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HomeMy WebLinkAbout11/21/2006 Business Meeting 241 BUSINESS MEETING NOVEMBER 21, 2006 — 5:00 P.M. . COUNCIL CHAMBERS — CITY HALL 1. RoII CaII Present: Council: Mayor Dave Edler, presiding, Council Members Ron Bonlender, Micah Cawley, Norm Johnson, Bill Lover, Neil McClure, and Susan Whitman Staff: City Manager Zais, City Attorney Paolella, and City Clerk Moore 2. Executive Session McCLURE MOVED AND JOHNSON SECONDED TO MOVE INTO EXECUTIVE SESSION TO DISCUSS PENDING AND PROSPECTIVE LITIGATION AND PERSONNEL ISSUES. The motion carried by unanimous voice vote. 6:00 P.M. — PUBLIC SESSION 1. RoII CaII Present: Council: Mayor Dave Edler, presiding, Council Members Ron Bonlender, Micah Cawley, Norm Johnson, Bill Lover, Neil McClure, and Susan Whitman Staff: City Manager Zais, City Attorney Paolella, and City Clerk Moore 2. Invocation /Pledge of Allegiance Council Member Bonlender gave an invocation and led the Pledge of Allegiance 3. Open Discussion for the Good of The Order /Special Presentation A. Proclamations • National American Indian Heritage Month B. Special Presentations POSTPONED TO 12/5/06 Avonuc C. Status report on prior meeting's citizen service request: - None D. Appointments to Council Boards and Commissions - None 4. Consent agenda Mayor Edler referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. Item No. 13 was added to the Consent Agenda. The City Clerk read the Consent Agenda items, including resolutions and ordinances by title; McCLURE MOVED AND CAWLEY SECONDED TO ADOPT THE CONSENT AGENDA AS READ. The motion carried by unanimous roll call vote. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) 1 242 NOVEMBER 21, 2006 *A. Council Committee Meeting Reports: • Council Public Safety Committee (11/1) • Neighborhood Development Services Committee Council Member Bonlender spoke on the committee's recent discussions with the YWCA regarding buying property near Regional Hospital for renovation. They will be asking for $200,000 CDBG /HOME funds. Council Member Lover suggested they look into CHDO money rather than HOME funds. 5. Audience Participation Candy Turner, 7800 W. Mead Avenue, requested consideration of streetlights on 80 Avenue. She also stated, if her car were stolen, she would rather have it found in any condition, than have a police pursuit risking citizens lives. Thomas McCormick wished the Council a Happy Thanksgiving. He suggested that money could be saved if we only had one military holiday, Veterans Day, and eliminate the Memorial Day holiday. PUBLIC HEARINGS — 7:00 P.M. 6. Public Hearing to consider re- forming a Parking and Business Improvement Area (PBIA) in the North Front Street area of downtown Yakima and consideration of an Ordinance Bill Cook, Community and Economic Development Director, advised he had received a request from the Front Street Association to renew their Parking Business Improvement Area (PBIA) that expires at the end of this year. They requested adjusting the boundaries to the south to cross Yakima Avenue and complete the whole block to the north. The two properties in that area, both banks, are in agreement. This hearing is the renewal process required under state law. • Mayor Edler opened the public hearing No one came forward to speak. • Mayor Edler closed the public hearing The City Clerk read the ordinance by title only; BONLENDER MOVED AND McCLURE SECONDED TO PASS THE ORDINANCE. Council Member Lover expressed concerns with the boundary lines, noting it is County land and County buildings. Mr. Cook explained that the Downtown PBIA includes both City Hall and the County office buildings. George Pechtel, 510 N. 29 Place, a board member of the Front Street Association, clarified that the County has been involved in multiple meetings. He went on to explain the reason for the boundary changes. The question was called for a vote on the motion. The motion carried by 6 -1 roll call vote; Lover voting nay. 2 • 243 NOVEMBER 21, 2006 ORDINANCE NO. 2006 -57, AN ORDINANCE of the City of Yakima, Washington reforming a parking and business improvement area in the North Front Street area of downtown Yakima, and establishing special assessments for certain uses and projects within such parking and business improvement area as provided herein. 7. Public Meeting to consider the preliminary plat of Canterfield Estates submitted by Darren Long and Mayling Chin and Resolution granting conditional preliminary plat approval Doug Maples, Planning and Code Administration Manager, explained this is a subdivision of approximately 8.31 acres into 27 lots. The Hearing Examiner recommended approval. Engineering, Code Administration, and Planning have reviewed the preliminary plat and found it in conformance. Staff recommends Council approve the plat. Council Member McClure asked for information on stormwater maintenance and airport overlay issues. Bruce Benson, Planning Supervisor, clarified that notes regarding the issues are put on the face of the plat giving notice to any future purchaser of these concerns. • Mayor Edler opened the public hearing No one came forward to speak • Mayor Edler closed the public hearing The City Clerk read the resolution by title only; JOHNSON MOVED AND BONLENDER SECONDED TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote. RESOLUTION NO. R- 2006 -162, A RESOLUTION granting conditional preliminary plat approval for the Canterfield Estates 8. Public Meeting to consider Phase 1 of the final plat of Englewood West, submitted by J & R Enterprises and consideration of Resolution approving the final plat Bruce Benson, Planning Supervisor, described the final plat and advised that the Hearing Examiner has reviewed and recommends approval. • Mayor Edler opened the public meeting No one came forward to speak • Mayor Edler closed the public meeting The City Clerk read the resolution by title only; CAWLEY MOVED AND BONLENDER SECONDED TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote. 3 244 NOVEMBER 21, 2006 RESOLUTION NO. R- 2006 -162, A RESOLUTION approving the final plat of Phase 1 of Englewood West, an 80 -lot subdivision located in the vicinity of N. 74 and Englewood Avenues, and authorizing the Mayor to sign the final plat for Phase 1; J & R Enterprises is the applicant herein. 9. Public Hearing for 2007 Preliminary Budget City Manager Zais explained this hearing is intended to allow all citizens and outside agencies to come forward and speak regarding the 2007 budget. • Mayor Edler opened the public hearing Clarence Barnett, 916 South 17 Avenue, said he opposes the 3% rate increase for refuse and explained why. He suggested going to the private sector for this service. He also commented that refuse revenues should not go toward the graffiti program. Elizabeth Harris - Miller of Allied Arts spoke regarding the Summer Arts Van program encouraging Council to support their request for funding. Sid Morrison, representing the Yakima Basin Storage Alliance, spoke about the Black Rock Program. He emphasized that the City of Yakima's support is vital and described why. Council Member Whitman pointed out that the $30,000 approved in 2006 has never been requested. Mr. Morrison will meet with Finance Director, Rita DeBord, to determine the status of the 2006 request. Page Scott, Executive Director of the Yakima Valley Conference of Governments (YVCOG), noted that their budget had been approved at the October general membership meeting. She reminded Council that COG is primarily a planning organization and a coordination agency benefiting the city of Yakima with transportation improvement funding eligibility Armando Ramirez, representing the Hispanic Chamber of Commerce, explained that they are requesting the same amount as in 2006. One of their programs is computer education for small business owners. Dave McFadden, New Vision, reviewed details of the positive impacts of previous assistance. Juven Garcia, President of the Sister City Association, spoke about their request for $2,000. Mike Morrisette, Greater Yakima Valley Chamber of Commerce, gave a brief report of Chamber activities. Jim Hall, Emergency Management Services, gave a review of the state of emergency management in Yakima County. • Mayor Edler closed the public hearing • 4 245 NOVEMBER 21, 2006 10. Public Hearing on Ad Valorem Property Tax Levy for Collection in 2007 and consideration of legislation: A. Ordinance declaring Council intent to set 2007 property tax levy City Manager Zais pointed out that this is a unique year because of the library annexation. Cindy Epperson, Accounting Manager, gave a presentation explaining the impact of the library annexation. In summary, the City gets approximately 27% of the total tax levied among all agencies. The proposal is not to increase our base levy because of the library annexation, but to add the new construction in the area, and the annexation. We will let the assessor set our limit based on the ,property tax levy of the library. We will then go to a statutory maximum of $3.60 per thousand. Whatever the library assesses is subtracted, and the city would receive the balance, estimated to be $3.12 per thousand. Mr. Zais advised that this is consistent with the message given to the voters that we would see approximately a seven cent increase in the levy. • Mayor Edler opened the public hearing No one came forward to speak. • Mayor Edler closed the public hearing The City Clerk read the ordinance by title only; McCLURE MOVED AND • CAWLEY SECONDED TO PASS THE ORDINANCE. The motion carried by unanimous roll call vote. ORDINANCE NO. 2006 -58, AN ORDINANCE relating to the annual property tax levy; declaring the City Council's intent to increase the City's 2007 regular levy for new construction, annexation and growth in state - assessed property values from the amount levied the previous year. B. Ordinance fixing and levying the amount of ad valorem taxes for the 2007 budget The City Clerk read the ordinance by title only; McCLURE MOVED AND CAWLEY SECONDED TO PASS THE ORDINANCE. The motion carried by unanimous roll call vote. ORDINANCE NO. 2006 -59, AN ORDINANCE fixing and levying the amount of ad valorem taxes necessary to balance estimated revenue with estimated expenditures for the 2007 Budget for the City of Yakima. CITY MANAGER'S REPORTS 11. Consideration of Joint Resolution approving the Yakima International Airport — McAllister Field 2006 Budget Amendment #1 and approving the Yakima Air Terminal 2007 Budget Buck Taylor, Air Terminal Manager, answered a few general questions about the airport. The City Clerk read the resolution by title only; McCLURE MOVED AND WHITMAN SECONDED TO ADOPT THE RESOLUTION. 5 246 NOVEMBER 21, 2006 RESOLUTION NO. R- 2006 -164, A JOINT RESOLUTION OF THE CITY OF YAKIMA AND YAKIMA COUNTY approving the Yakima Air Terminal — McAllister Field 2006 Budget Amendment #1 and approving the Yakima Air Terminal 2007 Budget. 12. Occidental Avenue Annexation Initiation (adopt Standard Motions A & B) Bruce Benson, Planning Supervisor, presented the annexation details and assured the Council that there is sufficient approval to initiate and approve the annexation. The area contains 522 tax parcels with an assessed value of approximately $89 million. Bill Cook, Community and Economic Development Director, reviewed a chart describing the revenue and expenditures on the annexation pointing out that a great deal of time is taken looking at the mathematics to make sure the annexation makes sense. City Manager Zais explained that we will have the responsibility to support the area with our current services, police, fire, etc., even though we don't receive property tax revenue for eighteen months. We have tried to project what service responsibilities will be. BONLENDER MOVED AND CAWLEY SECONDED THAT TODAY, NOVEMBER 21, 2006 BE SET AS THE TIME OF A MEETING WITH THE INITIATING PARTIES, COTTONWOOD PARTNERS, LLC, ET AL, WHO HAVE SIGNED A NOTICE OF INTENT TO COMMENCE ANNEXATION PROCEEDINGS. The motion carried by unanimous roll call vote. McCLURE MOVED AND CAWLEY SECONDED THAT THE ANNEXATION PROPOSED BY THE ABOVE PARTIES BE ACCEPTED BY THE CITY OF YAKIMA, AND THAT THE AREA TO BE ANNEXED BE REQUIRED TO ASSUME ITS SHARE OF THE CITY'S EXISTING INDEBTEDNESS, AND THAT A NOTICE OF INTENT TO ANNEX BE FILED WITH THE YAKIMA COUNTY BOUNDARY REVIEW BOARD. The motion carried by unanimous roll call vote. *13. Consideration of Resolution authorizing contract for indigent defense services with Dixon and Lee RESOLUTION NO. R- 2006 -165, A RESOLUTION authorizing and directing the City Manager and City Clerk to execute the Public Defender Agreement. *14. Consideration of acceptance of 2005 State Auditor's Report The 2995 State Auditor's report was accepted. *15. Consideration of third quarter financial reports: A. Treasury report - The Treasury report was accepted. B. Central Receivables report The Central Receivables report was accepted. 6 247 NOVEMBER 21, 2006 *16. Consideration of Resolution declaring certain used police vehicles surplus and authorizing Washington State Department of General Services Administration to sell or auction these vehicles RESOLUTION NO. R- 2006 -166, A RESOLUTION declaring four used police vehicles to be surplus and authorizing their sale by the Washington State General Services Administration *17. Consideration of Resolution declaring surplus three (3) Transit buses and authorizing disposal in a manner most favorable to the City of Yakima RESOLUTION NO. R- 2006 -167, A RESOLUTION declaring three 1991 40 -foot Orion buses surplus and authorizing their sale in a manner most favorable to the City of Yakima. *18. Consideration of Resolution authorizing execution of a pool use agreement with Yakima HMA, Inc., d /b /a/ Yakima Regional Medical and Heart Center for its "Aquatics Therapy Program" RESOLUTION NO. R- 2006 -168, A RESOLUTION authorizing the City Manager of the City of Yakima to execute a pool use agreement between the City of Yakima and Yakima HMA, Inc., d /b /a/ Yakima Regional Medical and Heart Center regarding the use of City pools for an Aquatics Therapy Program *19. Consideration of Resolution authorizing execution of an easement deed and relocation agreement with DeEtta Larson RESOLUTION NO. A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an Easement Deed and Relocation Agreement with DeEtta Larson *20. Consideration of Resolution authorizing execution of professional services agreement with Huibregtse Louman Associates, Inc. for surveying services for the William O. Douglas Trail (6 Avenue and Bridge Deck Crossing) bridge restoration and trailheads, YVT Trolley Barn and Museum Restoration Projects RESOLUTION NO. R- 2006 -170, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a professional services agreement in an amount not to exceed $ 15,000.00 for surveying services on the William O. Douglas Trail (6 Avenue & Bridge Deck Crossing), Bridge Restoration & Trailheads, YVT Trolley Barn & Museum Restoration Projects. *21. Consideration of Resolution authorizing execution of professional services agreement with MBG Surveying to perform topographic and construction surveying services for the Yakima Downtown Initiative Project RESOLUTION NO. R- 2006 -171, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a professional services agreement in an amount not to exceed $36,000 for surveying services on the Yakima Downtown Initiatives Project (West). 7 248 NOVEMBER 21, 2006 *22. Consideration of Resolution authorizing execution of software license agreement for an agenda management system RESOLUTION NO. R -2006 -172, A RESOLUTION authorizing the City Manager of the City of Yakima to execute a Software License Agreement with Novusolutions for an Online Agenda Management System. ORDINANCES *23. Second Reading of an Ordinance amending the 2006 budget regarding the Yakima Tourist Promotion Area expenditures for marketing and promotion purposes ORDINANCE NO. 2006 -60, AN ORDINANCE amending the 2006 budget for the City of Yakima; and making an appropriation of $52,000 in the 173 — Tourism Promotion Area Fund to provide for programs marketing Yakima as a tourism destination. 24. Other Business No other business was brought before the Council. 25. Adjournment McCLURE MOVED AND CAWLEY SECONDED TO ADJOURN TO NOVEMBER 28, 2006 AT 8 :30 A.M. IN THE COUNCIL CHAMBERS FOR CITY COUNCIL BUDGET REVIEW, THEN TO DECEMBER 4, 2006 AT 3 :00 P.M. FOR A CONTINUATION OF A JOINT PUBLIC HEARING WITH YAKIMA COUNTY REGARDING THE 2006 DRAFT COMPREHENSIVE PLAN UPDATE. The motion carried by unanimous voice vote. READ AND CERTIFIED ACCURATE BY Aid / ��` 6G'/2 I"' 7 NCIL MEMBER DAT � E Vnbajtn- ors �a COUNCIL MEMBER DATE ATTEST: 6-(1 A Olt CITY CLERK ! !AVID EDLER, MAYOR Minutes prepared by Linda Watkins. An audio and video tape of this meeting are available in the City Clerk's Office 8