HomeMy WebLinkAbout03/18/2014 14 Capital Funds Reallocation; Yakima Food Bank Building ProjectBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: 3/18/2014
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ITEM TITLE: Request to Reallocate Parks & Recreation Capital
Funds intended for the Southeast Community Center
Restroom Restoration Project to the Yakima Food Bank
Building Project.
SUBMITTED BY: Scott Schafer, Public Works Director - (509) 576-6411
SUMMARY EXPLANATION:
The Southeast Community Center (SECC) is a City -owned facility but operated and managed
by Opportunities Industrialization Center (OIC) of Washington. The City funds the management
and operations of the SECC facility on an annual basis.
The City agreed to contribute $45,000 to OIC to assist with their restroom restoration project in
2014 as a Strategic Initiative to go towards the cost of supplies and materials needed for the
remodel along with major plumbing and electrical contractor costs. OIC originally agreed to
contribute the construction labor to reduce costs of the project as the estimated total cost would
exceed $100,000 if contracted out.
On March 3, 2014, OIC contacted the City requesting that the project go out to bid by the City
due to recent changes in OIC staffing that will prevent them from providing all of the
construction labor necessary to complete this project within budget. This is disappointing as it
does not adhere to the agreement the City had with OIC and would significantly exceed our
$45,000 budget.
At the same time, the Yakima Food Bank located on the parcel that serves the SECC, has a
proposal to demo their existing building and build a new within the original footprint. The current
building which serves an excess of 400 families weekly and has been in operation since the
early 1970s, is in significant disrepair and needs to be replaced. Downtown Rotary
is committed to fund $250,000 of the project currently estimated at $300,000 through the Rotary
Trust but is looking to the City for funding assistance. Plans are proposed to begin the project
the first of July in order to have the construction completed by mid-October ahead of the cold
weather.
We are requesting approval to reallocate $45,000 from the Parks & Recs Capital Fund originally
intended for the SECC Restroom Restoration Project plus an additional $5,000, for a total of
$50,000 to be utilized for the Yakima Food Bank Building Project. We will budget $100,000 in
the proposed FY 2015 budget for the SECC facility improvements.
Resolution: Ordinance:
Other (Specify):
Contract: Contract Term:
Start Date: End Date:
Item Budgeted: Yes Amount: $50,000
Funding Source/Fiscal
Impact:
Strategic Priority: Improve the Built Environment
Parks & Recs Capital Improvement Fund 428
Insurance Required? No
Mail to:
Phone:
APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
City Manager
Staff respectfully requests City Council approve the reallocation of Park & Rec Capital
Funds intended for the Southeast Community Center Restroom Restoration Project to the
Yakima Food Bank Building Project.
ATTACHMENTS:
Description Upload Date
Council Memo - Reallocation of Capital Funds 3/12/2014
Type
Cover Memo
Item Request
Date: March 12, 2014
To: Honorable Mayor, Members of City Council, City Manager
From: Scott Schafer, Public Works Director
Subject: Request to Reallocate Capital Funds from the Southeast Community
Center Restroom Restoration Project to the Yakima Food Bank Building
Project
The Southeast Community Center (SECC) is a City -owned facility operated and
managed by Opportunities Industrialization Center (010) of Washington. The SECC is
an aging facility in need of restoration. The City funds the management and operations
of the SECC facility on an annual basis.
The City agreed to contribute $45,000 to OIC to assist with their restroom restoration
project in 2014 as a Strategic Initiative. This amount would go towards the cost of
supplies and materials needed for the remodel along with major plumbing and electrical
contractor costs, while OIC originally agreed to contribute the construction labor to
reduce costs of the total project. It was estimated that the total restroom renovation
project would exceed $100,000 if contracted out.
On March 3, 2014, OIC contacted the City requesting that the project go out to bid by the
City. Recent changes in OIC staffing will prevent them from providing all of the
construction labor necessary to complete this project within budget. This is frustrating
and disappointing as it does not adhere to the agreement the City had with OIC and
jeopardizes the successful outcome of the project.
At the same time, the Yakima Food Bank located on the parcel that serves the SECC,
has a proposal to demo their existing building and build a new within the original
footprint. The current building is in significant disrepair and needs to be replaced. The
Yakima Food Bank consistently serves an excess of 400 families weekly at this location
and has been in operation since the early 1970s.
A "Yakima Food Bank Building Committee" was formed comprising of Yakima Food
Bank board members, City staff, and KDF Architecture. The committee has been
meeting monthly to plan for the construction and funding of the new building. Downtown
Rotary is looking to fund $250,000 of the project currently estimated at $300,000 through
the Rotary Trust. Downtown Rotary is looking to the City for funding assistance.
Time is of the essence regarding this project. The current Downtown Rotary President's
term expires this July and wants this project well underway. If Rotary Trust is to fund
this project, it needs to be now. Plans are proposed to begin the project the first of July
in order to have the construction completed by mid-October ahead of the cold weather.
We are requesting City Council approval to reallocate the $45,000 from the Parks &
Recs Capital Fund originally intended for the SECC Restroom Restoration Project plus
an additional $5,000, to the Yakima Food Bank Building Project. A total of $50,000 from
the City to be utilized for the continued success of the Yakima Food Bank; ensuring that
the families within the immediate vicinity will continue to receive the assistance they
need for many more years to come.