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09/21/2021 04.I. Resolution authorizing a contract with Central Pavement LLC for the Northside Alley Paver Project 2530 14-41111k1A • rr 11 i i�O enc u nrry 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.1. For Meeting of: September 21, 2021 ITEM TITLE: Resolution authorizing a contract with Central Pavement LLC for the Northside Alley Paver Project 2530 SUBMITTED BY: Scott Schafer, Director of Public Works Bill Preston, City Engineer- (509) 575-6754 SUMMARY EXPLANATION: The City of Yakima (City) received a Congestion Mitigation Air Quality(CMAQ)grant from Yakima Valley Conference of Governments (YVCOG)to pave the graveled alleyways in the vicinity between Fruitvale Blvd. and SummitviewAve. and 6th to 16th Avenues. The CMAQ grant approved $500,000 which provides for 86.5% of the funding and the City will be required to provide 13.5% in matching funds. The City used the procedure established by Washington State law for the bidding and awarding of public capital improvement projects; selecting Central Paving LLC with the lowest submitted responsive bid of $503,963. Attached for City Council review is the contract with Central Paving LLC in an amount not to exceed $503,963. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Neighborhood and Community Building APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: Description Upload Date Type ID Resolution Northside Alley Pavement Project 9/2/2021 Resolution ❑ Award Letter 8/31/2021 Backup Material 0 Contract with Central Paving LLC 9/2/2021 Contract 2 RESOLUTION NO. R-2021- A RESOLUTION authorizing a contract with Central Paving LLC for the Northside Alley Pavement Project AT2530. WHEREAS, the City of Yakima (City) received a Congestion Mitigation Air Quality (CMAQ) grant from the Yakima Valley Conference of Governments (YVCOG) to pave the graveled alleyways in the vicinity between Fruitvale Blvd. and Summitview Ave. and 6'h to 16'h Avenues; and WHEREAS, the City used the procedure established by Washington State law for the bidding and awarding of public capital improvement projects, and WHEREAS, Central Paving LLC has been selected for the construction of the Northside Alley Paving Project with the lowest submitted responsive bid of$503,963 and has the ability to make the necessary improvements; and WHEREAS, the CMAQ grant approved $500,000 which provides for 86.5% of the funding and the City will be required to provide 13.5% in matching funds; and WHEREAS, the City Engineer has recommended awarding the contract to Central Paving LLC for installing the improvements, and WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and its residents to undertake the Northside Alley Pavement Project and enter into a contract with Central Paving L.L.C., now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute a contract between the City of Yakima and Central Paving LLC, attached hereto and incorporated herein by this reference, not to exceed Five Hundred Three Thousand Nine Hundred Sixty-Three Dollars ($503,963) for City Project No 2530 to improve the roadway, alleys and relative improvements for the Northside Alley Pavement Project. ADOPTED BY THE CITY COUNCIL this 21st day of September, 2021. Patricia Byers, Mayor ATTEST: Sonya Clear Tee, City Clerk 3 .®® HT .A Engineering and Land Surveying,Inc. 8/27/2021 City of Yakima 129 North 2nd Street Yakima, WA 98901 Attn: Bill Preston, City Engineer Re: City of Yakima Northside Alley Paving Improvements HLA Project No. 21100 Recommendation of Award Dear Mr. Preston: The bid opening for the above referenced project was held at Yakima City Hall at 11:00 a.m. on Thursday, August 26, 2021. A total of three (3) bids were received with the low bid of $503,962.50, being offered by Central Paving, LLC, of Ellensburg, WA. This low bid is approximately one percent (1%) below the Engineer's Estimate of$507,175.00. We have reviewed and checked the bid proposals of all bidders and recommend the City of Yakima award a construction contract to Central Paving, LLC, in the amount of $503,962.50. Please send us a copy of the Yakima City Council minutes authorizing award of this project. Enclosed please find the project Bid Summary for your review. Please contact me at (509) 966- 7000 with any questions or to provide additional information. Very truly yours, Stephen S. Hazzard, PE SSH/asr Enclosures Copy: Phil Nugent, WSDOT Local Programs G:\PROJECTS\2021\21100E\BID FOLDER\2021-08-27-21100-Rec.Award Ltr..docx 2803 River Road B• Yakima,WA 98902 B• 509.966.7000 B• FAX 509.965.3800 B• www.hlacivil.com 4 BID SUMMARY Bidder#1 Bidder#2 Bidder#3 Owner: City of Yakima Central Paving,LLC American Rock Products Granite Construction Company Project: NORTHSIDE ALLEY PAVING IMPROVEMENTS 1410 Dolarway Rd. P.O.Box 9337 80 Pond Road HLA Project No.: 21100 FEDERAL AID PROJECT NO.:: CM-1485(026) Ellensburg,WA 98926 Yakima,WA 98909 Yakima,WA 98901 Bid Opening Date: August 26,2021 CITY OF YAKIMA PROJECT NO.: : 2530 ENGINEER'S ESTIMATE ITEM NO. DESCRIPTION QTY. UNIT - Unit Price Amount Unit Price Amount Unit Price _ Amount Unit Price Amount 1 Minor Change 1 FA $ 10,000,00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 2 SPCC Plan 1 LS $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 $ 500.00 3 Mobilization 1 LS $ 42,000.00 $ 42,000.00 $ 59,000.00 $ 59,000.00 $ 18,400.00 $ 18,400.00 $ 38,000.00 $ 38,000.00 4 Project Temporary Traffic Control 1 LS $ 20,000.00 $ 20,000.00 $ 38,000.00 $ 38,000.00 $ 99,800.00 $ 99,800.00 $ 25,000.00 $ 25,000.00� 5 Clearing and Grubbing 1 LS $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 2,500.00 $ 5,000.00 $ 5,000.00 $ 18,500.00 $ 18,500.00 6 Roadside Cleanup 1 FA $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 7 Unclassified Excavation Incl. Haul 220 CY $ 100.00 $ 22,000.00 $ 115.00 $ 25,300.00 $ 93.00 $ 20,460.00 $ 160.00 $ 35,200.00 8 Grading Alley 10 EA $ 2,200.00 $ 22,000.00 $ 1,300.00 $ 13,000.00 $ 2,360.00 $ 23,600.00 $ 3,300.00 $ 33,000.00 9 Crushed Surfacing Top Course 2,350 TON $ 40.00 $ 94,000.00 $ 32.00 $ 75,200.00 $ 31.00 $ 72,850.00 $ 41.50 $ 97,525.00 10 HMA CI. 1/2-Inch PG 64H-28 980 TON $ 120.00 $ 117,600.00 $ 110.00 $ 107,800.00 $ 114.00 $ 111,720.00 $ 163.00 $ 159,740.00 11 Adjust Manhole 13 EA $ 800.00 $ 10,400.00 $ 577.50 $ 7,507.50 $ 850.00 $ 11,050.00 $ 955.00 $ 12,415.00 12 Adjust Valve Box 18 EA $ 600.00 $ 10,800.00 $ 440.00 $ 7,920.00 $ 365.00 $ 6,570.00 $ 730 00 $ 13,140.00 13 Erosion/Water Pollution Control 1 FA $ 3,000 00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 14 Landscape Restoration 1 FA $ 2,500 00 $ 2,500.00 $ 2,500.00 $ 2,500 00 $ 2,500.00 $ 2,500.00 $ 2,500 00 $ 2,500.00 15 Cement Conc.Traffic Curb and Gutter 75 LF $ 80.00 $ 6,000.00 $ 88.00 $ 6,600.00 $ 79.00 $ 5,925.00 $ 95.00 $ 7,125.00 16 Cement Conc.Alley Approach Type A 11 EA $ 5,000.00 $ 55,000.00 $ 5,280.00 $ 58,080.00 $ 6,255.00 $ 68,805.00 $ 7,200.00 $ 79,200.00 17 Cement Conc.Alley Approach Type B 6 EA $ 8,000.00 $ 48,000.00 $ 7,480.00 $ 44,880.00 $ 6,700.00 $ 40,200.00 $ 10,000.00 $ 60,000.00 18 Cement Conc.Sidewalk 6-Inch Thick 275 SY $ 85.00 $ 23,375.00 $ 99.00 $ 27,225.00 $ 90.00 $ 24,750.00 $ 132.00 $ 36,300.00 19 Cement Conc.Curb Ramp 3 EA $ 2,500.00 $ 7,500.00 $ 1,650.00 $ 4,950.00 $ 2,200.00 $ 6,600.00 $ 2,200.00 $ 6,600.00 r L r BID TOTAL I $ 507.175.00 I I $ 503,962.50 I $ 541,730.001 $ 647,745.00 DESIGN ENGINEER REPORT CITY ENGINEER REPORT CITY OF YAKIMA Competitive bids were opened on August 26,2021. All bids have been Competitive bids were opened on August 26,2021, All bids have been reviewed and verified, reviewed and I recommend the contract be awarded to Central NORTHSIDE ALLEY PAVING IMPROVEMENTS Paving, LLC. ,,, _ FEDERAL AID PROJECT NO.:CM-1485(026) zcs," ":- #11 Digitally signed by Stephen S. 3 rJ/Z // L CITY PROJECT NO.: 2530 Hazzard Bill P skin,PE, City Engineer / HLA PROJECT NO.: 21100 Date: 2021.08.27 08:12:04 07'00' ; •• 1, Stephen S. Hazzard, PE, Design Engineer City Manager: I- 4 8/ /z®21 '` N1`o1yr Date: - - ��.HL�A *Bid results can be found at:hlacivil.com Y Y c o G YAKIMA VALLEY 5 CONFERENCE OF GOVERNMENTS 311 North 4th Street, Suite 204• Yakima, Washington 98901 509-574-1550 • FAX 574-1551 website: www.yvcog.org July 21, 2020 Patricia Byers, Mayor City of Yakima 129 N. 2"d Street Yakima,WA 98901 SUBJECT: 2020 YVCOG Congestion Mitigation&Air Quality(CMAQ)Grant Program Funding Award Dear Mayor Byers, Congratulations! The competitive process for the Yakima Valley Conference of Government's(YVCOG's) Congestion Mitigation &Air Quality(CMAQ) Funding Program is complete and the YVCOG Transportation Policy Board approved$500,000 in CMAQ funds toward the City of Yakima's Northside Alley Paving Project(preliminary engineering and construction phases). Project progress reports will be required for all regional CMAQ funded projects as part of the monthly YVCOG Transportation Technical Advisory Committee meetings. Any changes in federal funding amounts or anticipated obligation dates must be reported as soon as possible. The project can be entered into the City of Yakima's Transportation Improvement Program according to the following schedule: • Obligation year— 2020; 2020 CMAQ funding=$ 500,000 (PE & CN Phases) Projects must be included in the State Transportation Improvement Program (STIP) before these federal funds can be obligated. If you have any questions concerning STIP amendments, please contact Alan Adolf at YVCOG, (509) 574-1550 or email at alan.adolf@yvcog.org. As always,YVCOG is pleased to assist our members in securing funds necessary to realize their community goals. Sincerely, A).),(46_ Christina Wickenhagen Executive Director cc: Bob Desgrosellier,City Engineer, City of Yakima Local Programs Engineer,WSDOT South Central Region MEMBER JURISDICTIONS Grandview•Granger•Harrah•Mabion•Moxee•Nachcs•Setah Sunnyside•Tieton•Toppenish•Union Gap•Wapato•Yakima•Yakima County•Zillah 6 CONTRACT THIS AGREEMENT, made and entered into in triplicate, this day of , 2021, by and between the City of Yakima, hereinafter called the Owner, and Central Paving LLC, a Limited Liability, Company, hereinafter called the Contractor. W ITN ESSETH: That in consideration of the terms and conditions contained herein and attached and made a part of this agreement,the parties hereto covenant and agree as follows: I. The Contractor shall do all work and furnish all tools, materials, labor and equipment for THE BID AMOUNT OF: $503,963, for Northside Alley Paving Improvements, City Project No. 2530, all in accordance with, and as described in the attached plans and specifications and the 2021 Standard Specifications for Road, Bridge, and Municipal Construction which are by this reference incorporated herein and made a part hereof, and shall perform any alterations in or additions to the work provided under this contract and every part thereof. Work shall start within ten (10) days after the Notice to Proceed and shall be completed in Forty(40)working days. If work has not commenced within the ten (10) days after the Notice to Proceed, the first chargeable working day shall be the 11 th day after the date on which the City issues the Notice to Proceed. If said work is not completed within the time specified, the Contractor agrees to pay to the Owner the sum specified in the Standard Specifications for each and every day said work remains uncompleted after expiration of the specified time, as liquidated damages. The Contractors shall provide and bear the expense of all equipment, work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof, except such as are mentioned in the specifications to be furnished by the City of Yakima. II. The City of Yakima hereby promises and agrees with the Contractor to employ, and does employ the Contractor to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the attached plans and specifications and the terms and conditions herein contained and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or itemized prices hereto attached, at the time and in the manner and upon the conditions provided for in this contract. III. INDEMNIFICATION. The Contractor shall defend, indemnify, and hold harmless the City, its officers, elected officials, employees and agents from and against any and all claims, causes of action, damages, losses, and expenses of any kind or nature whatsoever, including but not limited to, attorney's fees and court costs, arising out of, relating to, or resulting from the Contractor's performance or non-performance of the services, duties and obligations required of it under this Agreement. IV. The Contractor for himself, and for his heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor. V. It is further provided that no liability shall attach to the City of Yakima by reason of entering into this contract, except as expressly provided herein. IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed the day and year first herein above written. Countersigned: CITY OF YAKIMA CONTRACTOR this day of 2021. ,a Corporation Contractor By: City Manager Attest: (Print Name) City Clerk Its (President,Owner,etc.) Address: