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09/21/2021 04.H. Resolution authorizing acceptance and execution of a Department of Transportation 2021 National Highway System Asset Management Award for the Summitview Avenue Project 1 s° `Z,/. .,t a°++a 0� 1—coi• oriV4 rr 11 !Id "i enc u nrry 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.H. For Meeting of: September 21, 2021 ITEM TITLE: Resolution authorizing acceptance and execution of a Department of Transportation 2021 National Highway System Asset Management Award for the S ummitview Avenue Project SUBMITTED BY: Scott Schafer, Director of Public Works Bill Preston, City Engineer- (509) 575-6754 SUMMARY EXPLANATION: The City of Yakima (City)was selected to receive funding through the Department of Transportation National Highway System (NHS)Asset Management program in the amount of $2,315,440 with no local match required. This federal funding is to address roadways in need of repair. The City has identified Summitview Avenue between 40th Ave. and 48th Ave. and between 56th Ave. and 72nd Ave. in the need of rehabilitation due to the degradation of the roadway after several years of usage. Improvements consist of milling the top surface and replacing with an overlay, paving fabric, new pavement markings, and placement of ADA compliant curb ramps. Making such improvements addresses City Council's Strategic Priority of Public Safety. ITEM BUDGETED: No STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution. ATTACHMENTS: Description Upload Date Type D Resolution 8/31/2021 Resolution D DOT Grant Award Letter 8/27/2021 Backup Material 2 RESOLUTION NO. R-2021- A RESOLUTION authorizing acceptance and execution of a Department of Transportation 2021 National Highway System Asset Management Award for the Summitview Ave project WHEREAS, segments of Summitview Avenue were last overlaid in 1990 and Summitview Avenue is crack sealed annually in an attempt to further reduce degradation, but additional cracks continue to develop; and WHEREAS, improvements consist of milling the top surface and replacing with an overlay, paving fabric, new pavement markings, and replacement of non-ADA compliant curb ramps; and WHEREAS, the City of Yakima was selected to receive funding through the Department of Transportation National Highway System (NHS) Asset Management program; and WHEREAS, the Summitview Avenue project has received $2,315,440 with no local match required; and WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and its residents to accept and execute the 2021 NHS Asset Management Award; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to accept the Washington State Department of Transportation National Highway System Asset Management award, attached hereto and incorporated herein by this reference, not to exceed Two Million Three Hundred Fifteen Thousand Four Hundred and Forty Dollars ($2,315,440) as described in the Grant Program Agreement. ADOPTED BY THE CITY COUNCIL this 21st day of September, 2021. Patricia Byers, Mayor ATTEST: Sonya Clear Tee, City Clerk 3 Washington State Transportation Building �AF De artment of Trans rtation 310 Maple Park Avenue S.E. p � P.O.Box 47300 Olympia,WA 98504-7300 360-705-7000 TTY:1-800-833-6388 www.wsdot.wa.gov June 30,2021 Mr. Bill Preston Public Works Director City of Yakima 129 North 2nd Street Yakima,Washington 98901 Sum mitview Avenue 2021 NHS Asset Management Award Federal Funding Dear Mr. Preston: WSDOT is pleased to advise you that the above-mentioned project was selected to receive funding through the National Highway System (NHS)Asset Management program. The federal funding is limited as shown below: Title: Sum mitview Avenue $2,315,440 Scope: Mill and overlay,paving fabric, and upgrade curb ramps. Note: No local match required. In order to meet federal and state requirements,the following are required: • Project expenditures incurred before receiving notice from Local Programs of federal fund authorization are not eligible for reimbursement. • Please refer to the Local Programs webpage for detailed authorization information including:(http://www.wsdotwa.gov/localprogams/) ✓ Local Agency Guidelines(LAG)manual for detailed requirements; ✓ Transportation Improvement Program (TIP)and Statewide Transportation Improvement Program (STIP)amendments,as applicable; ✓ Funding and billing forms; ✓ Quarterly Project Report required to be completed by the end of March,June, September,and December each year. • Construction is required to be authorized by August 31, 2023, or the funds lapse. As a reminder,Local Programs encourages all agencies to submit monthly progress billings to ensure timely reimbursement of eligible expenditures. For assistance please contact Randy Giles,your Region Local Programs Engineer,at 509.577.1780. Sincerely, step%Att e-TAX Stephanie Tax Interim Director Local Programs SJT:sas cc: Christina Wickenhagen, Executive Director,YVCOG Randy Giles, South Central Region Local Programs Engineer