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Home My WebLink AboutR-2009-160 Uncollectable Central Accounts Receivable Write OffRESOLUTION NO. R-2009-160 A RESOLUTION authorizing the write-off of certain uncollectable accounts due to various funds of the City of Yakima. WHEREAS, the City has identified several delinquent Central Receivable accounts due to be written -off, as noted on the attached two Schedules: Schedule 1 - "Accounts Receivable Recommended for Write -Off, and Schedule 2 - "PBIA Accounts Recommended for Write-ofr. These Schedules list the delinquent accounts due to various funds of the City to be written -off, removed from the City's books, by City Council action, now, therefore. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The delinquent accounts listed on the attached Schedule 1, entitled "December 2009 Accounts Receivable Recommended for Write -Off" and Schedule 2 entitled "December 2009 PBIA Accounts Receivable Recommended for Write -OW are hereby recognized by the City Council as uncollectable and the Director of Finance of the City is herby authorized to write-off these debts accordingly. ADOPTED BY THE CITY COUNCIL this 1s( day ATTEST: avid Edler, Mayor SCHEV DECEM 09 ACCOUNTS RECEIVABLE RECOMMENDED F WRIT -OFF Date Name InvOice # Limitations Bankruptcy Uncollectable Totals Remarks 5/3/2002 B. Far Contracting W16098 52.73 52.73 Hydrant Meter ChargesNCCS cancelled 11/19/09 Past Statute of Limitations . 07/01/02 Bethel Ame Church WS16133 17.60 17.60 Hydrant Meter Chargeo/YCCScancelled 4/24/09 Past Statute of Limitations 10/08/02 Haney &HakaloLL(� 39386 25.00 � . 25.00 Reduced Pressure Backflow Assembly Test YCCSCanoaUed12/17/88Past Statute of LimibaUonn 07/10/00 Rodrigues, Patty WS17160 27.26 27.26 Hydrant Meter Charges/YCCS cancelled 4/24/09 Bankruptcy Totals 04/24/00 Miles, Rodney 95.33 $ 27.36 $ - 122.59 30902 Past City/County Inmate Medical BU|a/YCCS Cancelled 9/29/09 Past Statute of Limitations 0'042.91 0.042.91 10/24/00 Treat, Danette S 32727 259.45 259.45 Past City/County Inmate Medical B1IIsIYCCS Cancelled 2/2/09 Past Statute of Limitations Totals Vaious 14 Accounts (See Attached List) $ 6.382.36 $ - $ - $ 6.302.36 220.00 50.00 270 00 Parking & Business Improvement Assessments Cancelled from YCCS Totals 05/25K07 Central Autobody 320.00 $ - $ 50.00 $ 270.00 53600 3,211 09 Unbilled Sewer Charges 10/7/08 Bankruptcy 3,211 09 1 Totals 2008 Avmmad.ZiadAli - 3'311.09 $ - 3.211.89 22245 22.00 Stormwater Charges/YCCS Cancelled 7/13/09 Bankruptcy 22.00 2008 Avmwod.ZiadAli 15021 22.00 22.00 S0ormwoherChargea8CCSCancelled 7/130U Bankruptcy 1 OF 3 SCHEDULE 1 DECEMBER 2009 ACCOUNTS RECEIVABLE RECOMMENDED FOR WRITE - Invoice Date Name Invoice # Statute of Limitations Bankruptcy Uncollectable Totals Remarks 2008 Boles, Christopher 4833 22.00 22.00 Stormwater Charges/YCCS Cancelled 9/29/09 I Bankruptcy 2008 Castillo, Vincente 18951 22.00 22.00 Stormwater Charges /YCCS unable to accept due to Chap 7 Bankruptcy filed in 2008. 2008 Cuevas, Francisco 1.108 22 00 22.00 Stormwater Charges/YCCS unable to accept due to Chap 7 Bankruptcy filed 2/18/09 2008 Larios, Lourdes 22277 22 00 22.00 Stormwater Charges/YCCS unable to accept due to Chap 7 Bankruptcy filed 5/27/08. 2008 Padilla, Rodolfo 20701 22.00 - 22.00 Stormwater Charges/YCCS unable to accept due to Chap 13 Bankruptcy filed in 2008. 2008 Price, Fannie 10387 11 00 11 00 Stormwater Charges/YCCS Cancelled 7/13/09 Deceased 2008 Robins, Nelson 22534 22.00 22 00 Stormwater Charges/YCCS unable to accept due to Chap. 7 Bankruptcy filed 10/6/08 2008 Sloan, Dale & Debbie 18465 44.00 44 00 Stormwater Charges/YCCS Cancelled 9/29/09 Bankruptcy 2008 Sloan, Dale & Debbie 19400 11.00 11 00 Stormwater Charges/YCCS Cancelled 9/29/09 Bankruptcy 2008 Stewart, Sharon 14699 22.00 22 00 Stormwater Charges/YCCS unable to accept due to Chap 13 Bankruptcy filed in 2008. Totals - - aM ':, 12/03/98 _,- gym. Brown, Donald $ - $ 253.00 $ 11.00 $ 264.00 ' -. � af � •:��° 25999 ., . �. . _ � . .:.�:,^ �4w 200.00 - ISCELL _ NEOUS,�CHARGES' , - ' ' 200 00 - 1� 4 r r y _ i° s -•M.•.'.., - �>.�:.,� ..9_.. "1y�k, ��; �.5+:..•`; ~`' Lvl•.•""- ." Mandatory Property Clean-Up/YCCS Cancelled 12/17/08 Past Statute of Limitations 11/30/00 Lobby Cafe 32862 20.14 20.14 Front Street Business Improvement Assessment/YCCS Cancelled 12/17/08 Past Statute of Limitations 07/02/01 Lobby Cafe 34537 37 50 37.50 Front Street Business Improvement Assessment YCCS Cancelled 12/17/08 Past Statute of Limitations 10/08/02 McCart, Rita 39370 57 40 57 40 Refuse Bin Charges/YCCS Cancelled 4/24/09 Past Statute of Limitations 201 SCHE.,1 DECEM 009 %LF RFCC)MMFNflF17 FflR WRITF_ Invoice Date Name Statute of i Invoice # Limitations Bankruptcy Uncollectable Totals Remarks 11/21/02 02/21/03 Rangel, Cipriano Rangel, Cipriano 39594 57 40 I 57.40 Refuse Bin Charges/YCCS Cancelled 4/24/09 Past Statute of Limitations 40282 49.13 ; _ 49 13 Refuse Bin Charges/YCCS Cancelled 4/24/09 Past Statute of Limitations 09/10/02 Sanchey, Joanne (JOM) 38855 200 75 Franklin Pool Rental/YCCS Cancelled 7/13/09 200 75 Past Statute of Limitations Totals $ 622.32 $ - $ - $ 622.32_ Grand Totals (40 Total Invoices) Note: YCCS is the name of the collection agency $ 7,240.01 $ 3,491.35 $ 61.00 $ 10,792.36 currently under contract with the City of Yakima. 3 OF 3 SCHE ;2 DEC EMB" O09 PBIA ACCOUNTS RECOMMENDED FOR WRITE -OFF Invoice Date Name Invoice # Statute of Limitations Bankruptcy Uncollectable Totals Remarks 10/02/00 A Little Romance 32505 15.00 15.00 Parking & Business Improvement Assessment 12/17/08 YCCS Cancelled Past Statute of Limitations 01/04/01 A Little Romance 33227 15 00 - 15.00 Parking & Business Improvement Assessment 12/17/08 YCCS Cancelled Past Statute of Limitations 07/01/98 American Home Loans 24799 5.00 5 00 Parking & Business Improvement Assessment 12/17/08 YCCS Cancelled Past Statute of Limitations 10/01/98 American Home Loans 25519 5.00 5.00 Parking & Business Improvement Assessment 12/17/08 YCCS Cancelled Past Statute of Limitations - 04/02/07 El Rodeo Restaurant 53271 40.00 40 00 2nd Qtr 07 PBIA Assessment/YCCS Cancelled 9/29/09 Defunct Company 04/03/03 Flaiming Wok 40721 35.00 35.00 2nd Qtr 03 PBIA Assessment/YCCS Cancelled 9/29/09 Past Statute of Limitations 10/01/97 Quizno's 22814 12 50 12.50 Parking & Business Improvement Assessment 12/17/08 YCCS Cancelled Past Statute of Limitations 1/6/098 Quizno's 23486 12 50 12.50 Parking & Business Improvement Assessment 12/17/08 YCCS Cancelled Past Statute of Limitations 04/04/00 Quizno's 30636 50.00 50.00 Parking & Business Improvement Assessment 12/17/08 YCCS Cancelled Past Statute of Limitations 07/06/00 Quizno's 31535 50 00 50.00 Parking & Business Improvement Assessment 12/17/08 YCCS Cancelled Past Statute of Limitations 7/12/02 TDS Jewelers 38176 10.00 10 00 Parking & Business Improvement Assessment 1/12/09 YCCS Cancelled Past Statute of Limitations 12-01-09 Sched.2 - 2009 Write Offs - Central Rec.xls 11/23/2009 CRP 1 OF 2 SCHEDULE 2 DECEMBER 2009 PBIA ACCOUNTS RECOMMENDED FOR WRITE-OFF Invoice Date Name Invoice # Statute of Limitations Bankruptcy Uncollectable Totals Remarks 10/2/02 TDS Jewelers 39225 10 00 10.00 Parking & Business Improvement Assessment 1/12/09 YCCS Cancelled Past Statute of Limitations 10/03/05 Yakima Cellars 49404 5.00 5.00 Parking & Business Improvement Assessment 4/24/09 YCCS Cancelled Defunct Company 01/05/06 Yakima Cellars 50185 5 00 5 00 Parking & Business Improvement Assessment 4/24/09 YCCS Cancelled Defunct Company Totals 14 Invoices $ 220.00 $ - $ 50.00 $ 270.00 Note: YCCS is the name of the collection agency currently under contract with the City of Yakima. 12-01-09 ? - 2009 Write Offs - Central Rec.xls 11/23/2009 CRP 2 OI BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT ItemNo.// )V For Meeting of: 12/01/09 ITEM TITLE: A Resolution Authorizing Certain Uncollectable Central Accounts Receivable to be Written Off. SUBMITTED BY: Finance Departmen CONTACT PERSON / TELEPHONE: Cindy Epperson, Deputy Director, Accounting & Budgeting (#575-6070) SUMMARY EXPLANATION: Attached is a Resolution authorizing the write-off of certain uncollectible accounts. The write- off list includes 40 accounts totaling $10,792.36. Typically, once an item has been billed, it takes Council action to remove it from City records. (The Municipal Court Judge has authority to write-off delinquent court related accounts.) There are several reasons that accounts are considered uncollectable. The most common .nclude: (1) the statute of limitations time limit for collecting the debt has passed; (2) when bankruptcies occur, and we have an unsecured interest, write-off is recorru-nended; and (3) when the collection agency is not able to actively pursue collection or a court action dismisses the liability. The attached schedules detail the accounts recommended for write-off and identify the type of transaction that originally generated the billing. (Note: the City does not normally record revenue until the time of collection; therefore, this write-off does not "reverse" any revenue already booked.) Staff respectfully submits the attached Resolution, which if approved by Council, would authorize the write-off of the uncollectable accounts included on Schedules 1 and 2; attached. Resolution X Ordinance Other (Specify) Report Contract Mail to (name and address): Phone: Funding Source N/A APPROVED FOR SUBMII1AL: City Manager STAFF RECOMMENDA 110N: Adopt Resolution BOARD/COMMISSION RECOMMENDATION: 20UNCIL AC 110N: sAApollo\Users\ranson\COUNCIL\Council Agenda Items -12009\12-01-09 A.S:2009 Write -Offs - Central Ree.doc