HomeMy WebLinkAboutR-2014-013 GFI Youth and Family Development Center Programming Agreement with the Yakima Police Atheletic LeagueA RESOLUTION
RESOLUTION NO. R-2014-013
authorizing and directing the City Manager of the City of Yakima to
execute an Agreement with Yakima Police Athletic League to provide
evidence based programming and/or activities in conjunction with the
Yakima Gang Free Initiative Youth and Family Development Center.
WHEREAS, in November 2009, the Yakima City Council voted to direct staff to develop
a Gang Free Initiative (GFI), or a comprehensive long term action plan for the prevention and
intervention of Criminal Street Gangs, based on the Office of Juvenile Justice Delinquency
Prevention Model Plan, and
WHEREAS, the City at the direction of the City Council requested proposals under RFP
No. 11221 for the GFI Youth and Family Development Programming to accomplish certain goals
of the Yakima GFI; and
WHEREAS, Yakima Police Athletic League has previously provided evidence based
programming and/or activities in conjunction with the Yakima Gang Free Initiative Youth and
Family Center; and
WHEREAS, Yakima Police Athletic League has the desired qualifications to provide
these services; and
WHEREAS, it is the desire of both the City of Yakima and the Yakima Police Athletic
league to continue providing these services; and
WHEREAS, on November 27, 2012, the Yakima City Council unanimously approved the
City of Yakima Gang Free Initiative Strategic Plan which describes the goals of the Youth and
Family Development Center and the service that Yakima Police Athletic League will provide;
and
WHEREAS, the Yakima City Council finds it to be in the best interest of the City to direct
the City Manager to execute the Agreement with Yakima Police Athletic League to provide
evidence passed programming and/or activities in conjunction with the Yakima Gang Free
Initiative Youth and Family Development Center; now, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The Yakima City Council authorizes the and directs the City Manager to execute the
attached Agreement with Yakima Police Athletic League to provide evidence based
programming and/or activities in conjunction with the Yakima Gang Free Initiative Youth and
Family Development Center.
ADOPTED BY THE CITY COUNCIL this 21st day of January, 2014.
EST:
Sonya laar Tee, City Clerk
Ma or
_., , , 4
GANG FREE INITIATIVE IMPLEMENTATION SERVICES
AGREEMENT BETWEEN
THE CITY OF YAKIMA
AND
YAKIMA POLICE ATHLETIC LEAGUE
This AGREEMENT is made and entered into by and between the CITY OF YAKIMA,
Washington, a municipal corporation, located at 129 North 2nd Street, Yakima, WA
98901 (hereinafter referred to as CITY), and YAKIMA POLICE ATHLETIC LEAGUE, a
non-profit corporation, located at 602 North 4th Street, Yakima, WA 98901 (hereinafter
referred to as CONTRACTOR).
WHEREAS, in November 2009, the Yakima City Council voted to direct staff to
develop a Gang Free Initiative (GFI), or a comprehensive long term action plan for the
prevention and intervention of Criminal Street Gangs, based on the Office of Juvenile
Justice Delinquency Prevention Model Plan; and
WHEREAS, the City of Yakima at the direction of the City Council requested
proposals under RFP No. 11221 for GFI Youth and Family Development Programming
to accomplish certain goals of the Yakima GFI; and
WHEREAS, YAKIMA POLICE ATHLETIC LEAGUE, a Washington State non-
profit corporation, experienced in Youth and Family Development Programming, has the
desired qualification to provide these services; and
NOW, THEREFORE, in consideration of the mutual covenants, promises and
agreements set forth herein, it is agreed by and between the City and YAKIMA
POLICE ATHLETIC LEAGUE as follows:
1. Scope of Services. The CONTRACTOR agrees to perform these services and
work for the CITY in accordance with and as described in the following:
A. RFP documents No. 11221, attached hereto and incorporated herein by this
reference; and
B. Contractor Proposal submitted in response to RFP No.11221, and dated
September 20, 2012, attached hereto and incorporated herein by this reference;
and
C. Addendum #1 to Contractor Proposal, "Negotiated Scope of Work for City of
Yakima", attached hereto and incorporated herein by this reference.
D. Regularly communicate with the City of Yakima's Gang Free Initiative (GFI)
Director to assure mutual understanding of the work to be performed and the
satisfactory completion thereof.
E. Background Screening for Contractor and associates: Contractor shall submit a
current list of names, and assignments of all employees and volunteers who will
perform work under this contract. Each employee and volunteer performing work
under this contract will also be required to complete a criminal background
check. There will be no exceptions and no substitutions of personnel without prior
approved background clearance checks. All Contractor personnel shall pass
a WATCH background check. Background checks will be conducted by the
Contractor, at no cost to the City. Background checks from other sources are not
acceptable. Background checks must be provided to the City.
Current City employees who have previously undergone a City background
check shall not be required to be re -checked.
All Contractor and sub -contractor employees working on this Contract must be
clear of any sexual and drug related convictions. All Contractor and sub-
contractor employees shall be free from any felony convictions.
Throughout the life of the contract, the City reserves the right to request updated
background checks or to have them completed again.
F. Changes in the employment and volunteer list shall be reported to the
City of Yakima Gang Free Project Manager, no less than five (5)
business days before the requested changes are to become effective.
G. Contractor shall ensure that all marketing materials and announcements
for the project are co -branded with the City of Yakima as a partner in the
project, and official logos of the City of Yakima shall be used to represent
the city in said materials. These materials include, but are not limited to:
program brochures, agency reports, print advertisements, posters,
internet/website portals, radio and television public service
announcements, shirts, hats, etc.
2. Term of Agreement. The term of this agreement shall begin upon execution by
both parties and shall terminate upon the completion of all services required hereunder
by the CONTRACTOR, but no later than December 31, 2014 unless terminated earlier
by the CITY in accordance with Section 10 of this Agreement, or in the event of outside
forces (illness etc.) and accepted force majeure occurrences (natural disasters etc.).
3. Consideration. As consideration for the services performed under this
Agreement, the CITY agrees to compensate the CONTRACTOR in accord with the
following terms:
A. In consideration of the obligation of the CONTRACTOR to perform in accordance
with the contract the CITY will transfer Seventy -Five Thousand Five Hundred
Dollars ($75,500) to the CONTRACTOR for the work as set forth in the RFP
documents at the time and in the manner and upon the conditions provided.
B. The CONTRACTOR shall invoice CITY monthly in arrears for services performed
under this Contract. The CONTRACTOR shall submit a monthly invoice no later
than the 20th day of the month following the month in which the invoiced services
were performed. The invoice shall state the deliverables completed during the
invoiced month. The amount of the invoice shall be for one -twelfth of the annual
Contract Amount for the current Contract year.
Invoice shall be sent to: City of Yakima, ATTN: GFI Project Manager, 129 N.
Second Street, Yakima, WA 98901. CITY will reimburse the CONTRACTOR
within thirty (30) days of receipt of a valid invoice for the amount of payment due.
CITY shall return any invalid or incomplete invoice to the CONTRACTOR within
thirty (30) days after CITY receives the invoice. An explanation will accompany
the invoice that states the reason for return and any information needed to
correct the invoice. Final invoices for services provided under this agreement
shall be submitted by the CONTRACTOR no later than ninety (90) days following
the termination of the agreement.
4. Independent CONTRACTOR
A. No agency, employment, joint venture or partnership has been or will be created
between the parties hereto pursuant to the terms and conditions of this
agreement. Inasmuch as CITY is interested in the CONTRACTOR's end
product, CITY does not control the manner in which the CONTRACTOR
performs this agreement. CITY is not liable for workers' compensation or
unemployment compensation payments required by the State of Washington. In
addition, the CONTRACTOR assumes responsibility for tax liabilities that result
from compensation paid to the CONTRACTOR by CITY. CITY will report any
payment made under this agreement to the Internal Revenue Service on Form
1099.
B. No provision contained in this agreement shall be construed as entitling the
CONTRACTOR to participate in hospital plans, medical plans, sick leave
benefits, vacation, and other benefits available to employees of CITY.
C. The CONTRACTOR certifies that all approvals, licenses or other qualifications
necessary to conduct business in Washington have been obtained and are
operative. If at any time during the agreement period the CONTRACTOR
becomes disqualified from conducting business in Washington, for whatever
reason, the CONTRACTOR shall immediately notify CITY of the disqualification.
D. The CONTRACTOR shall neither perform work nor submit an invoice for payment
for work performed under this agreement for any time period after the termination
date set forth in Section 2, above.
E. The CONTRACTOR shall furnish its own support staff and services as necessary
for the satisfactory performance of the work described in Section 1, above.
Unless otherwise specified in this agreement, CITY will not provide any other
staff, services, or material to the CONTRACTOR for the purpose of assisting the
CONTRACTOR in the performance of this agreement.
5. Hold Harmless
A. CONTRACTOR agrees to protect, defend, indemnify, and hold harmless the
CITY, its elected officials, officers, employees, agents, and volunteers from any
and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and
other proceedings and all judgments, awards, costs and expenses (including
reasonable attorneys' fees and disbursements) resulting from death, personal
harm or bodily injury to any person or damage or destruction to a third party or
third parties to the extent caused by any negligent act and/or omission of
CONTRACTOR, its officers, employees, agents, volunteers and/or
subcontractors, arising out of the performance of this Contract.
B. CITY agrees to protect, defend, indemnify, and hold harmless the
CONTRACTOR, its elected officials, officers, employees, agents, and volunteers
from any and all claims, demands, losses, liens, liabilities, penalties, fines,
lawsuits, and other proceedings and all judgments, awards, costs and expenses
(including reasonable attorneys' fees and disbursements) resulting from death or
bodily injury to any person or damage or destruction to a third party or third
parties to the extent caused by any negligent act and/or omission of CITY, its
officers, employees, agents, volunteers and/or subcontractors, arising out of the
performance of this Contract.
C. Nothing contained in this Section or this Contract shall be construed to create a
liability or a right of indemnification in any third party.
6. Insurance At all times during performance of the Services, CONTRACTOR shall
secure and maintain in effect insurance to protect the CITY and CONTRACTOR from
and against all claims, damages, losses, and expenses arising out of or resulting from
the performance of this Contract. CONTRACTOR shall provide and maintain in force
insurance in limits no less than that stated below, as applicable. The CITY reserves the
right to require higher limits should it deem it necessary in the best interest of the public.
A. General Liability Insurance. Before this Contract is fully executed by the
parties, CONTRACTOR shall provide the CITY with a certificate of insurance as
proof of liability insurance and umbrella liability insurance with a total minimum
liability limit of Two Million Dollars ($2,000,000.00) per occurrence combined
single limit bodily injury and property damage, and Two Million Dollars
($2,000,000.00) general aggregate. The certificate shall clearly state who the
provider is, the coverage amount, the policy number, and when the policy and
provisions provided are in effect. Said policy shall be in effect for the duration of
this Contract. The policy shall name the CITY, its elected officials, officers,
agents, employees, and volunteers as additional insured, and shall contain a
clause that the CONTRACTOR will not cancel or change the insurance without
first giving the CITY thirty (30) calendar days prior written notice (any language in
the clause to the effect of "but failure to mail such notice shall impose no
obligation or liability of any kind upon the company" shall be crossed out and
initialed by the insurance agent). The insurance shall be with an insurance
company or companies rated A -VII or higher in Best's Guide and admitted in the
State of Washington.
B. Automobile Liability Insurance.
i. If CONTRACTOR owns any vehicles, before this Contract is fully executed by
the parties, CONTRACTOR shall provide the CITY with a certificate of
insurance as proof of automobile liability insurance and umbrella liability
insurance with a total minimum liability limit of Two Million Dollars
($2,000,000.00) per occurrence combined single limit bodily injury and
property damage. Automobile liability will apply to "Any Auto" and be shown
on the certificate.
ii. If CONTRACTOR does not own any vehicles, only "Non -owned and Hired
Automobile Liability" will be required and may added to the liability coverage
at the same limits as required in that section of this Contract, which is Section
12.2 entitled "Commercial Liability Insurance".
C. Professional Liability Coverage. Before this Contract is fully executed by the
parties, CONTRACTOR shall provide the CITY with a certificate of insurance as
proof of professional liability coverage with a total minimum liability limit of Two
Million Dollars ($2,000,000.00) per claim combined single limit bodily injury and
property damage, and Two Million Dollars ($2,000,000.00) aggregate. The
certificate shall clearly state who the provider is, the coverage amount, the policy
number, and when the policy and provisions provided are in effect. Said policy
shall be in effect for the duration of this Contract. The policy shall contain a
clause that the CONTRACTOR will not cancel or change the insurance without
first giving the CITY thirty (30) calendar days prior written notice (any language in
the clause to the effect of "but failure to mail such notice shall impose no
obligation or liability of any kind upon the company" shall be crossed out and
initialed by the insurance agent). The insurance shall be with an insurance
company or companies rated A -VII or higher in Best's Guide. If the policy is
written on a claims made basis the coverage will continue in force for an
additional two years after the completion of this contract.
D. Under either situation described in this Section, the required certificate of
insurance shall clearly state who the provider is, the coverage amount, the policy
number, and when the policy and provisions provided are in effect. Said policy
shall be in effect for the duration of this Contract. The policy shall name the
CITY, its elected officials, officers, agents, employees, and volunteers as
additional insured, and shall contain a clause that the CONTRACTOR will not
cancel or change the insurance without first giving the CITY thirty (30) calendar
days prior written notice (any language in the clause to the effect of "but failure to
mail such notice shall impose no obligation or liability of any kind upon the
company" shall be crossed out and initialed by the insurance agent). The
insurance shall be with an insurance company or companies rated A -VII or
higher in Best's Guide and admitted in the State of Washington.
7. Conflict of Interest and Ethics Laws
A. The CONTRACTOR hereby covenants that neither the CONTRACTOR nor any
officer, member or employee of the CONTRACTOR has interest, personal or
otherwise, direct or indirect, which is incompatible or in conflict with or would
compromise in any manner or degree with the discharge and fulfillment of his or
her functions and responsibilities under this agreement.
B. Neither the CONTRACTOR nor any officer, member or employee of the
CONTRACTOR shall, prior to the completion of such work and payment for such
work, acquire any interest, personal or otherwise, direct or indirect, which is
incompatible or in conflict with or would compromise in any manner or degree
with the discharge and fulfillment of his or her functions and responsibilities with
respect to the carrying out of such work.
C. The CONTRACTOR shall not promise or give to any CITY employee anything of
value that is of such character as to manifest a substantial and improper
influence upon the employee with respect to his or her duties. The
CONTRACTOR shall not solicit a CITY employee to violate any CITY rule or
policy relating to the conduct of contracting parties.
D. Nondiscrimination. During the performance of the Agreement, the
CONTRACTOR shall not discriminate in violation of any applicable federal state,
and/or local law or regulation on the basis of age, sex, race, creed, religion, color,
national origin, marital status, disability, honorably discharged veteran or military
status, pregnancy, sexual orientation, and any other classification protected
under federal, state, or local law. This provision shall include but not be limited to
the following: employment, upgrading, demotion, transfer, recruitment,
advertising, layoff or termination, rates of pay or other forms of compensation,
selection for training, and the provision of services under this agreement.
E. The Americans with Disabilities Act. CONTRACTOR shall comply with the
Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA) and its
implementing regulations and Washington State's anti -discrimination law as
contained in RCW Chapter 49.60 and its implementing regulations with regard to
the activities and services provided pursuant to this Agreement. The ADA
provides comprehensive civil rights to individuals with disabilities in the area of
employment, public accommodations, public transportation, state and local
government services and telecommunications.
F. Compliance with Laws. The CONTRACTOR shall comply with all applicable
federal, state and local laws, rules and regulations in performing this Agreement.
G. Debarment Certification: CONTRACTOR certifies that it is not presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this Agreement by any Federal department or
agency (debarred). The CONTRACTOR shall immediately notify the CITY if
during the term of the agreement it becomes debarred. In the event of such
debarment, the CITY may immediately terminate this Agreement by giving
written notice to CONTRACTOR.
8. Records, Documents, and Information. All records, documents, writings or other
information produced or used by the CONTRACTOR in the performance of this
agreement shall be treated according to the following terms:
A. The CITY is required by law to comply with the Washington State Public Records
Act (PRA). All determinations of records subject to release under the PRA, or
otherwise required by law, shall be at the sole discretion of the CITY.
B. All CITY information which, under the laws of the State of Washington, is
classified as public or private, will be treated as such by the CONTRACTOR.
Where there is a question as to whether information is public or private, CITY
shall make the final determination. The CONTRACTOR shall not use any
information, systems, or records made available to it for any purpose other than
to fulfill the agreement duties specified herein. The CONTRACTOR agrees to be
bound by the same standards of confidentiality that apply to the employees of
CITY and the State of Washington. The terms of this section shall be included in
any subcontracts executed by the CONTRACTOR for work under this
agreement.
C. All proprietary information of the CONTRACTOR shall be held to be strictly
confidential by CITY. Proprietary information is information which, if made public,
would put the CONTRACTOR at a disadvantage in the market place and trade of
which the CONTRACTOR is a part. The CONTRACTOR is responsible for
notifying CITY of the nature of the information prior to its release to CITY. CITY
reserves the right to require reasonable evidence of the CONTRACTOR's
assertion of the proprietary nature of any information to be provided.
D. All records relating to costs, work performed and supporting documentation for
invoices submitted to CITY by the CONTRACTOR shall be retained and made
available by the CONTRACTOR for audit by the State of Washington (including
but not limited to CITY, the Auditor of the State of Washington, the Inspector
General or duly authorized law enforcement officials) and agencies of the United
States government for a minimum of three years after payment for work
performed under this agreement. If an audit, litigation, or other action is initiated
during this time period, the CONTRACTOR shall retain such records until the
action is concluded and all issues resolved or the three years end, whichever is
later.
9. Rights in Deliverables, Data and Copyrights. The Deliverables provided by the
CONTRACTOR under Section 1 and any item produced under this agreement,
including any documents, data, photographs and negatives, electronic reports, records,
software, source code, or other media, shall become the property of CITY which shall
have an unrestricted right to reproduce, distribute, modify, maintain, and use the
Deliverables. The CONTRACTOR shall not obtain copyright, patent, or other proprietary
protection for the Deliverables. The CONTRACTOR shall not include in any Deliverable
any copyrighted matter, unless the copyright owner gives prior written approval to use
such copyrighted matter.
10. Suspension and Termination
A. CITY may, by giving CONTRACTOR thirty (30) calendar days written notice of
termination, terminate this Agreement as to all or any portion of the Services not
then performed, whether or not CONTRACTOR is in breach or default, and with
or without cause. Upon receipt of any such notice of termination, the
CONTRACTOR shall, except as otherwise directed by the City, immediately stop
performance of the Services to the extent specified in such notice.
CONTRACTOR shall have the same termination rights as the City as specified
in Section 10.
B. In the event of termination pursuant to section 10A, the CONTRACTOR, shall
take all necessary or appropriate steps to limit disbursements and minimize
costs, and furnish a report, as of the date of receipt of notice of suspension or
termination describing the status of all work under this agreement, including
without limitation, results accomplished, conclusions resulting therefrom, and
such other matters as CITY may require.
In the event of suspension or termination under this Article, the CONTRACTOR
shall be entitled to compensation, upon submission of a proper invoice, for the
work performed prior to receipt of notice of termination or suspension, which shall
be calculated by CITY based on the rate set forth in Section 3. CITY shall not be
liable for any further claims, and the claims submitted by the CONTRACTOR
shall not exceed the total amount of compensation allowed by this agreement.
C. If the City purports to terminate or cancel all or any part of this Agreement for
CONTRACTOR's breach or default when the CONTRACTOR is not in breach or
default which would permit termination or cancellation, such termination or
cancellation shall be deemed to have been a termination by the City pursuant to
paragraph 10A and the rights of the parties shall be determined accordingly.
11. Breach or Default
A. Differences between the CONTRACTOR and the CITY, arising under and by
virtue of this Agreement, shall be brought to the attention of the CITY at the
earliest possible time in order that such matters may be settled or other
appropriate action promptly taken. Any dispute relating to the quality or
acceptability of performance and/or compensation due the CONTRACTOR shall
be decided by the CITY'S Agreement Representative or designee. All rulings,
orders, instructions and decisions of the CITY'S Agreement Representative shall
be final and conclusive, subject to the CONTRACTOR'S right to seek judicial
relief pursuant to this Section.
B. Upon breach or default by the CONTRACTOR of any of the provisions,
obligations or duties embodied in this agreement, CITY may exercise all
administrative, contractual, equitable or legal remedies available, without
limitation. The waiver of any occurrence of breach or default is not a waiver of
subsequent occurrences, and CITY retains the right to exercise all remedies
hereinabove mentioned.
If CITY or the CONTRACTOR fails to perform an obligation or obligations under this
agreement and thereafter such failure is waived by the other party, such waiver
shall be limited to the particular failure so waived and shall not be deemed to
waive other failures hereunder. Waiver by CITY shall not be effective unless it is
in writing and signed by the CITY contract manager.
C. Any action at law, suit in equity, or judicial proceeding arising out of this
Agreement shall be instituted and maintained only in any of the courts of
competent jurisdiction in the COUNTY OF YAKIMA, Washington.
12. Amendments This writing constitutes the entire agreement between the parties
with respect to all matters herein. This agreement may be amended only by a writing
signed by both parties. However, it is agreed by the parties that any amendments to
laws or regulations cited herein will result in the correlative modification of this
agreement, without the necessity for executing written amendments. Any written
amendments to this agreement shall be prospective in nature. When a new or different
term or condition is added, additional consideration is not necessary to bind the parties.
13. Assignment The CONTRACTOR shall not assign any interest (including
subcontracts) in this agreement and shall not transfer any interest in the same (whether
by assignment or novation) without the prior written approval of CITY. Any such
assignments or subcontracts shall be submitted for CITY's review ninety (90) days prior
to the desired effective date. Approval by CITY shall not be deemed to increase in any
manner the total compensation provided for in this agreement.
14. Drug Free Workplace The CONTRACTOR shall comply with all applicable state
and federal rules, regulations and statutes pertaining to a drug free workplace. The
CONTRACTOR shall make a good faith effort to ensure that all employees of the
CONTRACTOR do not purchase, transfer, use or possess either legal or illegal drugs or
alcohol or abuse prescription drugs in any way while working on state, county, or
municipal property.
15. Construction This agreement shall be governed, construed and enforced in
accordance with the laws of the State of Washington Should any portion of this
agreement be found unenforceable by operation of statute or by administrative or
judicial decision, the enforceability of the balance of this agreement shall not be affected
thereby, provided that the absence of the unenforceable provision does not render the
performance of the remainder of the agreement impossible.
16. Written Notices All written notices required by this Agreement shall be in writing
and deemed received if personally delivered or sent by United States mail, registered or
certified, return receipt requested, postage pre -paid, to the addresses set forth
hereunder or to such other addresses designated in writing by any of the parties in
accordance with this provision.
In case of CITY, to:
Anthony O'Rourke
City Manager
129 North Second Street
Yakima, WA 98901
In case of CONTRACTOR, to:
Linda Kraft
Executive Director
1602 North 1st Street
Yakima, WA 98903
17. Survival. Any provision of this Agreement which imposes an obligation after
termination or expiration of this Agreement shall survive the term or expiration of this
agreement and shall be binding on the parties to this Agreement.
IN WITNESS WHEREOF, the parties, by signing below, indicate their agreement to the
above.
CITY
Anthony O'Rourke
City : nager
Signa
Date:
CITY CONTRAC I- NO:
RESOLUTION NO:
CONTACTOR
Linda Kraft
Executive Director
(--(4/t_Zt. e. *I-,
Signature
Date. /— 9- / 47
ADDENDUM #1
YAKIMA POLICE ATHLETIC LEAGUE
Description of Services
PROGRAMMING OBJECTIVES: POSITIVE YOUTH DEVELOPMENT, GENERAL
OUTREACH AND TARGETED OUTREACH
YPAL Life Skills program provides targeted youth with immediate help in the areas of health and
wellness; anger, time, and money management, and educational tutoring for the express
purpose of mentoring the youth into responsible, positive citizens.
Objective 1: Provide life skills programming to 120 youth at risk of gang involvement annually
during non -school hours. Non -school hours is defined as three hours following dismissal
typically 3 p m. to 6 p.m. during the regular school year and 8 a.m. to 6 p.m on weekends; and
Monday through Saturday 8 a m. to 6 p.m. during the summer break.
Deliverable(s)- YPAL will prepare a Life Skills Program Activity Summary Report to the GFI
Project Manager by the 5th day following the end of the quarter.
YPAL Targeted Outreach services will build ongoing and pro -social relationship with youth and
families while linking them to appropriate services. Outreach activities such as recreation and
arts will be carefully integrated with existing and new prevention services not to become a
primary focus, but rather as a means to build relationships with clients and provide access to
essential resources and services.
Objective 1: Maintain a minimum of two full-time equivalent staff or volunteer positions to
deliver Targeted and General Outreach as described in Objectives 2, 3 and 4 of this description
of services
Deliverable(s): YPAL will prepare an Outreach Activity Summary Report to the GFI Project
Manager by the 5th day following the end of the quarter Outreach report should include a
detailed accounting of the level of effort of each personnel involved in Outreach activities
Objective 2: Conduct general outreach services to 250 youth at risk of or involved in gangs by
December 31, 2014.
Deliverable(s) YPAL will prepare an Outreach Activity Summary Report to the GFI Project
Manager by the 5th day following the end of the quarter
Objective 3: Conduct a minimum of 4 gang awareness seminars targeting each middle school
by December 31, 2014.
Deliverable(s). YPAL will prepare a gang awareness seminar Activity Summary Report to the
GFI Project Manager by the 5th day following the end of the quarter. Report shall include Sign -
in Sheets and GAS Agenda
Objective 4: Use the Washington Assessment of Risks and Needs of Students (WARNS) to
screen and refer a minimum of 50 youth at risk of or involved in gangs and prepare appropriate
referral based on the results by December 31, 2014.
Deliverable(s): YPAL will prepare a WARNS Screening and Referral Summary Report to the
GFI Project Manager by the 5th day following the end of the quarter.
CITY OF YAKIMA
Request for Qualifications No. 11221-P
To Provide
Yakima Gang Free Initiative
Youth & Family Development Programming
September 6, 2012
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 1 of 29
Notice to Proposers
Request for Qualifications (RFQ)
No. 11221-P
Notice is hereby given by the undersigned that sealed Requests for Qualifications will be
accepted in the office of Yakima City Purchasing, Yakima City Hall, 129 N. 2nd Street, Yakima,
Washington 98901 until the hour of 2:00 PM, September 21, 2012. At such time, all
Respondents names will be publicly read and proposals received will be opened and accepted
for consideration for:
Yakima Gang Free Initiative
Youth & Family Development Programming
The City of Yakima has set aside up to $140,000 for professional
services and reimbursable expenses for Youth & Family
Development programming. The selected vendor(s), individually or
in conjunction with subcontractors, will work with the City to provide
gang prevention and intervention services as specified in the RFQ
Scope of Work.
This RFQ is being funded in part by the "Yakima County Youth
Services" Federal Grant and "Yakima County Gang Resistance &
Intervention Project" Federal Grant.
It is the policy of the City of Yakima that women and minority business enterprises shall have
the maximum opportunity to participate in the performance of work relating to the City's
activities. To this end, the City is committed to take all necessary and reasonable steps in
accordance with state and federal rules and regulations to ensure women and minority
business enterprises the maximum opportunity to compete for and to perform contracts.
Request for Qualification Packets are available in the office of the Purchasing Manager, City
Hall, 129 N 2nd Street, Yakima, Washington, 98901. 509-575-6093. Packets are also available
on the City's Purchasing Webpage at www.ci.yakima.wa.us.
The City of Yakima reserves the right to reject any and all RFQ's.
Dated this 6th day of September, 2012.
(Seal)
Colleen Bailey, CPPB
Purchasing Buyer II
Publish on:
September 6th and 7th
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 2 of 29
CITY OF YAKIMA
REQUEST FOR QUALIFICATIONS NO. 11221-P
Yakima Gang Free Initiative — Youth & Family Development Programming
This Request for Qualifications (RFQ) invites responses from applicants interested in providing Youth &
Family Development Programming for the Yakima Gang Free Initiative (GFI).
1. PURPOSE:
The selected vendor(s), individually or in conjunction with subcontractors, will work with the City to
provide services as specified in the RFQ scope of work.
2. DEFINITIONS:
A. City The City of Yakima, Washington, and its departments.
B. Applicant The person or firm submitting the proposal.
C. RFQ The Request for Qualification, including any amendments or other addenda hereto. In
case of conflict between the RFQ and exhibits, the RFQ governs.
D. Selection Committee The RFQ Selection Committee is comprised of the RFQ Coordinator, City
Council Public Safety Committee, City staff and GFI Advisory Group. Committee will not exceed
7 people.
E. Qualification Packet/ProposalThe materials submitted by each Applicant in response to the
RFQ, including all attachments.
3. RFQ ADMINISTRATION:
Upon release of this RFQ, all applicant communication should be directed in writing to the RFQ
Coordinator listed below. Any oral communications with other City employees will be considered
unofficial and non-binding on the City.
4. RFQ COORDINATOR: The RFQ Coordinator is:
Colleen Bailey, Purchasing Buyer II
City of Yakima
129 No. 2nd Street
Yakima, WA 98901
Ph: 509-576-6787 Email: colleen.bailey@yakimawa.gov
5. PRELIMINARY RFQ SCHEDULE (may be revised as needed):
Date
RFQ Released 09/06/2012
Qualification Packets Due 09/21/2012 at 2:00 P.M.
Interviews TBD
Faxing or mailing of letters to successful applicant TBD
Contract Negotiations TBD
Award of Contract by City Council TBD
Proposed Start Date TBD
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 3 of 29
6. A BRIEF DESCRIPTION OF THE GANG FREE INITIATIVE:
The City of Yakima GFI is based on the five principles of the Office of Juvenile Justice and Delinquency
Prevention's Comprehensive Gang Model. This model and other "Best Practices" are being used by
communities across the country to effectively address gang crime and violence. The mission of the
Yakima Gang Free Initiative is to engage the community to develop suppression, prevention and
intervention strategies that support and promote positive youth development. The City of Yakima has
appointed an advisory group for implementation of the GFI Action Plan.
The City of Yakima Community Action Plan for the Prevention, Intervention, and Suppression of Gangs
(The Plan) represents the recommendations of the GFI Advisory Group to the City of Yakima for
addressing the gang issue (can be viewed at http://www.yakimawa.gov/services/purchasing/openings/).
Unlike other plans, it emphasizes prevention and intervention strategies at the neighborhood level and
positions the City of Yakima together with community partners in a researched based, data driven, and
outcome focused effort over the next 3 to 5 years.
Four central assumptions frame the overall architecture to the Committee's recommended strategy.
The City of Yakima and its partners endeavor to:
A. Facilitate total community involvement through strategic guidance and leadership.
B. Prevent the growth of gang activity and violence in Yakima through multidimensional
collaborative efforts.
C. Pursue necessary funding through collaborative efforts.
D. Restore Yakima neighborhoods by reducing gang violence and problem activity throughout the
City.
While key findings are outlined in the Introduction to this Plan, the Advisory Group's Community
Action Plan is based on the following fundamental constructs:
E. A multidimensional anti -gang strategy should target youth between the ages 11-20 who exhibit
high-risk behaviors and gang involvement.
F. Young people who would move up the ladder of gang membership and activity are those who
commit intentional acts of violence or are arrested for gang related incidents.
G. The impact of gang members' actions not only adversely affects their parents, siblings, and
other family members but the whole community—including the victims of gang violence who
must deal with the horror of losing a loved one and the agony of having to deal with a variety of
agencies to get restitution and support.
H. No single program will fix the gang problems in our community.
I. Strong public leadership by the City Council, City Manager and Chief of Police is essential.
J. A coordinated and organized effort among all City departments, other government and
community agencies is required to see results that integrate prevention, intervention, and
suppression.
K. To be effective, all programs and services focused on gang prevention and intervention must be
culturally competent, linguistically sensitive, and accessible to the entire community.
These constructs must be evident in the partnership agreements entered into by collaborating entities
with the City of Yakima.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 4 of 29
This action plan targets the greater City of Yakima with special emphasis on "hubs" of gang activity in
three neighborhoods—Northeast, North Central, and Southeast. In addition the Committee has
established the following goals:
1) Establish the OJJDP Comprehensive Gang Model as the operating system,
and
2) Reduce youth crime, violence, delinquency and academic failure through the prevention, intervention
and suppression of youth gangs.
Focusing on the goals stated above, the Advisory Group recommends to the City of Yakima the
following five strategic objectives:
Objective 1: Establish an effective coordinated collaboration process to impact gang activity citywide.
Objective 2: Develop joint partnerships to help address the gang issues within the City of Yakima.
Objective 3: Establish a data and research analysis process to keep the City Council, City Manager and
GFI Committee aware of gang trends and anti -gang research on an ongoing basis.
Objective 4: Based on existing funding, build capacity in existing, effective and promising gang
prevention and intervention programs/strategies on a neighborhood basis.
Objective 5: Develop a sustainable funding strategy for the Community Action Plan.
7. DEADLINE FOR DELIVERY OF QUALIFICATION PACKETS/PROPOSALS:
One original Qualification Packet/Proposal with six (6) complete copies and one (1) complete
copy on disc (CD), to be submitted to and date stamped by the City Purchasing Office:
City of Yakima
Purchasing Office
129 No. 2nd St.
Yakima, WA 98901
Qualification Packets/Proposals must be received and stamped in by 2:00 p.m. on September
21, 2012, in a sealed package labeled RFQ No. 11221-P Yakima Gang Free Initiative - Youth & Family
Development Programming, with the date and time of proposal opening written on the face of it.
If you plan on attending the proposal opening, DO NOT BRING YOUR PROPOSAL WITH YOU INTO
THE OPENING ROOM. It must be received and date stamped by the Purchasing Office. FAXED OR
E-MAILED PACKETS WILL NOT BE ACCEPTED.
QUALIFICATION PACKETS RECEIVED AFTER 2:00 P.M. PST, September 21, 2012 WILL NOT BE
ELIGIBLE FOR CONSIDERATION. THE DEADLINE WILL BE STRICTLY ADHERED TO. LATE
PROPOSALS WILL NOT BE CONSIDERED. Qualification Packets, which do not include all requested
information and required documentation, may be considered non-responsive.
8. CONTRACT PERIOD:
Projects will be funded for one 12 -month contract period, October 1, 2012 – September 30, 2013 (may
be revised as needed). Non-competitive continuation requests will be considered up to five years
depending on performance and availability of funds.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 5 of 29
9. PROPOSED SCOPE OF SERVICES:
The City Administration and the City Council will prioritize funding of existing, effective, promising
programs that establish targets for outcomes and outputs in a coordinated and collaborative manner
with the City's funding source, i.e. Parks and Recreation, Police Department or private foundations. In
addition, the City will enter into collaborative funding ventures only in instances where the partner has
provided assurances regarding the use of evidence based programs and adherence with the core
operating principles adopted by the GFI Advisory Group.
Applicants may submit qualifications for one or more of the following prevention and intervention
service components:
A. Outreach
The primary focus of the outreach services is to build an ongoing and pro -social relationship with youth
and families while linking them to appropriate services. Targeted outreach should focus on core gang
involved youth, with special capacity to connect pre -adjudication and in the local community setting.
Outreach activities should be carefully integrated with existing and new prevention services not to
become a primary focus, but rather as a means to build relationships with clients and provide access to
essential resources and services.
Outreach should describe a method for providing information that helps the Youth Development Team
gain a better understanding of the issues within the target population and in the target area so that
team interactions with gang members will be more informed.
The GFI Advisory Group recommends that outreach be conducted in a manner that includes the
following routine activities:
1) Identify youths' needs and goals to help the team develop a more comprehensive intervention
plan.
2) Coach and provide role models for each youth.
3) Coordinate appropriate crisis responses to project clients following episodes of violence in the
community.
4) Provide assistance to families in distress, ranging from accessing basic services to helping
resolve family conflicts.
5) Visit clients who are incarcerated and helping to reconnect them to services when they are
released from custody.
6) Resolve conflicts and/or mediating between clients, their families, other youth, and/or agencies.
7) Act as a liaison between project clients and service providers/schools to facilitate client access
to services.
8) Work with clients who are seeking employment, from helping these youth develop resumes, to
identifying their skills and qualifications, to helping them apply for jobs or work with workforce
services programs.
9) Conduct gang awareness presentations in schools.
B. Referral & Screening
The GFI Advisory Group recommends that a referral and screening mechanism be established.
Referral is an informal, ongoing process for reviewing information related to youth who show signs of
being at risk of gang involvement or have been determined to be gang involved. The referral process
should integrate with the Youth Development Team review of screening and other information on
targeted youth, and the Youth Development Teams decision about whether to add the youth to the
caseload.
Screening or "Triage" is a brief assessment of the youth's current status to determine individual and
family priorities. It is important that team members create a protocol for screening and assessing new
clients. Outreach workers present information about prospective youth to the Youth Development
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 6 of 29
Team, outlining how each youth meets the screening criteria. The team members can then come to
consensus about whether a youth is suitable for case management.
A screening team including outreach workers and members of the Youth Development Team should
meet regularly to review the referral materials that have come in. The screening process may indicate
the need to refer the youth to crisis services. Upon gathering all information and determining eligibility
based on the established criteria, the screening team will make a determination. They will also take into
consideration the ability of the program to serve the family based on current caseloads. A waiting list
could be created in the future if we reach capacity.
C. Individual Needs Assessments
Proposal should describe an individual needs assessment instrument either in existence or to be
developed that will ascertain the status of each client when he/she is accepted into the project. Needs
Assessment services should be appropriate for diagnosis, placement, and treatment planning and
applicable in a variety of settings (i.e., school, jail, social service). The assessment should include
information on:
1) The client's future goals, abilities, talents, and desires.
2) Family situation and structure.
3) Gang involvement of family members.
4) Other family issues that may affect the client's gang involvement.
5) Criminal history.
6) Gang history (and gang affiliation).
7) School history, including special issues such as learning disabilities or a history of behavioral
problems.
8) Gang climate in the client's neighborhood.
9) Substance abuse or mental health issues.
10) History of abuse or neglect.
11) Client's employment history and skill levels.
12) Special circumstances, such as a client who is a teen parent.
13) Agencies that are currently serving the client.
14) Possible safety issues involving the client.
15) Current needs assessments from any of the team agencies.
16) Court requirements such as community service hours and restitution.
D. Family Reunifications Services
The Advisory Group recommends that a major component of intervention include Family Reunification
Services that integrates aspects of family psycho -education, behavioral therapy and multiple -family
approaches. In this context FRS will bring families of gang members or those at -risk of joining gangs
together for learning and problem -solving, all oriented to the improved functioning both of the family
member who's receiving services and the family unit as a whole.
The FRS's primary working method is to help each family and youth to apply whole -family guidelines to
their specific problems and circumstances. Proposed methodology should be linked to the severity of
gang involvement of the youth. The methodology should also maintain stability by systematically
applying a group problem -solving method, case-by-case, to difficulties in implementing the whole -family
guidelines and fostering change.
E. Positive Youth Development Programming
Positive Youth Development Programming refers programs and activities that target youth during non -
school hours including scheduled school closures (holidays) and summer months. Programming
serves to provide an alternative to participation in youth problem behaviors (gangs, delinquency,
substance abuse, etc.) Positive Youth Development services should focus on promoting programs that
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 7 of 29
have outcomes that are effective and reflect a direct impact on gangs and at -risk youth's ability to make
positive choices.
Proposals should describe activities that target one or more of the following strategic actions:
1) Improve Parent/Youth communication.
2) Increase utilization of modern technological mediums including social networking in anti -gang
activities.
3) Increase personal discipline, leadership and team playing skills among Yakima youth.
4) Increase opportunities for personal story telling through drama, writing, talking circle as a means
for healing, hope giving.
5) Identify and expand opportunities for youth self expression (i.e., artistic, cultural, recreational).
6) Facilitate school reentry.
7) Expand structured out-of-school programming.
8) Expand gun safety education opportunities for youth.
9) Increase target youth understanding of risks associated with substance abuse/misuse.
10) Identify and expand youth supported suppression activities.
11) Increase target youth understanding of risks associated with guns and violence.
12) Identify and expand community supported suppression activities.
10. QUALIFICATION PACKET/PROPOSAL DOCUMENTS:
Provide a detailed description of the proposed services including the following:
A. Schedule of Activities
B. Service Capacity (Number of Youth/Families to be served)
C. Staffing and required qualifications
D. Intended Outcomes
E. 12 month Work Pan
F. Literature Citation(s) providing evidence of the effectiveness of the proposed service.
11. QUALIFICATION REQUIREMENT:
Applicants should address the following areas in their Qualification Packet:
A. Experience:
1) Explain the qualifications your firm has to provide the proposed services.
2) Describe your experience in providing similar services.
3) Describe existing partnerships that may contribute to your success.
B. Cultural Competency:
1) Describe your plan for ensuring services and activities which are capable of serving the
cultural, economic, language, and other unique characteristics of the targeted population.
C. Budget
1) Provide a twelve month total project budget and justification including the following:
A. Personnel
B. Benefits
C. Supplies
D. Travel
E. Other
2) Provide a description of your agencies matching contribution. Partner agencies will be
required to match city funds at a rate of 2 to 1.* For example: An agency requesting $10,000
of City funding, a total of $20,000 must be described as matching contribution for a total project
budget of $30,000.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 8 of 29
*MATCH REQUIREMENTS ARE NEGOTIABLE ON A CASE BY CASE BASIS as in the best
interest of the City. If your agency submits a budget with less than a 2 to 1 matching
contribution a separate request for match reduction and or waiver must be included in
your packet.
12. EVALUATION BY ANALYSIS COMMITTEE:
All Qualification Packets will be screened to determine whether the minimum requirements of the RFQ
are met. The Selection Committee (SC) will then evaluate those proposals, which meet the minimum
RFQ requirements. Each responsive proposal will be rated on a point system with the top -scoring
proposer selected to enter into negotiations.
A. Qualification Evaluation Criteria: The following are the criteria, which will be used in
the selection of applicants. A maximum score of 100 points will be used by each evaluator to score
applicants. Each of the following elements shall have the stated maximum point value:
13. POST EVALUATION EVENTS AND AWARD:
The RFQ Coordinator will fax or e-mail written notices to all applicants who submitted qualifications,
informing them of their status.
The successful applicant will be offered the opportunity to negotiate a contract and enter into an
agreement with the City of Yakima to provide consultant services. Applicants should enclose a copy
of their proposed agreement. The City reserves the right to negotiate any element of this RFQ, if it is
determined to be in the best interest of the City. If an agreement cannot be reached, the City reserves
the right to enter into negotiations with the next highest ranked Consultant.
The Selection Committee (SC) intends to complete contract negotiations with the successful applicant
and execute all contracts during October, 2012. City Council will make the final award of contract.
14. OTHER INFORMATION:
A. Reservation: The City reserves the right to award the contract to the applicant that it deems
to offer the best overall qualifications/proposal in its sole discretion. The City reserves the right to revise
the RFQ schedule, to revise the RFQ and/or to issue amendments to the RFQ. The City also reserves
the right to cancel or to reissue the RFQ in whole or in part prior to the execution of a contract. The City
also reserves the right to refrain from contracting with any and all applicants. The release of the RFQ
does not compel the City to enter into any contract pursuant to the RFQ. The City reserves the right to
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 9 of 29
Qualification and Ex • erience
Points
1)
Program Description
40
2)
Experience (See pg 8 -11)
25
3)
Cultural Competency (Seep 8-11)
5
4)
Budget Appropriateness (See p 8-11)
20
5)
Matching Contribution & Sources (See p 8-11)
10
TOTAL
100
13. POST EVALUATION EVENTS AND AWARD:
The RFQ Coordinator will fax or e-mail written notices to all applicants who submitted qualifications,
informing them of their status.
The successful applicant will be offered the opportunity to negotiate a contract and enter into an
agreement with the City of Yakima to provide consultant services. Applicants should enclose a copy
of their proposed agreement. The City reserves the right to negotiate any element of this RFQ, if it is
determined to be in the best interest of the City. If an agreement cannot be reached, the City reserves
the right to enter into negotiations with the next highest ranked Consultant.
The Selection Committee (SC) intends to complete contract negotiations with the successful applicant
and execute all contracts during October, 2012. City Council will make the final award of contract.
14. OTHER INFORMATION:
A. Reservation: The City reserves the right to award the contract to the applicant that it deems
to offer the best overall qualifications/proposal in its sole discretion. The City reserves the right to revise
the RFQ schedule, to revise the RFQ and/or to issue amendments to the RFQ. The City also reserves
the right to cancel or to reissue the RFQ in whole or in part prior to the execution of a contract. The City
also reserves the right to refrain from contracting with any and all applicants. The release of the RFQ
does not compel the City to enter into any contract pursuant to the RFQ. The City reserves the right to
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 9 of 29
correct obvious ambiguities and errors in the Contractor's proposal and to waive non -material
irregularities and/or omissions.
B. Applicant's Cost to Develop Qualification Packet: Costs for developing qualification
packets in response to the RFQ are entirely the obligation of the Applicant and shall not be chargeable
in any manner to the City.
C. Applicants' Questions: Any person contemplating submitting an RFQ who is uncertain as
to the intended meaning of any part of the RFQ or other contract documents, or who finds
discrepancies in, or omissions from the RFQ may request interpretation, clarification, or correction of
this RFQ. Such request must be in writing and must be delivered to the RFQ Coordinator by mail,
email, or hand delivery. The person submitting the request is responsible for its timely delivery. Any
interpretation or correction of the RFQ will be made only by written addendum and will be mailed or
delivered to each person receiving this RFQ, in addition to being posted on the City Purchasing
webpage. Any information given to any applicant concerning the solicitation or any changes to the RFQ
shall be provided in writing to all applicants to ensure that all applicants receive the same information
relating to the RFQ. The City will not be responsible for any other interpretation, clarification, or
correction of this RFQ. Applicants must acknowledge receipt of any addenda received in their response
by either stating they received the addenda, or returning said addenda with their response.
Each applicant should verify that it has received all addenda to this RFQ by direct inquiry to the City
Contact Person before submitting proposals.
D. Clarification of Responses: As part of the evaluation process, and at the discretion of the
SC staff, applicants may be asked to clarify specific points in their respective responses. The SC
reserves the right to request oral interviews of applicants. Whether there will be interviews and who will
be invited to make a presentation to the SC will be at the sole discretion of the City.
E. Proprietary Material Submitted: Any information contained in the RFQ submitted that is
proprietary must be clearly designated. Marking the entire bid as proprietary will be neither accepted
nor honored. If a request is made to view a applicant's submittal, the City of Yakima will comply
according to the Open Public Records Act, Chapter 42.17 RCW. If any information is marked as
proprietary in the proposal, such information will not be made available until the affected applicant has
been given an opportunity to seek a court injunction against the requested disclosure.
F. Public Disclosure: Proposals shall become the property of the City. All proposals shall be
deemed a public record as defined in RCW 42.56 "Public Records." Any proposal containing language
which copyrights the proposal, declares the entire proposal to be confidential, declares that the
document is the exclusive property of the Applicant, or is any way contrary to state public disclosure
laws or this RFP will be declared non responsive and removed from consideration. Any information in
the proposal that the successful Applicant desires to claim as proprietary and exempt from disclosure
under the provisions of RCW 42.56 must be clearly designated as described in Section Proprietary
Information. The particular exception from disclosure upon which the Applicant is making the claim and
the RFP page it is found on must be identified. RFP's will not be disclosed prior to release to potential
respondents. With the exception of lists of prospective Applicants, the City will not disclose RFP
records until execution of the contract(s). At that time, all information about the competitive
procurement will be available with the exception of: Proprietary/confidential portion(s) of the successful
proposal(s), until the Applicant has an adequate opportunity to seek a court order preventing
disclosure. The City will consider a Applicant's request for exemption from disclosure; however, the City
will make a decision predicated upon RCW 42.56.
G. Delegation of Professional Services: The services provided for herein shall be performed
by the Contractor, and no person other than regular associates or employees of the Contractor shall be
engaged upon such work or services except upon written approval of the SC and/or City.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 10 of 29
H. Relationship between City and Contractor: The Contractor and any authorized
subcontractors shall at all times be an independent Contractor and not an agent or representative of the
City with regard to performance of the Services. The Contractor shall not represent that it is, or hold
itself out as, an agent or representative of the City. In no event shall Contractor be authorized to enter
into any agreement or undertaking for or on behalf of the City.
I. Property Rights: All records or papers of any sort relating to the City and to the project will at
all times be the property of the City and shall be surrendered to the City upon demand. All information
concerning the City and said project, which is not otherwise a matter of public record or required by law
to be made public, is confidential, and the Contractor will not, in whole or part, now or at any time
disclose that information without the express written consent of the City.
J. Work Made for Hire: All work the Contractor performs under this agreement shall be
considered work made for hire, and shall be the property of the City. The City shall own any and all
data, documents, plans, copyrights, specifications, working papers, reports, and any other materials the
Contractor produces in connection with this agreement. On completion or termination of the agreement,
the Contractor shall deliver these materials to the City project manager.
K. Hold Harmless: The Contractor shall, and hereby agrees to, release, save, otherwise hold
harmless and indemnify the City of Yakima from claims, demands, damages, actions, causes of actions
or other liability, injury, or harm caused by act or omissions, foreseen or unforeseen, negligent or
otherwise, that would otherwise befall said City arising out of the Contractor's implementation of the
terms of this contract.
L. Non -Discrimination: During the performance of this Agreement, Contractor shall not
discriminate in violation of any applicable federal, state and/or local law or regulation on the basis of
race, color, sex, religion, national origin, creed, age, marital status, disability, honorably discharged
veteran or military status, pregnancy, sexual orientation, political affiliation, or the presence of any
sensory, mental or physical handicap, and any other classification protected under federal, state, or
local law. This provision shall include but not be limited to the following: employment, upgrading,
demotion, transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of
compensation, selection for training, and the provision of services under this Agreement.
M. The Americans With Disabilities Act: With regard to the services to be performed pursuant
to this Agreement, Contractor agrees to comply with the Americans With Disabilities Act of 1990, 42
U.S.C. § 12101 et seq. (ADA) and its implementing regulations, and Washington State's
antidiscrimination law as contained in RCW Chapter 49.60 and its implementing regulations. The ADA
provides comprehensive civil rights to individuals with disabilities in the area of employment, public
accommodations, state and local government services, and telecommunications.
N. Term and Renegotiation: The term shall commence on the date of last signature and
terminate twelve (12) months thereafter, unless extended or sooner terminated per the terms and
conditions of the resulting negotiated contract. The period of performance may also be extended by
mutual written agreement of the parties. The City may, at its option, extend the contract on a year to
year basis as budget allows and subject to a successful price agreement.
O. Venue: In the event that any litigation should arise concerning the construction or
interpretation of any of the terms of the Agreement, the venue of such action of litigation shall be in the
Courts of the State of Washington in and for the City of Yakima. This Agreement shall be governed by
the laws of the State of Washington.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 11 of 29
P. Insurance and Performance Bond: Professional Liability Insurance, Automobile Insurance,
Worker's Compensation Insurance, and/or a Performance Bond may be required of the Contractor and
may be part of the resulting negotiated contract.
Q. Licenses: If applicable, successful Contractor shall have a valid and current business
license per Chapter 5.02 Section 5.02.010 of the Yakima Municipal Code covering this type of business
and shall satisfy all applicable City Code provisions. Said license shall be obtained prior to the award of
any contract. Inquiries as to fees, etc., should be made to the Office of Code Administration, telephone
(509) 575-6121.
R. Protest Procedure: Any protest must be made in writing, signed by the protestor, and state
that the Applicant is submitting a formal protest. The protest shall be filed with the City of Yakima's
Purchasing Manager at 129 No. 2nd St., Yakima, WA 98901, faxed to 509-576-6394 or emailed to
sownby@ci.yakima.wa.us. The protest shall clearly state the specific factual and legal ground(s) for the
protest, and a description of the relief or corrective action being requested. Protests before award shall
be filed five (5) days before the solicitation due date, and protests after the award shall be filed five (5)
days after Award Announcement (see below for details). The following steps shall be taken in an
attempt to resolve the protest with the Applicant:
Step I: Purchasing Manager and Division Manager of solicitation try resolving matter with protester. All
available facts will be considered and the City Purchasing Manager shall issue a decision. This decision
shall be delivered in writing to the protesting Applicant.
Step II: If unresolved, within three (3) business days after receipt, the protest may be appealed to the
Department Head by the Purchasing Manager.
Step III: If still unresolved, within three (3) business days after receipt, the protest may be appealed to
the City Manager (or his designee). The City Manager shall make a determination in writing to the
Applicant.
Grounds for Protest
Only protests stipulating an issue of fact concerning the following subjects shall be considered:
A matter of bias, discrimination, conflict of interest;
Solicitation unduly constrains competition or contains inadequate or improper criteria;
Errors in computing score;
Non-compliance with procedures described in the solicitation or City Policy.
Protest Determination
Each review and determination of the protest shall issue a decision that either:
Finds the protest lacking in merit and upholds the award; or
Finds only technical or harmless errors in the acquisition process and determines the City to be in
substantial compliance and therefore reject the protest; or
Finds merit in the protest and provides options for correction, including, but not limited to, correcting the
errors and re-evaluating the bids, reissuing the bid to begin a new process, or entering in to a contract
that remedies the protest finding; or
Makes other findings and determines other courses of action as appropriate.
Timeframe
Only protests and complaints received within the required timeframe for protest action are accepted for
consideration.
Award Announcement
Purchasing shall announce the successful bidder via City Website, e-mail, fax, regular mail, or by any
other appropriate means. Once the announcement is released by Purchasing, the protest time frame
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 12 of 29
begins. The timeframe is not based upon when the Applicant received the information, but rather when
the announcement is issued by Purchasing. Though every effort will be made by Purchasing to
distribute the announcement to the interested Applicants, Purchasing is not responsible to assure that
Applicants receive the announcement. It is the responsibility of the Applicants to obtain the
announcement from Purchasing.
Award Regardless of Protest
When a written protest against making an award is received, the award shall not be made until the
matter is resolved, unless the City determines that one of the following applies:
The supplies or services to be contracted for are urgently required;
Delivery or performance will be unduly delayed by failure to make award promptly;
A prompt award will otherwise be advantageous to the City.
If the award is made, the file must be documented to explain the basis for the award. Written notice of
the decision to proceed shall be sent to the protester and others who may be concerned.
The City retains the right to enter into any contract and nothing herein shall be construed to limit that
authority in any manner.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 13 of 29
E -VERIFY
The City of Yakima supports the Federal Immigration, Reform and Control Act of 1986,
as amended. The City requires that all contractors or business entities that contract with the City for
the award of any City contract for public works in excess of Five Thousand Dollars ($5,000), or any
other city contract in excess of Two Thousand Five Hundred Dollars ($2,500), enroll in the E -Verify
program or its successor, and thereafter to verify its employees' proof of citizenship and authorization to
work in the United States.
E -Verify will be used for newly hired employees during the term of the contract ONLY: it is NOT to be
used for existing employees.
The Contractor must remain enrolled in the program for the duration of the contract and be responsible
for verification of every applicable subcontractor. The contractor shall sign and return with their bid
response the E -Verify Declaration below. Failure to do so may be cause for rejection of bid.
E -VERIFY COMPLIANCE DECLARATION
The undersigned declares, under penalty of perjury under the laws of Washington State that:
1. By submitting this Declaration, I certify that I do not and will not, during the performance of this
contract, employ illegal alien workers, or otherwise violate the provisions of the Federal
Immigration Reform and Control Act of 1986.
2. I agree to enroll in E -Verify prior to the start date of any contract issued by the City of Yakima to
ensure that my workforce is legal to work in the United States of America. I agree to use E -
Verify for all newly hired employees during the length of the contract.
3. I certify that I am duly authorized to sign this declaration on behalf of my company.
4. I acknowledge that the City of Yakima reserves the right to require evidence of enrollment of the
E -Verify program at any time and that non-compliance could lead to suspension of this contract.
Firm Name:
Dated this day of , 20
Signature:
Printed Name:
Phone #: Email Address:
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 14 of 29
Personnel Inventory Form
* To Accompany Bid Proposal
Firm Name: Contact:
Address:
Phone Number:
City: State: Zip:
Type of Service Provided:
Are you a certified DBE or WMBE?: YES NO. If yes, what is your certification number?
#
Contractor's Entire Work Force - if you need additional space,
photocopy this section and attach it to this form.
Occupation
Total Employed
Total
Minorities
African
American
Asian or
Pacific
Islander
Native
American
Hispanic or
Latino
Apprentice
Trainee
M
F
M
F
M
F
M
F
M
F
M
F
M
F
Officers
Foremen
Clerical
Totals:
Goals for minorities and women employees in the contractor's and subcontractor's workforce are
10% combined. Contractors and subcontractors do not have to fire or lay off employees to meet these
goals, however, if new employees are hired, it shall be an obligation to make a good faith effort to
hire qualified minorities and women.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 15 of 29
Exhibit A
GENERAL FEDERAL TERMS THAT WILL BE ADDED TO CONTRACT
10. LOBBYING
31 U.S.C. 1352
49 CFR Part 19
49 CFR Part 20
Applicability to Contracts
The Lobbying requirements apply to Construction/Architectural and Engineering/Acquisition of
Rolling Stock/Professional Service Contract/Operational Service Contract/Turnkey contracts.
Flow Down
The Lobbying requirements mandate the maximum flow down, pursuant to Byrd Anti -Lobbying
Amendment, 31 U.S.C. § 1352(b)(5) and 49 C.F.R. Part 19, Appendix A, Section 7.
Mandatory Clause/Language
Clause and specific language therein are mandated by 49 CFR Part 19, Appendix A.
Modifications have been made to the Clause pursuant to Section 10 of the Lobbying Disclosure Act
of 1995, P.L. 104-65 [to be codified at 2 U.S.C. § 1601, et seq.]
- Lobbying Certification and Disclosure of Lobbying Activities for third party contractors are
mandated by 31 U.S.C. 1352(b)(5), as amended by Section 10 of the Lobbying Disclosure Act of
1995, and DOT implementing regulation, "New Restrictions on Lobbying," at 49 CFR § 20.110(d)
- Language in Lobbying Certification is mandated by 49 CFR Part 19, Appendix A, Section 7, which
provides that contractors file the certification required by 49 CFR Part 20, Appendix A.
Modifications have been made to the Lobbying Certification pursuant to Section 10 of the Lobbying
Disclosure Act of 1995.
- Use of "Disclosure of Lobbying Activities," Standard Form -LLL set forth in Appendix B of 49
CFR Part 20, as amended by "Government wide Guidance For New Restrictions on Lobbying," 61
Fed. Reg. 1413 (1/19/96) is mandated by 49 CFR Part 20, Appendix A.
Byrd Anti -Lobbying Amendment, 31 U.S.C. 1352, as amended by the Lobbying Disclosure Act
of 1995, P.L. 104-65 [to be codified at 2 U.S.C. § 1601, et seq.] - Contractors who apply or bid for
an award of $100,000 or more shall file the certification required by 49 CFR part 20, "New
Restrictions on Lobbying." Each tier certifies to the tier above that it will not and has not used
Federal appropriated funds to pay any person or organization for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, officer or employee of
Congress, or an employee of a member of Congress in connection with obtaining any Federal
contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose the name
of any registrant under the Lobbying Disclosure Act of 1995 who has made lobbying contacts on its
behalf with non -Federal funds with respect to that Federal contract, grant or award covered by 31
U.S.C. 1352. Such disclosures are forwarded from tier to tier up to the recipient.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 16 of 29
APPENDIX A, 49 CFR PART 20 --CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
(To be submitted with each bid or offer exceeding $100,000)
The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form --LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as
amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413
(1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10
of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, et seq.)]
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure
Act of 1995). Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
[Note: Pursuant to 31 U.S.C. § 1352(c)(1) -(2)(A), any person who makes a prohibited expenditure or
fails to file or amend a required certification or disclosure form shall be subject to
a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or
failure.]
The Contractor, , certifies or affirms the truthfulness and accuracy of each
statement of its certification and disclosure, if any. In addition, the Contractor understands and
agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if
any.
Signature of Contractor's Authorized Official
Name and Title of Contractor's Authorized Official
Date
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 17 of 29
11. ACCESS TO RECORDS AND REPORTS
49 U.S.C. 5325
18 CFR 18.36 (i)
49 CFR 633.17
Applicability to Contracts
Reference Chart "Requirements for Access to Records and Reports by Type of Contracts"
Flow Down
FED does not require the inclusion of these requirements in subcontracts.
Model Clause/Language
The specified language is not mandated by the statutes or regulations referenced, but the language
provided paraphrases the statutory or regulatory language.
Access to Records - The following access to records requirements apply to this Contract:
1. Where the Purchaser is not a State but a local government and is the FED Recipient or a
subgrantee of the FED Recipient in accordance with 49 C.F.R. 18.36(i), the Contractor agrees to
provide the Purchaser, the FED Administrator, the Comptroller General of the United States or any
of their authorized representatives access to any books, documents, papers and records of the
Contractor which are directly pertinent to this contract for the purposes of making audits,
examinations, excerpts and transcriptions. Contractor also agrees, pursuant to 49 C.F.R. 633.17 to
provide the FED Administrator or his authorized representatives including any PMO Contractor
access to Contractor's records and construction sites pertaining to a major capital project, defined at
49 U.S.C. 5302(a)1, which is receiving federal financial assistance through the programs described
at 49 U.S.C. 5307, 5309 or 5311.
2. Where the Purchaser is a State and is the FED Recipient or a subgrantee of the FED Recipient in
accordance with 49 C.F.R. 633.17, Contractor agrees to provide the Purchaser, the FED
Administrator or his authorized representatives, including any PMO Contractor, access to the
Contractor's records and construction sites pertaining to a major capital project, defined at 49 U.S.C.
5302(a)1, which is receiving federal financial assistance through the programs described at 49
U.S.C. 5307, 5309 or 5311. By definition, a major capital project excludes contracts of less than the
simplified acquisition threshold currently set at $100,000.
3. Where the Purchaser enters into a negotiated contract for other than a small purchase or under the
simplified acquisition threshold and is an institution of higher education, a hospital or other non-
profit organization and is the FED Recipient or a subgrantee of the FED Recipient in accordance
with 49 C.F.R. 19.48, Contractor agrees to provide the Purchaser, FED Administrator, the
Comptroller General of the United States or any of their duly authorized representatives with access
to any books, documents, papers and record of the Contractor which are directly pertinent to this
contract for the purposes of making audits, examinations, excerpts and transcriptions.
4. Where any Purchaser which is the FED Recipient or a subgrantee of the FED Recipient in
accordance with 49 U.S.C. 5325(a) enters into a contract for a capital project or improvement
(defined at 49 U.S.C. 5302(a)1) through other than competitive bidding, the Contractor shall make
available records related to the contract to the Purchaser, the Secretary of Transportation and the
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 18 of 29
Comptroller General or any authorized officer or employee of any of them for the purposes of
conducting an audit and inspection.
5. The Contractor agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed.
6. The Contractor agrees to maintain all books, records, accounts and reports required under this
contract for a period of not less than three years after the date of termination or expiration of this
contract, except in the event of litigation or settlement of claims arising from the performance of this
contract, in which case Contractor agrees to maintain same until the Purchaser, the FED
Administrator, the Comptroller General, or any of their duly authorized representatives, have
disposed of all such litigation, appeals, claims or exceptions related thereto. Reference 49 CFR
18.39(i)(11).
7. FED does not require the inclusion of these requirements in subcontracts.
12. FEDERAL CHANGES
49 CFR Part 18
Applicability to Contracts
The Federal Changes requirement applies to all contracts.
Flow Down
The Federal Changes requirement flows down appropriately to each applicable changed requirement.
Model Clause/Language
No specific language is mandated. The following language has been developed by FED.
Federal Changes - Contractor shall at all times comply with all applicable FED regulations,
policies, procedures and directives, including without limitation those listed directly or by reference
in the Master Agreement between Purchaser and FED, as they may be amended or promulgated from
time to time during the term of this contract. Contractor's failure to so comply shall constitute a
material breach of this contract.
21. TERMINATION
49 U.S.C. Part 18
FED Circular 4220.1E
Applicability to Contracts
All contracts (with the exception of contracts with nonprofit organizations and institutions of higher
education,) in excess of $10,000 shall contain suitable provisions for termination by the grantee
including the manner by which it will be effected and the basis for settlement. (For contracts with
nonprofit organizations and institutions of higher education the threshold is $100,000.) In addition,
such contracts shall describe conditions under which the contract may be terminated for default as
well as conditions where the contract may be terminated because of circumstances beyond the
control of the contractor.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 19 of 29
Flow Down
The termination requirements flow down to all contracts in excess of $10,000, with the exception of
contracts with nonprofit organizations and institutions of higher learning.
Model Clause/Language
FED does not prescribe the form or content of such clauses. The following are suggestions of
clauses to be used in different types of contracts:
a. Termination for Convenience (General Provision) The (Recipient) may terminate this contract,
in whole or in part, at any time by written notice to the Contractor when it is in the Government's
best interest. The Contractor shall be paid its costs, including contract close-out costs, and profit on
work performed up to the time of termination. The Contractor shall promptly submit its termination
claim to (Recipient) to be paid the Contractor. If the Contractor has any property in its possession
belonging to the (Recipient), the Contractor will account for the same, and dispose of it in the
manner the (Recipient) directs.
b. Termination for Default [Breach or Cause] (General Provision) If the Contractor does not
deliver supplies in accordance with the contract delivery schedule, or, if the contract is for services,
the Contractor fails to perform in the manner called for in the contract, or if the Contractor fails to
comply with any other provisions of the contract, the (Recipient) may terminate this contract for
default. Termination shall be effected by serving a notice of termination on the contractor setting
forth the manner in which the Contractor is in default. The contractor will only be paid the contract
price for supplies delivered and accepted, or services performed in accordance with the manner of
performance set forth in the contract.
If it is later determined by the (Recipient) that the Contractor had an excusable reason for not
performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control
of the Contractor, the (Recipient), after setting up a new delivery of performance schedule, may
allow the Contractor to continue work, or treat the termination as a termination for convenience.
c. Opportunity to Cure (General Provision) The (Recipient) in its sole discretion may, in the case
of a termination for breach or default, allow the Contractor [an appropriately short period of time] in
which to cure the defect. In such case, the notice of termination will state the time period in which
cure is permitted and other appropriate conditions
If Contractor fails to remedy to (Recipient)'s satisfaction the breach or default of any of the terms,
covenants, or conditions of this Contract within [ten (10) days] after receipt by Contractor of written
notice from (Recipient) setting forth the nature of said breach or default, (Recipient) shall have the
right to terminate the Contract without any further obligation to Contractor. Any such termination
for default shall not in any way operate to preclude (Recipient) from also pursuing all available
remedies against Contractor and its sureties for said breach or default.
d. Waiver of Remedies for any Breach In the event that (Recipient) elects to waive its remedies
for any breach by Contractor of any covenant, term or condition of this Contract, such waiver by
(Recipient) shall not limit (Recipient)'s remedies for any succeeding breach of that or of any other
term, covenant, or condition of this Contract.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 20 of 29
e. Termination for Convenience (Professional or Transit Service Contracts) The (Recipient), by
written notice, may terminate this contract, in whole or in part, when it is in the Government's
interest. If this contract is terminated, the Recipient shall be liable only for payment under the
payment provisions of this contract for services rendered before the effective date of termination.
f. Termination for Default (Supplies and Service) If the Contractor fails to deliver supplies or to
perform the services within the time specified in this contract or any extension or if the Contractor
fails to comply with any other provisions of this contract, the (Recipient) may terminate this contract
for default. The (Recipient) shall terminate by delivering to the Contractor a Notice of Termination
specifying the nature of the default. The Contractor will only be paid the contract price for supplies
delivered and accepted, or services performed in accordance with the manner or performance set
forth in this contract.
If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was
not in default, the rights and obligations of the parties shall be the same as if the termination had
been issued for the convenience of the Recipient.
g. Termination for Default (Transportation Services) If the Contractor fails to pick up the
commodities or to perform the services, including delivery services, within the time specified in this
contract or any extension or if the Contractor fails to comply with any other provisions of this
contract, the (Recipient) may terminate this contract for default. The (Recipient) shall terminate by
delivering to the Contractor a Notice of Termination specifying the nature of default. The
Contractor will only be paid the contract price for services performed in accordance with the manner
of performance set forth in this contract.
If this contract is terminated while the Contractor has possession of Recipient goods, the Contractor
shall, upon direction of the (Recipient), protect and preserve the goods until surrendered to the
Recipient or its agent. The Contractor and (Recipient) shall agree on payment for the preservation
and protection of goods. Failure to agree on an amount will be resolved under the Dispute clause.
If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was
not in default, the rights and obligations of the parties shall be the same as if the termination had
been issued for the convenience of the (Recipient).
h. Termination for Default (Construction) If the Contractor refuses or fails to prosecute the work
or any separable part, with the diligence that will insure its completion within the time specified in
this contract or any extension or fails to complete the work within this time, or if the Contractor fails
to comply with any other provisions of this contract, the (Recipient) may terminate this contract for
default. The (Recipient) shall terminate by delivering to the Contractor a Notice of Termination
specifying the nature of the default. In this event, the Recipient may take over the work and compete
it by contract or otherwise, and may take possession of and use any materials, appliances, and plant
on the work site necessary for completing the work. The Contractor and its sureties shall be liable
for any damage to the Recipient resulting from the Contractor's refusal or failure to complete the
work within specified time, whether or not the Contractor's right to proceed with the work is
terminated. This liability includes any increased costs incurred by the Recipient in completing the
work.
The Contractor's right to proceed shall not be terminated nor the Contractor charged with damages
under this clause if-
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 21 of 29
1. the delay in completing the work arises from unforeseeable causes beyond the control and
without the fault or negligence of the Contractor. Examples of such causes include: acts of God, acts
of the Recipient, acts of another Contractor in the performance of a contract with the Recipient,
epidemics, quarantine restrictions, strikes, freight embargoes; and
2. the contractor, within [10] days from the beginning of any delay, notifies the (Recipient) in
writing of the causes of delay. If in the judgment of the (Recipient), the delay is excusable, the time
for completing the work shall be extended. The judgment of the (Recipient) shall be final and
conclusive on the parties, but subject to appeal under the Disputes clauses.
If, after termination of the Contractor's right to proceed, it is determined that the Contractor was not
in default, or that the delay was excusable, the rights and obligations of the parties will be the same
as if the termination had been issued for the convenience of the Recipient.
i. Termination for Convenience or Default (Architect and Engineering) The (Recipient) may
terminate this contract in whole or in part, for the Recipient's convenience or because of the failure
of the Contractor to fulfill the contract obligations. The (Recipient) shall terminate by delivering to
the Contractor a Notice of Termination specifying the nature, extent, and effective date of the
termination. Upon receipt of the notice, the Contractor shall (1) immediately discontinue all services
affected (unless the notice directs otherwise), and (2) deliver to the Contracting Officer all data,
drawings, specifications, reports, estimates, summaries, and other information and materials
accumulated in performing this contract, whether completed or in process.
If the termination is for the convenience of the Recipient, the Contracting Officer shall make an
equitable adjustment in the contract price but shall allow no anticipated profit on unperformed
services.
If the termination is for failure of the Contractor to fulfill the contract obligations, the Recipient may
complete the work by contact or otherwise and the Contractor shall be liable for any additional cost
incurred by the Recipient.
If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was
not in default, the rights and obligations of the parties shall be the same as if the termination had
been issued for the convenience of the Recipient.
j. Termination for Convenience of Default (Cost -Type Contracts) The (Recipient) may
terminate this contract, or any portion of it, by serving a notice or termination on the Contractor. The
notice shall state whether the termination is for convenience of the (Recipient) or for the default of
the Contractor. If the termination is for default, the notice shall state the manner in which the
contractor has failed to perform the requirements of the contract. The Contractor shall account for
any property in its possession paid for from funds received from the (Recipient), or property
supplied to the Contractor by the (Recipient). If the termination is for default, the (Recipient) may
fix the fee, if the contract provides for a fee, to be paid the contractor in proportion to the value, if
any, of work performed up to the time of termination. The Contractor shall promptly submit its
termination claim to the (Recipient) and the parties shall negotiate the termination settlement to be
paid the Contractor.
If the termination is for the convenience of the (Recipient), the Contractor shall be paid its contract
close-out costs, and a fee, if the contract provided for payment of a fee, in proportion to the work
performed up to the time of termination.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 22 of 29
If, after serving a notice of termination for default, the (Recipient) determines that the Contractor has
an excusable reason for not performing, such as strike, fire, flood, events which are not the fault of
and are beyond the control of the contractor, the (Recipient), after setting up a new work schedule,
may allow the Contractor to continue work, or treat the termination as a termination for convenience.
22. GOVERNMENT -WIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT)
Background and Applicability
In conjunction with the Office of Management and Budget and other affected Federal agencies, DOT
published an update to 49 CFR Part 29 on November 26, 2003. This government -wide regulation
implements Executive Order 12549, Debarment and Suspension, Executive Order 12689, Debarment
and Suspension, and 31 U.S.C. 6101 note (Section 2455, Public Law 103-355, 108 Stat. 3327).
The provisions of Part 29 apply to all grantee contracts and subcontracts at any level expected to
equal or exceed $25,000 as well as any contract or subcontract (at any level) for Federally required
auditing services. 49 CFR 29.220(b). This represents a change from prior practice in that the dollar
threshold for application of these rules has been lowered from $100,000 to $25,000. These are
contracts and subcontracts referred to in the regulation as "covered transactions."
Grantees, contractors, and subcontractors (at any level) that enter into covered transactions are
required to verify that the entity (as well as its principals and affiliates) they propose to contract or
subcontract with is not excluded or disqualified. They do this by (a) Checking the Excluded Parties
List System, (b) Collecting a certification from that person, or (c) Adding a clause or condition to the
contract or subcontract. This represents a change from prior practice in that certification is still
acceptable but is no longer required. 49 CFR 29.300.
Grantees, contractors, and subcontractors who enter into covered transactions also must require the
entities they contract with to comply with 49 CFR 29, subpart C and include this requirement in their
own subsequent covered transactions (i.e., the requirement flows down to subcontracts at all
levels).
Clause Language
The following clause language is suggested, not mandatory. It incorporates the optional method of
verifying that contractors are not excluded or disqualified by certification.
Suspension and Debarment
This contract is a covered transaction for purposes of 49 CFR Part 29. As such, the
contractor is required to verify that none of the contractor, its principals, as defined at
49 CFR 29.995, or affiliates, as defined at 49 CFR 29.905, are excluded or
disqualified as defined at 49 CFR 29.940 and 29.945.
The contractor is required to comply with 49 CFR 29, Subpart C and must include the
requirement to comply with 49 CFR 29, Subpart C in any lower tier covered
transaction it enters into.
By signing and submitting its bid or proposal, the bidder or proposer certifies as
follows:
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 23 of 29
The certification in this clause is a material representation of fact relied upon by
{insert agency name}. If it is later determined that the bidder or proposer knowingly
rendered an erroneous certification, in addition to remedies available to {insert
agency name}, the Federal Government may pursue available remedies, including
but not limited to suspension and/or debarment. The bidder or proposer agrees to
comply with the requirements of 49 CFR 29, Subpart C while this offer is valid and
throughout the period of any contract that may arise from this offer. The bidder or
proposer further agrees to include a provision requiring such compliance in its lower
tier covered transactions.
23. PRIVACY ACT
5 U.S.C. 552
Applicability to Contracts
When a grantee maintains files on drug and alcohol enforcement activities for Federal Funding, and
those files are organized so that information could be retrieved by personal identifier, the Privacy
Act requirements apply to all contracts.
Flow Down
The Federal Privacy Act requirements flow down to each third party contractor and their contracts at
every tier.
Model Clause/Language
The text of the following clause has not been mandated by statute or specific regulation, but has been
developed by FED.
Contracts Involving Federal Privacy Act Requirements - The following requirements apply to
the Contractor and its employees that administer any system of records on behalf of the Federal
Government under any contract:
(1) The Contractor agrees to comply with, and assures the compliance of its employees with, the
information restrictions and other applicable requirements of the Privacy Act of 1974,
5 U.S.C. § 552a. Among other things, the Contractor agrees to obtain the express consent of the
Federal Government before the Contractor or its employees operate a system of records on behalf of
the Federal Government. The Contractor understands that the requirements of the Privacy Act,
including the civil and criminal penalties for violation of that Act, apply to those individuals
involved, and that failure to comply with the terms of the Privacy Act may result in termination of
the underlying contract.
(2) The Contractor also agrees to include these requirements in each subcontract to administer any
system of records on behalf of the Federal Government financed in whole or in part with Federal
assistance provided by FED.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 24 of 29
24. CIVIL RIGHTS REQUIREMENTS
29 U.S.C. § 623, 42 U.S.C. § 2000
42 U.S.C. § 6102, 42 U.S.C. § 12112
42 U.S.C. § 12132, 49 U.S.C. § 5332
29 CFR Part 1630, 41 CFR Parts 60 et seq.
Applicability to Contracts
The Civil Rights Requirements apply to all contracts.
Flow Down
The Civil Rights requirements flow down to all third party contractors and their contracts at every
tier.
Model Clause/Language
The following clause was predicated on language contained at 49 CFR Part 19, Appendix A, but
FED has shortened the lengthy text.
Civil Rights - The following requirements apply to the underlying contract:
(1) Nondiscrimination - In accordance with Title VI of the Civil Rights Act, as amended, 42 U.S.C.
§ 2000d, section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, section
202 of the Americans with Disabilities Act of 1990, 42 U.S.C. § 12132, and Federal transit law at 49
U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant
for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the
Contractor agrees to comply with applicable Federal implementing regulations and other
implementing requirements FED may issue.
(2) Equal Employment Opportunity - The following equal employment opportunity requirements
apply to the underlying contract:
(a) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act,
as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees
to comply with all applicable equal employment opportunity requirements of U.S. Department of
Labor (U.S. DOL) regulations, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq., (which implement
Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No.
11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C.
§ 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal
policies that may in the future affect construction activities undertaken in the course of the Project.
The Contractor agrees to take affirmative action to ensure that applicants are employed, and that
employees are treated during employment, without regard to their race, color, creed, national origin,
sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading,
demotion or transfer, recruitment or recruitment advertising, layoff or termination; rates of pay or
other forms of compensation; and selection for training, including apprenticeship. In addition, the
Contractor agrees to comply with any implementing requirements FED may issue.
(b) Acre - In accordance with section 4 of the Age Discrimination in Employment Act of 1967, as
amended, 29 U.S.C. § § 623 and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to
refrain from discrimination against present and prospective employees for reason of age. In
addition, the Contractor agrees to comply with any implementing requirements FED may issue.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 25 of 29
(c) Disabilities - In accordance with section 102 of the Americans with Disabilities Act, as amended,
42 U.S.C. § 12112, the Contractor agrees that it will comply with the requirements of U.S. Equal
Employment Opportunity Commission, "Regulations to Implement the Equal Employment
Provisions of the Americans with Disabilities Act," 29 C.F.R. Part 1630, pertaining to employment
of persons with disabilities. In addition, the Contractor agrees to comply with any implementing
requirements FED may issue.
(3) The Contractor also agrees to include these requirements in each subcontract financed in whole
or in part with Federal assistance provided by FED, modified only if necessary to identify the
affected parties.
25. BREACHES AND DISPUTE RESOLUTION
49 CFR Part 18
FED Circular 4220.1E
Applicability to Contracts
All contracts in excess of $100,000 shall contain provisions or conditions which will allow for
administrative, contractual, or legal remedies in instances where contractors violate or breach
contract terms, and provide for such sanctions and penalties as may be appropriate. This may
include provisions for bonding, penalties for late or inadequate performance, retained earnings,
liquidated damages or other appropriate measures.
Flow Down
The Breaches and Dispute Resolutions requirements flow down to all tiers.
Model Clauses/Language
FED does not prescribe the form or content of such provisions. What provisions are developed will
depend on the circumstances and the type of contract. Recipients should consult legal counsel in
developing appropriate clauses. The following clauses are examples of provisions from various FED
third party contracts.
Disputes - Disputes arising in the performance of this Contract which are not resolved by agreement
of the parties shall be decided in writing by the authorized representative of (Recipient)'s [title of
employee]. This decision shall be final and conclusive unless within [ten (10)] days from the date of
receipt of its copy, the Contractor mails or otherwise furnishes a written appeal to the [title of
employee]. In connection with any such appeal, the Contractor shall be afforded an opportunity to
be heard and to offer evidence in support of its position. The decision of the [title of employee] shall
be binding upon the Contractor and the Contractor shall abide be the decision.
Performance During Dispute - Unless otherwise directed by (Recipient), Contractor shall continue
performance under this Contract while matters in dispute are being resolved.
Claims for Damages - Should either party to the Contract suffer injury or damage to person or
property because of any act or omission of the party or of any of his employees, agents or others for
whose acts he is legally liable, a claim for damages therefor shall be made in writing to such other
party within a reasonable time after the first observance of such injury of damage.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 26 of 29
Remedies - Unless this contract provides otherwise, all claims, counterclaims, disputes and other
matters in question between the (Recipient) and the Contractor arising out of or relating to this
agreement or its breach will be decided by arbitration if the parties mutually agree, or in a court of
competent jurisdiction within the State in which the (Recipient) is located.
Rights and Remedies - The duties and obligations imposed by the Contract Documents and the
rights and remedies available there under shall be in addition to and not a limitation of any duties,
obligations, rights and remedies otherwise imposed or available by law. No action or failure to act
by the (Recipient), (Architect) or Contractor shall constitute a waiver of any right or duty afforded
any of them under the Contract, nor shall any such action or failure to act constitute an approval of
or acquiescence in any breach there under, except as may be specifically agreed in writing.
28. DISADVANTAGED BUSINESS ENTERPRISE (DBE)
49 CFR Part 26
Background and Applicability
The newest version on the Disadvantaged Business Enterprise (DBE) program became effective July
16, 2003. The rule provides guidance to grantees on the use of overall and contract goals,
requirement to include DBE provisions in subcontracts, evaluating DBE participation where specific
contract goals have been set, reporting requirements, and replacement of DBE subcontractors.
Additionally, the DBE program dictates payment terms and conditions (including limitations on
retainage) applicable to all subcontractors regardless of whether they are DBE firms or not.
The DBE program applies to all DOT -assisted contracting activities. A formal clause such as that
below must be included in all contracts above the micro -purchase level. The requirements of clause
subsection b flow down to subcontracts.
A substantial change to the payment provisions in this newest version of Part 26 concerns retainage
(see section 26.29). Grantee choices concerning retainage should be reflected in the language
choices in clause subsection d.
Clause Language
The following clause language is suggested, not mandatory. It incorporates the payment terms and
conditions applicable to all subcontractors based in Part 26 as well as those related only to DBE
subcontractors. The suggested language allows for the options available to grantees concerning
retainage, specific contract goals, and evaluation of DBE subcontracting participation when specific
contract goals have been established.
Disadvantaged Business Enterprises
a. This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26,
Participation by Disadvantaged Business Enterprises in Financial Assistance Programs. The
national goal for participation of Disadvantaged Business Enterprises (DBE) is 10%. The agency's
overall goal for DBE participation is _ %. A separate contract goal [of _ % DBE participation
has] [has not] been established for this procurement.
b. The contractor shall not discriminate on the basis of race, color, national origin, or sex in the
performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 27 of 29
26 in the award and administration of this DOT -assisted contract. Failure by the contractor to carry
out these requirements is a material breach of this contract, which may result in the termination of
this contract or such other remedy as {insert agency name} deems appropriate. Each subcontract
the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR
26.13(b)).
c. {If a separate contract goal has been established, use the following] Bidders/offerors are
required to document sufficient DBE participation to meet these goals or, alternatively, document
adequate good faith efforts to do so, as provided for in 49 CFR 26.53. Award of this contract is
conditioned on submission of the following [concurrent with and accompanying sealed bid]
[concurrent with and accompanying an initial proposal] [prior to award]:
1. The names and addresses of DBE firms that will participate in this contract;
2. A description of the work each DBE will perform;
3. The dollar amount of the participation of each DBE firm participating;
4. Written documentation of the bidder/offeror' s commitment to use a DBE subcontractor whose
participation it submits to meet the contract goal;
5. Written confirmation from the DBE that it is participating in the contract as provided in the
prime contractor's commitment; and
6. If the contract goal is not met, evidence of good faith efforts to do so.
[Bidders][Offerors] must present the information required above [as a matter of responsiveness]
[with initial proposals] [prior to contract award] (see 49 CFR 26.53(3)).
{If no separate contract goal has been established, use the following] The successful
bidder/offeror will be required to report its DBE participation obtained through race -neutral means
throughout the period of performance.
d. The contractor is required to pay its subcontractors performing work related to this contract for
satisfactory performance of that work no later than 30 days after the contractor's receipt of payment
for that work from the {insert agency name}. In addition, [the contractor may not hold retainage
from its subcontractors.] [is required to return any retainage payments to those
subcontractors within 30 days after the subcontractor's work related to this contract is
satisfactorily completed.] [is required to return any retainage payments to those
subcontractors within 30 days after incremental acceptance of the subcontractor's work by the
{insert agency name} and contractor's receipt of the partial retainage payment related to the
subcontractor's work.]
e. The contractor must promptly notify {insert agency name}, whenever a DBE subcontractor
performing work related to this contract is terminated or fails to complete its work, and must make
good faith efforts to engage another DBE subcontractor to perform at least the same amount of work.
The contractor may not terminate any DBE subcontractor and perform that work through its own
forces or those of an affiliate without prior written consent of {insert agency name}.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 28 of 29
29. STATE AND LOCAL LAW DISCLAIMER
Applicability to Contract
This disclaimer applies to all contracts.
Flow Down
The Disclaimer has unlimited flow down.
Clause/Language
State and Local Law Disclaimer — The use of many of the suggested clauses are not governed by
Federal law, but are significantly affected by State law. The language of the suggested clauses may
need to be modified depending on state law, and that before the suggested clauses are used in the
grantees procurement documents, the grantees should consult with their local attorney.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 29 of 29
Yakima Police Activities League
602 N. Fourth Street, Yakima, WA 98901
509-575-6180
directoral.org
September 19, 2012
Colleen Bailey, Purchasing Buyer II
RFQ Coordinator
City of Yakima
129 N. 2"d Street
Yakima, WA 98901
With this letter and attached proposal, the Yakima Police Activities League (Yakima PAL) is proud to present
our qualifications to serve as a provider of services in this exciting collaborative process that desires to establish
the OJJDP Comprehensive Gang Model in Yakima as the operating system. Yakima PAL shares your primary
objectives and would be honored to work with the community through vital partnerships to achieve them.
Ilikima PAL is an established nonprofit organization established ten years ago by people with a passion and
vision for youth crime prevention activities. Our activities are coordinated at a site located at 602 N. Fourth
Street, at the Miller Park Center. We have had tremendous growth and positive change in the last couple years,
and stand ready to work hard with other dedicated community members to create positive, measurable change.
Our work will be accomplished by staff and numerous volunteers, with a mission to serve at risk youth and
fragile families of Yakima. It is our intention to subcontract with Yakima Valley Farm Workers Clinic to
introduce an additional continuum of service by this coming year. We would like to make behavior specialists
available to families and youth who work on site each week to evaluate and make any necessary referrals to
appropriate resources. Life skills coaching will also be made available to children and families.
Additionally, we have been chosen by the National Fatherhood Alliance to become a certified, trained Dads
24/7 site. Yakima PAL wants to help fathers develop confidence and skills to become effective influencers in
their children's live. According to the most recent research by the Human Health Services division of
Administration for Families and Children, this work can be one of the most advantageous undertakings a
community can support that modifies youth crime behavior significantly.
We would like to take this opportunity to thank the men and women who have worked hard to plan for this
collaboration, and we are thankful for your commitment to this initiative. We look forward to hearing from you.
Ed Shoenbach, Chairman
•
Q
Linda Kraft, Execu e Director
Introduction
The Yakima Gang Free Initiative has issued a Request for Qualifications (RFQ) to provide on-going, effective,
promising programs that establish targets for outcomes and inputs in a coordinated and collaborative
manner. This proposal is submitted by the Yakima Police Activities League in response to the RFQ.
The Yakima Police Activities League was created ten years ago in response to a growing number of youth
becoming involved in gang activity, a large teen population who were truant from school, increasing youth
substance abuse issues, and the large number of fragile families who reside in the Yakima Valley. With a
mission to implement programs in a collaborative manner which would target youth who had not yet
participated in dangerous activities, this unique nonprofit organization has successfully brought together
community segments who share our vision and can commit to our prevention goals. While working very closely
with the Yakima Police Department to ensure that area youth would have every opportunity to forge a bond
with law enforcement that was positive, enduring, and preventive of crime in its very nature, our organization
has now launched into a natural evolution of growth that comes from commitment, lessons learned, and a new
time of leadership. In 2011, the board adopted a vision of being a "family friendly center" where parents are
more inclusive of activities. Our board of directors shares the City of Yakima's concern about the trending of
children who are evermore being raised in fragile families. The federal government defines a fragile family as
in which one or more of the following factors influence the members of the family thus opening the
gateway for problem behaviors:
1. Poor economic and employment status
2. Multi -generations of living in poverty
3. Single -parent family structure
4. Fatherhood absence
5. Neighborhood influences of gangs, substance abuse
6. Lack of transportation
We recognize the vast difference in how families look from a generation or two ago. We strive to be a healthy
ingredient in these cultural changes, with a long term goal of reducing juvenile crime, school truancy, and
unhealthy family behaviors.
•
1
Qualifications and Experience
The Yakima Police Activities League (Yakima PAL) will bring to the project a team comprised of experienced
iiOnmunity development citizens. Yakima PAL proposes a team consisting of Linda C. Kraft as project
manager. Linda C. Kraft, Executive Director of Yakima PAL, has more than 25 years of experience in
organization and community development. Her education is from Central Washington University and
Northwestern University. While holding professional degrees, she freely shares that the best education is being
able to lead and implement change that comes from the many years of service to the organizations, communities
and nonprofits she has been honored to work with. Her primary areas of expertise are in public relations,
strategic development, leading change, and designing and developing collaborations. Ms. Kraft served as
project administrator for the City of Yakima's Healthy Families initiative during the years of 2005 to 2011.
This large collaborative group of family service providers was recognized nationally for their outstanding work
and meaningful outcomes that created measurable change. Their domestic violence policy is currently used as
the national model by the Center for Domestic Violence, and Ms. Kraft remains on as advisor to the Human
Health Services, Administration of Children and Family Services. She also has served under two presidential
administrations as an advisor to the President's Commission on changing policy for agencies serving America's
families. Her clients have included a number of Northwest organizations including Northwest Food Processors,
Tree Top Ingredients Division, Yakima Valley Memorial Hospital, People for People, Washington Apple
Snmission, and Lamb -Weston Con Agra. She also led three Washington State county -wide special
populations' coalitions for public transportation improvements. Ms. Kraft has been invited to implement a
community -wide Fatherhood Initiative by the National Fatherhood Alliance. She has proven to have high
commitment to the Yakima Valley for the improvement of all families, and since September 2011, she has
brought her leadership to Yakima PAL.
Senior Advisor will be Ed Shoenbach. Mr. Shoenbach, president of the board, has over 25 years of
administrative experience in planning and implementation for community and regional health care
organizations. He holds a degree in counseling psychology and has many years of service to medical
organizations in the development of quality initiatives. As the chair of the Yakima PAL board, he has brought a
steady and consistent leadership to assist with the growth and development of the nonprofit group. His humble
style and quick sense of humor has brought a team of people together who are not only committed to the vision
and mission the board has set forth, but they have fun working together as well. The board has been developed
to represent a number of community partners, and strategies have been identified as of August 2011 for the
success of the organization.
•
2
Board of Directors
esident Ed Shoenbach Retired Mental Health Administrator & Consultant
Vice President Dr. Linda Dale Pacific Northwest University of Health Sciences,
Associate Professor of Family Medicine and
Director of the physician assistant program of
Heritage University
Treasurer
Secretary
•
Advisors
•
Ralph Conner Principal, Larson Allen CPA's
Sara Day Vice Principal, Washington Middle School
Barbara Oliveras Community Leader and Volunteer
Dr. Elaine Baraza Superintendent, Yakima School District
Mary O'Brien Clinical Services Manager, Yakima Valley Farm
Workers Clinic
Sonia Rodriquez -True Private practice attorney
Davita Dilbeck Manager, Macy's
Dominic Rizzi Chief, Yakima Police Department
Kathy Coffey
Tony O'Rourke
Esmeralda Rivera
Yakima City Council
City Manager for Yakima
Yakima PAL Achievers Graduate
3
Yakima PAL Qualifications
akuhe Yakima Police Activities League is somewhat like the little engine that could. It started out small but with
t vision,with manyhills to climb. Every community citizen who climbed on board added his or her
Y
own interpretation, abilities, strengths, and of course weaknesses as the little nonprofit found its way to build
enough steam to climb some pretty high hills. After ten years of working hard to build a solid board of
directors, working with parents and community partners to find the right program fit, striving to finance a
dream, and dealing with a few black eyes along the way, Yakima PAL is forging ahead with unstoppable
commitment to our area's families.
One of the best ways an organization learns how to provide excellent services is by trying new things and
finding either success or failure with those things. What really matters though is that the organization has the
leadership and continues to make modifications so that amazing things can be accomplished. Yakima PAL has
an extraordinary concept—in the rough. Like a diamond not yet faceted and cut, it is ready to shine outward
with connections to those who care about families. The first ten years have taught us how to diversify our
funding sources, to create a volunteer program that can work well, how much and when volunteering can be
expected from police officers, and how to build leadership at the board level that provides the right connections
to bring resources to Yakima's families. We believe we also have found the right leader in our executive
"lector, a civilian who has a solid reputation leading collaborative teams and has maintained positive
relationships throughout the Yakima Valley. We have made a focused effort to move from a "youth" center to a
family -friendly consortium of services. Our activities have evolved from a couple of athletic events to year
round youth development programs. We now embrace the addition of family programs, brought to the PAL
parents through a host of community partners. We now partner with People for People for transportation issues,
work with the area schools to fulfill gaps in after school needs, plans to work with Farm Workers Clinic to
identify mental health resources and a place for referrals for children who may need the care they provide. We
also work with Pacific Northwest University—taking advantage of young physician leaders for volunteer needs
and presentations to our children. We have been invited to share in activities with the faith based organizations
so that we can begin to learn how we work together—and relationships with Comprehensive are strong and
standing ready to serve our parenting programming needs. Our summer program this year brought new and
exciting partnerships, with the Yakima Greenway Foundation, where more than 100 participants joined Yakima
PAL police volunteers on a special trip to Boulder Cave. First Tee brought their program to Miller Park where
our kids could take advantage of learning a new sport. No partnership is more important than that of the City of
Yakima. Without the City's vision for what Yakima PAL can be and the results it could attain, we would not
Ike the wonderful site located in the very heart and soul of Northeast Yakima. While our learning is certainly
not yet over, we are now evolving to a point where we don't just walk, we want to run with our passion!
4
Five Target Areas for Strategic Actions
ilkur activities during the past ten years have targeted and successfully served thousands of visits annually to the
ima PAL Center whereY outh and their families are provided mentoring, coaching, teaching, and
encouragement in a safe location. Members of the Yakima Police Department Community Services Division
have offices at the Center, where they interact regularly with members of the community, especially those who
reside in East Yakima. This past year, Yakima PAL has seen an increase in memberships, and also in the
number of programs that youth and families are interested in. It is our honor to identify and expand
opportunities for youth self-expression through our programming or to find other community programs that
best fit their needs. Our activities, from sports that builds athleticism, or a leadership program that builds on-
going character strength, to culinary experiences with strategic partners, are designed, monitored, and evaluated
to increase personal discipline, leadership and team playing skills among Yakima youth. Key to all our
programs is partnership with parents and grandparents, who provide the most important structure of all in the
home. We regularly meet with parents, hold events for parents, and have just introduced a parent club for our
members' guardians. This important ingredient is vital to the success of any youth program, and we are
constantly seeking ways to improve parent/youth communication. Our after-school homework and computer
lab provides youth and families the opportunity to increase the utilization of modern technological mediums
• luding social networking in anti -gang activities. We currently work with representatives from the Yakima
School District to determine how to best expand structured out of school programming, which has included
bringing teachers into the site to work with migrant students. During the coming months, we are planning to
have a new partnership with Farm Workers Clinic. This will provide two assessment/screening and referrals
individuals to enhance opportunities for families and children who are concerned about behavior changes—
whether they are depression, suicidal thinking, or substance abuse. Rather than sending and hoping that
families will seek services from another agency, we will offer the service at our site for a few hours after school
each week.
The following information is provided to further describe the activities that target these five strategic actions as
outlined from GFI.
•
5
Programs: Detailed Description
he Yakima Police Activities League would like to be considered an important collaborator in the efforts to
erams ro and activities to target youth during non -school hours. Our programming serves to provide
p gr g
alternatives for youth participation to fight problematic behaviors. We have been serving youth as Yakima's
premiere prevention site to the gang problem since 2003. We believe we have the history necessary and are
humbly ready to take advantage of our organizational learning. The community cooperation is at an all-time
high from many sectors that will ensure a good return on any grant investment we receive.
Our programs are led by volunteers, with community sponsorships sought and provided for the costs to ensure
our families receive ever improving services. The programs are overseen by our director and the board for
quality and effectiveness. We would like to provide greater support to our volunteer leaders, mentors, coaches,
and community sponsors.
The following programs currently exist at Yakima PAL:
Achievers Club This program exists to teach leadership skills and team cooperation amongst its members.
Members are carefully chosen and mentored to assure parents, teachers, and others who work with youth that
this unique program will serve to mature a child while building good citizenship, pride in self and community,
101 of special focus is enhanced communication skills. Children in this program meet regularly with a Yakima
Police Department officer, provide community service to other organizations such as the Capitol Theatre or the
celebration of Yakima's sister city during Cinco de Mayo celebrations. Our Achievers have painted over
graffiti, planted flowers, and planned and executed celebrations. They are often spotted at community events
throughout the year raising funds and meeting the public.
Members meet a minimum of once a week, but often attend additional activities that are scheduled such as
family movies, outings for hiking, playing golf with First Tee, etc.
We would like to expand our program due to the success of graduates (all but three have gone on to college!).
Our plan is to break the group into two age groups, with no more than 25 in each club. Because we invite
parents to participate, we would be serving up to 50 youth and 100 family members regularly. These sessions
are currently managed by Officer Jaime Gonzalez, who has done a superb job in turning many of the youth
around through his work with this program.
Outcome Measures:
1. Regular attendance at weekly sessions and scheduled community events.
2. Completion of leadership curriculum exercises.
3. Maintain consistently good grades and school attendance—with a goal of higher education.
4. Improved communication with adults and teamwork skills with other youth.
6
Boxing
One of the initial programs designed by members of the Yakima Police Department and other community
Tubers is the Yakima PAL boxing. A traditional program used at PAL organizations around the United
States, the Yakima club often times have past members stop in to share about how the experience changed their
lives. For area boys and girls, this is a boxing club that focuses on individual improvement—not being the best
in the country, but being one's personal best. This popular athletic activity has become immensely popular with
girls as well as boys. This past 12 months, Yakima PAL has seen 50 new members register with the
organization. This program provides positive adult role models, and has been led through its initial stages by Lt.
Tom Foley, for whom Yakima PAL is grateful to for his time with PAL as a volunteer. Besides learning the
finer skills of boxing, youth are introduced to a number positive attributes, such as respect, courage, discipline,
physical fitness and nutrition. A key partner in our league's events is Pacific Northwest University which
provides physicians for special events and volunteers at the center.
Kids in the Kitchen
This program meets twice a month and is provided to all Yakima PAL members through a creative
collaboration with Yakima Junior League. The Junior League provides planning, volunteers, food, graphic 4su plies, aprons, hats, and the curriculum. Yakima PAL provides referrals and a commercial kitchen. This fun
innovative program provides youth and their families with basic food preparation skills and nutritional
information.
Wrestling
What began as a group of East Valley students and their coach using the Yakima PAL wrestling area has grown
to a team comprised of 5-14 year olds, with four coaches and several parent advisors. This amazing program
provides structure for our area children, at a low cost to their parents. Of all the sports choices a parent and
child can make, we believe wrestling is perhaps the best sport for overall physical development because it
involves all muscle groups. It requires great balance, speed, agility and is intense. Our coaches focus on self-
reliance, self-discipline, self-confidence, self-respect, respect for others and responsibility. We also strive to
teach goal setting, mental toughness, and drive and determination.
Wrestling meets a minimum of three days per week as an after school program. A fourth day is used to help
those youths who are competing in tournaments on weekends. Yakima youth are led by volunteers, and they
often win state, regional and even national events. At the end of the 2012 season, we had more than 50
•stlers and their families use the facilities.
7
Recreation Room
Sometimes kids just want to be kids—and to have fun in a safe, supervised environment. And that is what our
• room is for located at the PAL center. Area high school students who are looking for opportunities for
community service credits, often choose Yakima PAL's rec room as a place to test their leadership skills. This
is a place where kids can hang out, just talk with each other, or play on the Wii, play ping pong, use our
billiards, or play board games. This is a family friendly area, and one that is as dynamic as the volunteers who
run this room choose to make it. The items, including furniture, in this room have been donated by sponsors
who share our vision: before a kid can go places, they need a place.
This area of Yakima PAL is intended for teaching eye/hand coordination, sportsmanship, the importance of fun,
communication, and as an entry point into our system until a child and his or her family can decide on a more
dedicated activity.
Classroom and Computer Lab
We feel that homework should come first for our members. With this in mind, we maintain a classroom
environment that includes computers, screens, and printers for the kids to use for homework or computer skill
building. A volunteer teacher(s) provide assistance to our kids as necessary. One young lady who was
•ellin in boxing but having trouble with introductory algebra was tutored to keep her grades high. The
incentive may well have been to stay in the boxing program, but the outcome was clear.
This area was also used in 2012 for a collaborative program serving Yakima School District migrant children.
With a program for 1-5 year olds kitty-corner from our building, parents were looking for a place for 6+ aged
children to receive additional help from teachers. So with referrals from Ready by Five staff and parents, our
program that collaborated with three community partners was born. The school district provided the budget for
the teachers, Yakima PAL provided the facility and computers, and Ready by Five provided a nightly meal.
This program was held every evening except Friday, when the youth participated in a movie night at Yakima
PAL. The educational focus was intense, but trust in police officers and others grew immensely. We had a
dozen children sign up to be members at Yakima PAL who then participated in summer programming.
Manners Matter
This program is held every other year, and is funded partially by Zonta Club. A national curriculum is used to
teach girls from area middle schools about manners, presenting themselves in social situations, and how to carry
conversation over dinner.
It also includes self-defense education from the Yakima Police Department. We expect outcomes for the girls
will be to learn about self–respect, dressing appropriately, wearing make-up that is age appropriate, and gain
8
self-confidence in all social settings. They learn about respect, integrity, and trust worthiness in this all girl
program. Above all, that they respect themselves and their bodies.
•kima PAL is growing! The following programs are currently in various development stages, with roll outs
expected no later than 2013:
Culinary Arts and Foodservice: utilizing the commercial kitchen at the Yakima PAL center will enable us to
run a multi-year youth program that begins with the fundamentals of kitchen safety and sanitation—and
relatively simple recipes that can be created and frozen for later consumption at events. Children will receive
their food handler's permit, and will cook with one or more local well-known chefs. By year five it is our
intention that youth in this program will be graduated as Yakima PAL certified, and ready to work in area
foodservice businesses. They will know kitchen sanitation, knife safety, ingredient prep, nutrition, customer
service, and have learned a good work ethic.
We also intend to serve seniors in the area near the Yakima PAL center so that youths, parents and guests will
see how they are inter -connected, thus facilitating bringing the community together for better communication,
teamwork, safety and crime fighting.
Fatherhood Initiative
Sdma PAL is planning to implement a 24/7 Dads Program in the community. At the heart of the program is a
curriculum from the National Fatherhood Alliance. The program is planned by dads, facilitated by dads, and
funded by dads—empowered by Yakima PAL. Because we believe that dads matter so very much, whether in
the home full time or a partial time outside of the home, we want to strengthen and under grid this vital
community need.
We are currently in conversations with area partners who share our vision and would like to collaborate with us.
Our executive director has researched the program in Anchorage and feels that it is culturally appropriate and
cost effective with outcomes that are likely to change the community. This curriculum is also available in
Spanish (Siempre Papa). An important aspect of this initiative is that it will also facilitate community attitude
improvements about the role and honor that men have in children's lives. An important partner in our
conversations is the Washington State Department of Child Support. We would like to pilot our program with
them to measure increased communication between parents who are not together and measure outcomes for
women, fathers, and children. A community impact anticipated is that from hospitals to schools to nonprofit
providers, men would be treated in a manner that is more inclusive of their child's success.
•nded outcomes for our fatherhood program include building men's confidence:
1. Fathers see that getting their children to school is important.
9
' 2. Fathers help their children get good grades.
3. Fathers see themselves helping children to enjoy school.
4. Fathers help to ensure children are physically fit.
5. Fathers are involved with children in activities that provide them with good social experiences.
6. Fathers help children make good choices making friends.
7. Fathers find time for leisure activities with children.
8. Fathers are able to prevent children from doing things they do not want their children doing outside the
home.
9. Fathers keep trying when things are going badly.
10. Fathers can get rid of self- doubts when they've had tough setbacks.
1 I . Fathers help their child bounce back after they tried their best and failed.
Parent's Club
We realize that no matter how much time and attention we spend on youth who visit our site during the year, we
can never begin to replace parents who possess confidence and skills in raising their children in healthful ways.
This year we are introducing a Parents Club, which is being planned and facilitated by a young physician from
the Pacific Northwest University. Parents will have input into what they would like to see, how they would like
Oe measured for success after attendance in the club, and the kind of activities they see as valuable. We
anticipate offering relationship education to strengthen pair bonding and reduce domestic violence, fiscal
literacy, parenting classes, nutrition and physical fitness, and fun activities for bonding. A number of
community partners are formulating the role they would like to have with Yakima PAL. Response has been
rewarding, and the faith -based community has offered to step up to the plate to help with this.
•
10
Proposed Schedule of Activities : Yakima PAL Center
Board Meeting
Proposed Schedule of Activities
Monthly. Third Wednesday. 12:00 pm to 1:30 pm.
Combined Staff Meeting
Coaches/Leaders Meeting
Achiever's Club
Boxing
Wrestling
Kids in the Kitchen
Classroom/Computer Lab
Parent's Club
Manners Matter
YPAL/YPD. Weekly on Tuesday. 2:00 pm.
Quarterly. First Thursday of quarter. 3:00 pm.
Weekly. Monday at 3:30 pm. Year round.
M-T-W-TH, with Friday special practice. 4:00 pm to 5:30 pm. Year round.
T -W -F 6:00 pm to 8:00 pm. October - April.
Monthly. Second and Fourth Thursday. 6:00 pm to 8:00 pm. September - April.
M -F 3:30 pm to 6:00 pm. September - June.
Monthly. Second Tuesday. 6:00 pm to 8:00 pm. Year round
Weekly. 3:30 pm to 5:00 pm for 8 weeks.
We are currently planning for the addition of several new programs, but scheduling must be done with our
volunteers. All activities will be offered after school, on holidays, or on weekends during the school year; and
additional day -time offerings made available as they are every year for our summer programing.
•
•
11
ACTIVITY
Work Plan 2012-2013
vrganizational
New Website from National PAL (data management, parent e-mail, etc.)
Parents provide grades to ensure standards are met
Grant Seeking
Board Development & Training
Donor Database & Communication System
Strategic Planning with Board and stakeholders
Activities Coordinator Position created
City of Yakima Volunteer Program with city manager
Faith -based partnerships developed
Board Fundraising Event
ACTIVITY OBJECTIVE
Boxing
Coaches Training
Sponsorship Drive
Youth Sponsors
Tournament
Media Relations
Awards Banquet
Ow Enforcement
Wrestling
Order new mats
Coaches Training
Sponsorship Drive
Media Relations
Youth Outcomes
Law Enforcement
Leadership Club
Implement new curriculum
Measure outcomes
College scholarships
Sponsorships
Community Events
Media Relations
Computer Lab/Classroom
Update Technology
Volunteer Recruitment
Literacy Program
*rant partnership
Develop standards
Fundraising
Fundraising
Fundraising
Influencing
Satisfied Volunteers
Bonding with officer
Health standards
Develop standards
Fundraising
Influencing
Measuring
Bonding with officer
Structure
Structure
Youth Encouragement
Funding
Development
PR
Increase Use
Mentoring
Reading Skills
Youth activity
TARGET
Regional Coaches
Business partners
Individuals, Organizations
Regional Boxing Clubs
Yakima Valley Media
Coaches, Volunteers
Yakima Valley Officers
Coach involvement
YPAL coaches
Business partners
Yakima Valley Media
Schools, Parents
Yakima Valley Officers
Youths 8-18
Volunteers
Achiever Grads
Individuals, businesses
Youth
Area Media
Youths 8-18
Retired teachers, faith -based input
Partnership with Yak Schools
Partnership with Yak Schools
5/30
11/30
Ongoing
1/15
6/1
8/1
11/1
12/1
Ongoing
10/15
DUE
11/15
12/15
1/15
4/1
Ongoing
3/15
12/1
11/15
11/15
12/15
Ongoing
4i1
12/1
10/1
3/1
6/1
Ongoing
Ongoing
Ongoing
12
Culinary Program
Recruit high profile chefs
Partnership Discussion
ant Seeking
ding event
Determine curriculum
Media Relations
Kitchen Updates/Inspection
Procurement of Staples
Create one-year business plan
Parent Club
PNU to lead as volunteers
Parent Recruitment
Curriculum/Events flan
Holiday Party
Full Implementation
Outcome Measures
Fundraising
Fatherhood (24/7 Dads)
Collaborations determined
Facilitator Training
24/7 Dad Club
Screening/Referrals
411) Assessment and Referral
Collaboration with Farm Workers
Secure Funding
Notify parents, volunteer, media
National Depression Day activities
Funding partners
Foodservice Providers
Funding
Fundraising/Friend raising
Standards, Outcomes
PR
Safety Standards
Program Supplies
Club Planning
Club Planning
Schedule of Events
Recruit Parents
Monthly Sessions Held
Standards
Financial Stability
Volunteer Led
Quality Leadership
Established Fatherhood Confidence
Comprehensive Services
MOU
58,000
Marketing
Suicide Prevention
Restaurants
Youth/Family Inst.
Youth/Grower groups
Yak Jr. League
Area Media
Donors
Volunteers
Parents
Parents
Parents/Youth
Parents
Volunteers
Business Partners
Faith -based Comm.
Dads
Dads
Families
Mental health
Youth/families
Community
Youth
12/1
12/1
12/1
12/1
1 2/ 1
12/1
3/1
3/1
4/1
12/1
12/1
12/1
12/15
ongoing
6/1
4/1
3/1
5/15
6/1
6/1
9/31
10/30
11/15
11/15
•
13
•
Budget
The following is a proposed budget. We are seeking a minimum of one third of our total operational budget
Om the GFI, understanding that we will be responsible for raising match of two thirds.
Annual Proposed Budged for Yakima PAL Services:
Revenue
Expenses
•
•
Contributions from Individuals or Businesses $ 50,000
Grants from Foundations 50,000
Special Fundraising Events 10,000
Contributions from Affiliated Organizations 3,000
United Way of Central Washington 12,000
Government grants (non GFI) 12,000
Membership Dues 2,000
Program Service Fees 3,000
Sales (Materials, Foodservice, Clothing) to Public 5,000
Sales to Members 1,000
Other Revenue (Marketing Sponsorships) 50,000
Total Available for Service Operations $ 198,000
Salaries $ 50,000
Wages 25,000
Employee Benefits 0
Payroll Taxes 5,000
Professional Fees and Contracted Services 9,000
Supplies (Athletic Programs) 6,000
Food Staples and Kitchen Update, Tables & Chairs 5,000
Telephone, Internet, Alarm 2,400
Postage & Shipping 1,000
Printing & Publications 1,000
Travel (tournaments, boxing sparring, achiever's, culinary competitions) 8,000
Conferences, Meetings, Training 3,000
Specific Assistance to Individuals (Youth) 500
Sponsorship to other nonprofit organizations 800
Insurance 9,000
Membership Dues 600
Other Expenses 500
Total Direct Service Expenses $ 198,000
14
Cultural Competency
Yakima PAL has always, and remains committed to being competent in the area of providing services in very
•turallY appropriate ways.
The vast numbers of families visiting our site are Hispanic, although we do have some African-American and
Native American as well as a number of Caucasian participants. Because of this rich diversity with families
coming from a number of homes where family traditions are different, we embrace and welcome all members of
the Yakima area to our services.
Obviously, many of our families are from less than adequate income homes, with parents who have many
different levels of education. Therefore we strive to infuse as much diversity throughout the systems we have in
order to learn from one another and provide a mirror to the community we serve.
The ways we are ever expanding our competencies to serve families and youth are:
•
•
1. Multi-ethnic members of board of directors.
2. Gender diversity with both men and women on our board of directors, and staffing/volunteers.
3. Our board represents many income levels and life experiences. Hispanic, Native American, and African
American leaders are making decisions and serving as advisors.
4. We provide our written forms, program descriptions, etc. in Spanish.
5. Our food preparation is designed to appeal to the children we serve every week.
6. We partner with other agencies that provide services to the community and provide excellent role
models for cultural competency to us.
7. We partner with Yakima Police Department's Community Services and the School Resource Officers to
ensure that there is continuity between our two agencies and the most effective arrangement has been
when we use Hispanic officers.
15
•
APPENDIX A, 49 CFR PART 20 --CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
(To be submitted with each bid or offer exceeding $100,000)
The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of an agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form --LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as
amended by "Government wide Guidance for New Restrictions on Lobbying,"Reg.
61 Fed. 1413
(1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10
of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C. 1601, et seq.)]
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure
Act of 1995). Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
[Note: Pursuant to 31 U.S.C. § 1352(c)(1) -(2)(A), any person who makes a prohibited expenditure or
fails to file or amend a required certification or disclosure form shall be subject to
a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or
failure.] \(Q k,; ,v a Po IA-4-tex 4- s i-Q.a94 e-
The Contractor, �� 11 KJ Ail A PA L , certifies or affirms the truthfulness and accuracy of each
statement of its certification and disclosure, if any. In addition, the Contractor understands and
agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if
Signature of Contractor's Authorized Official
n d 4 C(&
C_ �c c Lfi ✓e f '1 d' r- Name and Title of Contractor's Authorized Official
Date
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 17 of 29
•
E -VERIFY
The City of Yakima supports the Federal Immigration, Reform and Control Act of 1986,
as amended. The City requires that all contractors or business entities that contract with the City for
the award of any City contract for public works in excess of Five Thousand Dollars ($5,000), or any
other city contract in excess of Two Thousand Five Hundred Dollars ($2,500), enroll in the E -Verify
program or its successor, and thereafter to verify its employees' proof of citizenship and authorization to
work in the United States.
E -Verify will be used for newly hired employees during the term of the contract ONLY: it is NOT to be
used for existing employees.
The Contractor must remain enrolled in the program for the duration of the contract and be responsible
for verification of every applicable subcontractor. The contractor shall sign and return with their bid
response the E -Verify Declaration below. Failure to do so may be cause for rejection of bid.
E -VERIFY COMPLIANCE DECLARATION
The undersigned declares, under penalty of perjury under the laws of Washington State that:
1. By submitting this Declaration, I certify that I do not and will not, during the performance of this
contract, employ illegal alien workers, or otherwise violate the provisions of the Federal
Immigration Reform and Control Act of 1986.
2. I agree to enroll in E -Verify prior to the start date of any contract issued by the City of Yakima to
ensure that my workforce is legal to work in the United States of America. I agree to use E -
Verify for all newly hired employees during the length of the contract.
• 3. I certify that I am duly authorized to sign this declaration on behalf of my company.
•
4. I acknowledge that the City of Yakima reserves the right to require evidence of enrollment of the
E -Verify program at any time and that non-compliance could lead to suspension of this contract.
Firm Name: YiKtmA foc,ice vi'nes LEAGUE
Dated this a 51- day of So PIT , 20
Signature: J�
Printed Name: L vldQ C rl i k -
Phone #: 50q L 57 S • Email Address:
reCbrg yzkiP4 . o
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 14 of 29
•
•
•
Personnel Inventory Form
* To Accompany Bid Proposal *
Firm Name: Via le --)M !-I PO U [k ,6rCT7I J111 -Eontact: LIN DA 11-2 A C. -r
AlLEA CL[E
Address: (pQ a OW—HI , StY z t Phone Number: 50 5-1S (.0I UD
City: Y 4 k 1 ML State: WA" Zip: q8lO
Type of Service Provided: YD u A- 1 V itE 5 TD P1ZEV�
vENI2/�M� AIbs
JUw
Are you a certified DBE or WMBE?: YES NO X. If yes, what is your certification number?
Contractor's Entire Work Force - if you need additional space, C bag._ Q rz
photocopy this section and attach it to this form. 4 v er1 u^Gtr
0vcn4n124+iton. /
Occupation
Total Employed
Total
Minorities
African
American
Asian or
Pacific
Islander
Native
American
Hispanic or
Latino
Apprentice
Trainee
M
F
M
F
M
F
M
F
M
F
M
F
M
F
Officers
Foremen
Clerical
f
!
0
V1reelve-
'6
I
0
Totals:
Goals for minorities and women employees in the contractor's and subcontractor's workforce are
10% combined. Contractors and subcontractors do not have to fire or lay off employees to meet these
goals, however, if new employees are hired, it shall be an obligation to make a good faith effort to
hire qualified minorities and women.
RFQ 11221-P Gang Free Initiative Youth & Family Development Programming Page 15 of 29
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: 1/21/2014
ITEM TITLE: Resolution authorizing agreement with Yakima Police Athletic
League to provide programming to the Yakima Gang Free
Initiative Youth and Family Development Center.
SUBMITTED BY: Chief Dominic Rizzi
SUMMARY EXPLANATION:
In November 2009, the Yakima City Council voted to direct staff to develop a Gang Free
Initiative, a comprehensive long term action plan for the prevention and intervention of criminal
street gangs. Under RFP 11221, Yakima Police Athletic League submitted a proposal for
services which was accepted. This agreement would continue the services of Yakima Police
Athletic League to the GFI Youth and Family Development Center.
Resolution: X
Other (Specify):
Contract: X
Start Date: January 21, 2014
Item Budgeted: Yes
Ordinance:
Contract Term: 1 year
End Date: December 31, 2014
Amount: $75,000
Funding Source/Fiscal Impact: General Fund
Strategic Priority: Public Safety
Insurance Required? Yes
Mail to: Linda Kraft, Executive Director, 1601 North 1st Street, Yakima
WA 98903
Phone:
APPROVED FOR
SUBMITTAL:
City Manager
RECOMMENDATION:
Staff recommends the approval of this agreement.
ATTACHMENTS:
Description Upload Date Type
0 Resolution YPAL Agreement 1/13/2014 Resolution
0 YPAL Agreement 1/13/2014 Contract