09/21/2021 04.J. Resolution authorizing acceptance and execution of a Department of Transportation Safe Routes To School (SRTS) grant for the Robertson Elementary School Project 1
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 4.J.
For Meeting of: September 21, 2021
ITEM TITLE: Resolution authorizing acceptance and execution of a Department
of Transportation Safe Routes To School (S RTS) grant for the
Robertson Elementary School Project
SUBMITTED BY: Scott Schafer, Director of Public Works
Bill Preston, City Engineer- (509) 575-6754
SUMMARY EXPLANATION:
Robertson Elementary School was previously identified by the Yakima School District as a priority
due to safety concerns for students walking along both Englewood Avenue and on Powerhouse
Road. The roadways lack sidewalks, curb and gutter to separate the roadway from the shoulder
of the roads used as walking paths.
The safety improvements for the Robertson Elementary School were identified within the City's
Six-Year Transportation Improvement Program; consisting of marked crosswalks, Rectangular
Rapid Flashing Beacon (RRFB),ADA curb ramp retrofits, sidewalk with curb and buffer
separation. This project addresses public safety which is one of City Council's strategic
priorities. Under the Department of Transportation for Safe Routes to School program, the City
was selected to receive grant funding for the safety improvements in the amount of$510,000.
This grant does not require a local match.
ITEM BUDGETED: NA
STRATEGIC PRIORITY: Public Safety
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution.
ATTACHMENTS:
Description Upload Date Type
❑ Resolution 8/31/2021 Resolution
0 Award Letter 8/31/2021 Backup Material
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3
RESOLUTION NO. R-2021-
A RESOLUTION authorizing acceptance and execution of a Department of Transportation
Safe Routes to School (SRTS) Program State Funding Award for the
Robertson Elementary project
WHEREAS, Robertson Elementary School was identified in the Six Year Transportation
Improvement Program from 2022 to 2027 on Resolution Number R-2021-084; and
WHEREAS, improvements consist of marked crosswalks, Rectangular Rapid
Flashing Beacon (RRFB), ADA curb ramp retrofits, sidewalk with curb and buffer
separation; and
WHEREAS, the City of Yakima was selected to receive funding through the Department
of Transportation for Safe Routes to School program; and
WHEREAS, the Robertson Elementary project has received $510,000 with no local
match required; and
WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and
its residents to accept and execute the Department of Transportation funding; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to accept the Washington State Department of
Transportation National Highway System Asset Management award, attached hereto and
incorporated herein by this reference, not to exceed Five Hundred and Ten Thousand Dollars
($510,000) as described in the funding agreement.
ADOPTED BY THE CITY COUNCIL this 21st day of September, 2021.
Patricia Byers, Mayor
ATTEST:
Sonya Clear Tee, City Clerk
4
Alft
Washington State Transportation Building
Department of Transportation 310 Maple Park Avenue S.E.
p � P.O.Box 47300
Olympia,WA 98504-7300
360-705-7000
TTY:1-800-833-6388
www.wsdot.wa.gov
July 9,2021
Mr. Bill Preston
Public Works Director
City of Yakima
129 North 2nd Street
Yakima,Washington 98901
Robertson Elementary School Safety Improvements
2021-23 Safe Routes to School Program
State Funding
Dear Mr. Preston:
WSDOT is pleased to advise you that the above-mentioned project was selected to receive funding
through the Safe Routes to School program. The state funding is limited as shown below:
Robertson Elementary School Safety Improvements $510,000
Scope: See attached project summary.
In order to meet state requirements,the following are required:
■ Project expenditures incurred before receiving notice from Local Programs of state fund
authorization are not eligible for reimbursement.
■ Please refer to the Local Programs webpage for detailed authorization information,
including:(http://www.wsdot.wa.gov/localprograms/)
✓ Local Agency Guidelines(LAG)manual for detailed requirements;
✓ Transportation Improvement Program (TIP)and Statewide Transportation
Improvement Program (STIP)amendments,as applicable;
✓ Funding and billing forms;
V Quarterly Project Report required to be completed by the end of March,June,
September,and December each year.
As a reminder,Local Programs encourages all agencies to submit monthly progress billings to ensure
timely reimbursement of eligible expenditures.
For assistance please contact,Randy Giles,your Region Local Programs Engineer, at 509.577.1780.
Sincerely,
sty -Tax
Stephanie Tax
Interim Director
Local Programs
Attachment
SJT:cc:sas
cc: Christina Wickenhagen,Executive Director,YVCOG
Randy Giles,South Central Region Local Programs Engineer
5
° YAKIMA VALLEY
CONFERENCE OF GOVERNMENTS -
311 North 4th Street, Suite 204 • Yakima, Washington 98901
509-574-1550 • FAX 574-1551
website: www.yvcog.org
July 13, 2021
Patricia Byers, Mayor
City of Yakima
129 North 2"d Street
Yakima, WA
98901
Dear Mayor Byers:
The Yakima Valley Conference of Governments wishes to express our sincere congratulations for your
recent award of the Washington State Department of transportation(WSDOT) 2021-23 Safe Routes to
Schools (SRTS)Program Grant for your City of Yakima Robertson Elementary School Safety Improvements
Project.
Yakima's continued efforts to secure funding for this project will be of great benefit to the residents and
students around the Robertson Elementary School Campus. This project will complement your ongoing
efforts to improve student and pedestrian safety/accessibility, both at Robertson, and around the city.
YVCOG looks forward to continuing any additional planning and coordination assistance with Yakima and
your staff.
Once again, CONGRATULATIONS!
Sincerely
a/Q___•A)/4,2
Christina Wickenhagen
Executive Director
Cc: Bob Harrison, Yakima City Manager
Bill Preston, Yakima City Engineer
MEMBER JURISDICTIONS
Grandview •Granger• Harrah•Mabton• Moxee• Naches• Selah /
Sunnyside•Tieton •Toppenish • Union Gap• Wapato• Yakima• Yakima County•Zillah
7_ Washington State Six Year Transportation Improvement Program
Department of Transportation
From 2022 to 2027
Agency: Yakirra
Courty: Yakirra
MPO/RTPO: Yb1CDG Y hside N Outside
m
3 c
0 q c J
' A. PIN/Project No. B.STIP ID 3 0 3 a
ii C. Project Tille x m S, m g a, 3 a,
a D. Road Name cc Number to s- i 3 a u y c,
-0 c E.Begin &End Termiri M $
H w g F. Project Description G.Structure ID n a 7 & n
19 6 YAKS8 06/15/21 06/15/21 R-2021.084 28 co P T 0.300 CE No
Robertson Elementary School Safety Improvements
various streets
various locations to various locations
This project will make various pedestrian safety improvements in the vicinityof
Robertson Elementary School,pith as new sidewalk and constructing AOAramps.
Fundng
Status Phase Phase Start Year(YYYY) Federal Fund Code Federal Funds State Find Code State Finds Local Funds Total Fund;
S PE 2022 0 SRTS 69,440 0 69.440
S CN 2023 0 SRTS 440560 0 440.500
Totals 0 510,000 0 510.000
Expenditure Schedule
Phase 1st 2nd 3rd 4th 5th &6th
PE 69,440 0 0 0 0
CN 0 440560 0 0 0
Totals 69 A40 440,580 0 0 0
Report Date:June 21, 2021 Page 6