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10/05/2021 04.J. Ordinance amending the 2021 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2021 for various purposes (Second Reading) 1 s° `Z,'. .,t a°++a 0� 1—coi• oriV4 rr 11 i "i enc u nrry 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.J. For Meeting of: October 5, 2021 ITEM TITLE: Ordinance amending the 2021 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2021 for various purposes (Second Reading) SUBMITTED BY: Jennifer Ferrer Santa Ines, Director of Finance and Budget Kimberly Domine, Finance Division Manager Jennifer Morris, Financial Services Officer SUMMARY EXPLANATION: This appropriation for prior year encumbrances is part of the annual budgeting process.Attached is an ordinance amending the 2021 Budget to provide appropriations for projects or programs that were uncertain and therefore not included at the time of the 2021 Budget adoption. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Pass Ordinance ATTACHMENTS: Description Upload Date Type D Ordinance 9/20/2021 Ordinance 0 2021 3rd Qtr Budget Amendment Info 9/8/2021 Corer Memo 2 ORDINANCE NO. 2021- AN ORDINANCE amending the 2021 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various funds for expenditure during 2021 for various purposes described in the attached Schedule. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2021 in various amounts and for the purposes mentioned in the attached Schedule; and WHEREAS, at the time of the adoption of the 2021 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided; now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2021, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 5th day of October, 2021. Patricia Byers, Mayor ATTEST: Sonya Clear Tee, City Clerk First Reading: September 21, 2021 Publication Date: Effective Date: 3 FINANCE TO: Mayor and City Council FROM: Jennifer Ferrer-Santa Ines, Director of Finance and Budget Kimberly Domine, Finance Division Manager Jen Morris, Financial Services Officer DATE: August 24, 2021 RE: 3rd Quarter 2021 Budget Ordinance This budget ordinance effects course corrections based on new information for the 2021 Budget year that was not known at the time of budget adoption. Staff routinely brings budget amendments, approximately quarterly to be transparent and accountable. Budget amendment is a recurring budget process step; staff accumulates new information anticipating to bring adjustments of this type to council on an approximately quarterly basis and is typically for one of four reasons: 1) New additional revenue makes it possible to approve additional related expenses, 2) Prior-year budgeted obligations need to be rolled forward to match disbursement in the current year, if not yet disbursed by Feb. 28th (60 days) 3) Accumulated fund balances can be appropriated, and 4) Corrections or changes between funds. Staff requests approval of adjustments and corrections to the 2021 budget that are now known that were not known at the time of adoption, per the attached detail spreadsheet, described in more detail as follows. Item numbers listed match red Ref#'s on attached spreadsheet: New Revenue: 1). Capital Theatre Capital Fund 322, Department of Commerce Grant$245,000; this adjustment increases both revenue and expense in equal and offsetting amounts. 2). General Fund donation from Wal-Mart in General Fund $10,000; this adjustment increases both revenue and expense in equal and offsetting amounts. 3). General Fund LE & Criminal Justice legislation one time cost revenue to purchase Axon cameras for Police. Technical Adjustment: 4). Move Clean City Department in General Fund to Special Revenue Fund 136. The revenue comes from 9% Private Garbage Utility Tax. $366,600 revenue and $349,609 expenditures. 5), Move American Rescue Plan Grant $13,097,739.50 from General Fund to special revenue Fund 180 $13,097,739.50. Transfer out $1,600,000 to Fire Capital for Fire vehicles, 4 s5J' '\ FINANCE transfer out$4,655,760.00 to Police Capital for police vehicles, and transfer out$500,000 for Lost Tourism Revenue for Convention Center operating Fund 170. From Fund Balance: The adjustments and corrections to the 2021 budget that are now known that were not known at the time of adoption, are: 6). Increase Capital Theatre Operational Fund 170, small tools and minor equipment. Transfer out of PFD fund 174 to Capital Operations Fund 171 in the amount of$35,000. This was inadvertently omitted from the 2021 budget. 7). Increase REET Capital Fund 342 expenditures, for City Hall HVAC repairs. Increase $12,000. 8). Increase Airport Operating Fund 421 expenditures, for air condition unit repairs, increase $30,000 9). Increase Community Relations Fund 125 expenditures for purchase of Cablecast playback system for YCTV and Y-PAC for Engineering Services, $45,500. 10). Increase Airport Operating Fund 421 expenditures $130,000 for Automatic Passenger Security Exit lane to help combat Covid- CARES ACT 11). Increase Transportation Benefit District Capital Fund 344 expenditures $1,527,331 for North First Street Phase 2 Construction. Staff expects further 2021 course-correction budget adjustments later in the year, as new information becomes available that is not fully known at this time. City of Ya kima 2021 Budget Amendment SCHEDULE 3rd Quarter From Fund IV=. AFrom Dr(Cr) To Dr(Cr) # Description Fund I Account#I Name Fund I Account I Name I $ $ Ref New Revenue-offsetting increases in expenditures and revenues Capital Theatre Capital 322 895xxxx Dept of Commerce Grant 322 2706500 Construction Projects $ 245,000.00 $ (245,000.00) 1 Dept of Commerce Grant for Capital Theatre Curtains General Fund 1 8956702 Donation 1 2234910 Miscellaneous Expense $ 5,000.00 $ (5,000.00) 2 Wal-Mart Donation,Graffiti Abatement Program General Fund 1 8956702 Donation 1 2294910 Miscellaneous Expense $ 5,000.00 $ (5,000.00) Wal-Mart Donation,Graffiti Abatement Program Axon Camera's for Police from LE&Criminal Justice Legislation General Fund 1 8951305 Criminal Justice Sales Tax 1 3133500 Small Tools&Equipment $ 261,000.00 $ (261,000.00) 3 one time cost revenue $ 516,000.00 $ (516,000.00) 'Technical Adjustment-Transfer existing expenses to internal service fund I General Fund 1 1361110 Salaries-Permanent 136 1361110 Salaries-Permanent $ (94,762.68) $ 94,762.68 4 Move Clean City to Special Revenue Fund 136 General Fund 1 1361120 Salaries/Temporary 136 1361120 Salaries/Temporary $ (14,272.32) $ 14,272.32 Move Clean City to Special Revenue Fund 136 General Fund 1 1361140 Deferred Comp 136 1361140 Deferred Comp $ (957.12) $ 957.12 Move Clean City to Special Revenue Fund 136 General Fund 1 1361200 Overtime 136 1361200 Overtime $ (15,000.00) $ 15,000.00 Move Clean City to Special Revenue Fund 136 General Fund 1 1362100 Social Security 136 1362100 Social Security $ (8,428.32) $ 8,428.32 Move Clean City to Special Revenue Fund 136 General Fund 1 1362210 PERS 136 1362210 PERS $ (12,414.84) $ 12,414.84 Move Clean City to Special Revenue Fund 136 General Fund 1 1362310 Industrial Insurance 136 1362310 Industrial Insurance $ (3,730.08) $ 3,730.08 Move Clean City to Special Revenue Fund 136 General Fund 1 1362410 Life Insurance 136 1362410 Life Insurance $ (511.20) $ 511.20 Move Clean City to Special Revenue Fund 136 General Fund 1 1362510 Medical Insurance 136 1362510 Medical Insurance $ (31,471.92) $ 31,471.92 Move Clean City to Special Revenue Fund 136 General Fund 1 1362610 Dental Insurance 136 1362610 Dental Insurance $ (4,624.32) $ 4,624.32 Move Clean City to Special Revenue Fund 136 General Fund 1 1362700 Unemployment Compensation 136 1362700 Unemployment Compensation $ (418.68) $ 418.68 Move Clean City to Special Revenue Fund 136 General Fund 1 1362712 Paid Family/Medical leave 136 1362712 Paid Family/Medical leave $ (162.00) $ 162.00 Move Clean City to Special Revenue Fund 136 General Fund 1 1363110 Office And Operating Supplies 136 1363110 Office And Operating Supplies $ (40,000.00) $ 40,000.00 Move Clean City to Special Revenue Fund 136 General Fund 1 1363200 Operating Supplies-Fuel 136 1363200 Operating Supplies-Fuel $ (5,000.00) $ 5,000.00 Move Clean City to Special Revenue Fund 136 General Fund 1 1363500 Small Tools&Minor Equipment 136 1363500 Small Tools&Minor Equipment $ (38,356.00) $ 38,356.00 Move Clean City to Special Revenue Fund 136 General Fund 1 1364100 Professional Svcs 136 1364100 Professional Svcs $ (60,000.00) $ 60,000.00 Move Clean City to Special Revenue Fund 136 General Fund 1 1364213 Data Communications 136 1364213 Data Communications $ (2,000.00) $ 2,000.00 Move Clean City to Special Revenue Fund 136 General Fund 1 1364706 Yakima County Landfill 136 1364706 Yakima County Landfill $ (17,500.00) $ 17,500.00 Move Clean City to Special Revenue Fund 136 General Fund 1 8951606 Private Garbage Utility Tax 136 8951606 Private Garbage Utility Tax $ 366,600.00 $ (366,600.00) Move Clean City to Special Revenue Fund 136 Police Capital 333 3016430 Cars 180 6096430 Police Vehicle-Cars $ (4,655,760.00) $ 4,655,760.00 5 Move American Rescue Plan to Special Revenue 180 Fire Capital 332 3226400 Machinery And Equipment 180 6096400 Fire Machinery&Equipment $ (1,600,000.00) $ 1,600,000.00 Move American Rescue Plan to Special Revenue 180 8953119 General Fund 1 American Rescue Plan(ARP) 180 8953119 American Rescue Plan(ARP) $ 13,097,739.50 $ (13,097,739.50) Move American Rescue Plan Revenue to Special Revenue 180 American Transfer out of American Rescue Plan fund 180 for Police 6090055 Rescue Plan 180 Transfer Out 333 8950050 Transfer In $ 4,655,760.00 $ (4,655,760.00) Vehicles. American 6090055 Transfer out of American Rescue Plan Fund 180 to Fire Capital Rescue Plan 180 Transfer Out 332 8950050 Transfer In $ 1,600,000.00 $ (1,600,000.00) for Fire vehicles. American Transfer Out$500,000 to Capital Theatre Operating for lost Rescue Plan 180 6090055 Transfer Out 170 8950050 Tra nsfer In $ 500,000.00 $ (500,000.00) Tourism revenue,transferred from American Rescue Plan Move American Rescue Plan Revenue to Special Revenue 180 $ 13,614,730.02 $ (13,614,730.02) 'Increase Budget Expenditures from Reserves I Capital Theatre PFD 174 2730055 Tra nsfer Out-PFD 171 8950050 Transfer In $ 35,000.00 $ (35,000.00) 6 Transfer PFD to Capital Operating Fund Capital Theatre Operations 171 2713500 Small Tools&Minor Equipment $ 10,000.00 $ (10,000.00) Small Tools 8/24/2021 1 of 2 \\ya kima_city\ykln\Shared\Budget 2021\I M-2021 QTR 3 Budget Amendment spreadsheet Work in Progress City of Yakima 2021 Budget Amendment SCHEDULE 3rd Quarter To Fund From Dr(Cr) To Dr(Cr) # Description 1.1 Fund I Account# Name Fund I Account I Name I $ $ Ref Capital Theatre Operations 171 2713500 Small Tools&Minor Equipment $ 25,000.00 $ (25,000.00) Small Tools Reet 1 342 7146200 Buildings Reserves $ 12,000.00 $ (12,000.00) 7 City Hall HVAC Repairs Airport Operation 421 2824100 Professional Service Reserves $ 30,000.00 $ (30,000.00) 8 AC unit repair for Airport Terminal Building Community Relations 125 1256420 Operating Equipment Reserves $ 45,500.00 $ (45,500.00) 9 Purchase of Cablecast playback system forYCTV and Y-PAC Airport Automatic Passenger Security Exit lane to help combat Covid- Reserves Operation 421 2846400 Machinery&Equipment $ 130,000.00 $ (130,000.00) 10 CARES ACT Transportation Reserves Benefit District 344 7176500 Construction Projects $ 1,527,331.00 $ (1,527,331.00) 11 N 1st St Phase 2 Construction $ 1,814,831.00 $ (1,814,831.00) $ 15,945,561.02 $ (15,945,561.02) 8/24/2021 2 of 2 \\Yakima_city\ykfn\Shared\Budget2021\IM-2021QTR3 Budget Amendment spreadsheet Work in Progress