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HomeMy WebLinkAbout10/17/2006 Business Meeting 208 BUSINESS MEETING OCTOBER 17, 2006 — 5:00 P.M. COUNCIL CHAMBERS — CITY HALL 1. Roll CaII Present: Council: Mayor Pro Tem Neil McClure, presiding, Council Members Ron Bonlender, Micah Cawley, Norm Johnson, Bill Lover, and Susan Whitman Staff: City Manager Zais, City Attorney Paolella and City Clerk Moore Absent: Dave Edler (excused) 2. Executive Session regarding Pending Litigation and Personnel WHITMAN MOVED AND LOVER SECONDED TO MOVE INTO EXECUTIVE SESSION TO DISCUSS PENDING LITIGATION, PERSONNEL ISSUES, AND COLLECTIVE BARGAINING. The motion carried by unanimous voice vote; Edler absent. 6:00 P.M. — PUBLIC SESSION 1. RoII CaII • Present: Council: Mayor Dave Edler, presiding, Council Members Ron Bonlender, Micah Cawley, Norm Johnson, Bill Lover, Neil McClure, and Susan Whitman Staff: City Manager Zais, City Attorney Paolella and City Clerk Moore 2. Invocation /Pledge of Allegiance Council Member McClure gave an invocation and led the Pledge of Allegiance. 3. Open Discussion for the Good of The Order /Special Presentation Mayor Edler presented certificates of Commendation to Police Officers Kasey Hampton and Tarin Miller for their efforts in the arrest of Travis Newell, a known sex offender. Mayor Edler also encouraged voting for Proposition 1 to help hire more officers. A. Proclamations: • Week without Violence — 10/16 -22/06 Council Member McClure read a proclamation declaring October 16 -22, 2006 as a Week without Violence. Leni Skarin accepted the proclamation. • 209 OCTOBER 17, 2006 • Community in Motion Day — 10/18/06 Council Member Cawley read a proclamation declaring October 18, 2006 as Community in Motion Day celebrating Yakima Transit's 40 anniversary. Ken Mehin, Transit Manager, accepted the proclamation. • Harvest Marching Band Festival Day — 10/21/06 Council Member Bonlender read a proclamation declaring October 21, 2006 as Harvest Marching Band Day in Yakima. Forrest Fisher accepted the proclamation and described the event. B. Special Presentations: • Update on Election Costs — County Auditor Corky Mattingly County Auditor, Corky Mattingly, introduced Christina Risenhoover, Accountant, and Diana Soules, Election Supervisor. Mrs. Mattingly pointed out that there have been 36 pieces of recent legislation affecting elections. She handed out cost comparisons for the years 2003 through 2005 and noted the large jump in voter registrations, which has been a high priority. Other costs impacts were increasing the bi- lingual staff by two people and the necessity of doing bi- lingual advertising and voter pamphlets. Another one -time cost increase resulted from the requirement to notify all voters (active and inactive) about the change to all -mail ballots. In some instances, they were required to mail the information two and three times. Eventually, the all -mail ballots will increase voter participation and level out the cost of elections. Annexations have also caused an increase in City costs. Another contributing factor was the newly designed signature protection envelopes dictated by the Legislature. Mrs. Mattingly clarified that the all -mail ballot was her selection because it increased participation. She also noted that their process is required by state and federal mandates. • Visit to Sister City Morelia — Council Member Whitman Council Member Whitman deferred this item for a presentation at the next Council meeting. ' C. Status report on prior meeting's citizen service request: • Road - widening project at 78 Avenue and Nob Hill Boulevard — requested by Dion Martin Bill Cook, Community and Economic Development Director; advised that this issue had been resolved. The City discovered, a month after the original request for 2.5 feet of Mr. Martin's driveway, that it was not going to be needed and had sent a letter advising him. We have since worked with him on plantings on the City's right of way and have helped with plans to move them back onto his property. D. Appointments to Council Boards and Commissions LOVER MOVED AND McCLURE SECONDED TO APPOINT MAMIE PERDUE TO THE HOUSING AUTHORITY BOARD. The motion carried by unanimous roll call vote. 2 210 OCTOBER 17, 2006 BONLENDER MOVED AND LOVER SECONDED TO REAPPOINT ROCKEY MARSHALL AND NESTOR HERNANDEZ TO THE COMMUNITY REVIEW BOARD. The motion carried by unanimous roll call vote. Edler absent. 4. Consent agenda Mayor Edler referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. No changes were requested. The City Clerk read the Consent Agenda items, including resolutions and ordinances by title, BONLENDER MOVED AND CAWLEY SECONDED TO ADOPT THE CONSENT AGENDA AS READ. The motion carried by unanimous roll call vote. (Subsequent paragraphs preceded by an asterisk (*) indicate items on the Consent Agenda handled under one motion without further discussion.) *A. Approval of the minutes of the August 15, 2006 Business Meeting; July 8 and August 24 Adjourned meetings The minutes of the, August 15, 2006 Business Meeting; July 8 and August 24 Adjourned meetings were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. *B. Council Committee Meeting Reports: 1. Neighborhood Development Committee (9/13) 2. Downtown Yakima Futures Initiative Committee (9/27) 3. Council Economic Development Committee (10/2) 4. Council Transportation and Streets Committee (10/5) The Council Committee meeting reports were accepted without further comment. 5. Audience Mary McDaniels, Office Manager for A -1 Jumpers, gave a reminder of the Kids Day at Track 29 event this Saturday, 10/21. She also requested materials to promote Proposition 1 to distribute at the event. Mike Hunnel, 913 S. 4th Avenue, reviewed items that he has presented in the past; the City bus route, ticketing for parking in disabled parking, as well as businesses being ticketed if not properly signed. He requested information on how many tickets have been issued to the property owners that are not properly signed. Mayor Edler reminded Mr. Hunnel that he has been asked to work with the Codes Department on this issue. Presentation of petition initiated by Richard Aguirre regarding speed bumps on 45 Avenue Richard Aguirre submitted a petition asking for speed bumps on 45 Avenue and claimed he had received concurrence from all but two residents. He also mentioned that, if the City was unable to fund it, the neighbors would possibly do so. They are asking for authority to move forward. Mayor Edler said that staff would respond to this request at the next Council meeting. Bill Bosch,116 N. 45 Avenue, also spoke in support of the request. Mr. Bosch then spoke of the 3 211 OCTOBER 17, 2006 condition of the property known as the Doty Project. He said it impacts their property value and they have continued to appeal to the County for a freeze of their property taxes, retroactive to 2002, until the ,development has been completed. He asked for the City's assistance in obtaining that property tax relief. Council Member Johnson suggested that the Doty Project needed to be reviewed again by the City Council. Council Member Bonlender suggested handling the safety issue with sidewalks and mentioned the 50/50 Sidewalk Match Program. Don Tait, 7 South 45 Avenue, responded that they had been told that sidewalks were not an option due to the limited right -of -way. PUBLIC HEARINGS — 7:00 P.M. 6. Public Hearing and Consideration of an Ordinance to create proposed sewer LID improvements in the area of North 85 Avenue and Kail Drive Patty Huff, Engineering Office Assistant, gave background information on the proposed LID. They have received approval from 58% of the total land value residents. A public meeting was held and the citizens decided to move forward and put a sewer into their area. They also discussed options on how to split the costs and will come to a future Council meeting with a suggestion on how to handle the cost. • Mayor Edler opened the public hearing Burhl Isaacs, 207 N. 86 Avenue, asked if they had the work done themselves, could they get Council approval to have the hook -up fee waived. Mr. Cook said this would be a first but it is logical. However, he wanted it noted that it would still be a public project going through review by the City. The pros and cons of the community doing it versus the city were discussed. Mr. Isaak said he hasn't had a chance to review this with the affected neighbors, but wanted confirmation on the waiving of the connection fee prior to doing so. Jeff Cutter, Assistant City Attorney, stated that liability for the City isn't an issue as long as all prerequisites are complied with. As such, any claims would go back to the contractor and the private owners. Al Rose, Project Engineer, advised that once the project is completed and approved, it will belong to the City. Lanette Headley, 213 N. 85 Avenue, said this idea is new, but the sewer line is needed and she would not want to see it stopped because of this diversion. The new idea proposed to do this project privately was discussed in detail. • Mayor Edler closed the public hearing JOHNSON MOVED TO TABLE THE ISSUE UNTIL NOVEMBER 7 AND HAVE THE ENGINEERS AND CITIZENS PRESENT THEIR DESIRE. Mr. Cutter said he is not certain the fee could be waived. There is a statutory provision under an LID allowing that, but it may require an amendment to the ordinance. The question was called for a vote on the motion. The motion failed by a 5 -2 voice vote; Lover, McClure, Whitman, Bonlender and Cawley voting nay. 4 212 OCTOBER 17, 2006 Further discussion covering costs estimates, connection fees, and the method of handling it privately ensued. LOVER MOVED TO TABLE THE ISSUE UNTIL THE NOVEMBER 7 COUNCIL MEETING. The motion carried by unanimous roll call vote., Edler absent . 7. Public Meeting to consider Phase 1 of the final plat of Englewood West, submitted by J & R Enterprises Bill Cook, Community and Economic Development Director, advised that this item is being rescheduled for the November 7 meeting as not all the information was available. It is related to Item 16 that is already being set for November 7 WHITMAN MOVED AND McCLURE SECONDED TO POSTPONE THE PUBLIC MEETING UNTIL NOVEMBER 7, 2006. The motion carried by unanimous roll call vote, Edler absent. CITY MANAGER'S REPORTS 8. Presentation of the 2007 preliminary budget forecast: City Manager Zais gave a 30- minute overview of the 2007 budget. He advised there would be weekly budget review meetings through November with the budget wrap up held the first Tuesday in December, and adoption the second Tuesday. He pointed out that the budget total is $163 million, 10% less than the 2006 amended budget. It is an extremely conservative and balanced budget within existing resources. To keep the budget in line for 2007, they have recommended a wage freeze in base salaries for all employees. McCLURE MOVED AND LOVER SECONDED TO SET NOVEMBER 21, 2006 AS THE DATE FOR THE TWO PUBLIC HEARINGS; A) PRELIMINARY BUDGET, AND B) AD VALOREM PROPERTY TAX. The motion carried by unanimous roll call vote,. Edler absent. A. Set Date of Public Hearing for November 21, 2006 for 2007 Preliminary Budget November 21, 2006 was set as the date of public hearing for the 2007 Preliminary Budget. B. Set Date of Public Hearing for November 21, 2006 for 2007 Ad Valorem property tax November 21, 2006 was set as the date of public hearing for the 2007 Ad Valorem property tax 9----Consideration of Resolution authorizing sole source to purchase for Fire Deputy Fire Chief, Steve Scott, explained that the item was pulled from the agenda because, after receiving legal advice, they no longer felt they met the standard for sole source status of this purchase. 5 21=3 OCTOBER 17, 2006 *10. Third Quarter 2006 Claim Report and Resolution authorizing and approving third quarter 2006 claims activity RESOLUTION NO. R- 2006 -150, A RESOLUTION accepting and approving the 3rd Quarter 2006 Claim Report for the City of Yakima. *11. Consideration of Resolution authorizing execution of a contract with Public Safety Testing Inc. to continue to conduct entry level and lateral entry police officer testing for the Police Department RESOLUTION NO. R- 2006 -151, A RESOLUTION authorizing the City Manager to execute a professional services agreement with Public Safety Testing Inc. for advertising and testing services related to the hiring of entry level and lateral police officers. *12. Consideration of Resolution granting a public fireworks display permit to Eagle Fireworks and waiver of permit application fee on behalf of Eisenhower High School ASB RESOLUTION NO. R- 2006 -152, A RESOLUTION granting a public fireworks display permit to Eagle Fireworks and waiver of the $50.00 permit application fee on behalf of Eisenhower High School ASB *13. Set Date of Public Hearing for November 7, 2006 to consider Vander Houwen Annexation November 7, 2006 was set as the date of public hearing to consider the Vander Houwen Annexation. *14. Set Date of Public Hearing for November 7 to consider legislation deferring stormwater utility fees to January 2008 November 7, 2006 was set as the date of public hearing to consider legislation deferring stormwater utility fees to January 2008. *15. Set Date of Public Hearing for November 7 for the 2007 CDBG and HOME Annual Action Plan November 7, 2006 was set as the date of public hearing to consider the 2007 CDBG and HOME Annual Action Plan *16. Set Date of Public Hearing for November 7, 2006 for an "Open Record" public hearing on a right -of -way vacation petition by J & R Enterprises November 7, 2006 was set as the date of open record public hearing on a right -of -way vacation petition by J & R Enterprises. 6 214 OCTOBER 17, 2006 *17. Set Date of Joint Public Hearing with Yakima County for November 14 (and reserving November 16, 2006 if needed) to present the 2006 Yakima Urban Area Comprehensive Plan Update and the City of Yakima's Transportation Plan Update November 14 (and November 16 if needed) was set as the date(s) of joint public hearing with Yakima County to present the 2006 Yakima Urban Area Comprehensive Plan update and the City of Yakima's Transportation Plan update. ORDINANCES *18. Consideration of Ordinance amending the 2006 budget regarding the Yakima Tourist Promotion Area expenditures for marketing and promotion purposes An Ordinance amending the 2006 budget and appropriating funds for the Yakima Tourist Promotion Area expenditures for marketing and promotion purposes, was read by title only, and laid on the table until November 7, 2006 for a second reading. *19. Second reading of an Ordinance amending the 2006 budget and appropriating funds for purchase of radio equipment for Yakima Police Department ORDINANCE NO. 2006 -49, AN ORDINANCE amending the 2006 budget for the City of Yakima; and making an appropriation of $25,000 within the 333 – Law and Justice Capital Fund to provide for purchase of interoperable radio equipment, to be utilized during management of emergency situations. *20. Second reading of an Ordinance amending the 2006 budget and appropriating funds for SIED Grant for Fiesta Foods ORDINANCE NO. 2006 -50, AN ORDINANCE amending the 2006 budget for the City of Yakima; and making an appropriation of $100,000 in the 142 – Arterial Street Fund to make infrastructure improvements on Fair Avenue and Nob Hill Boulevard. *21. Second reading of an Ordinance amending the 2006 budget and appropriating funds to provide for unanticipated election costs ORDINANCE NO. 2006 -51, AN ORDINANCE amending the 2006 budget for the City of Yakima; and making an appropriation of $70,000 within the 000 — General Fund for expenditure during 2006 to provide for higher than anticipated election costs. 22. Other Business Council Member Bonlender referred to a letter from the Yakima Downtown Association asking for permission and endorsement from the City for the New Year's Eve celebration. They would like the item to be included on the November 7 agenda for discussion. 7 215 OCTOBER 17, 2006 23. Adjournment McCLURE MOVED AND WHITMAN SECONDED TO ADJOURN TO 8 :30 A.M. NOVEMBER 7 FOR BUDGET REVIEW OF THE PUBLIC WORKS DIVISION. The motion carried by unanimous voice vote, Edler absent. READ AND CERTIFIED ACCURATE BY 66 -y --4 CO IL MEMBER DATE V attAA Vq 1111 1 / ti-(rk COUNCIL MEMBER DATE ATTEST: kcLAYL0---9700-v2--, 17/(4:11.11cg.„_4____ CITY CLERK NEIL M CLURE, MAYOR PRO TEMP Minutes prepared by Linda Watkins. An audio and video tape of this meeting are available in the City Clerk's Office • 1 8