HomeMy WebLinkAbout02/18/2014 11 Cascade Mill Redevelopment - Fair Avenue Extension Project Agreement with H. W. Lochnear, Inc. - SupplementBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: 2/18/2014
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ITEM TITLE:
Resolution authorizing the City Manager to execute a
Supplement to the Professional Services Agreement with
H.W. Lochner, Incorporated not to exceed the total of
$1,734,000 (original contract and supplement) to provide
engineering and related services for the Cascade Mill Project
site.
SUBMITTED BY: Tony O'Rourke, City Manager
Joan Davenport, Strategic Project Manager
SUMMARY EXPLANATION:
The redevelopment of the Cascade Mill site is an Economic Development priority of the City
Council. In September of 2011, the City authorized a contract with H.W. Lochner, Incorporated
(R-2011-135) to provide professional services for engineering and design of the roads and
utilities to facilitate the conversion of the former lumber and sawmill site to a mixed use area
that would provide significant employment opportunities and create a welcoming entrance to the
City. The amount of 2011 Lochner contract for professional services was $1,164,000. As of the
end of 2013, funds expended totaled $927,803.
The Supplemental Agreement to the Lochner Contract is necessary to complete the critical
tasks of the project in a timely manner. In short, the project has turned out to be more complex
and technical than anticipated in 2011. Significant changes to the project have occurred since
2011 which has required redesign of the project scope. Changes to the 1-82 interchange
location and the land use assumptions related to the landfill site are the most significant of these
changes.
The Supplemental Contract includes authorization for an additional $570,563 for the Lochner
Contract. The professional services of this contract are eligible expenses that have been
reimbursed by the LIFT funding since the City of Yakima initiated the Sales and Use Tax
process of the LIFT (the "Pay -Go Period") on April 19, 2011, by adopting Resolution 2011-17.
The reasons for this Supplemental Agreement are detailed in the attached memorandum.
Resolution: X
Other (Specify):
Contract: X
Start Date:
Item Budgeted: Yes
Funding Source/Fiscal
Impact:
Strategic Priority: Economic Development
Insurance Required? No
Mail to: Steve Lewis, AICP Vice -President, Lochner Incorporated,
400 108th Ave NE, Bellevue, WA 98004
Phone:
Ordinance:
Contract Term:
End Date:
Amount: $570,563
Local Infrastructure Finance Tool (LIFT) funds
APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
City Manager
Approve the Resolution to authorize the Supplemental Agreement
ATTACHMENTS:
Description
Memo describing Contract Supplement reasons
Resolution Lochner Supplemental Contract
Supplement to Lochner Contract
Upload Date
2/10/2014
2/7/2014
2/7/2014
Type
Backup IMaterliall
Cover Memo
Cover Memo
MEMORANDUM
To: Honorable Mayor and City Council Members
From: Tony O'Rourke, City Manager
Joan Davenport, Strategic Project Manager
Date: February 18, 2014
Subject: Supplemental Agreement to Lochner Contract
The redevelopment of the Cascade Mill site is an Economic Development priority of the City Council.
In September of 2011, the City authorized a contract with H.W. Lochner, Incorporated (R-2011-135) to
provide professional services for engineering and design of the roads and utilities to facilitate the
conversion of the former lumber and sawmill site to a mixed use area that would provide significant
employment opportunities and create a welcoming entrance to the City. The amount of 2011 Lochner
contract for professional services was $1,164,000. As of the end of 2013, funds expended totaled
$927,803.
Progress and accomplishments of the goal for redevelopment, since 2011, have been substantial.
However, the project is at a critical phase. In order to meet the obligations of the Local Infrastructure
Financing Tool (LIFT), road construction must be started by June of 2017, as well as the landfill
remediation and removal of wood debris. The partnerships involved in the Cascade Mill
Redevelopment Project (Washington State Legislature, Yakima County, WSDOT, FHWA, DOE,
YCDA, YVCOG and private property owners) are committed to the support and success required to
make this project reality.
The Supplemental Agreement to the Lochner Contract is necessary to complete the critical tasks of the
project in a timely manner. In short, the project has turned out to be more complex and technical than
anticipated in 2011. The reasons for this contract amendment include:
1. A fundamental change in the redevelopment plan for the area south of the railroad line from a
soccer park to active, private land uses occurred in the summer of 2012. This change created a
series of major modifications to the remediation of the landfill and the alignment of roads and
utilities.
2. As a result of item #1, the north -south street (Cascade Mill Parkway) was re -aligned and is in the
process of design and engineering.
3. The East-West Corridor crossing with I-82, based on review by Federal Highway Administration
(FHWA) and Washington State Department of Transportation (WSDOT) was required to be
shifted south of the previous alignment. This redesign creates significant changes for the I-82 &
Yakima Avenue interchange modification such as ramp and access road locations.
4. The intersection of the Cascade Mill Parkway with the East-West Corridor, at a roundabout, was
relocated and redesigned. This roundabout now includes the railroad crossing.
5. Landfill remediation options, as a result of the land uses changes, road alignments and
interchange modification have become more inclined to remove the landfill rather than cap the
material in place. This is a significant change in the approach to the issue.
6. The City has utilized the services of the Lochner contract, which includes HLA Engineering, for
a number of related tasks including grant applications, and the preparation of a "Critical Path and
Financing Plan" presented to City Council September 2012.
7. The Supplemental Contract includes the services of an Economic/Market Analyst to provide land
use recommendations for the site.
8. Regularly scheduled team meetings have occurred since late 2012 in order to focus the efforts
and activities, as well as coordinate the interaction with other partners.
The Supplemental Contract includes authorization for an additional $570,563 for the Lochner Contract.
The professional services of this contract are eligible expenses that have been reimbursed by the LIFT
funding since the City of Yakima initiated the Sales and Use Tax process of the LIFT (the "Pay -Go
Period") on April 19, 2011 by adopting Resolution 2011-17.
The proposed Supplemental Agreement to the Lochner contract establishes a not to exceed amount of
$1,733,877 (an increase of $570,563) to complete the tasks necessary to accomplish the goal of project
implementation. An optional task described in the contract supplement, but not authorized, is for project
management and inspection services for the construction of the Cascade Mill Parkway. This task will be
addressed in the future, along with construction contracts.
A RESOLUTION
RESOLUTION NO. R -2014 -
authorizing the City Manager to execute a Supplement to the Professional
Services Agreement (Resolution R-2011-135) with H.W. Lochner,
Incorporated not to exceed the total of $1,734,000 (original contract and
supplement) to provide engineering and related services for the Cascade Mill
Project site,
WHEREAS, the Yakima City Council has established that redevelopment of the former Boise
Cascade mill (known as the Cascade Mill Redevelopment Project site) is an Economic Development
priority; and
WHEREAS, On September 6, 2011 the Yakima City Council approved Resolution R-2011
which authorized a Professional Services Agreement with H.W. Lochner, Incorporated to provide
engineering and related services for the redevelopment of the Cascade Mill project in an amount not
to exceed $1,164,000 with a defined scope of work and
WHEREAS, on April 19, 2011 the City of Yakima approved the Yakima State -shared Sales
and Use Tax as authorized under RCW 82.14.475 to initiate the 5 -year "pay -go" period of the Local
Infrastructure Financing Tool (LIFT). Project construction and /or bonding must occur within that 5 -
year period, and
WHEREAS, the City of Yakima is a partner in the redevelopment project with Yakima
County, the Washington State Department of Transportation office, Federal Highway Administration,
the Yakima Valley Conference of Governments, New Vision and private land owners. The overall
redevelopment project includes complex tasks and an array of technical components, and
WHEREAS, the Scope of Work and Budget included in this Supplemental Professional
Services Agreement meet the needs and requirements of the City of Yakima for this project which by
necessity has evolved and expanded to accommodate the complexity of the redevelopment project;
therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the Supplemental Agreement to the
Professional Services Agreement with H.W. Lochner, Incorporated attached hereto and
incorporated herein by this reference not to exceed One million, seven hundred thirty-four thousand
dollars ($1,734,000) to provide the Professional Services as described in the Agreement, now,
therefore,
ADOPTED BY THE CITY COUNCIL this 18th day of February , 2014.
ATTEST: Micah Cawley, Mayor
Sonya Claar-Tee, City Clerk
SUPPLEMENTAL AGREEMENT TO
CONTRACT NO. 2011-73, RESOLUTION NO. R-2011-135
As a result of new information concerning redevelopment of the "old Boise Cascade Mill Site," requiring
redesign of Cascade Mill Parkw'ndanmw|ynaoognizadneedforonEcomomio/MerkmtAuaamument'
onthis19th day of Fb mary.2O14. the City of Yakima desires to suppiement the agreement entered into with
Lochner, Inc. and executed on the 9th Day of September, 2011, and referenced as the Cascade Mill
Redevelopment — Fair Avenue Extension Project, hereinafter referred to as the "Project."
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as foliows:
Section 2, Scope of Services, is hereby amended, deleting the previous Scope of Services and replacing it
with the attached Exhibit A — Revised Scope of Services, Cascade Mill Parkway.
Section 5, Compensation, is hereby amended, deleting previous Exhibit B (1) and replacing it with the
attached Exhibit B — Revised Maximum Budget, increasing the Design budget by $570,563.00 to an amended
maximum total of $1,733,877, of which $40,000 is reserved as a management contingency budget, only to be
authorized in writing at the request of and by the Cptional construction services, Tasks 9 and 10 as
identified in Exhibit A, are considered "optional services," and may only be undertaken if authorized in writing
by the City Manager.
IN WITNESS WHEREOF, the parties hereto have caused this supplemental agreement to be executed by
their respective authorized officers or representative as of the day and year first above written.
CITY OF ¥AKIMA H.VKUOCHNER,INC.
Signature
Printed Name: Tony O'Rourke
Title: City Manager
Signature
Printed Name: Stephen G. Lewis, AICP
Title: Vice -President
Date: Date:
Attest
Sonya Clear Tee, City Clerk
City ContracNo.
Resolution No.
STATE OF WASHINGTON )
SS.
COUNTY OF YAKIMA )
1 certify that1 know or have satisfactory evidence that Tony O'Rourke is the person who appeared before me,
and said person acknowledged that he sined this instrument, on oath stated that he was authorized to
execute the instrument, and acknowledged it as the CITY MANAGER of the CITY OF YAKIMA, to be the free
and voluntary act of such party for the uses and purposes mentioned in the instrument.
February 6, 2014
Dated.
Seal or Stamp
February 6, 2014
(Signature)
Title
Printed Name
My commission expires:
EXHIBIT A - REVISED SCOPE OF SERVICES
CASCADE MILL PARKWAY
The City of Yakima (CITY) desires to construct public infrastructure improvements to encourage high level
development in the Cascade Mill District that will increase local jobs, and increase the economic activity within
the City of Yakima and the surrounding Yakima County. The CASCADE MILL PARKWAY (formally called
FAIR AVENUE EXTENSION) PROJECT — PHASE 1 (PROJECT) is being revised.
Based on discussions with Yakima County, Washington Department of Transportation (WSDOT), Federal
Highway Administration (FHWA) and the City of Yakima regarding the land fill and East-West Corridor
alignment changes, the City of Yakima (CITY) is proposing changes to the alignment of the Cascade Mill
Parkway. These alignment changes will require the Cascade Mill Parkway to be re -designed for the new
alignment. The revised scope of services shaU inctude the foliowing elements:
o Survey for the new alignment.
^ Engineering design for the revised roadway alignment and City utilities improvements from the
N1LK}Linno|n/Fair couplet on the south to the proposed East-West Corridor (approximately H Street)
on the north. The roadway improvements contemplate construction of a boulevard -style four or five
lane arteriat with roundabouts at the south, midd|o, and north intersections and extensive landscape
elements. The project improvements will include new hot mix asphatt pavement, curbs and gutters,
sidewalks, i||umination, pavement markingo, storm doa|naQm, sanitary and industrial sewer mmion,
potable water mains, and landscaping.
• Construction management, engineering, and observation services are included as an "Optional"
etement that could be contracted in the future,
H. W. Lochner Inc. (ENGINEER) shall continue to provide professional services to the CITY for the PROJECT
as outlined in the Work Tasks descriptions below. The following general provisions/assumptions have been
made:
A. This revised scope of services is premised on a notice -to -proceed date of approximately February,
2014, with a ten-month project duration for dmmk]n, environmental revaw, and permitting actkdtiea,
subject to review and approval times of regulatory agencies. A set of final engineering plans and
specifications will be ready in September 2014 for advertising, pending environmental and permitting
approvals and any right-of-way to be acquired. The schedule for construction services will be
estabtished once the contract is awarded and right-of-way is acquired. Construction is expected to be
done in 2016,
B. It is assumed that the CITY will acquire att needed right-of-way.
C. It is assumed that the design for the landfill cleanup and removal, design of landfill borhero, and
backfill of alignment wilt be completed by the CITY under a separate contract. The C|TY'a landfill
designer will coordinate activities with the ENGINEER's team,
D. It is assumed that the construction of the landfill impvnvemento, including removal, barrier
construction, and backfill and compaction will be done under a separate contract by the CITY,
E. All work on the landfill cleanup within the road prism and/or right-of-way will be completed before
construction of the Cascade Milt Parkway improvement witt begin.
F. Work conducted within the CITY timits witl meet GITY design standards.
Q. P|ano, apanifications, and contract documents, to the extent feasible, shall be developed in
accordance with the tatest edition and amendments of the fottowing:
1) Washington State Department of Transportation/American Public Works Association,
"Standard Specifications for Road, Bridge, and Municipat Construction";
2) Washington State Department of Transportation, "Standard Plans for Road and Bridge
Construction";
February 6, 2014
4) FHWA and Washington State Department of Transportation, "Manual on Uniform Traffic
Control Devices for Streets and Highways"; and
5) Washington State Department of Ecology, ^Stormmxater Management Manual for Eastern
Washington."
H. All um|cu|aUona, ono/yaan, deoign, p|ano, opmuifioabono, and other project work will be prepared in
English units. The use of metric units for any aspect of the work will not be required.
I. Reports and drawings provided under this contract will also be provided in electronic format, including
PDF, Microsoft Office, and AutoCAD.
J. Mitigation designs for wetland impacts and other environmental impacts will be included as an
amendment to this PROJECT after the level af impacts are ident[fied.
K. ENGINEER will provide the CITY with plans and probable construction estimate at the 70Y6 design
level and plans, specifications and estimate for review at approximately the 10096 completion stages.
In addition, the ENGINEER shall maintain continuous routine communication with the CITY
throughout the project.
L The CITY wilL advertise for construction bids and will print and distribute bid documents.
M. The ENGINEER will assist the CTY during the Bid Advertising and Awarding process. It is assumed
that one bid package will be prepared for street and utility improvements construction on this
PROJECT.
N. The ENGINEER will provide construction mamagement, engineering and observation services for the
implementation of the Cascade Mill Parkway improvements.
0. It is understood and agreed that tasks may be added or deleted from the scope of services by mutual
agreement of the CITY and ENGINEER.
WORK TASK DESCRIPTIONS
1. PROJECT MANAGEMENT SERVICES
1.1. Coordinate design team to ensure thatthe workis completed on schedule, is technically competent
and meets the CITY'S needs and expectations. The ENGINEER'S Project Manager will provide
overall project management for all work e|ememto, including coordination with the CITY and
muboonouKtants.
1,2. Attend up to three (3) additional City Council meetings in support of the CITY to address technical
aspects of the work related to scope, design, and scheduLe of the project.
1.3. The ENGINEER will coordinate with the CITY's landfill designer to ensure consistency with
Cascade Mill Parkway design.
1.4. The ENGINEER shall maintain regular contact with the CITY'S Project Manager and maintain
regular coordination with CITY staff for this project. The ENGINEER'S Project Manager shall be
responsible for:
1.4.1 Maintaining regular contact with the CITY and designated project management team staff
�'
through |mnnaioffice visits, telephone conversations, e-mail, and faxes to keep the CITY
informed on the progress of this contract.
1.4.2 Work with the CITY'S Project Manager to identify specific financing support task needs and
coordinate scopes and budgets.
1.4.3 The CITY'S Project Manager may contact team member as needed during each phase of
the project with a summary of discussions sent to the ENGINEER'S Project Manager.
1.4.4 Provide status reports and invoices for work perforrned.
February 6, 2014
2. CONCEPTUAL DESIGN ENGINEERING
2.1 The ENGINEER shall work with the CITY and Yakima County to develop a new roundabout
concept for the intersection of the Cascade Mill Parkway and the East-West Corridor with existing
rail line. It is assumed that the south roundabout with Fair Avenue, Martin Luther King Jr. Boulevard
and Lincoln Avenue will remain as currently designed and no design changes will be made.
3. DESIGN ENGINEERING (70%)
The ENGINEER will perform preliminary design engineering of thb|ic' and utilities from the
Fair/MLK/Lincoln roundabout on the souththe proposedEast-WestCorridor to C [dor (E4N CORRIDOR)
roundabout on the north based on CITY approved Conceptual Design. The ENGINEER'S services under
this Task do not include improvements that are outside of the Fair/MLK/Linco|n to the E -W CORRIDOR
project Iimits such as off-site utility improvements.
3.1 The ENGINEER shall provide additional control and topographic survey of a maximum 200-fncd
wide corridor along the revised alignment within the projects limits for preparation of topographic
survey base maps and DTM for design
3.1.1 Topographic survey will use the City of Yakima eFevation datum or NAVD 88.
3.1.2 The ENGINEER will call for utility Iocates prior to performing field surveys. Utilities will be
shown based on field located surface features, tone marks provided by the local "call
before you dig" locating service and record drawings provided by the CTY.
3.1.3 The CITY will provide permit(s) necessaryto work within its rights-of-way in atimely fashion
consistent with CITY regulations.
3.1.4 The CITY shall assist the ENGINEER with obtaining permission from private property
owners to perform topographic surveying of areas adjoining the proposed roadway and/or
uti|byaKignment(n).
3.1.5 The ENGINEER will provide traffic control during any additional survey porationo as
required by the applicable agency right of access permit and/or CITY safety regulations.
The CITY will provide all such requirements in a timely fashion.
3.1.6 The completed survey shall provide informatiori for the following items:
3.1.6.1 Control survey
3.1.6.2 Base map showing existing topography with 1 -foot contours, field located surface
features, and adjacent property lines
3.1.8,3 Plan and prufi|esheets with horizontal and verticai alignment
• Cross-sections at 50 intervals
• Project bench marks
• Project datum
3.2 The ENGINEER shall proceed with engineering design and preparation of 70% plans, At the 70%
completion stage, the ENGINEER will submit three half-size sets of b|aok|ine prints to the CITY.
CITY shall be allowed two weeks for its review. The CITY will consolidate staff review comments on
one set of prints and documents. The ENGINEER will discuss the documents with the CITY and
respond to the CITY'S review comments before proceeding to final 100Y4 documents. The 70%
plans shall be half sized backline prints and shall include the following sheets at a minimum;
3.2.1 Cover Sheet, Index, vicinity map.
3.2.2 Typical roadway sections.
3.2.3 Roadway and Utilities Plan and Profiles Sheets.
3.2.3.1 Plan portion scale 1^=20' full size & 1^=40' half size
3.2.3.2 Vertical scale shall be no less than 1"=10'
February 6, 2014
3.2.3.3 Drawing scale may be adjusted to meet project requirement wfth approva of
City.
3.2.4 Roundabout Plans & Signal Plans.
3,2.5 Illumination Plans.
3.2.6 Landscaping Plans.
3.2.7 Drainage Plans.
3.2.8 Pavement Marking and Roadway Signing
32.9 Construction Staging and Traffic Control Plans.
3.2.10 Miscellaneous
3,2.10.1
3.21[L2
3.2.10.3
3.2.10.4
3.21(l5
City Standard Detalis
Street and utility elements
Landscaping and irrigation elements
City Standard Details
Street and utility elements
3.3 The ENGINEER wilprepare Cross Section Drawings at 50 -foot engineering stationing intenxa|o,
and all major physicafeatures with mhorizontal scale of1^=1{Yand mvertical scale of1"=5'.
3.4 The ENGINEER shall prepare Contract Documents based on the latest edition of the Washington
State Department of Transportation/American Public Works Association Standard Specifications for
Road, Bridge, and Municipal Construction and the latest City of Yakima General Conditions and
Special Provisions. Contract Docurnents shall include:
3.4.1 Bidding requirements
3.4.2 Contract and Bond Documents.
3.4.3 Amendments to standard specifications.
3.4.4 Wage Rates.
3.4.5 Non -Standard Special Provisions.
3.4.6 Half sized plans,
3.5 The City will provide the foliowing to the ENGINEER to include in the above Contract
3.5.1 Construction ContractFomn.
3.5.2 Contract Bond Form.
3.5.3 Insurance Requirements.
3.5.4 City General Conditions.
3.5.5 City Special Provisions.
3.5.6 Special MBE Requirements.
3.6 The ENGINEER shall provide drainage analysis for 25 -year storm with drainage facility design
utilizing surface infiltration as the preferred treatment and disposal process. All drainage analysis
and design shall comply with theVV8DOE Eastern Washington Storm Water Manual (September
2004).
3.6.1 Storm water runoff routes from the project Limits to the discharge points will be analyzed for
capacity per the above criteria.
3.6.2 A copy of the drainage analysis shali be provided to the CITY for review and approval.
February 6, 2014
3.6.3 If subsurface infiltration is used, the ENGINEER will complete and submit to the
Department of Ecology, Underground Injection Control (UIC) registration forms and provide
copy to City of Yakima Storm Water Department.
3.6.4 The ENGINEER shall prepare Notice of Intent (N(]|) for coverage under the Washington
State Storm Water NPDES permit and advertise as required.
3.6.5 The ENGINEER shall prepare Storm Water Pollution Prevention Plan (SWPPP) as
required .
3.7 The ENGINEER shall prepare preliminary roadway, railroad and storm drainage design including
proposed new roundabouts at both the COUPLET and E -W CORRIDOR intersections. Preliminary
design will include horizontal and vertical e0gnmants, and the following illumination and
landscaping information:
3.7.1 The ENGINEER will prepare a typical preliminary landscape design consisting ofthe basic
improvements (street trees and light fixtures) and a^femi|y^ of urban design and landscape
elements representing a ist of basic improvements and streetscape amenities. The "family'
will include recommendations for landscape locations and uhurocter, site furniture,
roadway/pedestrian light fix±urem, paving patterns and materials.
3.7.2 The ENGINEER will provide a typical urban design and landscape plan and section (scale
as neaded), along with a photo board representing the overall concept and/or product
recommendations.
3.7.3 Based on comments received the ENGINEER will refine plans, sections, and photo boards.
A preferred preliminary landscape design will be prepared based upon information received
from the CITY. The preferred preliminary landscape design will be revised up to one time
based on CITY discussions.
3.7.4 The ENGINEER will prepare 30% level plans and details to include street trees, general
plant massing plan, paving plan, site furnishings, irrigation producte, and standard details.
3.8 The ENGINEER will prepare the foliowing prelirninary design drawings.
3.8.1 Cover Sheet
3.8.1.1 Project title and project number
3.8.1.2 Vicinity map
3.8.1.3 Drawing index
3.8.1.4 Legend
3.8,2 Typical Roadway Sections
3.8.2.1 Right ofway dimensions (proposed)
3.8.2.2 Cut and fill siope notatioris
3.8.2.3 Pavement ayer types and depth
3.83 Street, Rai|mad, Raifroad Signal and Utilities Pan and Profile Sheet
3.8.3.1 Plan portion scale 1" = 40' horizontal hotfatcm. 1" = 20' horizontal fuli size
3.8.3.2 The vertical scale shall be no less than 1''= 10'.
3.8.3.3 Drawing scale may be adjusted to meet project requirements with CITY approval
3.8.3.4 Base topographic mapping
3.8.3.5 Existing rights-of-way
3.8.3.6 Proposed new rights-of-way arid construction ceriterline
3.8.3.7 Profile grid
3.8.3.8 Existing ground centerline profile
3.8.3.9 Proposed new roadway construction prof'ile
3.8.3.10 Cut and fill slope limits
February 6, 2014
3`8.3.11 Horizontal arid vertical curve and alignment data
3.8.3.12 Existing utilities horizontal and vertical locations based upon survey data and
available record information
3.9.3.13 Proposed drainage features (am/o|em, pipes, culverts)
3.8.3.14 New CITY sanitary and industrial sewer mains with manholes, o|eanoutn' laterals
and service lines and new potable water mains with va|ves, fire hydrants, service
||neo, and stub outs for future distribution mains
3.8.3.15 Driveways
3.8.3.16 Retaining walls
3.8.3.17 Datum
3.8.3.18 Project title and number
3.8.3.19 Construction notes
3.8.3.20 General notes
3.8.4 Roundabout Plans
3,8.4.1 Design based on FHWA guidelinos
3,8.5 Illumination Plans
3.8.6 Landscaping and Irrigation Plans
3.8.7 Miscellaneous details of roadway and utility structures/elements including City of Yakima
Standard Details
3.9 The ENGINEER will prepare estimates of probable construction costs based on the preliminary
design, The CITY shall provide the ENGINEER with tabulations of recent unit bid prices for similar
work within the CITY. The estimate will include contingencies to reflect the preliminary status of the
design.
3.10 The ENGINEER will examine the project site to verify the preliminary design drawings. The
examination will include checks for accuracy, oonutruotebi|ity, and conflicts. The drawings will be
revised as necessary 10 correctobserved deficiencies, errors, and conf]icts.
3.11 The ENGINEER shall conduct quality control reviews by senor staif members with appropriate
experience and expertise. In the review, the staff shall scrutinize the major elements of the design
for adequacy of response to the major design challenges and conformance to accepted design
practice.
3.12 The ENGINEER will submit three half-size sets of blackline prints at the 30% completion stage to
the CITY. CITY shall be allowed two weeks for its review. The CITY will consolidate staff review
comments on one set of prints and documents. The ENGINEER will discuss the documents with
the CITY and respond to the CiTY'S review comments.
4. ENVIRONMENTAL REVIEW AND PERMITTING
4.1 The ENGINEER will assist the CITY in the preparation of the SEPA environmental documentation.
4.2 The ENGNEER will review the site along the Far Avenue extension and collectand document their
environmental findings. The ENGINEER will also conduct a literature search for environmental
information on or near the site.
4.3 At the CITY'S request and direction, the ENGINEER will assist the CITY in presenting Fair Avenue
extension to State and federal permitting agencies to identify the regulatory issues associated with
each alternative. Potential impact minimization measures for the improvements will also be
identified during the coordination with agency representatives. All permitting issues and the
recommended permitting process for the preferred alternative will be documented. It is assumed
that this effort will be accomplished with the graphics and design drawings required in TASKS 3 and
4 described above and to conduct the meetings and that no other special presentation materials are
February 6, 2014
required.
4.4 The ENGNEER will develop an environmentalclearance and permitting plan for the iniprovements.
This plan will include the recommended SEPA clearance document as well as a list of probable
permits to be required.
4.5 Proposed traffic for the new extension of Fair Avenue will be developed from the current YVCOG
travel demand model using proposed land use assumptions and trip generation rates and
distributiori consistent with the approved land use plari.
4.6 The ENGINEER shall complete appropriate SEPA documentation including all needed utudiem, and
analysis in accordance with State Environmental Policy Act (RCW 43.21C) and SEPA Rules (WAC
197-11). The ENGINEER will coordinate with the Yakima Planning Department to address
comments on the SEPA Checklist and provide support for the SEPA process.
5. RIGHT-OF-WAY PLANS AND LEGAL DESCRIPTIONS
The ENGINEER will prepare right-of-way (RNV) plans for the proposed Fair Avenue Extension from the
COUPLET on the south to the north/west limits of the Cascade MW District property.
5.1 The ENGINEER will prepare RNV plans in accordance with the CITY'S standards, State and federal
requirements, and under the supervision of a professional land surveyor. The ENGINEER'S Scope
af Services fee is based on an assumed seven (7) RIW parcels to be acquired for the PROJECT.
The R/W plans will include the foliowing:
5.1,1 Assessor's parcel number
5.1.2 Parcel owners riame
5.1.3 Existing area of parcel
5.1.4 Area of land to be acquired
31.5 Remaining area ofparcel
5.1.6 Existing road right-of-way
5.1.7 Basic section subdivision data
5.1.8 Proposed road right-of-way.
5.2 The ENGINEER shati be responsiblefor obtairiing and paying for title reports.
5.3 The ENGINEER shall submit the foIIowng finat R/W documents to the CITY:
5.3.1 Final RNV Plans (11 x 17 size)
5.3.2 Final R/W Plans (22 x 34 size)
5.3.3 Legal descriptions for area of land to be acquired
5.3.4 8-1/3''u11''exhibit map ofeach parcel showing area of land to be acquired
5.3.5 One (1) copy oftitie reports
6. LANDFILL GEOTECHNICAL DESIGN SUPPORT & GEOTECHNICAL ENGINEERNG
The foliowing assumptions are used in developing this scope of services:
• The CITY wil! provide access and right-of-eritry to perform subsurface explorations.
• The ENGINEER will subcontract with a drilling contractor to perform the boring. Test pit
excavations will be performed by the ENGINEER, unless it can be done at the same time and
with the same crew as simiiar work done for the County on the EJW Corridor.
February 6, 2014
" Water and/or a water truck for the PIT will be provided by the ENGINEER, unless it can be
done at the sanie time and with the same crew as similar workdone for the County on the
EM/ Corridor.
~ Proposed exploration locations were submftted on October 4, 2013. Further review and
changes are not necessary.
• Subsurface explorations and environmental data collection activities for the landfill are not
required.
°
The ENGINEER will call the Underground Utilities Location Center (UULC) (1-800-424-5555).
A private utility Iocator will not be necessary. The CITY is responsible for Iocating utilities not
marked by the UULC.
= Traffic control is not required. |ftraffic control is needed, plan deve|opmant, oquipment, and
IaborwiH be provided by the ENGINEER.
• The ENGINEER will coordinate subsurface explorations the Natural Resource and Cultural
"
Drilling spoils and fluids will be drummed and removed from the site after analytical laboratory
testing.
"
Test pit excavations will be loosely backfilled with the excavation spoils and tamped with the
excavator bucket. No site restoration will be r?quired.
°
The boring and test pits will be performed during workday hours. We estimate a one-half day
for the boring and one day for the test pit excavations.
o Drilling equipment will remain on-site for the duration of exploration activities.
o The drilling, test pit excavations, infiltration testing, VWP readings, hazardous materials site
visit and reconnaissance, and hazardous materials records collection for this projectwill
occur concurrently with our efforts for the East-West Corridor Project. Separate mobilization
and travel time is not required.
• The ENGINEER will survey the boring and test pit Iocation.
6.1. Landfill Coordination; The ENGINEER will coordinate with the CITY's Landfill consultant to review
geotechnical and environmental information to assist the roadway design team.This work will
include:
62.1 Review Landfill DataThe ENGINEER will review readily availablegeatwohoica and
environmental information that pertains to existing conditions at the landfill. Landfill
information will be provided by the City and others.
6.2.2. Evaluate Landfill Design and Construction Considerations: We understand that the
landfill material will be removed along the proposed roadway and utility alignment.
Shannon & Wilson will evaluate proposed design and construction considerations
prepared by others for removing and disposing of the landfill material, and backfilling
with structural fihl to restore grades before constructing the proposed roadway and
utilities. We anticipate this task will include an evaluation of the design approaches
for preparing the roadway subgrade, and installing utility infrastructure with regard to
differential settlement, landfill gas control, protection of existing landfill environmental
control memnuneo, potential groundwater impacts, and refuse handling and disposal.
The results of our evaluation will be integrated with our landfill design and
construction considerations deveoped underTask 1.3.
6.2.3. Develop Landfill Crossing Design and Construction Considerations: Shannon &
Wilson will analyze the landfill requirements and develop design and construction
considerations for a new roadway and underground utiLities across the site. This task
will include design recommendations and construction considerations for landfill gas
control, integration of landfill environmental control measures (to the extent
practicable), refuse handling and disposal, and structural backfill placement and
compaction. Our results will be included in the Final Design Geotechnical Report.
February 0.2014
62�. Meetings: We assurne we will attend one meeting in Yakima. The meeting will be up
to three hours (not including travetime) and will beattended byour Pnz�ot Manager,
Principal-in-Charge,andLeadEnvinunmanby|Engineer '
6.2. Geotechnical Engineering: The ENGINEER witi conduct final design geotechriicai studies and
analyses arid prepare a Final Design Geotechnical Report. The geotechnical studies will be based
on existing data arid our subsurface exploration program. The Final Design Geotechriical Report is
intended to provide the design teani with geotechnical subsurface information and
recommendations for preparation of final design plans and specifications.
6.1. Meetings: We assume we will attend one meeting at the ENGINEER's office in
Bellevue arid one meeting in ¥akima, Each meeting will be up to three hours (not
inu|mdingtnave|time)andvviUbeattendedbyourPnojectW1anmgerandPrincipal-in-
Charge.
6.2. Literature Review: We will review readily available geotechnical reports, geological
rapods, and geologic maps ofthe project area, including:
• In-house, SLR International Corp., Huibregtse, LoumanAonooieteo. Inc., and
Washington State Department of Transportation (WSDOT) reports;
• U.S. Geologic Survey (USGS) topographic maps;
°
USGS geologic maps and reports;
• Aerial photographs (WSDOT, U.S. Bureau of Land Management, and
private);
o U.S. Department of Agriculture soil maps;
�
Washington Department of Ecology (Ecology) on-line well log data base, and
o Washington State Department of Natural Resources Division of Geology and
Earth Resources maps and reports.
6.3. Subsurface Explorations/Infiltration TestsNibrating Wire Piezometer (VWP):
Readings: Shannon & Wilson will explore the subsurface conditions of the proposed
parkway alignment with three test pits and a boring. Because of the anticipated
gnave|, uubb]e, and boulder deposits, we recommend using sonic drilling methods,
The boring will be drilled with a truck -mounted drill rig forthe purposes of
groundwater observation and pole foundation design. The anticipated depth for the
boring io3Ofeet, In situ testing usirig a Standard Penetration Test (SPT) will occur at
5 -foot intervals. Sonic cores and SPT samples will be collected ancl returned to our
laboratory for testing.
The ENGINEER will install a VWP in the boring to measure the depth to
groundwater. We will visit the site two times after completing drilling to rneasure the
groundwater level.
The test pits wiH be excavated by the CITY using a rubber -tire backhoe. We
anticipate the test pits will range from 8 to 72feet deep, Buk samples will be
collected and returned to our laboratory for testing. A pilot infiltration test (PIT) wiU be
performed in one of the excavated test pits. Spoils from the excavation will be used
to backfill the test pits. No spoils will be removed and disposed of offsite.
The ENGINEER will observe the boring and test pit excavations and develop fogs of
the subsurface conditions encountered. We will classify the soil ericountered in the
subsurface explorations in accordance with ASTM International (ASTM) Designation:
2488, Standard Recommended Practice for Description of Soils (Visual -Manual
Procedure). We will also interpret the geologic unit of each sofl sample.
The ENGINEER will screen soil samples recovered from the boring and test pits for
evidence of contamination, including visual and olfactory evidence, and with a
photoionization detector. We will perform limited environmental analytical testing to
February 6, 2014
characterize the soil encountered for drill cuttings and laboratory sample disposal.
We anticipate the environmental analytical testing to include four samples colLected
and analyzed for typical contaminates: Model Toxics Control Act five metals
(arsenic, cadmium, chromium, |oad, and mercury) using the EnvronmentaI Protection
Agency (EP/)Method 8O2D;diesel- and oil -range petroleum hydrocarbons uuingthe
Northwest Total Petroleum Hydrocarbon as Diesel Extended (NWTPH-Dx); gasoline-
rangepetro|eumhydromsrbunswhiohindmdeobenzane.to|ueme.ethy|benzmno.end
xylenes (BTEX) using Northwest Total Petroleum l-lydrocarbon as Gasoline Extended
(NWTPH-Gx/BTEX), and polynuclear aromatic hydrocarbons using EPA Method
8270D/SFM and pentachloropbenol usirig EPA Method 5540,
Based on field screening, additional analyses may be required for volatile organic
compounds using EPA Method 8260BFollow-up testing for polychlorinated
biphenyls using EPA Method 8082 and lead and/or arsenic by Toxicity Characteristic
Leaching Procedure used to identify dangerous waste may also be necessary. For
cost estimating purposes, we assume that one sample will be analyzed for each of
these contaminants, The sampies will be anayzed by an environmental testirig
laboratory that icertified by Ecology to perform these tests. VVewill request a
standard five- to seven-day turnaround time.
The results of the environmental analytical testing will be included in the geotechnical
report.
6.4. Geotechnical Laboratory Testing: The ENGINEER will perform geotechnical
laboratory testirig in accordance with appropriate ASTM standards. Laboratory
testing will include visual classification, moisture content determination, grain size
analyses, Atterberg Limits, organic content, and compaction tests ori selected
samples. We assume that samples suitable for strength and consolidation testing will
not be encountered in the boring. If such sail is encountered, we will notify you and
provide recommendations for strength and/or consolidation testing if appropriate.
Compaction tests will be performed to evaluate the potential for reusing on site soil.
Because the parkway extends through an area that was previously used for timber
production, we will perform organic content tests if soil/log debris or soil and other
organic content mixtures are observed. These tests will be done to evaluate the soil
suitability for reuse and to evaluate potential settlement that would occur as the
organic component decays.
6.5. Final Design Geotechnical Engineering Analyses: The ENGINEER will evaluate the
results of the field and laboratory programs. We will use those results to develop
final design geotechnical recommendations for the new Cascade Mill Parkway. Our
recommendations will include:
o Project area seismicity;
" Seismic hazards, including liquefaction, lateral opnuading, and fault rupture;
= Pole foundation design recommendations;
• Earthwork for new and widened embankments for roads that may be above
grade;
o Reuse of existing soil for constructing the embankments:
• Earthwork f�r new utility excavations; including temporary shoring;
• Pavement thickness and subgrade recomniendations; and
O Stormwater infiltration rates and mounding analyses for infiltration ponds.
6.6. Final Design Geotechnical Report: The ENGINEER will prepare a Final Design
Geotechnical Report. The report will present the results of our engineering analyses.
Specificafly, the Final Design Geotechnical Report will include:
• A description of the subsurface exploration methods and the exploration logs.
February 6, 2014
• Laboratory testing methods aricl results.
°
A description of subsurface conditions encountered in the subsurface
explorations, including groundwater conditions.
• Seismicity coqoiderationm, including recommended design peak ground
accelerations, soil pnofi|e type, and Iiquefaction potential.
o Geotechnical design recommendations for storrnwater infiltration and
earthwork.
• Pavement design recommendations.
• Excavation and temporary shoring recommendations for utilities,
• Environmental analytical testing results and conclusions.
We will prepare a Draft Design Geotechnical Report (electronic copy only). We
assume the CITY will provide one set of consolidated coniments from all reviewers
within 14 days of receiving the draft report. We wifl address the commerits and
incorporate our responses into a Final Design Geotechnical Report (three hard
copies and an electronic copy),
6.3. Environmental Engineering: The geotechnical engineerwill conducted a preliminary hazardous
materials review. This work will include:
6,3.1. Meetings: We assume we will atterid one meeting in Yakin-ia. The meeting wiH be up
to three hours (not including travel time) and will be attended by our Lead
Environmental Engineer and our Senior Environmental Engineer.
8.3.2. Hazardous Materials Technical Report: The ENGINEER will prepare a Hazardous
Materials Technical Report for the proposed project parkway in general accordance
wth the WSDOT Environmerital Procedures Manual (June 2013 version). The report
will focus on the historic and current use of the properties along the proposed
parkway, with particular focus on those properties that were formerly industrial
facilities. The old Cascade Mill property will not be included in this report. We
understand others will prepare a Hazardous Materials Technical Report for this
pmpmrty.
The study will be broad in scope and is intended identify those properties that will
require a more detailed study. This study will include the following tasks:
• Windshield survey,
°
Regulatory agency records review,
= I-Iistorical use records review, and
o Physical setting sources review.
The technical report will summarize the affected environment, potential project
impacts, and mitigation measures,
6.3.2.1. Site Visit and Reconnaissance: The ENGINEER wiLL conduct a site visit
and reconnaissance (windshield survey) along the
evaluate potential environmental impacts and to look for recognized
environmental conditions associated with adjacent land uses. Recognized
environmental conditions may include, but are not limited to, solid waste
disposal, drains, sumps, underground storage tanks, aboveground storage
tanks, drums, spills, stains, and hazardous materials. We will also look for
stressed vegetation, fill, and other indicators of potential contamination. If
practicaL, we recommend that we meet with senior City, County, and
Cascade Mill representatives who have site inforrnation.
6.3.2.2. CoflectiReview Agency Records; The ENGINEER wiLL review avaiLabLe
agency records. The purpose of a records review is to obtain and review
February 6, 2014
records that will helidentify recognized environmentat conditions in
connection with the project. Standard federal arid state databases will be
reviewed for the project parkway and nearby properties within ASTM
recommended search distances.
Federal agency tists to be reviewed include:
°
Nationat Priorittes List (NPL) sites
q Comprehensive Environmentat Response, Compensation,
and Liability Information System (CERCLIS) sites
o
Resource Conservation and Recovery Act (RCRA)
treatment, storage, and disposal (TSD) facilities
✓ RCRA Corrective Actions (CORRACTS) for TSD facilities
o
RCRA generators
o Eniergency Response Notification System sites
Ecology lists include:
o Hazardous Sites Ust
o
Confirmed and Suspected Contaminated Sites (C&SCS) list
u Landfili and/or solid waste disposal sites
o Voluntary Cleanup Program Iist
o
Independent Cleanup Reports list
o UST and leaking underground storage tank (LUST) tists
The NPL, RCRA TSD facilities with CORRACTS, and the Hazardous Sites
lists will be reviewed for sites within a one-mIe radius of the site. The
CERCLIS, RCRA TSD facilities without CORRACTS, C&SCS, state
landfill/solid waste diopomeiuitaa. and the LUST lists will be reviewed for
sites within a half -mile radius of the site. All other lists will be reviewed for
the site and adjoining properties. Ecology fi|eswill boreviewed for listed
sites iocated within 1/8 mile of the project parkway.
6.3.3. Collect/Review Historical Use Records: HistoricaL use records wili be reviewed with
regard to previous land use or other activity that could have led to the presence of
hazardous or dangerous materials, including petroleum products in the environment
of the project parkway. Potential sources of information include aerial photographs,
topographic maps, county assessornaconde. Pok city directories, and Sanborn maps.
The actual sources available for a given study will vary and may include other
sources, as well as any or alt of the above. The sources used will be referenced in
the report along with the name of the person contacted, where appropriate.
6.3.4. Collect/Review Physical Setting Sources: Physical setting sources will be reviewed
to obtain information about the project parkway. The physical setting sources will
include (when available) a current USGS 7.5 -minute topographic map,
geologic/hydrologic maps and reports, and/or soii maps.
8.3.5. Report Preparation (Draft and Final): The Hazardous Materials Technical Report will
summarize the affected environment, potential project impacts, and mitigation
measures. It is our understanding that the lead environmental specialist will use text
from the Hazardous Materials Technical Report for use in the Environmental
Classification Summary (ECS) checklist, and will include the report as supporting
documentation with the ECS submittal,
Project deliverables will inc|mdm:
° Draft Hazardous Materials Technical Report for H.W. Lochner and City of Yakima
to review (electronic files only).
February 6, 2014
• Final Hazardous Materials Technical Report (three paper copies and eectronic
copies).
The CITY will provide one set of consolidated comments from all reviewers for the
draft submitted. Shannon & Wilson wifl provide proposed responses to the
comments within one to two weeks of receipt. Once our proposed responses have
been accepted, we will deliver the final report within two weeks of response
acceptance.
6.4. Plans, Specifications, and Estimate Preparation: Shannon & Wilson will be available to provide
geotechnical guidance during the final design plans and specifications preparation and to answer
inquiries regarding our Final Design Geotechnical Report. This task will likely include a meeting to
discuss aur findings and a review of plans and specifications. For cost estimatng purposes, we
assumed one meeting at H.W. Lochner's office in Bellevue would be required.
7. FINAL DESIGN ENGINEERING AND PS&E
The ENGINEER shall proceed with final engineering design and preparation of final p|ano, npenificahono,
and estimates (PS&E) following the CITY'S approved 70% engineering design and 70Y6 PS&E
documents. The ENGINEER will submit three half-size final plan sets of blackline prints to the CITY.
CITY shall be allowed two weeks for its review. The CITY will consolidate staff review comments on one
set of prints and documents. The ENGINEER will discuss the documents with the CITY and respond to
the CITY'S review comments before proceeding to PS& E documents.
7.1 Final 1009C engineering drawings shall be half -sized bkaok|ine prints and shall include the following
sheets at a minimum:
7.1.1 Cover Sheet
7.1.2 Typica Roadway Sections
7.1.3 Street and Utilities Plan and Profile Sheets
7.1.3.1 Plan portion scale 1''=2O'horizontal
7.1.3.2 Vertical scale shall be no less than 1"= 10'
7.1.3.3 Drawing scale may be adjusted to meet project requirements with approval of
CITY.
7.1.4 Roundabout & Signal Plans
71.5 Illumination Plans
7.1/6 Landscaping and Irrigation Plans
7.1.7 Drainage Plans
7.1.8 Pavement Marking and Roadway Signing Plans
7.1.9 Construction Staging and Traffic Control Plans
7].10 Miscellaneous Details
7.1.10.1 CI -TY Standard Details
7.1.10.2 Street and utility elements
7.1.10.3
7.1.10,4
7.1.10.5
Landscaping and irrigation elements
Illumination elements
Landfill crossing elements
8.2 The ENGINEER will finalize Cross Section Drawings at 50 -foot engineering stationing intervals, and
all major phvuicaifeatureswbhahnriznnba|ocaleof1"=1O'andmwyrtioal$ca|eof1"=5'.
8.3 The ENGINEER will prepare Contract Documents based on the latest edition of the VVauhington
State Department of Transportation/American Public Works Association Standard Specifications for
February 6, 2014
Road, Bride, and Municipal Constructiori and the latest City of Yakima General Conditions and
Special Provisions, Contract Docurnents shall include:
7.3.1 Bidding Requirements
7.3.2 Contract and Bond Documents
7.3.3 Amendments to the Standard Specifications
7.3.4 Wage Rates
7.3.5 Non -Standard Special Provisions
7.3.6 Half -Sized Plans
8.4 The CITY will provide the foliowing to the ENGINEER to include in the above Contract Documents:
7.4.1 Construction Contract form
7.4.2 Contract Bond form
7.4.3 Insurance Requirements
7.4.4 CITY General Conditions
7.4.5 CITY Special Provisions
7.4.6 Special MBE Requirements
8.5 The ENGINEER will prepare estimates of probable construction costs based on both the 90%
completion stage and fina 100% contract documents stage.
8.6 The ENGINEER shall conduct quality control reviews by senior staif members with appropriate
experience and expertise. In the m*view, the staff shall scrutinize the details of the key aspects of
the design for conformance to accepted design practice.
87 The ENGINEER shall submit one reproducible copy of the p|ano, specifications, and Contract
Documents to the CITY ready for bid advertisement.
8.8 The ENGINEER shall transmit to the CITY one copy of all engineering calculations and one copy of
all survey field notes.
8. ECONOMIC/MARKET ASSESSMENT
The ENGINEER shall provide market research service through a specialty subconsultant to assess the
market for various employment uses and development types and to work collaboratively to develop
potential redeveiopment scenarios for the Cascade Mill District. These services will incLude the foliowing:
9.1 Project Start-up: The ENGINEER will meet with the CITY to clarify objectives, products, ooheduie,
and delineation of roles between the CITY and the ENGINEER. The ENGINEER's specialist will
review pertinent materials from the CITY to get grounded prior to the meeting. These may include
plans for the Cascade Mill Site, previous market analyses, plans for adjacent anwmo. City and area
economic development plans and strategies, site condition reports, ete.
An important aspect of this first task is to ensure that the CLTY and the ENGINEER are on the same
page regarding the content and format of project deliverables. Ten different documents called
"market ntudieo" could have entirely different levels of detail and require very different levels of
effort and budget. The ENGINEER would share recent examples of market studies with the CITY
and discuss the pros and cons of each format. As an outcome of this discussion, we would decide
upon the content and format of deliverables that makes the most efficient use of City budget while
providing all of the necessary information to underpin our development scenarios. It is important to
have this discussion during the start-up phase of the project to help avoid unpleasant surprises later
in the project.
We assume that this task will the ENGINEER and their economic specialist to travel to Yakima for
an in-person meeting with the CITY and conduct a site visit to get acquainted with the Cascade Mill
Site.
February 6, 2014
9.2 Preliminary Market Assessment: The ENGINEER specialist will evaluate market conditions and
trends todetermine potentially viable employment uses that could be brought to the Cascade Mill
Site. This evaluation will involve using datasets such as CoStar and Claritas to better understand
rental, 000upanoy, and absorption rates for various potential uses including: retai|, office, hotel and
institutional uses such as hospitals and educational facilities, AddiUono||y, we would assess
pertinent demographic trends such as: household inoumo, population gnowth, educational
attainment, and employment.
While this data -driven analysis is an extremely important part of the market otudy, it is not the end
product. ima&aod, we vviN use this data to develop a "preliminary" market assessment. This
document can be used to start the conversation on what are the best potential development options
for the Cascade Mill Site. Work in the following tasks will build off of this preliminary market
assessment to create a more refined market study.
9.3 Refined Market Study: To further determine what kinds of development might be viable on the
Cascade Mill Site, the economic specialist will conduct interviews with representatives of the local
development community. These would include: developers active in the regiom, developers we are
familiar with who may have interest in the Cascade Mill Site; construction firms (to validate costs for
various building types); and financing entities — private and public — to get a better sense of their
perspective on the market and their iriterest in funding various development types in the area and
on the site, These meetings could be done in a combination of focus groups or round tabies, and
individuaL sessions either in person or via phone.
One developer roundtable meeting is assumad, where we would collect input from a wide spectrum
of the development community, and six additional one-on-one phone conversations with developers
who were either unable to attend the roundtable or have specific information on aspects of the
project that we need to explore in greater detail.
At the proposed roundtable me*ting, we would present the results of our preliminary market
assessment and ask for feedback. Based on this feedback, we would revise our findings and create
a final market study. The ENGINEER and its economic specialist will discuss these findings with
City staff to secure their input and subsequentiy present the findings of the market study to the City
Council.
9.4 OPTIONAL TASK: Development Scenarios: While the previous tasks would involve almost
exclusively ENGINEER's specialist personnel, this task would be a collaboration of the ENGINEER,
the economic specialist and the CITY. The economic specialist would create three development
scenarios for the Cascade Mill Site. The CITY and the ENGINEER's knowledge and expertise on
required site infrastructure, connectivity issues, and familiarity with a range of other items will be of
critical importance to designing these scenarios. The economic specialist would apply the key
results from the market study to develop these scenarios.
The scenarios would include a description of the proposed land use types (allowed uses, and
danshioa), an estimate of the amount of amount of the Cascade Mill Site devoted to each land use
type, calculation of the total number of built square feet, real market ve|ue, assessed vm|ue, and
jobs that would result from this development pattern, and a proposed phasing schedule to show
how this development could be absorbed over time, taking into consideration development efforts
occurring in Downtown and other areas of the region.
U|dnnatek/, the final development scenarios would factor in estimated development costs and
projected rents needed to service market rate equity and debt. Shouid there be a gap in the ability
of the market to perform in these scenarioa, we would identify a list of possible public incentives
that could help make these developments more economically viable.
9. OPTIONAL BIODING AND AWARD SERVICES
The ENGINEER shall provide the following services during the construction bid process
9.1 Develop bid advertisement and coordinate with Owner (advertising fees to be paid by the Owner).
February 6, 2014
9.2 Answer questions during bidding.
9.3 Prepare Addendum(s) as necessary to ciarify bid documents.
9.4 Attend bid opening,
9.5 Verify bids are responsive.
9.6 Make Recommendation of Award to the City to the Iowestresponsible bidder.
10. OPTIONAL CONSTRUCTION MANAGEMENT, ENGINEERING, AND OBSERVATION
SERVICES
Construction management, engineering and observation services is for approximately 2,700 linear feet of
new 108 -foot wide boulevard roadway including City and dry utilities from the Fair/MLK/Lincoln
roundabout north to the roundabout with the E -W Corridor. The Foir/MLK/Lincn|n and E -W Corridor
roundabouts are also iricluded in the project scope
Engineering services during construction for the PROJECT shall begin upon construction contractaward
to the lowest responsible bidder and shall extend through the completion of construction, and completion
ofan'oonstrucb*d drawings and labor documentation closeout. A maximum of three -hundred (300)
working days has been assumed for the construction of improvements. Should the Contractor be granted
time extensions for construction completion due to recognized delays, requested additional work, and/or
change orders, engineering services beyond the three -hundred (300) working days shall be considered
additional services. The ENGINEER will provide the foliowing construction management, engineering
and observation services:
10.1. Coordinate with the Owner issuance of Notificatiori ofAward.
102. Verify bond and insurance submittals from Contractor.
10.3. Prepare and transmit contracts for signature by Contractor and City, and monitor Contract
execution. Formulate subsequent Notice to Proceed wheri authorized by the Owner.
10.4. Coordinate and attend pre -construction conferanoo, prepare meeting minuteo, and deliver
meeting minutes to the Owner and the Contractor.
10.5. Conduct weekly construction meetings, prepare meeting minutes, and send two-week look -ahead
schedule bzall interested parties.
10.8. Provide one full-time on site Resident Engineer for construction observation for the duration of
project construction (estimated duration 300 working days). Provide one additional full-time
Resident Engineer as needed (estimated duration 150 working days).
10.7. Resident Engineer will maintain an updated set of construction As -built drawings and will combine
Contractor's drawings into one final set of project As -built drawings.
10.8. Review and respond to project subrnittals, shop drawings, and ROMS.
10.9. Check Statement of |ntent. Payrolls, and Affidavit of Wages Paid. Maintain Payroll and Affidavit
of Wages Paid binders, and deliver binders to the City at project close-out.
10.10. Resident Engineer(s) shall prepare Inspector's Daily Reports (IDRs). LDRs and Traffic Control
Supervisor (TCS) reports will be reviewed by HuibroOkse. Louman Associates, Inc., (HLA)
management daily.
10.11. Receive, diotr|buda, and respond to Contractor Request for Information (RFKo).
10.12. Review material testing results. (Material testing is not provided under this scope of services.
The future funding source for the project will dictate whether or not material testing is a City
directed or Contractor directed responsibility. If material testing becomes a City directed
responsibility then the ENGINEER may sub -contract for material testing by contract addendum.)
10.13. Construction surveying shall include survey control and daily construction staking as requested
by the Contractor.
February 6, 2014
1014. Verify field quantity calculations arid prepare monthlyly progress pay estimates.
10.15. Prepare funding source reimbursemerit requests.
1016. Venfy quantities and calculate pay amounts for Force Account work.
10.17. Review all Contractor claims relating to the execution and progress of the construction work and
make recommendations to the Owner regarding such claims.
1018. Prepare and make recommer,dations for Change Orders, as necessary.
10.19. Conduct and document periodic employee wage rate interviews and compare information with
Contractor Certified Payrolis.
10.20. Conduct efinal project inspection with the Owner and Contractor, and prepare project punchist.
10.21. Assist Owner with final projeccloseout.
February 6, 2014
Exhibit B - Revised Maximum Budget
Cascade Mill Parkway -Total Budget Summary
Yakima, Washington
H. W. Lochner
Design Budget
Lochner
Huibregtse Louman Associates
HBB Landscape Architecture
Mike Cowles
Shannon & Wilson
ECONorthwest
RANI Engineering
HWA
SLR
RCO Expenses
SUBTOTAL
Management Contingency Budget
Design Budget Total
Optional Construction
Budget
Lochner
Huibregtse Loumann Associates
HBB Landscape Architecture
Mike Cowles
Shannon & Wilson
ECONorthwest
RANI Engineering
Adjusted
Original Budget
$
$ 6,106.13
$ 9,568.13
$ 6,250.00
$ 1,095,714.00
$ 68,286.00
$ 1,164,000.00
380,323.88
519,698.94
118,005.18
55,761.74
Expended to
Date
329,378.53
477,587.02
81,732.68
17,180.79
6,106.13
9,568.13
6,250.00
927,803.28
Cost to
Complete
359,464.88
181,299.55
52,999.00
9,852.00
83,949.00
29,105.00
49,404.00
766,073.43
$ 95,980.00
$ 1,120,829.00
$ 27,371.00
42,657.00
$
$ 1,693,876.71
$ 40,000.00
$1,733,876.71
Revised Budget
688,843.41
658,886.57
134,731.68
9,852.00
101,129.79
29,105.00
49,404.00
6,106.13
9,568.13
6,250.00
$ 95,980.00
$ 1,120,829.00
$ 27,371.00
42,657.00
TOTAL $
Expended to Date is through the January 3, 2014 invoice.
February 6, 2014
- $ 1,286,837.00 $ 1,286,837.00