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HomeMy WebLinkAboutR-2014-026 Alpha Taxiway Rehabilitation Constructions Project Agreement with Huibregtse, Louman Associates; Addendum No. 1 3-53-0089-36 RESOLUTION NO. R- 2014 -026 A RESOLUTION authorizing the City Manager to execute an Engineering Services Agreement Addendum No. 1 with Huibregtse, Louman Associates, Inc. (HLA), in the amount not to exceed $318,015 for Engineering Services for Alpha Taxiway Rehabilitation Construction Project, AIP 3 -53- 0089 -36. WHEREAS, City owns and operates Yakima Air Terminal in accordance with applicable Federal, State and Local regulations; and WHEREAS, the City maintains a roster of consultants whose statements of qualifications represent that they have the expertise necessary to perform the services required by the City; and WHEREAS, the state of Washington requires these services to be performed by a Professional Licensed Engineer; and WHEREAS, the City Council has determined that it is in the best interest of the City to enter into a Professional Services Agreement with HLA for rehabilitation of approximately, 7,600 linear feet of Alpha Taxiway and taxiway connectors. Engineering services will include preparation of final engineering plans, reports and specifications to modify the existing geometry and rehabilitate the existing taxiway pavement. Services will also include final construction document preparation for new guidance signs and a taxiway lighting system to meet FAA standards. WHEREAS, It is anticipated all services for the Alpha Taxiway Rehabilitation Project will be completed such that project bidding may occur May 2014; therefore; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute the attached and incorporated Engineering Services Agreement Addendum No. 1 with HLA in the amount not to exceed three hundred eighteen thousand and fifteen dollars ($318,015.00), to provide Engineering Services for Alpha Taxiway Rehabilitation Construction Project AIP 3 -53- 0089 -36. ADOPTED BY THE CITY COUNCIL this 18th day of February, 2014. Micah Caw y, Mayor ATTEST: Sonya Char Tee, City Clerk � '- _ • J AGREEMENT FOR PROFESSIONAL SERVICES City of Yakima Contract No. 2013 -114 Resolution 2013 -057 HLA Project No. 11049E ADDENDUM NO. 1 This Addendum, hereinafter identified as Addendum No 1, is hereby entered into and made a part of the Agreement between City of Yakima, Washington, and Huibregtse, Louman Associates, Inc., for Professional Services first entered into on the 8 day of May, 2013, by the CITY OF YAKIMA, hereinafter called the "CITY," and HUIBR!EGTSE, LOUMAN ASSOCIATES, INC , hereinafter called the "ENGINEER." WITNESSETH That in consideration of the mutual covenants and agreements herein contained, the parties hereto do mutually agree to amend, revise, and /or add the following to the referenced Agreement. The OWNER intends to improve the Yakima Air Terminal at Yakima, Washington, consisting of the following items: 1 Rehabilitation and widening of approximately 7,600 linear feet of Alpha Taxiway (approx. 80 -foot existing width) including the existing pavement between the edge of taxiway shoulder to the north non - movement boundary line, connectors A -1 through A -5, the intersection of Runway 4/22, and approximately 650 linear feet of Bravo and Charlie Taxiways. Please refer to Figure 1 0 for map of improvements. Civil engineering services will include work to prepare engineering plans, reports, and specifications to profile plane and crack seal the existing pavement, widen the taxiway and connectors A1-A4 to modified Taxiway Design Group 5 (TDG5) standards, widen connector A -5 to full TDG5 standards, and install a new bituminous surface wearing course, enhanced pavement markings, and adjust structures to grade. This Project is not intended to strengthen the structural capacity of the taxiway. The civil engineering design will propose a method to correct various locations where stormwater ponding has been observed on the taxiway due to insufficient drainage by correcting the transverse cross slope 2. Install new LED medium intensity taxiway lighting (MITL) system adjacent to Alpha Taxiway and its connectors, including new LED lights, replacement of failed conduit and wire, and replacement of the regulator controlling the east and west electrical circuits. 3. Airfield wide, replace existing Type 1 directional signs to Type 3 directional signs to meet standards, including extension of conduit and conductor, and new concrete bases to meet location requirements. 4. Pavement markings identified on Figure 2.0 shall be replaced to meet standards. It is anticipated all services for the Alpha Taxiway Rehabilitation Project will be completed such that project bidding may occur April 2014, assuming all funds are available to complete the Project. G: \Contracts & Task Orders \Yakima Air Terminal \11049a2013-10-11 YAT APS Addendum Not docx - 1 - SECTION I. EMPLOYMENT OF THE ENGINEER The OWNER hereby employs the ENGINEER and the ENGINEER accepts and agrees to perform the following services for the Project during the 2014 calendar year A. ALPHA TAXIWAY REHABILITATION DESIGN ENGINEERING BASIC SERVICES (Assumes FAA approved modification to TDG 5 standards. Existing Taxiway geometry will not remain, but will be widened to accommodate additional taxiway structure and widened shoulders. Connector A -5 will be designed to meet full TDG5 standards.) The ENGINEER accepts and agrees to perform additional services to the original agreement as follows. Al -1 Prepare and submit a modification to design standards to the Federal Aviation Administration for approval to use a pavement width to accommodate the design aircraft for Alpha Taxiway, connectors Al -A4, and a portion of Bravo Taxiway The resulting pavement width identified in the modification to standards will be 64 feet wide of structural taxiway, with 10 -foot wide paved shoulders and 10 -foot wide gravel shoulders on either side The modification to standards will deviate from the Taxiway Design Group 5 (TDG5) standards listed in AC 150/5300 -13A. This is a new task from the Original Design Agreement replacing task 10 a from the Original Design Agreement. Original Design Parameter Agreement — Addendum No. 1 Structure Overlay of Existing Widening & Overlay Conditions Structural Pavement Width 50 feet 64 feet Paved Shoulder Width 15 feet 10 feet Gravel Shoulder Width 0 feet 10 feet Total Taxiway Width 80 feet 104 feet A1-2. Perform field investigations and topographic survey necessary to design the taxiway, taxiway medium intensity LED light system, and airfield wide signage improvements This is a new task from the Original Design Agreement. A1-3 Perform CBR tests necessary to design the widened taxiway pavement structure This is a new task from the Original Design Agreement. A1-4. Prepare construction documents to install LED medium intensity taxiway lighting system adjacent to Alpha Taxiway and its connectors The construction documents will include new LED lights, replacement of failed conduit and wire, and will replace the regulator controlling the east and west electrical circuits. This is a new task from the Original Design Agreement. Al -5 It is anticipated this Project will require a reimbursable agreement with the FAA to facilitate electrical improvements near FAA -owned conduits adjacent to the electrical vault. Assist OWNER with preparation and execution of FAA reimbursable agreement. This is a new task from the Original Design Agreement. Al -6. Prepare engineering plans and specifications necessary to replace all existing airfield Type 1 signs to Type 3 signs to meet standards. This is a new task from the Original Design Agreement. A1-7. Assist the OWNER with securing FAA approval of a new 3 -year DBE goal required by the increased project scope of work. This is a modification to Task 12 of the Original Design Agreement due to increased scope. G: \Contracts & Task Orders \Yakima Air Terminal \11049B2013-10-11 VAT APS Addendum Nol.docx - 2 - A1-8 Prepare Department of Ecology compliance documentation including Notice of Intent and a Stormwater Pollution Prevention Plan to seek coverage under the construction stormwater NPDES permit. This is a new task from the Original Design Agreement and is needed to meet local requirements due to the increased amount of disturbed area. A1-9 Grant application AIP 36 and AIP 37 preparation to amend the grant description This is a new task which will update the grant description depending on project costs and availability of funding in each grant. The following tasks are included in the Original Design Agreement Section 1.A. dated May 8, 2013, however because of the increased scope of work (due to tasks Al -1 to Al -10 above) the level of effort has expanded. The below tasks follow the same numbering system as the Original Design Agreement with the original task in italics followed by the modified task. 1 It is anticipated this Project will not require any reimbursable agreements with the FAA. See A1-5 above. The project is expected to require a reimbursable agreement to work around FAA conduit and wire for the installation of new regulator 2. Obtain up to fifteen (15) core samples at areas of joint separation, or identified areas of interest to determine the extent of underlying sub -base and extent of asphalt deterioration. Evaluation of the taxiway's pavement strength is not included in this scope of work. Due to the increased project scope (32) coring locations have been identified This task has increased in scope due to Task Al -1 above. 3 Attend up to three (3) Project design review meetings to present design elements to the OWNER and FAA. Meetings will correspond with approximate plan completion of 30 %, 60 %, and 95 %. This task has not changed 4 Assist OWNER in airspace submittal including meeting all flight check requirements. This task has not changed 5 Coordinate with the FAA project manager about the level and extent of the Predesign Conference required for the Project. This task has not changed and has been completed 6. Conduct Predesign Conference in Yakima, Washington using the FAA NW Mountain Region Predesign Conference Checklist. This task has not changed and has been completed 7 Prepare 30% design engineering report, specifications, plans, construction management plan, and construction safety plan for submission to the FAA and Owner Use FAA NW Mountain Region Predesign package and report format. Tasks Al -1, A1-4, and Al -6 above have increased the scope of work to prepare 30% design documents. 8 Incorporate review comments from the FAA and OWNER into the Project documents. Tasks Al -2 and Al -4 above have increased the scope of work to prepare 30% design documents. G \Contracts & Task Orders \Yakima Air Termina1111049E\2013 -10 -11 YAT APS Addendum No1 dock - 3 - 9. Assist OWNER with coordination of available FAA funding, related project sequences, and possible schedules of work. It is anticipated all funds will be available Task Al -9 has increased the scope of work to complete this item from the Original Design Agreement�. 10 This Project will require Modifications to Design Standards for the following items: a. Use of local aggregate and asphalt materials, particularly using WSDOT's standard aggregate size for HMA Class 1/2 -inch b Maintaining existing geometry. See Task Al -1 above which has increased the scope of work. 11. Assist OWNER in coordination with fixed base operators and air carriers. Develop PowerPoint presentation and present two (2) times to tenants, pilots, and other interested parties. Timing of the presentations to be coordinated with the Owner. The scope of this task has increased due to the inclusion of new tasks Al -1 through A1-9 listed above. 12. Assist OWNER in establishing Disadvantaged Business Enterprise (DBE) project goal A 3 -year DBE goal was approved by the Civil Rights Office on September 21, 2011. See Task Al -7 above The anticipated project cost and expanded scope of work requires review of the current 3 -year goal. 13. Prepare and submit a Construction Safety Phasing Plan to Owner and FAA meeting the requirements in AC 150/5370 -2F for further coordination. Construction Safety Phasing Plan shall be made available in both paper and electronic formats. The scope of work to complete this item has increased due to tasks Al -1, A1-4, and Al -6 14 Prepare 60% des engineering report, specifications, plans, construction management plan, and construction safety plan for submission to the FAA and OWNER. Use FAA NW Mountain Region Predesign package and report format. Tasks Al -1, A1-4 and Al -6 above have increased the scope of work to prepare 30% design documents. 15 Incorporate 60% review comments from the FAA and OWNER into the Project documents. Tasks A1-1, A1-4, and A1-6 above have increased the scope of work to prepare 30% design documents 16 Prepare 95% bid documents, technical specifications, and construction contract plans. Include FAA special conditions in bidding document. Original drawings shall be in AutoCAD format. The scope of this task has increased due to the inclusion of new Tasks Al -1 through A1- 9 listed above 17. Incorporate 95% review comments from the FAA and OWNER into the Project documents. The scope of this task has increased due to the inclusion of new Tasks Al -1 through A1- 9 listed above. G. \Contracts & Task Orders \Yakima Air Terminal \11049E\2013-10-11 YAT APS Addendum Nol.docx - 4 - 18 Complete final quantity calculations and prepare Engineer's estimate The scope of this task has increased due to the inclusion of new Tasks Al -1 through A1- 9 listed above 19 Conduct in -house quality control review. The scope of this task has increased due to the inclusion of new Tasks Al -1 through A1- 9 listed above. 20 Submit final documents to the OWNER and FAA for review and approval. This task has not changed 21 The ENGINEER shall provide forty (40) sets of the approved plans and specifications to supply contractors requesting plans for purposes of bidding, shall furnish the FAA and the OWNER each with one set of plans and specifications for their files, and five (5) sets to the Contractor for use during construction This task has not changed 22. Assist Airport Staff with readiness to advertise for bids. a Assure plans and specifications are complete and acceptable for bidding purposes. lAssure approval from the FAA and Airport Staff prior to soliciting bids. b Attend one (1) meeting with airport representatives to set bid dates. c. Attend up to two (2) Airport Staff meetings as necessary for progress updates. This task has not changed 23 Coordinate and develop advertising for publications. Advertising fees to be paid by the OWNER. This task has not changed 24 Deliver plans and specifications to plan centers and contractors. This task has not changed 25 Assist Airport Staff in answering questions during bidding Prepare addenda as necessary to clarify bid documents. The scope of this task has increased due to the inclusion of new Tasks Al -1 through A1- 9 listed above 26 Conduct a pre -bid meeting with interested contractors and subcontractors to review the project plans, specifications, and contract documents, field review the project site and answer questions. The scope of this task has increased due to the inclusion of new Tasks Al -1 through A1- 9 listed above 27. Conduct a bid opening and interpret bids for compliance with bidding documents. Analyze and check bid extensions and recommend lowest responsible bidder to the FAA and Airport Staff This task has not changed G: \Contracts & Task Orders \Yakima Air Terminal \11049E\2013-10-11 YAT APS Addendum Nol.docx - 5 - The following is the REVISED Project Schedule for the Alpha Taxiway Rehabilitation Improvement Project for inclusion of items A1-1 through A1-9. Fee Proposal October 21, 2013 Finalize Addendum 1 -FAA Approval February 7, 2014 95% Design Submittal March 31, 2014 Advertise for Bids April 17, 2014 Bid Opening May 15, 2014 Begin Construction June 2014 SECTION II. COMPENSATION FOR ENGINEERING SERVICES A. The OWNER shall pay the ENGINEER for services as set forth in Sections 1A, 1B of the original design agreement, and Addendum No 1, on a lump sum basis as follows. Alpha Taxiway Widening & Rehabilitation, Taxiway Lighting, Type 3 Signs, and Pavement Width Modification to Design Standards $499,219 00 Compensation Summary Parameter Original Agreement Addendum No. 1 Total Estimated Value of Const. $3,000,000.00 $7,500,000 00 $10,500,000 00 Engineering Design Services $181,200 00 (6 %) $318,015.00 (4.24 %) $499,219 00 (4 75 %) Other than the specific amendments identified herein, all other terms, conditions, and requirements of the underlying contract and Addendum No. 1 shall remain in full force and effect throughout the term of the Contract's performance IN WITNE S WHEREOF the parties hereto duly enter into and execute this Addendum No 1, as of this day of , • CITY A YAKIMA HUIBREGTSE, LOUMAN ASSOCIATES, INC. Sig '�!" Sign ure Printed Name T ny O'Rourke Printed Name Jeffrey T Louman, PE Title. City Manager Title President Date. ?tali (2.-1- Date 277// Attest G �>,1 ', s�' �, t Printed Name: Sonya Claar Tee � A ,1 . i c ti > ?5 Title. City Clerk i0. �� `• . City Contract No 2013 -114 • Resolution No 2014 -� G \Contracts & Task Orders \Yakima Air Terminal \11049E\2013 -10 -11 YAT APS Addendum Nol.docx - 6 - R a r . a W + E r t ::! NE ,'` #i*;;* y R t ', Jo .- 0 125 250 500 M ,; �� *ft, �� SCHEDULE A & B -' — _ = , •� ' r�� A SCHEDULE C • -_ - ".-__ WEST- WASHINGTON AVENUE .4 . ` I s !� • • s a y •! a Ill � -~. s SCHEDULE D y ' ` rQ A SCHEDULE E _ i 1 NI _ ,, 111 MIMI tin Nip,...4: \RUA/ __, 9- 2? # trt.,4", \ - \4141%,, 1 4 ' \ _ a6 ewr.. ~,•, - \ ■ :.. - WEST WAStftNGTON AVENUE v 1 III II ..',+�, ,•,"R" \ WEST RAMP _ {, 1 c. ti \ ITINERANT /TRANSIENT - EAST y R�AMP ITINERANT / RAN S r N T , ' � 9 \ w q ., a LO V - ; 5�� � x X y �� Q . \ I— N. i r / �R x tr,... ... , -!■-- ,',: i .1 • i{ i � x ^t A G 6 1 y" JOB NUMBER: DATE: 8oi North 39th Avenue 1 FILE NAM 522 -' 3 YAKIMA K I M A AIR TERMINAL E R M I N A L Yaki ma, WA g89o2 -� D RAWING: VICINITY MAP.dwg TAXIWAY REHABILITATION 1 509.966.7000 Huibregtse, Louman Associates, Inc. Fax 509.965.3800 of Civil Engineering* Land Surveying*Planning www.hlacivil.com DESIGNED BY: REVISION DATE ENTERED BY: SJR FIGURE 1.0 •- _ 4 R ,s ���_ "�- 111111 t_. , ....... ` , ems p• ;I H. . T.__ i . . , ... , ,. N .. r, ... I .__ .., • • , I .$ 4 ,,,t, J SIP 41110 4 __. . W 41$11E eft - .. ■ tr i s . , pi F • _ _ �^ _ '- _ _ 0 125 250 500 • ` ���~ - . �� W EST WASHINGTON A VENUE �i 3 I 41111111111 , /0 4 -1 OP al ‘ r -------- ---- I '‘ 1 1 /$ . * it # ---...,____%/v14/4 I :-t- �� /A k /byq Y I r' k. r ,�\ _ ,. : »._ - ::, -. „; _-�__ WEST WASHINGTON AVENUE - — '•,� M ; .. • - r .w s - v - - _. __ -__ -_ ______._. • W H -■,_--------,.�` Xi qZ. I R OP • " I \ A Y 0 9, t- -\ N ,..- 22 r a 1. , f . - .� � ! x / �\ \ ` T qk /k q Y ti , / ` 4‘114% d r • . i „ t I 22 ` � �KA 9 ,2j x 4 1"•• * r a wj / ;, P� q P 1 \ KEYNOTES: ,: ;, . , ' . ° e " � w ~ •. tii. 4 �. s E .& � Is: 0 UPDATE SURFACE PAINTED HOLDING POSITION MARKING HEIGHT / �' ,,_._ v �� -� ti ts. PER AC 150/5340 -1K.t le 0 t" 0 ADD NEW SURFACE PAINTED HOLDING POSITION MARKING r PER AC 150/5340 -1K. r / r I . Q3 EXTEND HOLD LINE PER AC 150/5340 -1K. I 4 y ' / L �,. • 0 UPDATE BLAST PAD MARKING PER AC 150/5340 -1K. ' / I 0 ADD TAXILANE EDGE MARKING PER AC 150/5340 -1K. r_ 9 ' * e,ir . w © UPDATE ILS HOLDING POSITION MARKING PER AC 150/5340 -1K. 5 , ......46 - e � . te . I f 0 REPAINT CLOSURE MARKINGS PER AC 150/5340 -1K. .r r ; - -J• .4., - } rs ' .. 0 REPAINT RUNWAY 9/27 EDGE LINES PER AC 150/5340 -1K. 4k4 .; ti o- �' ",` r'. r - FIGURE 2.0 HLA 801 North 39th Avenue _ JOB NUMBER: DATE: SHEET p 110 FlLE NAMES: YAKI MA AIR TERMINAL Yakima, WA 98902 n /� n �7 1 509.966.7000 1_71M1 J f�V J I L l r \ V DRAWING: VICINITY MAP.dwg TAXIWAY REHABILITATION Huibregtse, Louman Associates, Inc. Fax 509.965.3800 SUBJECT' T O I� 2 V 0 811 O f.�f of ll� 15 V uC DESIGNED BY: Civil Engineering* Land SurveyingoPlanning www.hlacivil.com REVISION DATE ENTERED BY: TJR PART 139 CERT. INSPECTION MARKING COMMENTS 1 h ��.., - BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of: 2/18/2014 =Se 4110,39111116821 ITEM TITLE: Resolution authorizing execution of Addendum #1 for Engineering Services Agreement with Huibregtse, Louman Associates, Inc. (HLA), in the amount not to exceed $318,015 for Engineering Services for Alpha Taxiway Rehabilitation Constructions Project AIP 3 -53- 0089 -36. SUBMITTED BY: Robert K. Peterson, Airport Manager 509 - 575 -6149 SUMMARY EXPLANATION: On May 8, 2013, the City of Yakima entered into an agreement with Huibregtse, Louman Associates, Inc. to assist in the initial design phase for the Alpha Taxiway Rehabilitation Project which consisted of a not to exceed contract in the amount of $181,200. Under this agreement, HLA was tasked with preparing final design documents for project bidding to rehabilitate the existing asphalt pavement of Alpha Taxiway and it's connectors. During plan development it was discovered the Taxiway's width and connector fillets did not meet current FAA standards. In addition, the Taxiway lighting system and guidance signs were reviewed and it was determined they had outlived their useful life and required upgrades to maintain current operations and meet FAA standards. This addendum is to complete design documents for bidding purposes incorporating these tasks. The fee increase to perform these additional services is $318,015, which will allow HLA and their subconsultants to complete the bidding documents. Funds for these upgrades have been awarded to the Airport by the FAA, totaling $10,054,579. Addendum No. 1 is eligible for federal funding through the Federal Aviation Administration's Airport Improvement Program. Ninety- percent of the fee is included under an existing FAA grant, and the remaining ten - percent is funded by a grant from the Washington State Department of Transportation's Aviation Program and the Passenger Facility Charge program. Resolution: X Ordinance: Other (Specify): Contract: X Contract Term: Start Date: 5/8/2013 End Date: Until Completed Item Budgeted: Yes Amount: 318,015.00 Funding Source /Fiscal Impact: Strategic Priority: Public Safety Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: City Manager RECOMMENDATION: Staff recommends City Manager and City Council review and approve the Engineering Services Agreement Addendum #1 in order to continue design work and construction of Yakima Airport's parallel taxiway. ATTACHMENTS: Description Upload Date Type 0 Resolution 2/7/2014 Resolution Orginal Engineering Service Agreement - May 7, 2/6/2014 Backup Material 2013 0 Engineering Service Agreement Addemdum #1 2/7/2014 Contract