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HomeMy WebLinkAbout12/05/2006 Adjourned Meeting 257 ADJOURNED MEETING DECEMBER 5, 2006 — 8:30 A.M. — 12:00 NOON COUNCIL CHAMBERS - CITY HALL 1. Roll CaII Present: Council: Mayor Edler, presiding, Council Members Ron Bonlender, Micah Cawley, Norm Johnson, Bill Lover, Neil McClure and Susan Whitman Staff: City Manager Dick Zais, Finance Director Rita DeBord, Financial Services Manager Cindy Epperson and City Clerk Deborah Moore 2. Budget Wrap -Up I. OUTSIDE AGENCY AND INTERGOVERNMENTAL REQUESTS Outside Agency Requests ➢ Yakima County Development Association, General Fund, $19,913 ➢ Fourth of July Committee, General Fund, $5,000 ➢ Retired Senior Volunteer Program (RSVP), Parks & Recreation Fund, $3,000, In -Kind, $2,000 JOHNSON MOVED AND CAWLEY SECONDED TO APPROVE. The motion carried by unanimous roll call vote. ➢ Yakima Chamber of Commerce, General Fund, $5,900 ➢ Hispanic Chamber of Commerce, General Fund, $5,900 McCLURE MOVED AND CAWLEY SECONDED TO APPROVE. The motion carried by unanimous roll call vote. ➢ Sunfair Association, General Fund, $1,000 BONLENDER MOVED AND McCLURE SECONDED TO APPROVE. The motion carried by 6 -1 roll call vote; Whitman voting nay. ➢ Allied Arts ArtsVan, General Fund, $5,333 WHITMAN MOVED AND LOVER SECONDED TO DECREASE ALLIED ARTSVAN FUNDING TO $4,000. The motion failed by a 6 -1 roll call vote; McClure, Bonlender, Cawley, Edler, Johnson, and Lover voting nay. McCLURE MOVED AND BONLENDER SECONDED TO APPROVE AT $5,333. The motion carried by a 6 -1 roll call vote; Whitman voting nay. 258 ADJOURNED MEETING — BUDGET WRAP UP DECEMBER 5, 2006 > Yakima Basin Storage Alliance, Black Rock; $30,000 budgeted, additional $20,000 unbudgeted LOVER MOVED AND WHITMAN SECONDED TO NOT FUND BLACK ROCK THIS YEAR. The motion failed by a 4 -3 roll call vote; Bonlender, Edler, Cawley, . and McClure voting nay. McCLURE MOVED AND BONLENDER SECONDED TO APPROVE AS BUDGETED. Following discussion, JOHNSON MOVED AND EDLER SECONDED TO AMEND THE MOTION TO FUND BLACK ROCK AT $50,000 WITH $20,000 OF IT BEING RESTRICTED AND HELD IN RESERVE UNTIL THEY COME BACK WITH A REPORT. The motion on the amendment failed 5 -2; Bonlender, Cawley, Lover, McClure, and Whitman voting nay. The original motion carried by a 6 -1 roll call vote; Lover voting nay. > Yakima - Morelia Sister City Assn., $1,000 + additional $1,000 LOVER MOVED AND McCLURE SECONDED TO FUND AT $1,000. Following discussion, WHITMAN MOVED AND BONLENDER SECONDED TO AMEND THE MOTION TO FUND AT $2,000. The motion to amend carried by a 4 -3 roll call vote; Edler, Johnson and Lover voting nay. The amended motion carried by a 4 -3 roll call vote; Edler, Johnson and Lover voting nay. Intergovernmental Agencies > Clean Air Authority, General Fund, $12,621 > Yakima Valley Conference of Governments (COG) Membership Assessment , $42,732 JOHNSON MOVED AND CAWLEY SECONDED TO APPROVE. The motion carried by unanimous roll call vote. ➢ Yakima County Emergency Management, General Fund, $54,721 JOHNSON MOVED AND CAWLEY SECONDED TO KEEP IT AT THE 2006 ASSESSMENT. Following discussion, LOVER MOVED AND JOHNSON SECONDED TO AMEND THE MOTION TO APPROVE AT THE 2006 LEVEL WITH A 10% INCREASE. The motion failed by a 4 -3 roll call vote; Bonlender, Edler, McClure and Whitman voting nay. The original motion to amend failed by a 4 -3 roll call vote; Edler, McClure, Whitman and Bonlender voting nay. McCLURE MOVED AND WHITMAN SECONDED TO APPROVE AS BUDGETED. The motion carried by a 4 -3 roll call vote; Johnson, Lover, Cawley voting nay, 2 259 ADJOURNED MEETING — BUDGET WRAP UP DECEMBER 5, 2006 II. CITY -WIDE All Departments ➢ Establish a Council Committee to review the City General Government budget, establish priorities and identify $2 million in expenditure and service reductions, and identify potential revenue opportunities that may be necessary to ensure the City's fiscal health and on -going Sustainability of Services (SOS), as prioritized by Council. JOHNSON MOVED AND CAWLEY SECONDED TO APPROVE. The motion carried by a unanimous roll call vote. ➢ Conduct a Feasibility Study of siting /building a Westside Operational Center to include Streets and Transit, and possibly Public Safety, $50,000 LOVER MOVED AND JOHNSON SECONDED TO APPROVE THE STUDY BUT DON'T FUND THE CONSULTANT. The motion failed by a 4 -3 vote; Bonlender, Edler, McClure and Whitman voting nay. McCLURE MOVED AND BONLENDER SECONDED TO APPROVE THE REQUEST. The motion carried by a 4 -3 roll call vote; Cawley, Johnson and Lover voting nay. III. CITY MANAGEMENT City Manager ➢ Become a member of the ICMA Performance Measurement Consortium Group, $5,250 McCLURE MOVED AND JOHNSON SECONDED TO APPROVE. The motion carried by unanimous roll call vote. Legal ➢ Add one Land Use Defense Attorney position and one half - time Legal Assistant position and related supplies /professional dues, etc. • CAWLEY MOVED AND WHITMAN SECONDED TO APPROVE. The motion carried by unanimous roll call vote. Wastewater Treatment Plant ➢ Authorize an ultra - violet disinfection project, $2.7 million JOHNSON MOVED AND CAWLEY SECONDED TO APPROVE. The motion carried by unanimous roll call vote. • 3 • 260 ADJOURNED MEETING — BUDGET WRAP UP DECEMBER 5, 2006 Water /Irriqation ➢ Increase Irrigation Specialist I position from 80% to 100% CAWLEY MOVED AND LOVER SECONDED TO APPROVE. The motion carried by unanimous roll call vote. ➢ Operation and maintenance rate increase for Irrigation (Operating component only). Phasing Options: a) 10% each yr /2 yrs (2007- 2008), b) 5.5% each yr /4 yrs (2007- 2010), and c) 7% each yr /3 yrs (2007 -2009) LOVER MOVED AND JOHNSON SECONDED TO APPROVE OPTION b). The motion carried by a 4 -3 roll call vote; Edler McClure and Whitman voting nay. IV. MUNICIPAL COURT — No policy issues for review V. FINANCE Financial Services ➢ Add one Treasury Services Officer position and related supplies, training, dues, etc. JOHNSON MOVED AND McCLURE SECONDED TO APPROVE. The motion carried by unanimous roll call vote. Information Systems ➢ Implement a Time Tracking software system to gain efficiencies in Payroll and project Timekeeping. ➢ Status report on the 2006 Policy Issue to implement a Utility Customer Service system: Staff will complete analysis of an in -house development option, utilizing existing authorized funding, and submit results and a system recommendation to Council in 2 quarter 2007. JOHNSON MOVED AND CAWLEY SECONDED TO APPROVE. The motion carried by unanimous roll call vote. ➢ Implement an Electronic Payment System for utility payments. LOVER MOVED AND JOHNSON SECONED TO INCLUDE THIS ITEM IN THE CUSTOMER SERVICE SYSTEM ITEM BELOW. The motion failed by a 6 -1 roll call vote; Edler, Johnson, McClure, Whitman, Bonlender and Cawley voting nay. McCLURE MOVED AND CAWLEY SECONDED TO FUND THE FULL AMOUNT. The motion carried by unanimous roll call vote. 4 261 ADJOURNED MEETING — BUDGET WRAP UP DECEMBER 5, 2006 Utility Services ➢ Add one 3/4 —time permanent Water Service Specialist field position. ➢ Upgrade one Water Service Specialist field position to Utility Service Crew leader field position. • JOHNSON MOVED AND CAWLEY SECONDED TO APPROVE. The motion carried by unanimous roll call vote. VI. COMMUNITY AND ECONOMIC DEVELOPMENT Environmental Planning ➢ Modified Position Request: Prior request to add one DA III position is withdrawn. New request is to add one Assistant Planner position. JOHNSON MOVED AND LOVER SECONDED TO APPROVE. The motion carried by unanimous roll call vote. Tourism Promotion/Yakima Convention Center ➢ Replace reader board (electronic sign) in front of the Convention Center. CAWLEY MOVED AND McCLURE SECONDED TO APPROVE AND TO DONATE THE OLD SIGN TO THE HARMAN CENTER. The motion failed by a 4 -3 roll call vote; Edler, Johnson, Lover and Whitman voting nay. McCLURE MOVED AND CAWLEY SECONDED TO FUND THE REPLACEMENT SIGN AT $30,000 AND THE MONEY FROM THE SALE OF THE OLD SIGN STAY IN THE CONVENTION CENTER BUDGET. The motion failed by a 4 -3 roll call vote; Johnson, Lover, Whitman and Edler voting nay. WHITMAN MOVED AND JOHNSON SECONDED TO APPROVE AS SUBMITTED. The motion carried by a 5 -2 roll call vote; McClure and Cawley voting nay. ➢ Increase annual management fee from $525,000 to $565,000 to adequately support Center operations. ➢ Increase annual management fee from $165,000 to $180,000 for Tourism Promotion efforts. JOHNSON MOVED AND LOVER SECONDED TO APPROVE. The motion carried by unanimous roll call vote. Capitol Theatre ➢ Increase annual management fee from $146,000 to $175,000. JOHNSON MOVED AND WHITMAN SECONDED TO APPROVE. The motion ,carried by unanimous roll call vote. 5 • 262 ADJOURNED MEETING — BUDGET WRAP UP DECEMBER 5, 2006 Engineering ➢ Reorganization plan; includes addition, elimination and re- alignment of various positions and affects multiple funds. JOHNSON MOVED AND CAWLEY SECONDED TO APPROVE. The motion carried by unanimous roll call vote. VII. POLICE - No policy issues for review VIII. FIRE Operations ➢ Replacement of Fire Pumper /Engine (No. 94). JOHNSON MOVED AND LOVER SECONDED TO APPROVE. The motion carried by unanimous roll call vote. ➢ Reinstate one Battalion Chief to be funded by other reductions in the Fire Department operating budget (dependent on outcome of labor negotiations). BONLENDER MOVED AND WHITMAN SECONDED TO DEFER ITEM DUE TO ONGOING LABOR NEGOTIATIONS. The motion carried by unanimous roll call vote. Public Safety Communications ➢ Add one Public Safety Dispatcher position. ➢ Add one 9 -11 Calltaker position. JOHNSON MOVED AND WHITMAN SECONDED TO APPROVE. The motion carried by unanimous roll call vote. IX. PUBLIC WORKS Public Works Administration ➢ Repave /restore parking lot. McCLURE MOVED AND WHITMAN SECONDED TO APPROVE OPTION 2. The motion carried by a 6 -1 roll call vote; Edler voting nay. Street and Traffic Operations ➢ Initiate a Neighborhood Traffic Calming Program. ➢ Purchase of an asphalt patch truck. EDLER MOVED AND WHITMAN SECONDED TO APPROVE. The motion carried by unanimous roll call vote. 6 263 ADJOURNED MEETING — BUDGET WRAP UP DECEMBER 5, 2006 > Contract for Traffic Circulation Study in the Downtown Area. McCLURE MOVED AND LOVER SECONDED TO REMOVE THE $90,000 FROM THE BUDGET AND ASK THE DOWNTOWN FUTURES COMMITTEE TO COME BACK WITH A RECOMMENDATION ON THE SCOPE OF THIS REVIEW. The motion carried by a 6 -1 voice vote; Edler voting nay. Transit > Add one Transit Dispatcher to accommodate demand /route volume. LOVER MOVED AND CAWLEY SECONDED TO DENY. The motion failed by a 4 -3 roll call vote; Bonlender, Edler, McClure and Whitman voting nay. McCLURE MOVED AND BONLENDER SECONDED TO APPROVE. The motion carried by a 4 -3 roll call vote; Cawley, Johnson and Lover voting nay. Refuse > Add %2 time Department Assistant 11 position to perform tasks previously completed with temporary staffing. JOHNSON MOVED AND McCLURE SECONDED TO APPROVE. The motion carried by unanimous roll call vote. > Option 1: a) Increase rates 3 %, b) Add one Code Compliance Officer position with related supplies and vehicle to enforce refuse related ordinance violations including graffiti removal. > Option 2: a) Increase rates 2 %, b) Add one Code Compliance Officer position with related supplies and vehicle to enforce refuse related ordinance violations including graffiti removal. > Option 3: Defer policy issue pending discussions regarding funding of crime reduction package. McCLURE MOVED AND WHITMAN SECONDED TO APPROVE OPTION 3. The motion carried by a 5 -2 roll call vote; Cawley and Edler voting nay. Equipment Rental > Modified request: Perform an in -depth engineering study & cost estimate to add a second fuel storage location to accommodate increased demand and improve preparation for possible fuel supply disruption. JOHNSON MOVED AND LOVER SECONDED TO DEFER UNTIL THEY HAVE FIRM COSTS. The motion carried by unanimous roll call vote. 7 .264 ADJOURNED MEETING — BUDGET WRAP UP DECEMBER 5, 2006 Parks & Recreation > Make HVAC improvements to Lions Pool. > Maintenance of West Valley Community Park. JOHNSON MOVED AND WHITMAN SECONDED TO APPROVE. The motion carried by unanimous roll call vote. > Increase certain fees and charges for Parks and Recreation. WHITMAN MOVED AND CAWLEY SECONDED TO DENY. The motion failed by 5 -2 roll call vote; Bonlender, Edler, Johnson, Lover and McClure voting nay. BONLENDER MOVED AND JOHNSON SECONDED TO APPROVE. The motion carried by a 5 -2 roll call vote; Whitman and Cawley voting nay. > Maintenance of the Central Business District/Yakima Avenue Pedestrian Improvements. This item was previously deferred pending final recommendation after review by Council's Downtown Yakima Futures Initiative Oversight Committee in 2007. ➢ Reorganization plan for Parks and Recreation. LOVER MOVED AND CAWLEY SECONDED TO DENY. The motion failed by a 4 -3 roll call vote; Edler, McClure, Whitman and Bonlender voting nay. WHITMAN MOVED AND McCLURE SECONDED TO APPROVE. The motion carried by a 4 -3 roll call vote; Johnson, Lover and McClure voting nay. ➢ Research options for Harman Center parking lot restripe /expansion /repair (proposed by Council member). LOVER MOVED AND WHITMAN SECONDED TO DENY. The motion carried by a 4 -3 roll call vote; Cawley, Johnson and McClure voting nay. Cemetery ➢ Increase cemetery fees and charges by 3 %. LOVER MOVED AND McCLURE SECONDED TO APPROVE. The motion carried by a 5 -2 roll call vote; McClure and Whitman voting nay. > Construction of a columbarium /niche wall at Tahoma Cemetery. McCLURE MOVED AND EDLER SECONDED TO APPROVE. The motion carried by unanimous roll call vote. 8 265 ADJOURNED MEETING — BUDGET WRAP UP DECEMBER 5, 2006 JOHNSON MOVED AND WHITMAN SECONDED TO DIRECT THE PREPARATION OF THE 2007 BUDGET ORDINANCE INCORPORATING ALL OF THE DECISIONS MADE TODAY AS WELL AS OTHER ENABLING LEGISLATION. The motion carried by unanimous roll call vote. 3. Adjournment JOHNSON MOVED AND CAWLEY SECONDED TO ADJOURN TO 5:00 P.M. FOR AN EXECUTIVE SESSION ON COLLECTIVE BARGAINING FOLLOWED BY THE REGULAR BUSINESS MEETING AT 6:00 P.M. IN COUNCIL CHAMBERS. The motion carried by unanimous voice vote. The meeting adjourned at 11:20 a.m. READ AND CERTIFIED ACCURATE BY eg. -07 CO NCIL MEMBER DATE Vika(' 0 6 -16t-cq COUNCIL MEMBER DATE ATTEST: /1 AP/ CITY CLERK r I VID EDLE', MAYOR Minutes prepared by Linda Watkins. An audio and DVD of this meeting are available in the City Clerk's Office 9