HomeMy WebLinkAbout02/04/2014 05G Professional and Ambassador Services Agreement with Block By Block; Amendment No. 3BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: 2/4/2014
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ITEM TITLE: Resolution authorizing Third Amendment to the Block by
Block Agreement for Professional and Ambassador Services
in the Downtown Yakima Business Improvement District
(DYBID).
SUBMITTED BY: Sean Hawkins, Economic Development Manager
SUMMARY EXPLANATION:
The Third Admendment to the Block by Block agreement includes expansion of the third
seasonal team member position for two extra months, an ample supply of graffiti removing
solution for 2014 and cost of living raises for two FTE positions. This adds $6,781 to last year's
contract of $165,000. This amendment was approved by DYBID members Joe Mann, Larry
Hull, Brad Christianson, Kathy Bonlender and Verlynn Best.
Resolution: X
Other (Specify):
Contract: X
Start Date: 01/01/2014
Item Budgeted: Yes
Funding Source/Fiscal Impact: DYBID funds
Ordinance:
Contract Term:
End Date: 01/01/2015
Amount: $171,780.06
Strategic Priority: Economic Development
Insurance Required? Yes
Mail to: Mydatt Services, Inc. dba Block by Block; Legal Dept.; 7135
Charlotte Pike, Ste. 100, Nashville, TN 37209
Phone: 502/634-6660
APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
City Manager
Staff respectfully requests City Council approval of the attached resolution authorizing the City
Manager to execute Contract Amendment No. 3 with Block By Block.
ATTACHMENTS:
Description Upload Date Type
BBB Resolution 2014 1122/2014 Cover Memo
3rd Contract Amendment 1122/2014 Cover Memo
3rd Contract Amendment Exhibits 1122/2014 Cover Memo
RESOLUTION NO. R -2014-
A RESOLUTION authorizing and directing the City Manager to execute the Third Amendment
to the Block By Block Agreement for Professional and Ambassador Services
WHEREAS, the City requires a contractor to provide services for assessed properties and
owners of businesses in the Downtown Yakima Business Improvement District (DYBID); and
WHEREAS, the City has recently entered into an Agreement with Mydatt Services Inc.
d.b.a. Block by Block dated July 1, 2012 (Contract No. 2012-55); and
WHEREAS, Block by Block has the experience and expertise to provide the necessary
additional cleaning and graffiti abatement services and is willing to do so in accordance with the
terms and conditions of the attached amendment to the agreement; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute the attached and
incorporated Second Amendment to the Block by Block Agreement for Professional and
Ambassador Services for cleaning and graffiti abatement services for the Downtown Yakima
Business Improvement District (DYBID) and adjacent locations to be executed on February 4,
2014.
ADOPTED BY THE CITY COUNCIL this day of February 2014.
ATTEST: Micah Cawley , Mayor
Sonya Claar Tee, City Clerk
THIRD AMENDMENT TO THE BLOCK BY BLOCK AGREEMENT FOR
PROFESSIONAL AND AMBASSADOR SERVCES
This Third AMENDMENT TO THE AGREEMENT (the "Third Amendment") is entered into as of
this 1st day of January, 2014 having an address of 7135 Charlotte Pike, Nashville, TN 37209 ('Block
By Block") and City of Yakima having an address of 2301 Fruitvale Blvd., Yakima, WA 98902
("City").
The following provisions form the basis for, and are hereby made a part of, this Third
Amendment:
WHEREAS, the parties have entered into an AGREEMENT dated July 1, 2012 (the
"Agreement").
WHEREAS, the parties now wish to amend certain terms of the Agreement as set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein
and other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged by each party to the other, the parties hereto do hereby agree as follows:
1. For purposes of this Third Amendment, any capitalized terms not otherwise defined
herein shall have the meanings ascribed to them in the Agreement.
2. The parties agree to amend Section III. Payment(A)(1). Now this section shall contain the following
as the last sentence in this Section:
"As of January 1, 2014 (the "Effective Date" ), the forgoing pricing shall be replaced by the pricing
and cost information set forth in Exhibit A, attached hereto and incorporated herein by this reference."
3. The parties also agree that Exhibit A, attached hereto and incorporated herein by this
reference, shall be the Exhibit A referenced in the above amended language for Section III Payment.
4. Except as expressly set forth herein, the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment under their
respective hand as of the day and year first written above.
Block by Block City:
By: By:
Name: Name:
Title: Title:
Resolution: Attest:
Contract: 2012-055
Exhibit A
Downtown Yakima BID
January 1, 2014 through Dec 31, 2014
For Professional and Ambassador Services
Category
Cost % of Total
Labor $ 101,375.02
Benefits $ 4,680.82
Labor Related (background checks, recruiting, awards, etc.) $ 2,340.82
Uniforms $ 2,981.77
Supplies - Janitorial $ 5,562.19
Operations Center & Utilities $ 7,442.00
WA BUS & OCC TAX $ 3,012.00
Equipment $ 9,970.64
Equipment Related (fuel, maintenance, insurance, etc.) $ 7,626.67
Office Supplies $ 600.00
Management Training $ 1,800.00
Adninistrative Support (mgmt, travel, postage, etc.) $ 10,843.33
Profit (8.5% of all above expenses) $ 13,545.60
59.0%
2.70/.
1.40/.
1.70/.
3.2%
4.3%
1.8%
5. 8°/.
4.4%
0.3%
1.0%
6.3%
7. 885°/.
TOTAL
$ 171,780.86
Block by Block Deployment Proposal
For Professional and Ambassador Services
January 1, 2014 through Dec 31, 2014
Position
Ambassadors
March
Primary
Assignment
Cleaning
Cleaning
Landscaping
Through November
Hours
7am - 3:30pm
llam - 5:30pm
9am - llam
Sun
Mon
6
2
Tues
8
6
2
Wed
8
6
2
Thurs
8
Fri
8
Sat
8
6
2
Total
40
24
8
Operations Manager
All
8am - 5pm
8
8
8
8
8
40
Total Scheduled Weekly Hours
Daily Totals
0
16
24
24
16
16
16
112
December Through February
Position
Ambassadors
Operations Manager
Total Scheduled Weekly Hours
Primary
Assignment
Cleaning
Cleaning
All
Hours Sun Mon Tues
7am - 3:30pm
8am - 5pm
Daily Totals
Wed Thurs
Fri
Sat
-------
-mmmm-
Total
40
40
0
80
1