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Home My WebLink About09/21/2021 04.J. Resolution authorizing acceptance and execution of a Department of Transportation Safe Routes To School (SRTS) grant for the Robertson Elementary School Project 1 s° `Z,'. .,t a°++a 0� cut • rr 11 i ',i enc u nrry 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.J. For Meeting of: September 21, 2021 ITEM TITLE: Resolution authorizing acceptance and execution of a Department of Transportation Safe Routes To School (S RTS) grant for the Robertson Elementary School Project SUBMITTED BY: Scott Schafer, Director of Public Works Bill Preston, City Engineer- (509) 575-6754 SUMMARY EXPLANATION: Robertson Elementary School was previously identified by the Yakima School District as a priority due to safety concerns for students walking along both Englewood Avenue and on Powerhouse Road. The roadways lack sidewalks, curb and gutter to separate the roadway from the shoulder of the roads used as walking paths. The safety improvements for the Robertson Elementary School were identified within the City's Six-Year Transportation Improvement Program; consisting of marked crosswalks, Rectangular Rapid Flashing Beacon (RRFB),ADA curb ramp retrofits, sidewalk with curb and buffer separation. This project addresses public safety which is one of City Council's strategic priorities. Under the Department of Transportation for Safe Routes to School program, the City was selected to receive grant funding for the safety improvements in the amount of$510,000. This grant does not require a local match. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Description Upload Date Type ❑ Resolution 8/31/2021 Resolution 0 Award Letter 8/31/2021 Backup Material 2 3 RESOLUTION NO. R-2021- A RESOLUTION authorizing acceptance and execution of a Department of Transportation Safe Routes to School (SRTS) Program State Funding Award for the Robertson Elementary project WHEREAS, Robertson Elementary School was identified in the Six Year Transportation Improvement Program from 2022 to 2027 on Resolution Number R-2021-084; and WHEREAS, improvements consist of marked crosswalks, Rectangular Rapid Flashing Beacon (RRFB), ADA curb ramp retrofits, sidewalk with curb and buffer separation; and WHEREAS, the City of Yakima was selected to receive funding through the Department of Transportation for Safe Routes to School program; and WHEREAS, the Robertson Elementary project has received $510,000 with no local match required; and WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and its residents to accept and execute the Department of Transportation funding; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to accept the Washington State Department of Transportation National Highway System Asset Management award, attached hereto and incorporated herein by this reference, not to exceed Five Hundred and Ten Thousand Dollars ($510,000) as described in the funding agreement. ADOPTED BY THE CITY COUNCIL this 21st day of September, 2021. Patricia Byers, Mayor ATTEST: Sonya Clear Tee, City Clerk 4 Alft Washington State Transportation Building Department of Transportation 310 Maple Park Avenue S.E. p � P.O.Box 47300 Olympia,WA 98504-7300 360-705-7000 TTY:1-800-833-6388 www.wsdot.wa.gov July 9,2021 Mr. Bill Preston Public Works Director City of Yakima 129 North 2nd Street Yakima,Washington 98901 Robertson Elementary School Safety Improvements 2021-23 Safe Routes to School Program State Funding Dear Mr. Preston: WSDOT is pleased to advise you that the above-mentioned project was selected to receive funding through the Safe Routes to School program. The state funding is limited as shown below: Robertson Elementary School Safety Improvements $510,000 Scope: See attached project summary. In order to meet state requirements,the following are required: ■ Project expenditures incurred before receiving notice from Local Programs of state fund authorization are not eligible for reimbursement. ■ Please refer to the Local Programs webpage for detailed authorization information, including:(http://www.wsdot.wa.gov/localprograms/) ✓ Local Agency Guidelines(LAG)manual for detailed requirements; ✓ Transportation Improvement Program (TIP)and Statewide Transportation Improvement Program (STIP)amendments,as applicable; ✓ Funding and billing forms; V Quarterly Project Report required to be completed by the end of March,June, September,and December each year. As a reminder,Local Programs encourages all agencies to submit monthly progress billings to ensure timely reimbursement of eligible expenditures. For assistance please contact,Randy Giles,your Region Local Programs Engineer, at 509.577.1780. Sincerely, sty -Tax Stephanie Tax Interim Director Local Programs Attachment SJT:cc:sas cc: Christina Wickenhagen,Executive Director,YVCOG Randy Giles,South Central Region Local Programs Engineer 5 ° YAKIMA VALLEY CONFERENCE OF GOVERNMENTS - 311 North 4th Street, Suite 204 • Yakima, Washington 98901 509-574-1550 • FAX 574-1551 website: www.yvcog.org July 13, 2021 Patricia Byers, Mayor City of Yakima 129 North 2"d Street Yakima, WA 98901 Dear Mayor Byers: The Yakima Valley Conference of Governments wishes to express our sincere congratulations for your recent award of the Washington State Department of transportation(WSDOT) 2021-23 Safe Routes to Schools (SRTS)Program Grant for your City of Yakima Robertson Elementary School Safety Improvements Project. Yakima's continued efforts to secure funding for this project will be of great benefit to the residents and students around the Robertson Elementary School Campus. This project will complement your ongoing efforts to improve student and pedestrian safety/accessibility, both at Robertson, and around the city. YVCOG looks forward to continuing any additional planning and coordination assistance with Yakima and your staff. Once again, CONGRATULATIONS! Sincerely a/Q___•A)/4,2 Christina Wickenhagen Executive Director Cc: Bob Harrison, Yakima City Manager Bill Preston, Yakima City Engineer MEMBER JURISDICTIONS Grandview •Granger• Harrah•Mabton• Moxee• Naches• Selah / Sunnyside•Tieton •Toppenish • Union Gap• Wapato• Yakima• Yakima County•Zillah 7_ Washington State Six Year Transportation Improvement Program Department of Transportation From 2022 to 2027 Agency: Yakirra Courty: Yakirra MPO/RTPO: Yb1CDG Y hside N Outside m 3 c 0 q c J ' A. PIN/Project No. B.STIP ID 3 0 3 a ii C. Project Tille x m S, m g a, 3 a, a D. Road Name cc Number to s- i 3 a u y c, -0 c E.Begin &End Termiri M $ H w g F. Project Description G.Structure ID n a 7 & n 19 6 YAKS8 06/15/21 06/15/21 R-2021.084 28 co P T 0.300 CE No Robertson Elementary School Safety Improvements various streets various locations to various locations This project will make various pedestrian safety improvements in the vicinityof Robertson Elementary School,pith as new sidewalk and constructing AOAramps. Fundng Status Phase Phase Start Year(YYYY) Federal Fund Code Federal Funds State Find Code State Finds Local Funds Total Fund; S PE 2022 0 SRTS 69,440 0 69.440 S CN 2023 0 SRTS 440560 0 440.500 Totals 0 510,000 0 510.000 Expenditure Schedule Phase 1st 2nd 3rd 4th 5th &6th PE 69,440 0 0 0 0 CN 0 440560 0 0 0 Totals 69 A40 440,580 0 0 0 Report Date:June 21, 2021 Page 6