HomeMy WebLinkAboutR-2009-116 FAA Grant Agreements for Airport Projects; Runway Rehabilitation 3-53-0089-29CITY OF YAKIMA RESOLUTION YAKIMA COUNTY RESOLUTION
Resolution # _R-2009-116
Resolution #
A JOINT RESOLUTION OF THE CITY OF YAKIMA AND YAKIMA COUNTY ratifying an
Application for Federal Assistance and Standard DOT Title VI Assurances, and authorizing the execution
and acceptance of a Grant Agreement for Federal Assistance and Certificate of Sponsor's Attorney between
the Federal Aviation Administration and the City of Yakima, Washington, and the County of Yakima,
Washington
WHEREAS, the City of Yakima ("City") and Yakima County ("C
Yakima Air Terminal; and
e
s 01 tne
WHEREAS, the Yakima Air Terminal Board has submitted to the Federal Aviation Administration
("FAA") an Application for Federal Assistance dated August 5, 2009 for a grant of federal funds for projects
at the Yakima Air Terminal, which Application and Standard DOT Title VI Assurances, as approved by the
FAA under project number 3-53-0089-29 (the "Project"), is hereby incorporated herein and made a part
hereof; and
WHEREAS, the FAA has approved the following projects:
I) Runway 9/27 Rehabilitation and REIL's Relocation (RW4) Project
WHEREAS, the United States of America, acting through the FAA has offered to City and County a
grant to pay, as the United States share of the allowable costs incurred in accomplishing the Project, up to
ninety five (95%) percentum of all allowable project costs for the project, and
WHEREAS, The FAA has requested as a condition precedent to funding by the United States of the
allowable costs incurred in the Project, that:
1) it is understood and agreed that the City of Yakima, Washington and the County of Yakima,
Washington authorized the execution of the Application for Federal Assistance and the
Standard DOT Title VI Assurances both dated August 5, 2009, on their behalf by Mike
Redmond, Airport Manager, and that they jointly and severally adopt and ratify the
representations and assurances contained therein, and; is understood that the word
ASponsor as used in the project application and other assurances is deemed to include the
City of Yakima, Washington and the County of Yakima, Washington.
2) the City and County authorize the City Manager and City Attorney for the City of Yakima
and the Chair of the Board of County Commissioners and Prosecuting Attorney for Yakima
County to accept and execute the Grant Offer and Certificate of Sponsor's Attorney upon
receipt.
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The Application for Federal Assistance and Standard DOT Title VI Assurances dated August 5,
2009, executed by Mike Redmond, Airport Manager, are hereby ratified. A true copy of such Application
and Standard DOT Title VI Assurances are attached hereto and incorporated herein; and, it is understood that
the word ASponsor as used in the project application and other assurances is deemed to include the City of
Joint Resolution - NP -29
Yakima, Washington, and the County of Yakima, Washington, and,
The City Manager and City Attorney of the City of Yakima are hereby authorized to accept the Grant
Offer and to execute other such documents as may be required upon receipt.
ADOPTED BY THE CITY COUNCIL this 18th day of August009
ATTEST:
Joint Resolution- AIP-29
David Edier, Mayor
U S Department of Transportation
Federal Aviation Administration
Page 1 of 7 pages
Grant Agreement
• Part 1 - Offer
Date of Offer: August 12, 2009
Yakima Air Terminal/McAllister Field
Yakima, Washington
Project Number. 3-53-0089-029
Contract Number: DOT-FA09NM-0190
To: The City of Yakima, Washington and the County of Yakima, Washington (herein called the
"Sponsor")
From: The United States of America (acting through the Federal Aviation Administration, herein
called the "FAA")
WHEREAS, the Sponsor has submitted to the FAA a Project Application dated August 5, 2009, for a grant of
Federal funds for a project at or associated with Yakima Air Terminal/McAllister Field which Project
Application, as approved by the FAA, is hereby incorporated herein and made a part hereof; and
WHEREAS, the FAA has approved a project for the Airport (herein called the "Project") consisting of the
following:
Rehabilitate Runway 9/27 (Phase 1) design only; Install/relocate Runway End
Identifier Lights (REILs) Runway 4 (Phase 1) design only;
all as more particularly described in the Project Application.
FAA Form 5100-37 PG 1 (10-89)
Page 2 of 7 pages
NOW THEREFORE, pursuant to and for the purpose of carrying out the• provisions of Title 49, United States
Code, and in consideration of (a) the Sponsor's adoption and ratification of the representations and
assurances contained in said Project Application and its acceptance of this Offer as hereinafter provided, and
(b) the benefits to accrue to the United States and the public from the accomplishment of the Project and
compliance with the assurances and conditions as herein provided, THE FEDERAL AVIATION
ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to
pay, as the United States share of the allowable costs incurred in accomplishing the Project, ninety-five (95)
percentum of all allowable Project costs.
This Offer is made on and subject to the following terms and conditions:
Conditions
1. The maximum obligation of the United States payable under this Offer shall be $224,300.00. For
the purposes of any future grant amendments which may increase the foregoing maximum
obligation of the United States under the provisions of Section 47108(b) of the Act, the following
amounts are being specified for this purpose:
$ 0.00 for planning
$224,300.00 for airport development or noise program implementation
2. The allowable costs of the project shall not include any costs determined by the FAA to be ineligible
for consideration as to allowability under the provisions of the Act.
3. Payment of the United States' share of the allowable project costs will be made pursuant to and in
accordance with the provisions of such regulations and procedures as the Secretary shall prescribe.
Final determination of the United States' share will be based upon the final audit of the total amount
of allowable project costs and settlement will be made for any upward or downward adjustments to
the Federal share of costs.
4. The Sponsor shall carry out and complete the Project without undue delays and in accordance with
the terms hereof, and such regulations and procedures as the Secretary shall prescribe, and agrees
to comply with the assurances which were made part of the project application.
5. The FAA reserves the right to amend or withdraw this Offer at any time prior to its acceptance by the
Sponsor.
6. This Offer shall expire and the United States shall not be obligated to pay any part of the costs of
the project unless this Offer has been accepted by the Sponsor on or before September 2, 2009, or
such subsequent date as may be prescribed in writing by the FAA.
7. The Sponsor shall take all steps, including litigation if necessary, to recover Federal funds spent
fraudulently, wastefully, or in violation of Federal antitrust statutes, or misused in any other manner
in any project upon which Federal funds have been expended. For the purposes of this grant
agreement the term "Federal funds" means funds however used or disbursed by the Sponsor that
were originally paid pursuant to this or any other Federal grant agreement. It shall obtain the
approval of the Secretary as to any determination of the amount of the Federal share of such funds.
It shall return the recovered Federal share, including funds recovered by settlement, order, or
judgment to the Secretary. It shall furnish upon request, all documents and records pertaining to the
determination of the amount of the Federal share or to any settlement, litigation, negotiation, or
other efforts taken to recover such funds. All settlements or other final positions of the Sponsor, in
court or otherwise, involving the recovery of such Federal share shall be approved in advance by the
Secretary.
FAA Form 5100-37 PG 2 (10-89)
Page 3 of 7 pages
8. The United States shall not be responsible or liable for damage to property or injury to persons
which may arise from, or be incident to, compliance with this grant agreement.
9. Trafficking in persons:
a. Provisions applicable to a recipient that is a private entity.
1. You as the recipient, your employees, subrecipients under this award, and subrecipients'
employees may not —
i. Engage in severe forms of trafficking in persons during the period of time that the award
is in effect;
ii. Procure a commercial sex act during the period of time that the award is in effect; or
Use forced labor in the performance of the award or subawards under the award.
2. We as the Federal awarding agency may unilaterally terminate this award, without penalty,
if you or a subreceipient that is a private entity —
i. Is determined to have violated a prohibition in paragraph a.1 of this award term; or
ii. Has an employee who is determined by the agency official authorized to terminate the
award to have violated a prohibition in paragraph a.1 of this award term through conduct
that is either ---
A. Associated with performance under this award; or
B. Imputed to your or the subrecipient using the standards and due process for imputing the
conduct of an individual to an organization that are provided in 2 CFR part 180, "OMB
Guidelines to Agencies on Governmentwide Debarment and Suspension
(Nonprocurement)," as implemented by our agency at 49 CFR Part 29.
b. Provision applicable to a recipient other than a private entity. We as the Federal
awarding agency may unilaterally terminate this award, without penalty, if a subrecipient that
is a private entity —
1. Is determined to have violated an applicable prohibition in paragraph a.1 of this
award term; or
2. Has an employee who is determined by the agency official authorized to terminate
the award to have violated an applicable prohibition in paragraph a.1 of this award
term through conduct that is either —
Associated with performance under this award; or
ii. Imputed to the subrecipient using the standards and due process for imputing the
conduct of an individual to an organization that are provided in 2 CFR part 180,
"OMB Guidelines to Agencies on Governmentwide Debarment and Suspension
(Nonprocurement)," as implemented by our agency at 49 CFR Part 29.
c. Provisions applicable to any recipient.
1. You must inform us immediately of any information you receive from any source
alleging a violation of a prohibition in paragraph a.1 of this award term.
2. Our right to terminate unilaterally that is described in paragraph a.2 or b of this
section:
i. Implements section 106(g) of the Trafficking Victims Protection Act of 2000
(TVPA), as amended (22 U.S.C. 7104 (g)), and
FAA Form 5100-37 PG 3 (10-89)
Page 4 of 7 pages
ii. Is in addition to all other remedies for noncompliance that are available to us
under this award.
3. You must include the requirements of paragraph a.1 of this award term in any
subaward you make to a private entity.
d. Definitions. For purposes of this award term:
1. "Employee" means either:
An individual employed by you or a subrecipient who is engaged in the
performance of the project or program under this award; or
ii. Another person engaged in the performance of the project or program under this
award and not compensated by you including, but not limited to, a volunteer or
individual whose services are contributed by a third party as an in-kind
contribution toward cost sharing or matching requirements.
2. "Forced labor" means labor obtained by any of the following methods: the
recruitment, harboring, transportation, provision, or obtaining of a person for labor or
services, through the use of force, fraud, or coercion for the purpose of subjection to
involuntary servitude, peonage, debt bondage, or slavery.
3. "Private entity":
Means any entity other than a State, local government, Indian tribe, or foreign
public entity, as those terms are defined in 2 CFR 175.25.
ii. Includes:
A. A nonprofit organization, including any nonprofit institution of higher
education, hospital, or tribal organization other than one included in the
definition of Indian tribe at 2 CFR 175.25(b).
B. A for-profit organization.
4. "Severe forms of trafficking in persons," "commercial sex act," and "coercion" have the
meanings given at section 103 of the TVPA, as amended (22 U.S.C. 7102).
Special Conditions
10. It is mutually understood and agreed that if, during the life of the project, the FAA determines that
the maximum grant obligation of the United States exceeds the expected needs of the Sponsor the
maximum obligation of the United States can be unilaterally reduced by letter from the FAA advising
of the budget change. Conversely, if there is an overfund in the total actual eligible and allowable
project costs, FAA may increase the maximum grant obligation of the United States to cover the
amount of the overrun not to exceed the statutory percent limitation and will advise the sponsor by
letter of the increase. It is further understood and agreed that if, during the life of the project, the
FAA determines that a change in the grant description is advantageous and in the best interests of
the United States, the change in grant description will be unilaterally amended by letter from the
FAA. Upon issuance of the aforementioned letter, either the grant obligation of the United States is
adjusted to the amount specified or the grant description is amended to the description specified.
11. It is understood and agreed that the City of Yakima, Washington and the County of Yakima,
Washington authorized the execution of the Application for Federal Assistance and Standard DOT
Title VI Assurances both dated August 5, 2009, on their behalf by Michael Redmond, Airport
Manager, and that they jointly and severally adopted and ratified the representations and
assurances contained therein; and that the word "Sponsor" as used in the project application and
other assurances is deemed to include the City of Yakima, Washington and the County of Yakima,
Washington.
FAA Form 5100-37 PG 4 (10-89)
Page 5 of 7 pages
12. The Sponsor agrees to request cash drawdowns on the letter of credit only when actually needed for
its disbursements and to timely reporting of such disbursements as required. It is understood that
failure to adhere to this provision may cause the letter of credit to be revoked.
FAA Form 5100-37 PG 5 (10-89)
Page 6 of 7 pages
The Sponsor's acceptance of this Offer and ratification and adoption of the Project Application incorporated
herein shall be evidenced by execution of this instrument by the Sponsor, as hereinafter provided, and this
Offer and Acceptance shall comprise a Grant Agreement, as provided by the Act constituting the contractual
obligations and rights of the United States and the Sponsor with respect to the accomplishment of the Project
and compliance with the assurances and conditions as provided herein. Such Grant Agreement shall become
effective upon the Sponsor's acceptance of this Offer.
UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION
By,
C
omi, Manage
Part II - Acceptance
ttle Airports District Office
The Sponsor does hereby ratify and adopt all assurances, statements, representations, warranties, covenants,
and agreements contained in the Project Application and incorporated materials referred to in the foregoing
Offer and does hereby accept this Offer and by such acceptance agrees to comply with all of the terms and
conditions in this Offer and in the Project Application.
Executed this 20 — day of Au. us -L , 2009.
City oTYakima, Washington
(SEAL)
Attest:
Title:
By....
A
S onsor's Desi ted Official Representative
Title. K. A. Zais, Jr. , City Manager
CERTIFICATE OF SPONSOR'S ATTORNEY
Re .. g....0 4'Q,c- , acting as Attorney for the Sponsor do hereby certify:
That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of
the State of Washington. Further, I have examined the foregoing Grant Agreement and the actions taken by
said Sponsor and Sponsor's official representative has been duly authorized and that the execution thereof is
in all respects due and proper and in accordance with the laws of the .said State and the Act. In addition, for
grants involving projects to be carried out on property not owned by the Sponsor, there are no legal
impediments that will prevent full performance by the Sponsor. Further, it is my opinion that the said Grant
Agreement constitutes a, legal and binding obligation of the Sponsor in accordance with the terms thereof.
Dated at..\Cl - W1!k this 10 day of . , 2009.
CITU CONTRAC r NO: 62009' !DO
RESOLUTION NO: R - 2OO9-//
n=ture of Sponsor's Attorney
FAA Form 5100-37 PG 6 (10-89)
•
Part II - Acceptance
The Sponsor does hereby ratify and accept all assurances, statements, representations, warranties,
covenants, and agreements contained in the Project Application and incorporated materials referred to in the
foregoing Offer and does hereby accept this Offer and by such acceptance agrees to comply with all of the
terms and conditions in this Offer and in the Project Application.
Executed this
Attest:
Title:. Ott/Lk-A . .tea
Rea 32q-XD1
/tCERTIFICATE OF SPONSOR'S ATTORNEY
,k,
(SEAL)
\�tttittitti
.`���FAp$ MA Coe;
AS ;,,,
Y-
day of
�
% ;
YAKIMA COUNTY COMMISSIONERS
IN THE MATTER OF RATIFYING AN APPLICATION FOR )
FEDERAL ASSISTANCE AND STANDARD DOT TITLE VI )
ASSURANCES AND AUTHORIZING EXECUTION AND )
ACCEPTANCE OF GRANT AGREEMENT FOR FEDERAL )
ASSISTANCE AND CERTIFICATE OF SPONSOR'S
ATTORNEY WITH FEDERAL AVIATION
ADMINISTRATION; PROJECT #3-53-0089-29
RESOLUTION 389-2009
WHEREAS, the City of Yakima ("City") and Yakima County ("County") are co-owners of the
Yakima Air Terminal; and
WHEREAS, the Yakima Air Terminal Board has submitted to the Federal Aviation
Administration ("FAA") an Application for Federal Assistance dated August 5, 2009 for a grant of federal
funds for projects at the Yakima Air Terminal, which Application and Standard DOT Title VI Assurances,
as approved by the FAA under project number 3-53-0089-29 (the "Project"), is hereby incorporated herein
and made a part hereof; and
WHEREAS, the FAA has approved the following projects:
1) Runway 9/27 Rehabilitation and REIL's Relocation (RW4) Project
WHEREAS, the United States of America, acting through the FAA has offered to City and
County a grant to pay, as the United States share of the allowable costs incurred in accomplishing the
Project, up to ninety five (95) percentum of all allowable project costs for the project, and
WHEREAS, The FAA has requested as a condition precedent to funding by the United States of
the allowable costs incurred in the Project, that
I) it is understood and agreed that the City of Yakima, Washington and the County of
Yakima, Washington authorized the execution of the Application for Federal Assistance
and the Standard DOT Title VI Assurances both dated August 5, 2009, on their behalf by
Mike Redmond, Airport Manager, and that they jointly and severally adopt and ratify the
representations and assurances contained therein, and; is understood that the word
ASponsor; as used in the project application and other assurances is deemed to include
the City of Yakima, Washington and the County of Yakima, Washington.
2) the City and County authorize the City Manager and City Attorney for the City of Yakima
and the Chair of the Board of County Commissioners. and Prosecuting Attorney for
Yakima County to accept and execute the Grant Offer and Certificate of Sponsor's
Attorney upon receipt.
BE IT HEREBY RESOLVED by the Board of Yakima County Commissioners that the
Application for Federal Assistance and Standard DOT Title VI Assurances dated January 29, 2009,
executed by Mike Redmond, Airport Manager, is hereby ratified. A true copy of such Application and
Standard DOT Title VI Assurances are attached hereto and incorporated herein; and, it is understood that
the word ASponsor= as used in the project application and other assurances is deemed to include the City
of Yakima, Washington, and the County of Yakima, Washington, and,
The Chair and Prosecuting Attorney of the County of Yakima are hereby authorized to accept the
Grant Offer and to execute other such documents as may be required upon receipt.
DONE this l 8`f' day of August 2009.
1uiuZt,
Attest:
•:••i/0� ...•••51?;.
J. Rand Elliott, Chairman
Michael D. Leita, Commissioner
evin J. % hey, Commissioner
Christina S. Steiner, Clerk of the Board Consiiruting r le Board of County Commissioners
for Yakima County. Washington
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 4( 161
For Meeting Of August 18, 2009
ITEM TITLE: Consideration of Joint City/County legislation authorizing application for federal
assistance and acceptance of grant agreements with the Federal Aviation
Administration for projects at the Yakima Air Terminal -McAllister Field:
A. Resolution authorizing AIP 29 –Runway 9/27 rehabilitation and REIL's
relocation (RW4) project
B. Resolution authorizing AIP 30 – Acquisition of privately -owned property
adjacent to the Airport
SUBMITTED BY: Mike Redmond, Airport Manager
CONTACT PERSON/TELEPHONE: Mike Redmond, 575 -6149 -
SUMMARY EXPLANATION: This grant has been awarded to the City of Yakima and Yakima
County for projects at the Yakima Air Terminal—McAllister Field.
Resolution X (2) Ordinance Other (Specify)
Contract X (2) . Mail to (name and address):
Phone:
Funding Source
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Adopt resolution
BOARD/COM MISSION/COM MITTEE RECOMMENDATION:
COUNCIL ACTION: