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HomeMy WebLinkAbout03/04/2008 Business Meeting 146 BUSINESS MEETING MARCH 4, 2008 — 5:00 P.M. COUNCIL CHAMBERS - CITY HALL 1. Roll Call Present: Council: Mayor Dave Edler, presiding, Assistant Mayor Micah Cawley, Council Members Kathy Coffey, Rick Ensey, Norm Johnson, and Bill Lover Staff: City Manager Zais and City Attorney Paolella Absent: Council Member McClure 2. Executive Session -- Prospective Litigation The Executive Session was held and adjourned at 5:54 p.m. 6:00 P.M. — PUBLIC SESSION 1. Roll CaII Present: Council: Mayor Dave Edler, presiding, Assistant Mayor Micah Cawley, Council Members Kathy Coffey, Rick Ensey, Norm Johnson, and Staff: City Manager Zais, City Attorney Paolella, and City Clerk Moore Absent: Council Member McClure 2. Invocation /Pledge of Allegiance Assistant Mayor Cawley gave an invocation and led the Pledge of Allegiance 3. Open Discussion for the Good of the Order A. Proclamations • Red Cross Month Assistant Mayor Cawley read the proclamation declaring March as Red Cross Month. Pat Dilbeck and Stephani Kinney were present to accept. • Healthy Marriages Month Mayor Edler read the proclamation declaring March as Healthy Marriages Month. Linda Kraft from Healthy Families Yakima was present to accept. B. Special presentations / recognitions ® Mayor Edler introduced Boy Scouts Ian Kinney and John Feltrup from Troop 251 who are working on their "Citizenship in the Community" merit badges. I , • • X47 MARCH 4, 2008 • Retirement recognition of Mel Light, Yakima Police Department Officer City Manager Zais thanked Yakima Police Officer Mel Light for his 30 years of service to the department and the community, and presented him with a retirement watch. • Recognition of Bill Cobabe, Office of Neighborhood Development Services Manager Bill Cook, Community and Economic Development Director, recognized Bill Cobabe for his nine years of service to the City and presented him with a plaque. Mike Nixon, Yakima Partners in Habitat.for Humanity, expressed his appreciation to Mr. Cobabe for his service to that organization • John Cooper, CEO and President of the Visitors and Convention Bureau, introduced Bill Baker who will be working with the V &C on promoting tourism in Yakima. • Presentation on innovative wastewater equipment Marc Cawley, City Wastewater Division, gave a power point presentation on equipment called the "RodLoader," which he designed and built. It will handle a larger volume of rod that will result in lower purchase costs, savings on man hours and greater safety for workers. • Tom Holbrook, City representative on the Airport Board, gave the monthly update on recent activities at the Airport: ➢ Airport's emergency plan is now incorporated into the County's emergency plan. ➢ County submitted grants for clean up of three contaminated areas. ➢ Airport is close to signing an agreement with YPPA and the City to use police officers for security. TSA paid an outstanding balance of $36,000 to the airport for the previous security company's services. ➢ Staff is working on a method to accommodate a checked - luggage screening device required by TSA. ➢ Yakima Air Park will build eight more hangars on the south side of the airport during the summer. ➢ Airport has signed a lease with Noland Decoto Flying Service. • ➢ Airport Safety Overlay power point presentation is scheduled for City and County review on March 25 at 3:00 p.m. at the airport. ➢ A retreat is being scheduled to design a business plan; City and County will be involved in the development of the plan. ➢ Airport sent their lease option for the Congdon property to the City and County for approval. ➢ Board has established standard regulations for airport tenants to be reviewed by the City and County before finalization. ➢ Yakima is number 29 in revenue and enplanements of the 74 airports in the western region that the FAA adjudicates. ➢ Next board meeting is March 27 at 7:30 a.m. in the Board Room at the airport restaurant. 2 1 48 MARCH 4, 2008 C. Status report on prior meeting's citizen service requests • Sandy Massong -Lloyd — Arlington Avenue road condition Bill Cook, Director of CED, advised that he had spoken with Sandy about the issue and that until there is development on the south side of the street, it will not be maintained at a full street level. • Lynn Kittelson; Debbie Smith and Ralph Cali — Parking on front yard ordinance Bill Cook, Director of CED, referred to three memos that were sent in response to comments on this ordinance. Parking on the side yards had been in the original ordinance but was removed. They will consider reinstating the language. He also assured citizens that the ordinance does allow for washing cars on the lawn or driving onto it to pick up someone at the door if necessary. With regard to standards of material or amount of coverage, that language is not currently in the ordinance, but could be submitted with suggestions. Lynne Kittelson, 305 N. 9th Street, clarified that what she initially asked for was to have the words "and side yards on corner lots" inserted into the ordinance. D. Appointments to Boards and Commissions — None 4. Consent agenda Mayor Edler referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Items No. 10 and 11 were added and Item No. 21 was removed from the Consent Agenda. The City Clerk read the Consent Agenda items, including resolutions and ordinances by title. CAWLEY MOVED AND JOHNSON SECONDED TO ADOPT THE CONSENT AGENDA AS READ. The motion carried by unanimous roll call vote. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) *A. Council Minutes • Adjourned Meeting, January 29, 2008 and February 19, 2008 • Business Meetings, February 5 The minutes of the January 29, and February 19, 2008 Adjourned meetings and the February 5, 2008 Business meeting were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. *B. Council Committee Meeting Reports • Neighborhood Development Committee — February 13 and 19, 2008 • Transit/Transportation Committee — February 20, 2008 • Strategic Priorities /Mission & Vision Committee — February 21, 2008 5. Audience Participation Robert Cook, who moved here from Seattle, would like to see recycling become mandatory in Yakima. He expressed willingness to volunteer to help make it happen. City Manager Zais advised that the City is part of a consortium with Yakima County that has prepared and updated a county -wide solid waste plan 3 4 •1' MARCH 4, 2008 for more than twenty years. The issue of recycling is encouraged, promoted, and advocated throughout the plan, but is not mandatory. That has been a policy directive of previous Commissioners and Council members, although it could be looked into again when the document is updated. Council Member Lover invited Mr. Cook to attend the next County Solid Waste Advisory Committee meeting to discuss this issue. Mr. Cook also spoke about the street signs in Yakima and complained that they are inconsistent and difficult to see, making it hard for newcomers to find their way around. 7: 00 P.M. -- PUBLIC HEARINGS / MEETINGS 6. Public Hearing and Consideration of Ordinance annexing the West Powerhouse III annexation area to the City of Yakima Bruce Benson, Planning Supervisor, described the s' mall annexation of twelve acres. The City received a petition from two of the four the property owners equaling 88.5% of the area's assessed valuation of $771,900. Staff recommends accepting the petition and passage of the ordinance. Mayor Edler opened the Public Hearing. There being no one to speak on the matter, Mayor Edler closed the Public Hearing. The City Clerk read the ordinance by title; CAWLEY MOVED AND COFFEY SECONDED TO PASS THE ORDINANCE. The motion carried by unanimous roll call vote; McClure absent. ORDINANCE NO. 2008 -06, AN ORDINANCE concerning annexation; annexing the West Powerhouse III Annexation area to the City of Yakima; maintaining the current R -2 zoning of the area; providing for notice to the WUTC of the City's intent to provide residential refuse collection and disposal service; assumption of the City's current indebtedness by properties in the West Powerhouse III Annexation area; and an effective date of April 6, 2008. 7. Public Hearing and Consideration of Ordinance annexing the Sullivan Rowell annexation area to the City of Yakima Bruce Benson, Planning Supervisor, described the property as 11.7 acres of vacant land on the west side of the City. The City received a petition representing 100% of the area's value of $386,100. There currently is an application pending for a 24 -lot subdivision on the site. At present there is no addition to the City's cost of fire protection in the area, but there will be in the future with the new development. Staff recommends acceptance of the petition and passage of the ordinance. Mayor Edler opened the Public Hearing. There being no one to speak on the matter, Mayor Edler closed the Public Hearing. The City Clerk read the ordinance by title; JOHNSON MOVED AND LOVER SECONDED TO PASS THE ORDINANCE. The motion carried by unanimous roll call vote; McClure absent. 4 • I5 , . MARCH 4, 2008 ORDINANCE NO. 2008 -07, AN ORDINANCE concerning annexation; annexing the Sullivan Rowell Annexation area to the City of Yakima; maintaining the current R -1 zoning of the area; providing for notice to the WUTC of the City's intent to provide residential refuse collection and disposal service; assumption of the City's current indebtedness by properties in the Sullivan Rowell Annexation area; and an effective date of April 6, 2008. CITY MANAGER'S REPORTS 8. Report and recommendation from the Council Downtown Yakima Futures Initiative Oversight Committee regarding West Yakima Avenue banners Michael Morales, Deputy Director of Community and Economic Development, referred to the information supplied in the packet. The Council Downtown Yakima Futures Initiative Oversight Committee recommends approval of the proposal to replace the existing banners with Washington Wine Country banners. Assistant Mayor Cawley suggested that, in the future, the youth of the community be allowed to participate in decisions made to market Yakima. Following discussion, JOHNSON MOVED AND COFFEY SECONDED TO ACCEPT THE COMMITTEE'S RECOMMENDATION. The motion carried by a 5 -1 roll call; Edler voting nay, McClure absent. 9. Report from City Manager, Engineering Division, and Council Downtown Futures Committee regarding proposed reallocation of capital project funds for installation of traffic pedestrian signal /sidewalks and street repairs City Manager Zais explained the recommendation to reallocate capital project funds to meet pedestrian crossing signal needs. Summarizing the detail of the report, Mr. Zais suggested shifting project funds to free up $350,000 for allocation back into other projects; targeting the pedestrian crossing signal at 1 and N Streets as well as committing $200,000 toward the estimated $250,000 needed for 16 and Hathaway Avenues signal. Although the bond is yet to be issued, there are resources to begin the work. Mr. Zais detailed the funding ideas. He also advised that, at a minimum, $50,000 is required from DSHS for the 16 Avenue signal. If we receive more than that, the extra money would go into the Futures project. Council Member Johnson suggested referring this back to the committee until we hear from the Secretary of the Department of Social and Health Services. Council Member Lover requested an estimate on when the projects would start. JOHNSON MOVED AND COFFEY SECONDED TO REFER THIS BACK TO THE COMMITTEE UNTIL WE HEAR FROM THE DEPARTMENT OF SOCIAL AND HEALTH SERVICES SECRETARY, THAT THE PROJECTS WOULD STILL GO AHEAD EVEN IF THERE IS NO FUNDING, AND A TIMELINE BE CREATED. Mayor Edler expressed concerns about redirecting funds the downtown core projects for this crosswalk. He asked that it be looked at during the waiting time, in light of it being a policy direction. After further discussion, the motion carried by unanimous voice vote. 5 15 1 MARCH 4, 2008 *10. Consideration of a Resolution authorizing execution of a contract with the Washington State Department of Community, Trade and Economic Development regarding funds for Phase 3 of the Yakima Downtown Futures Initiative RESOLUTION NO. R- 2008 -40, A RESOLUTION authorizing and directing the City Manager to execute contract 08- 96105 -148, and all related documents between the City of Yakima and the Washington State Department of Community, Trade, and Economic Development regarding the receipt of $987,500.00 in state funds for Phase 3 of the Yakima Downtown Futures Initiative. *11. Consideration of approval of 2008 federal legislative priorities The 2008 federal legislation priorities were approved. *12. Consideration of a Resolution repealing and disbanding the Citizen Police Advisory Committee RESOLUTION NO. R- 2008 -41, A RESOLUTION repealing City of Yakima Resolution R- 2002 -121 and disbanding the Citizen Police Advisory Committee. *13. Consideration of a Resolution declaring surplus a Turf Truckster and transferring the vehicle to the Committee for Downtown Yakima (CDY) RESOLUTION NO. R- 2008 -42, A RESOLUTION declaring surplus ER 5217, a 1999 Cushman three wheel Turf Truckster and transferring ownership of the vehicle to the Committee for Downtown Yakima (CDY). *14. Consideration of a Resolution authorizing execution of a pool use agreement with Yakima HMA, Inc., d /b /a Yakima Regional Medical and Heart Center for its aquatics therapy program RESOLUTION NO. R- 2008 -43, A RESOLUTION authorizing the City Manager of the City of Yakima to execute a pool use agreement between the City of Yakima and Yakima HMA, Inc., d /b /a/ Yakima Regional Medical and Heart Center regarding the use of City pools for an Aquatics Therapy Program. *15. Consideration of a Resolution authorizing execution of a professional service contract with Columbia Engineering and Constructors, LLC for services pertaining to special structural engineering plan review RESOLUTION NO. R- 2008 -44, A RESOLUTION authorizing the City Manager of the City of Yakima to execute an Engineered Retaining Wall Plan Review Professional Service Contract for Columbia Engineering and Constructors, LLC in order to provide these necessary professional services on behalf of the City. *16. Consideration of a Resolution authorizing a performance agreement with Yakima County and People for People, Inc. for upper county transportation services RESOLUTION NO. R- 2008 -45, A RESOLUTION authorizing and directing the City Manager and the City Clerk of the City of Yakima to execute agreement documents with Yakima County Office of Aging and Long Term Care (ALTC) and People For People, Inc. for transportation services for the elderly and handicapped city residents for 2008. 6 152 MARCH 4, 2008 *17. Consideration of Notice of Intent to commence annexation from Raymond and Annette Menzia to annex a 2.29 acre parcel (adopt Standard Motions A & B) March 4, 2008 was set as the time of a meeting with the initiating parties who have signed a Notice of Intent to Commence Annexation Proceedings, the initiating parties being Raymond and Annette Menzia. The annexation proposed by the above party was accepted by the City of Yakima, and the area to be annexed will be required to assume its share of the City's existing indebtedness, and staff was directed to file a Notice of Intent to Annex with the Yakima County Boundary Review Board. *18. Consideration of a Resolution setting March 27, 2008 as the date of public hearing before the Hearing Examiner concerning a petition to vacate a portion of public right -of -way between Scenic Plateau and Englewood West subdivisions located in the vicinity of North 74 Avenue and West Englewood Avenue; and adjacent to North 76 Avenue and Scenic Drive RESOLUTION NO. R- 2008 -46, A RESOLUTION fixing March 27, 2008 as the date for a public hearing before the Hearing Examiner concerning a petition to vacate a portion of public right -of -way between Scenic Plateau & Englewood West Subdivisions located in the vicinity of North 74 Avenue and West Englewood Avenue; and adjacent to North 76 Avenue and Scenic Drive. ORDINANCES *19. First Reading of an Ordinance Amending the 2008 Budget for 2007 Year -End Encumbrances (no action required at this meeting; second reading scheduled 3- 18 -08) An Ordinance amending the 2008 budget and appropriating funds for 2007 Year -end encumbrances from unappropriated fund balances within various funds for expenditure during 2008 was read by title only, and laid on the table until March 18, 2008 for a second reading. *20. Second reading of an Ordinance amending the 2008 budget and making appropriations in the 000 - General Fund, Police Department An Ordinance amending the 2008 budget and appropriating funds for expenditure during 2008 to provide for Police training professional services, previously having been read by title only, was brought before the Council for a second reading. ORDINANCE NO. 2008 -08, AN ORDINANCE amending the 2008 budget for the City of Yakima; and making appropriations of $50,000 within the 000 - General Fund for expenditure during 2008 to provide for Police Training. Professional Services. 7 1, 5 MARCH 4, 2008 21. Consideration of Legislation regarding replacement, new construction of a single - family house at 110 South 8th Street: A. Resolution authorizing the City Manager to execute contracts for new construction costs of a single - family, affordable house Bill Cook, Director of Community and Economic Development, explained this request was to appropriate funds and enter into an agreement with OIC to build a house on an in -fill lot immediately adjacent to the ONDS office. The previous house on the lot was destroyed by fire. The City purchased the lot previously and is now asking to contract with OIC to build a house on the lot. Maud Scott of Southeast Yakima described the property and its history. Mrs. Scott and Lynne Kittelson requested they be involved in OIC's replacement design in order to maintain historical compatibility of the structure with other buildings in the area. It is her contention that the design planned for the lot is too overpowering for the area. Both citizens will work with Bill Cook and Chris Link of OIC regarding the replacement design. Mrs. Scott also spoke about a suggestion she had received recommending a conservation district for historic preservation purposes be considered. It would deal with identifying historic features and surveying the quality of the rest of the district. It would also deal with in -fill guidelines. Mrs. Kittelson spoke about the need for design standards. Assistant Mayor Cawley suggested the Neighborhood Development Committee look into uniform programs. The City Clerk read the resolution and the ordinance by title; CAWLEY MOVED AND COFFEY SECONDED TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote; McClure absent. RESOLUTION NO. R- 2008 -47, A RESOLUTION authorizing the City Manager of the City of Yakima to execute a contract with OIC for new construction costs of a single - family home. B. First reading of an Ordinance amending the 2008 budget and making appropriations in the 124 - Office of Neighborhood Development Services (ONDS) Fund (no action required at this meeting; second reading scheduled 3- 18 -08) An Ordinance amending the 2008 budget and appropriating funds to provide new construction of a single - family, affordable house at 110 South 8th Street , was read by title only, and laid on the table until March 18, 2008 for a second reading. 22. Other Business ENSEY MOVED AND JOHNSON SECONDED TO ASK THE RULES AND PROCEDURES COMMITTEE TO LOOK INTO THE PROS AND CONS, COSTS, ETC. OF RECORDING EXECUTIVE SESSIONS AND BRING A RECOMMENDATION BACK TO THE COUNCIL. Council Member Coffey stressed that "credible" would need to be clearly defined. The motion carried by unanimous voice vote; McClure absent. 8 154 MARCH 4, 2008 • ENSEY MOVED AND LOVER SECONDED TO HAVE THE RULES AND PROCEDURES COMMITTEE LOOK AT THE REST OF THE COUNCIL COMMITTEES THAT ARE NOT BEING AIRED ON YPAC TO DETERMINE IF THEY SHOULD BE. The motion carried by unanimous voice vote; McClure absent. • Council Member Coffey said she had a meeting in Seattle on March 18 and may return late. She requested if there was an executive session planned for that date, it be scheduled after the business meeting. Council agreed to her request. City Manager Zais explained that, in the past, as a matter of courtesy the Council has moved important subjects to a different meeting if a Council Member knows they cannot make the originally scheduled meeting. • Mayor Edler advised that the Strategic Priorities /Mission and Vision Committee would present a rough draft of the mission and vision statement and strategic priorities at the next business meeting for Council consideration. 23. Adjournment CAWLEY MOVED AND ENSEY SECONDED TO ADJOURN. The •tio carried by unanimous voice vote. C READ AND CERTIFIED ACCURATE BY E/i / IJ 41 ' • NCIL MEMBER 4 , DATE UNCIL MEMBER DATE ATTEST: / r CITY CLERK DAVID EDLER, MAYOR Minutes prepared by Linda Watkins. A CD and DVD of this meeting are available in the City Clerk's Office 1 9