature
Tappan
Mr Coffee/black
General electric
Beverage Air
Montgomery Wards (brown/black)
Blodgett Zephaire
Whirlpool (White/black)
1 KXT7431
19 OM-001-CHO
6
1 1901GG
1 2-272-948
1
1
7 2900
1
1 7110-00-149-1630
1 576
1
1
1
1
1
1
1
2
1
1
1 21044
1 96166
1
1 CTx1-yeybfrww
1 215137200
1
1 BL133
1
1 SMF34
1 111437
1 D014512
1 RK0518557
Learning -Lab A
Learning -Lab A
Learning -Lab A
Learning -Lab -A
Learning -Lab -A
Learning -Lab -A
Learning -Lab -A
Learning -Lab -A
Learning -Lab -A
Learning -Lab -A
Learning -Lab -A
Learning -Lab -A
Learning -Lab -A
Learning -Lab -A
Learning -Lab -A
Learning -Lab -A
Learning -Lab -A
Learning -Lab -B
Learning -Lab -B
Learning -Lab -B
Learning -Lab -B
Learning -Lab -B
Learning -Lab -B
Learning -Lab -B
107 Clinic
Univ OF Wash
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
SECC
ZIPLOCK
SECC
GENERAL
SECC
S. LUNCH
S. LUNCH
S. LUNCH
S. LUNCH
SECC
PAGE 13
Microwave Sharp Carousel 1 1(brown)
Microwave Sanyo (White)
Freezer Kenmore(white)
Dolly Silver with 4 tires
Dolly Black with 4 tires
Bench Black/Beige Steele
Waste basket Beige Vinyl
Monitor
Mo
Tower
Tower
Printer
Fax Machine
Chair
File Cabinet
File Cabinet
Chair
..
Gateway Monitor
- . a Monitor
Gateway Tower
a Tower
1
1
1
1 30080
1 30080
1
1
1
M U 17046E0122948
MU 17108D0020166
;; $ •:
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen
Kitchen YAM -037
Lower Valley
Lower Valle
Lower Valley
Lower Valley
Printer
Hewlett Packard OfficeJet
Desk Chair Gray/Black with no arms
Tan 2 Drawer
Gray 4 Drawer
Navy blue straight back
1 ENHK107941
1 SG52ED202J
1
2
1
3
WILL COUNT ALL PLATES, CUPS, SILVERWARE AND GLASSES AT A LATER DATE
JAMES PARKS WILL COUNT TABLES AND CHAIRS IN GYM LATER
t-(iLDiAi Com- CrIAi.25 "Zy
%d,;Lz`S 2 y
(ori
Lower Valley
Lower Valley
Lower Valley
Lower Valley
Lower Valley
Lower Valley
GENERAL
SECC
OJJDP
OJJDP
OJJDP
OJJDP
PAGE 14
City of Yakima
Office of Neighborhood Development Services
Public Service Cap Information
Public Service Formula for Year 2010:
Prior Year Program Income for CDBG 67,500
Current Year Entitlement for CDBG 1,185,386 P 1 Fair Housing Counseling 51,105 27%
Total CDBG Prior Yr PI & Current Yr EN: 1,252,886 P 6 Paint -Out Graffiti 53,978 29%
Public Service = 15% x 15% P 9 Public Service Program 75,000 40%
Total Allowed for 2010 Public Service: $187,933 $180,083 96%
15% 95.82%
Salaries/Benefits were reduced from Graffiti to stay under 15% Cap.
City of Yakima
Office of Neighborhood Development Services
2010 CDBG ESTIMATED EXPENDITURES
(Does not include any Carry Forward Dollars)
Program
Program Delivery 2010
HUD Programs (CDBG) Expenses Expenses Admin
I CDBG Single Family Rehabilitation 570.202 (b) 138,971
Senior / Disabled Rehabilitation 145,000
Single Family Rehabilitation 84,916
Single Family 1st Time Home Buyers
Single Family Rehabilitation - 308 Irrigation 10,000
Rehabilitation Relocation 570 201 (i) 4,000
Total 243,916 138,971
II Economic Development 570.203 (b)
Adaptis Inc - Grant Year 2010 100,000
Whirlpool Corp - Year 2010 45,000
Unknwon 50,000
Total 195,000 0
HI Community 1 Public Services 570.201 (e)
Graffiti Abatement 0 53,978
Affirmatively Furthering Fair Housing 570.201 (k) 4,000 66,004
OIC of WA. SECC Programs 75,000
Total 79,000 119,982
IV Public Facilities 570.201 (c)
Southeast Community Cntr / Miller Park Activity Cntr 70,000
(or other public facilities in the neighborhood)
2010 Total
Estimated
Expenses
382,887
195,000
53,978
70,004
75,000
198,982
Total 70,000 0 70,000
V Neighborhood Imp - Dangerous Bldgs Clearance 570.201 (d) 20,000 20,000
VI Code Compliance 570.202 ( c ) 100,720 100,720
VII Administrative CDBG Costs 570.206 251,177 251,177
Grand Estimated Totals for Year 2009 607,916 359,673 251,177 ; 1,218,766
308,191 1,218,766
Entitlement is estimated as Congress has not yet approved the national HUD Budget.
Program income is estimated since the figure is unknown until the money is received 1,254 536
Appropriate adjustment will.be made, if needed, when HUD awards are received. -35, 770
Carry forward will be encumbered when amount is known, in Spring, 2009.
Estimated 2010 CDBG Revenue
20% Admin
8/13/2009 is Budget Prep.2009 DRAFT Guesstimate SS
1,254,536
250,907
HUD Programs (CDBG
)
City of Yakima
Office of Neighborhood Development Services
2009 CDBG ESTIMATED EXPENDITURES
(Does not include any Carry Forward Dollars)
Program
Program Delivery 2009
Expenses Expenses Admin
2009 Total
Estimated
Expenses
I CDBG Single Family Rehabilitation 570.202 (b)
Senior / Disabled Rehabilitation
Single Family Rehabilitation
Single Family 1st Time Home Buyers
Single Family Rehabilitation - 308 Irrigation
Rehabilitation Relocation 570.201 (i)
Total
II Economic Development 570.203 (b)
Adaptis Inc - Grant Year 2009
Whirlpool Corp - Year 2009
To be announced - Year 2009
Total
III Community / Public Services 570.201 (e)
Graffiti Abatement 34,797 54,854 89,651
Affirmatively Furthering Fair Housing 570.201 (k) 2,340 48,449 50,789
OIC of WA. SECC Programs 75,000 75,000
Total 112,137 103,303 215,440
IV Public Facilities 570.201 (c)
Southeast Community Cntr / Miller Park Activity Cntr 50,000
(or other public facilities in the neighborhood)
Total 50,000 0 50,000
V Neighborhood Imp - Dangerous Bldgs Clearance 570.201 (d) 20,000 20,000
VI Code Compliance 570.202 ( c) 100,720 100,720
VII Administrative CDBG Costs 570.206 235,000
81,813
125,000
0
10,000
4,000
139,000 81,813
100,000
45,000
90,000
220,813
235,000
0
235,000
235,000
Grand Estimated Totals for Year 2009 556,137 285,836 235,000 1,076,973
1,076,973
Entitlement is estimated as Congress has not yet approved the national HUD Budget.
Program Income is estimated since the figure is unknown until the money is received.
Appropriate adjustment will be made, if needed, when HUD awards are received.
Carry forward will be encumbered when amount is known, in Spring, 2009
Estimated 2009 CDBG Revenue
20% Admin
8/1 3/2009 is Budget Pre 2009.0RAFT Guesslinzate SS
1,177,991
235,598
1,063,481
13,492
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. /0
For Meeting of: August 18, 2009
ITEM TITLE: Consideration of a Resolution authorizing a Southeast Yakima Community
Center Operating Agreement between the City of Yakima and Opportunities
Industrialization Center of Washington (OIC)
SUBMITTED BY: Chris Waarvick, Director of Public Works
Ken Wilkinson, Parks and Recreation Manager
CONTACT PERSON/TELEPHONE: Ken Wilkinson, 575-6020
SUMMARY EXPLANATION:
At its Quarterly Meeting on June 23, 2009, the Southeast Yakima Community Center
Advisory Board voted to endorse OIC's request to exercise its first five-year option to extend
the management operating agreement with OIC to oversee the operations at the Southeast
Yakima Community Center.
The service fee is $75,000 per year. OIC will provide program services and will submit a
written quarterly report outlining progress toward program benchmarks. The contract
renewal is a longer document this time due to HUD language requirements.
Resolution X Ordinance _Other (Specify)
Contracts X Mail to (name and address): Ronnie Williamson, OIC, 815 Fruitvale Blvd.,
Yakima, WA,98902 Funding Source:
APPROVED FOR SUBMITTAL:// �� ` �� City Manager
Com unity D velopment Block Grant funds
STAFF RECOMMENDATION: Staff respectfully requests the City Council to adopt the
Resolution authorizing execution of the City of Yakima and Southeast Yakima Community
Center Operating Agreement with the Opportunities Industrialization Center of Washington
(OIC).
BOARD/COM MISSION/COMMITTEE RECOMMENDATION: The Neighborhood
Development Committee met August 5, 2009, and voted to send the contract renewal at the
$75,000 annual level to the full Council for approval.
COUNCIL ACTION:
aooq i� adgo7e6
City of Yakima
Council Neighborhood Development Committee
Wednesday, August 5, 2009
Councilmembers Present: Bill Lover, Kathy Coffey, Sonia Rodriguez
Staff: Dave Zabell, Michael Morales, Archie Matthews, Florence Waters, Ken Wilkinson, Greg Harpel
Guest Present: Luz Gutierrez
1. Draft OIC/SECC Agreement
Recommendation was made to send the OIC/SECC Agreement to City Council at last years
budget of $75,000, and not the increased amount. The recommendation was approved.
2. Consider funding options for Fair Avenue pocket park
Bids to place sod for the Fair Avenue pocket park came back at $5,100. The bid for top soil
and underground sprinkler system is $20,000. The funding for this project will come from the
Public Facility fund and will not affect any other projects in the Public Facility program.
Recommendation to request City Council to fund this project was approved.
3. Consideration of supplemental funding for DYFI
A recommendation was made to invest $500,000 of the available infrastructure funding into the
section of A Street from Third Street to Sixth Street, on the north side of the street only, for the
Downtown Yakima Futures Initiative. The recommendation was approved to go to City
Council.
4. Continued discussion of various program limits
a. Energy Assistance Program
Year to date information on all ONDS programs was discussed. The Energy Assistance
Program would entail repair work for heating and cooling systems, doors and windows,
insulation, and lighting through the Senior and/or Disabled Home Repair Program for qualified
applicants. No new funding is being requested. The new program would alleviate the cap in
the Regular Program. Recommendation to develop the Energy Assistance Program was
approved.
Other Business
Betty Gaudette, an active member in our community, recently passed away. Ms. Gutierrez requested
that Betty Gaudette be recognized at the next City Council meeting. The request was approved.
Two meetings have been held to engage with Northeast Yakima community members in regard to
educating the community about neighborhood issues, services that are available, and to improve the
relationship between the City and the Northeast Yakima community.
A recommendation was made to advertise public input meetings in smaller community newspapers,
such as Viva and La Voz.
Bill Lover, Chairman
City of Yakima
Office of Neighborhood Development Services
Public Service Cap Information
Public Service Formula for Year 2010:
Prior Year Program Income for CDBG 67,500
Current Year Entitlement for CDBG 1,185,386 P 1 Fair Housing Counseling 51,105 27%
Total CDBGPriorYr PI &-Current Yr EN: 1,252,886 P 6 Paint -Out Graffiti 53,978 29%
Public Service = 15% x 15% P 9 Public Service Program 75,000 40%
Total Allowed for 2010 Public Service: $187,933 $180,083 96%
15% 95.82%
Salaries/Benefits were reduced from Graffiti to stay under 15% Cap.
HUD Programs (CDBG
City of Yakima
Office of Neighborhood Development Services
2010 CDBG ESTIMATED EXPENDITURES
(Does not include any Carry Forward Dollars)
Program
Expenses
Program 2010 Total
Delivery 2010 Estimated
Expenses Admin Expenses
I CDBG Single Family Rehabilitation 570.202 (b) 138,971
Senior / Disabled Rehabilitation 145,000
Single Family Rehabilitation 84,916
Single Family 1st Time Home Buyers
Single Family Rehabilitation - 308 Irrigation 10,000
Rehabilitation Relocation 570.201 (i) 4,000
Total
243,916 138,971 382,887
II Economic Development 570.203 (b)
Adaptis Inc - Grant Year 2010 100,000
Whirlpool Corp - Year 2010 45,000
Unknwon 50,000
Total 195,000 0 195,000
III Community / Public Services 570.201 (e)
Graffiti Abatement 0 53,978 53,978
Affirmatively Furthering Fair Housing 570.201 (k) 4,000 66,004 70,004
OIC of WA: SECC Programs 75,000 75,000
Total 79,000 119,982 198,982
IV Public. Facilities 570.201 (c)
Southeast Community Cntr / Miller Park Activity Cntr 70,000
(or other public facilities in the neighborhood)
Total 70,000 0 70,000
V Neighborhood Imp - Dangerous Bldgs Clearance 570.201 (d) 20,000 20,000
VI Code Compliance 570.202 ( c) 100,720 100,720
VII Administrative CDBG Costs 570.206 251,177 251,177
Grand Estimated Totals for Year 2009 607,916 359,673 251,177 1,218,766
308,191
Entitlement is estimated as Congress has not yet approved the national HUD Budget.
Program Income is estimated since the figure is unknown until the money is received.
Appropriate adjustment will be made, if needed, when HUD awards we received.
Carry forward will be encumbered when amount is known, in Spring, 2009.
Estimated 2010 CDBG Revenue 1,254,536
20% Admin 250,907
8/13/2009 is Budget Prep.2009.DRAFT.Guesstimate.SS
1,218,766
1,254,536
-35,770
City of Yakima
Office of Neighborhood Development Services
2009 CDBG ESTIMATED EXPENDITURES
(Does not include any Cant' Forward Dollars)
HUD Programs (CDBG) '
1 CDBG Single Family Rehabilitation 570.202 (b)
Senior / Disabled Rehabilitation
Single Family Rehabilitation
Single Family 1st Time Home Buyers
Single Family Rehabilitation - 308 Irrigation 10,000
Rehabilitation Relocation 570.201 (i) 4,000
Total 139,000 81,813 220,813
II Economic Development 570.203 (b)
Adaptis Inc - Grant Year 2009 100,000
Whirlpool Corp - Year 2009 45,000
To be announced - Year 2009 90,000
Program
Program Delivery
Expenses Expenses
81,813
125,000
0
2009 Total
2009 Estimated
Admin Expenses
Total 235,000 0 235,000
I11 Community / Public Services 570.201 (e)
Graffiti Abatement 34,797 54,854 89,651
Affirmatively Furthering Fair Housing 570.201 (k) 2,340 48,449 50,789
OIC of WA. SECC Programs 75,000 75,000
Total 112,137 103,303 215,440
IV Public Facilities 570.201 (c)
Southeast Community Cntr / Miller Park Activity Cntr 50,000
(or other public facilities in the neighborhood)
Total 50,000 0 50,000
V Neighborhood Imp - Dangerous Bldgs Clearance 570.201 (d) 20,000 20,000
VI Code Compliance 570.202 (c) 100,720 100,720
VII Administrative CDBG Costs 570.206 235,000 235,000
11
Grand Estimated Totals for Year 2008 556,137 285,836 235,000 1,076,973
Entitlement is estimated as Congress has not yet approved the national HUD Budget.
Program Income is estimated since the figure is unknown until the money is received.
Appropriate' adjustment will be made, if needed, when HUD awards are received.
Carry forward will be encumbered when amount is known, in Spring, 2009.
Estimated 2009 CDBG Revenue 1,177,991
20% Admin 235,598
8/13/2009 is Budget Prep.2009.DRAFT.Guesstimate.SS
1,076,973
1,063,481
13,492
CITY OF YAKIMA
Boards and Commissions
SOUTHEAST COMMUNITY CENTER ADVISORY COMMITTEE
Term
7 Members — 4 Year Terms
Members
Appointed by: City Council
Meets: Quarterly
Term Limitations: None
Year
Year Term
Appointed Expires
Responsibilities: Advisory capacity to City Council, staff and the
operator(s) of the Southeast Community
Center; makes recommendations on services
to be offered out of the facility; capital
improvements and community/neighborhood
needs; may conduct and prepare surveys,
analysis, studies, and reports related to same.
May make recommendations on any other
matters as directed by City Council.
Membership Action:
Created: 3/30/04
Revised:
Group Name
Active Group Terms
Member terms that will be active on 08/13/2009
Member Type Member Role
Term Started On Term Ends On
Southeast Yakima Community Center Advisory Board
Vernita Adolf Member 11/18/2008 06/30/2012
Aaron Case Member 11/18/2008 06/30/2011
Jaimie Covarrubias Member 11/18/2008 06/30/2010
Martha Gamboa Member 11/18/2008 06/30/2012
Johnnie Harvey Member 11/18/2008 06/30/2013
Gloria Hernandez Secretary 11/18/2008 06/30/2010
Robert Trimble Member 11/18/2008 06/30/2011
GC Ter
v370
Licensed to City of Yakima
Page 1 of 1
August 13, 2009
GENERAL
dem 10
Center in accordance with all applicable statutes, laws, regulations and ordinances and the
rules and regulations promulgated by the U S Department of Housing and Urban Development,
including, but not limited to, Federal CDBG Regulations and other policies and guidelines
established by the City of Yakima ONDS OIC shall not allow use of the Center for any unlawful
purposes OIC shall not commit any waste on the Center property nor damage same nor permit
waste or damage by others
25. Licensing and Program Standards OIC agrees to comply with all applicable federal,
state, county and municipal standards for licensing, certification and operation of facilities and
programs, and accreditation and licensing of individuals, and any other standards or criteria as
described in the Agreement to assure quality of services
26. Insurance Requirements At all times during performance of the services in this
Agreement, OIC shall secure and maintain in effect insurance to protect the City and OIC from
and against all claims, damages, losses and expenses arising out of or resulting from the
performance of this Contract. OIC shall provide and maintain in force insurance in limits no less
than that stated below as applicable. The City reserves the right to require higher limits should
it deem it necessary in the best interest of the public.
A. Property Insurance OIC shall procure and maintain a policy or policies of property
insurance with respect to the Center covering all property owned by OIC including personal
property and tenants improvements and betterments. OIC will hold the City harmless for any
damage to property owned by OIC and waive its right of subrogation for any damage to their
property
B Commercial Liability Insurance Before this Contract is fully executed by the
parties, OIC shall provide the City with a certificate of insurance as proof of commercial liability
insurance and commercial umbrella liability insurance with a total minimum liability limit of Two
Million Dollars ($2,000;000 00) per occurrence combined single limit bodily injury and property
damage, and Two Million Dollars ($2,000,000.00) general aggregate. The certificate shall
clearly state who the provider is, the coverage amount, the policy number and when the policy
and provisions provided are in effect. Said policy shall be in effect for the duration of this
Contract The policy shall name the City, its elected officials, officers, agents, employees and
volunteers as additional insureds, and shall contain a clause that the insurer will not cancel or
change the insurance without first giving the City thirty (30) calendar days prior written notice
(any language in the clause to the effect of "but failure to mail such notice shall impose no
obligation or liability of any kind upon the company" shall be crossed out and initialed by the
insurance agent) The insurance shall be with an insurance company or,companies rated A -VII
or higher in Best's Guide and admitted in the State of Washington
C Commercial Automobile Liability Insurance
1) If OIC owns any vehicles, before this Contract is fully executed by the parties,
010 shall provide the City with a certificate of insurance as proof of commercial
automobile liability insurance and commercial umbrella liability insurance with a total
minimum liability limit of Two Million Dollars ($2,000,000 00) per occurrence combined
single limit bodily injury and property damage Automobile liability will apply to "Any
Auto" and be shown on the certificate
2) If OIC does not own any vehicles, only "Non -owned and Hired Automobile
Liability" will be required and may be added to the commercial liability coverage at the
City of Yakima and 010 of Washington Page 11 of 19
SECC Operating Agreement