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Home My WebLink AboutR-2014-006 8-inch Heavy Duty Trash Pump and Trailer Purchase from BakerCorp for Wastewater Division RESOLUTION NO. R- 2014 -006 A RESOLUTION authorizing the City Manager to execute the purchase of an 8 -inch heavy duty trash pump and trailer for the Wastewater Division. WHEREAS, Article VI, Section 6 of the City of Yakima Charter and Yakima Municipal Code Chapter 1.8 requires that purchase of equipment, materials, or services in excess of $25,000 by done by competitive bid; and WHEREAS, the City of Yakima Purchasing Division is a member of a National Government Purchasing Cooperative, Houston - Galveston Area Council, that provides a competitive bid process; and WHEREAS, the Fleet Division had provided specifications for an 8 -inch heavy duty trash pump and trailer to the purchasing cooperative that will meet the needs of the Wastewater Division; and WHEREAS, the Houston - Galveston Area Council has provided the City of Yakima with a bid from BakerCorp for an 8 -inch heavy duty trash pump and trailer; and WHEREAS, the Wastewater Division has demonstrated a public need for an 8 -inch heavy duty trash pump and trailer to protect public and private real property; and, WHEREAS, the Wastewater Division and Stormwater Utility has $46,000.00 for the purchase of an 8 -inch heavy duty trash pump and trailer; and WHEREAS, the City Council finds and determines that approval of the purchase of an 8- inch heavy duty trash pump and trailer is in the best interests of residents of the City of Yakima and will promote the general health, safety and welfare, now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to purchase the 8 -inch heavy duty trash pump and trailer from BakerCorp that provided the lowest competitive bid through the Houston - Galveston Area Council. The City Manager is further directed to execute all appropriate and necessary documents to complete the purchase and transaction. ADOPTED BY THE CITY COUNCIL this 7 day of January, 2014. A - ST: May• Pro -- 6 ' .�. 4_ \M A ~ k\ Son - iyIaar Tee, City Clerk � y . • t . i 4 N.% W. a hit N G 'M1. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of: 1/7/2014 ITEM TITLE: Resolution authorizing the Purchase of an 8 -inch Heavy Duty Trash Pump and Trailer for the Wastewater and Stormwater Divisions SUBMITTED BY: Debbie Cook, Director of Utilities and Engineering Shelley Willson, Wastewater Manager Marc Cawley, Wastewater Maintenance Supervisor SUMMARY EXPLANATION: The Wastewater Division requests City Council consideration of a resolution to authorize the purchase of an 8 -inch trash pump and trailer. The emergency pump will be used to address localized flooding associated with rainfall or snowmelt that occurs when the city's stormwater system capacity is exceeded; used for by -pass pumping in the wastewater collection system during planned or emergency processes; and at the wastewater treatment plant to by -pass pump flow during emergencies or planned maintenance activities. The purchase of the pump will enhance the service to the public during emergencies and provide a safer and more reliable method of dealing with large quantities of trashy flow. The Wastewater Division has worked with the City's Fleet and Purchasing Divisions to secure a competitive bid through the Houston - Galveston Area Council. The pump and trailer total cost is not to exceed $46,000.00. Funds from wastewater treatment plant, collections, and stormwater units will be used in the purchase of the pump. Funds are available in the 2014 approved budget for the trash pump purchase. Resolution: X Ordinance: Other (Specify): Contract: Contract Term: Start Date: End Date: Item Budgeted: Yes Amount: $46,000.00 Purchase of equipment will be split between three Funding Source /Fiscal service units. Funds 441, 473 -211 and 473- Impact: 232. Funds are included in the 2014 Adopted Budget. Strategic Priority: Public Safety Insurance Required? No Mail to: Phone: APPROVED FOR • SUBMITTAL: City Manager RECOMMENDATION: Staff respectfully requests council approval of the attached resolution to purchase the 8 -inch trash pump. ATTACHMENTS: Description Upload Date Type 0 Resolution 8 inch trash pump and trainler 12/18/2013 Cover Memo 0 Price Worksheet 12/18/2013 Cover Memo IFIGACOW CONTRACT PRICING WORKSHEET Contract Date For Standard Equipment Purchases No.: C11102-43 Date *12/17/2013 This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H -GAC @ 713 - 993 -4548. Therefore please type or print legibly. Buying City of Yakima, Wa Contractor: BakerCorp Agency: Contact Maria Ma hue Prepare Person: y By: Brian Van Wicklen Phone: 509- 575 -6094 Phone: (713)649 -I945 Fax: 509 -575 -6394 Fax: (713)649 -2418 EmaiI: maria.mayhue @yakimawa.gov Email: bwicklen @bakercorp.com Product FB05 II Description: T8A60S -F6L, 8" X 8" Heavy duty trash pump, Mechanical 011 Code: A. Product Item Base Ilnit,Price Per Contractor's 1I.GAC Contract: B. Published Options . Itemize below Attach additional sheet if necessary: - Include Option Code In description on if applicable (Note. Published Options are options which were subuitted and priced in Coniractoes bid) . Description Cost Description Cost F1305- T8A60S -F6L 8" X 8" Heavy Duty Trash Pump 35,343 • i Subtotal From Additional Sheet(s): I I Subtotal B: ° 35343 C. Vnpublisbed ()pitons ltemlze below , Attach additional sheet if neces . :: cte. Unpublished options are=items which were not submitted and priced m Contractor's bid.) Description Cost Description Cost D.O.T. Highway trailer for a 8" pump with Surge brakes 68900 Subtotal From Additional Sheets) : I i I I Subtotal C: 1 68901 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A +B). For this transaction the percentage is: 19% D. Fatal Cast hel'oxe any offer a t}cabk Ch ies;1('ras#c -lus. A1Covanees;:Due00it � <44±Cl: .. -- - ----- - - - - -- Quantity Ordered: 1 X Subtotal of A + B + C: 42233 = Subtotal D: ' 42233 � E. Trade /:Special Discounts / Other Allowances 1 Freight/ Installation / Miscellaneous Charges I Description i Cost Description Cost Transportation from Mansfield, Ohio to Yakima, Wa 2500 i zip code 98901 Revised quote 11/26/2013 Revised quote 12/17/2013 I I Subtotal E• i 25001 Delivery Date: I F. Total .Purchase Price (D +E) :, . 44733