HomeMy WebLinkAbout01/07/2006 Adjourned Meeting412
ADJOURNED MEETING
OF THE YAKIMA CITY COUNCIL
JANUARY 7, 2006 - 8:30 A.M. -12:00 P.M.
HARMAN CENTER -101 N. 65TH AVENUE
Roll Call
Present:
Council: Mayor Dave Edler, presiding, Council Members Ron Bonlender,
Micah Cawley, Norm Johnson, Bill Lover, Neil McClure, and Susan
Whitman
Staff: Dick Zais, City Manager; Dave Zabell, Assistant City Manager,
Randy Beehler, Community Relations Manager, City Clerk
Roberts, and Executive Secretary Deborah Moore
Randy Beehler described the purpose and goals of the Workshop. He
informed Council that he researched the rules and regulations of fifteen
cities in Washington State. He suggested that Council incorporate their
ideas into a new revised rules and procedure manual and have it reviewed
by the Council Meeting Committee.
60 min. 2. Council Meeting Issues — Part #1
Procedural Items:
Invocation — Yes? Rotate? No?
LOVER MOVED AND EDLER SECONDED TO HAVE AN INVOCATION
AT THE COUNCIL MEETINGS. The motion carried by voice vote;
Bonlender, Cawley, Edler, Johnson, Lover, McClure and Whitman voting
aye. By general consensus, Council members will rotate who says the
invocation among Council volunteers.
Council Policy re: Seating Arrangements
Council members considered different seating policies including selection
by seniority, district order, drawing straws, or by council member position
number. It was the general consensus to have the Council Meeting
Committee review the options and make a recommendation to the Council.
If a council member is interested in moving now, they should discuss it with
the member who sits in the seat they want.
Roberts Rules of Order Review
a Which apply and when do they apply?
- "Rules of Procedure"
— Should public hearings be at a time certain?
JANUARY 7, 2006 — ADJOURNED MEETING
Should items involving other elected officials who are
at a meeting �be "bumped up" the agenda?
Should an ordinance be read after it's introduced?
Randy Beehler explained that Roberts Rules of Order were designed for
large organizations in very formal settings and do not necessarily translate
for smaller organizations. He gave a couple of examples of its formality. In
his research, he found that many cities adopt parts of the Roberts Rules,
and that Yakima's Council Rules and Procedures contain some guidance
for conduct at meetings. Council member discussion ensued, concluding
that a Council member should wait to be acknowledged before speaking,
and that roll call votes should be rotated to begin each vote with a different
council member. It was the general consensus of the Council that the
Council Meeting Review Committee should develop a recommended policy
relating to these issues.
30 min. 3. Council Committee, Boards, Commissions Appointments
Review current appointments
Make new appointments
Mayor fills remaining vacancies
Council members reviewed and volunteered for committee assignments as
listed in the attached assignment document. Mayor Edler encouraged
Council and staff members to recruit qualified minority candidates to serve
on the citizen boards and commissions.
15 min. 4. Civility in Government Policy
4 Discussion and adoption consideration
It was the general consensus to direct this to the Council Meeting
Committee.
20 min. 5. Council Meeting Issues — Part #2
4, The 3- Minute Rule
Continue or eliminate
Mr. Beehler stated that in his research he found several cities in
Washington State that had time limit provisions varying from three to five
minutes, but it really falls to the chair to control. After deliberation,
BONLENDER MOVED AND McCLURE SECONDED TO KEEP THE
THREE- MINUTE RULE. Council Member McClure stated that when the
three minutes elapses, the Mayor can ask the speaker if they can finish in
15 seconds and if not, the Mayor would then poll the Council to extend the
time. The motion carried by 5 -2 roll call vote: Bonlender, Edler, Johnson,
McClure and Whitman voting aye; Cawley and Lover voting nay. Council
Member Cawley said he voted against the motion because it would not
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JANUARY 7, 2006 — ADJOURNED MEETING
show a change to the rule as he had promised the voters. JOHNSON
MOVED AND McCLURE SECONDED TO ELIMINATE THE LIGHT
SYSTEM. The motion carried by 6 -1 roll call vote; Bonlender, Cawley,
Edler, Johnson, Lover, and McClure voting aye; Whitman voting nay
City Manager Zais commented if it appears that Audience Participation
would take longer than 30 minutes, then staff proposes it be continued to
the end of the meeting.
Evening Meetings
-- What's the goal?
Pros and Cons
Randy Beehler commented that this topic has been discussed and
experimented with before in Yakima. He mentioned that a driving force of
the community relations process is to let people become involved in
government. We tried to make other opportunities to allow them to be
involved, and YPAC is a good example. An assumption being made is that
evening meetings will accommodate working people; however, it could be
argued that evenings are full with family and other interests and obligations,
and may not open the door to more participation. Assistant City Manager
Zabell said that he was not advancing a pro or con position, but in his
experience with other cities, there wasn't a large difference in the
attendance. Many businessmen have trouble attending evening meetings,
and families have obligations with children involved in sports. City Manager
Zais assured the Council that costs for evening meetings could be
contained by limiting participation by non - exempt staff and utilizing
management involvement.
Mayor Edler asked each member to give their opinion on evening meetings.
For himself, evening meetings would work, but he expressed concern about
the decision - making process in the late evenings.
McClure: As a businessman, evening meetings would work better for him.
He suggested the following schedule for the meeting:
• 4:00 p.m. Executive Session
• 5:00 p.m. Business meeting
■ Proclamations, etc.
• 6:00 p.m. Dinner break
• 7:00 p.m. Official business
Johnson: Agreed with Council Member McClure. A lot of business people
and employees of businesses felt they could not afford to take time to come
during the day meetings.
Lover: He could meet at any time. We meet in the evenings a lot now for
hearings. From a cost point of view, he was inclined to think afternoon
meetings are best because City employees are available. He suggested
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JANUARY 7, 2006 — ADJOURNED MEETING
remote meeting locations at high schools, linking up with video and
government classes.
Cawley: Staff would adjust their schedule so it would not involve extra
expenses. Council would be more available in the evening and it would
show a change as promised to the voters.
Bonlender: He was in favor of evening meetings. The goal is not'to
increase attendance, but the perception of being more accessible. He
preferred starting at 6 p.m. and ending at 9 p.m., with an executive session
at 5 p.m. if needed.
Whitman: She prefers to keep daytime meetings; staff is already there and
evening meetings would take time from their families. If staff is not needed
at the meeting, they could go back to their office. Also, there is no bus
service in the evenings. She noted that Council members who work have
managed to adjust their schedules for daytime meetings. It is difficult for the
media to get the news out if we meet in the evening.
City Manager Zais commented that executive sessions could be held just
before the evening meetings and major hearings could be scheduled on the
off - business meeting weeks or on Monday evenings.
BONLENDER MOVED AND JOHNSON SECONDED TO CHANGE TO
EVENING MEETINGS AS SOON AS POSSIBLE. Council Member
McClure stated he is ready to vote and thinks we should forward this to the
Council Meeting Committee to restructure the agenda. Mayor Edler stated
he would like to work out the details before voting so he knows what he is
voting for. The question was called for a vote on the motion. The
motion carried by 4 -3 roll call vote: Johnson, McClure, Cawley and
Bonlender voting aye; Lover, Edler and Whitman voting nay.
City Manager•Zais stated that he would convene the Council Meeting
Committee as soon as possible to prepare a policy and revised agenda
schedule. He will also refer this to the Legal Department to prepare an
ordinance to implement the schedule change.
35 min. 6. Review of Strategic Direction Priorities /Future Challenges
It was the consensus of Council to defer discussion of this topic to a future
meeting.
15 min. 7. Next Workshop and Other Business
Scheduling /topic(s)
Council agreed to hold another workshop in the fall.
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JANUARY 7, 2006 —ADJOURNED MEETING
Council Attendance at the 3/10 -15/06 National League of Cities
(NLC) /City - Federal Lobbying Meetings
City Manager Zais touched on the importance of sending City
representatives to the National League of Cities conference in Washington,
D.C. In the past, anywhere from two to five Council members have
attended, as well as staff. Several business community representatives
have also attended at their own expense. Several Council members
expressed an interest in attending the conference. Mayor Edler asked
Council members to advise the City Manager of their intent.
10 min. 8. Executive Session re: personnel
At 1:10 p.m., WHITMAN MOVED AND McCLURE SECONDED TO MOVE
INTO EXECUTIVE SESSION FOR APPROXIMATELY TEN MINUTES TO
DISCUSS PERSONNEL. The motion carried; Bonlender, Cawley, Edler,
Johnson, Lover, McClure and Whitman voting aye.
9. Adjourn
Following the conclusion of the Executive Session, the meeting adjourned
at 1:28 p.m.
READ AND CERTIFIED ACCURATE BY
ATTEST:
r s�
CITY CLERK
�. ,
/ � ✓ /
DAVID EDLER, MAYOR
Minutes prepared by Karen Roberts. An audio tape of this meeting is available in the City Clerk's Office
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JANUARY 7, 2006 —ADJOURNED MEETING
CITY OF YAKIMA
Boards and Commissions
COUNCIL ASSIGNMENTS
COMMITTEE
Yakima Valley Conference
of Governments (YVCOG)
General Membership
Yakima Valley Conference
of Governments (YVCOG)
Executive Board
County -Wide Planning Policy Committee
Joint Board for
Urban Area Planning
Local Emergency Planning
Committee
(Directed by Congressional action in 1986.) -
*Yakima River Basin Salmon Recovery Board*
*Yakima Sub Basin Fish & Wildlife Planning Board*
(includes Dave Brown)
Eastern Washington Water Alliance
(May be dissolved — Mike Shane is staff Person)
County Regional Stormwater Task Force
Intergovernmental Fire Service Committee
TRANS - Action
Union Gap /City of Yakima Inter -
Governmental Committee
0
3/Wed 6:30 pm
6 times a yr
(Jan., Mar., May,
Sep., Oct., Dec.)
3 /Mon 1:30 pm
County Crthouse
417
DESIGNEE
Norm Johnson
Susan Whitman
Alt. /McClure
Vacant
On Call Bill Lover
Ron Bonlender
Neil McClure
On Call Bill Lover
Neil McClure
On Call Mayor
Selah City Hall
Neil McClure
Alt: Cawley
Varies
Neil McClure
Alt: Cawley
Neil McClure
Bill Lover
1/Wed 7 pm
Neil McClure
Harman Ctr
Bill Lover
Susan Whitman
Neil McClure
On Call
Norm Johnson
Dave Edler
Micah Cawley
Neil McClure
Susan Whitman
JANUARY 7, 2006 — ADJOURNED MEETING
Yakima County Solid Waste
Bill Lover
Advisory Committee
Yakima Basin Joint Board
Last Fri 9 am
Bill Lover
Except Nov /Dec
Alt./Whitman
Halverson & Applegate
Tri- County Water Resource Agency
Monthly
Bill Lover
(includes Dave Brown)
Alt: McClure
Aquatics Task Force
Dave Edler
Neil McClure
Micah Cawley
Ron Bonlender
Yakima Downtown Association
1lThurs 8 am
Ron Bonlender
CED Conf Rm
Alt: Cawley
Westside Merchant Association
2 /Mon 5 pm
Dave Edler
Plcattl.
Alt/Johnson
Sports Commission Subcommittee 2nd Wed 7 am
Conv Cntr
Front Street Merchants On Call
N.E. Neighborhood On Call
Lodging Tax Advisory On Call
Committee
Yakima Air Terminal Board 4lThurs.
7:30 A. M.
(Nov /Dec -3rd Thurso
Public Facilities District Ex- Officio Members
Monthly
ONDS - Consolidated Plan Development
Police Athletic League 2/Wed 1:30 pm
PAL Ctr
7
Dave Edler
Alt: Lover
Neil McClure
Ron Bonlender
Ron Bonlender
Susan Whitman
Susan Whitman
Alt. /Johnson
Norm Johnson
Susan Whitman
Ron Bonlender
Bill Lover
Alt: Johnson
Susan Whitman
Ron Bonlender
JANUARY 7,2006—' DJOURNED MEETING
Weed & Seed Committee
Hotel /Motel Commission/TPA
Commercial Revitalization Deduction Board
CITY OF YAKIMA COUNCIL COMMITTEES
Labor Management Committee On Call
Public Safety Committee On Call
Ch
Police /Legal Center
Economic Development Council Committee On Call
Transit Committee 3/Wed Q 8am
Pub. Wks
Transportation Planning Committee
Hearing Examiner Review Committee 1 Yr
Neighborhood Development Committee
Litter Committee
Downtown Yakima Futures Initiative
Oversight Committee (Task Force)
419
Ron Bonlender
Susan Whitman
Susan Whitman
Norm Johnson
Vacant
Bill Lover
Susan Whitman
Susan Whitman,
Ron Bonlender
Micah Cawley
Ron Bonlender
Bill Lover
Norm Johnson
Alt: McClure
Micah Cawley
Neil McClure
Ron Bonlender
Alt: Lover
Dave Edler
Neil McClure ,
Micah Cawley
Dave Edler
Micah Cawley
Bill Lover
Norm Johnson
Ron Bonlender
Ron Bonlender
Neil McClure
Alt/Whitman
Bill Lover
Ron Bonlender
Norm Johnson
Neil McClure
420
JANUARY 7, 2006 — ADJOURNED MEETING
Council Utility Code Committee
Ron Bonlender
Dave Edler
Micah Cawley
Sister City Council Committees
Japan & Taiwan
Susan Whitman
Morelia
1St Fri
Alt/Edler
City /County Intergovernmental Relations Committee
Norm Johnson
Dave Edler
Neil McClure
Capital Facilities Committee
Neil McClure
Ron Bonlender
Alt: S. Whitman
Yakima Clean Air
2/Wed 1:30 pm
Bill Lover
Authority Board
Alt./ N. McClure
Community Relations Committee
Dave Edler
Neil McClure
Susan Whitman
Alt: Cawley
Council Meeting Review (format & Time)
Ron Bonlender
Norm Johnson
Neil McClure
Council Priorities -- Mission /Vision
Dave Edler
Susan Whitman
Micah Cawley
Supporting Investments in
Qrtly -2nd Thurs
Vacant
Economic Diversification Board (SIED)
(Q New Vision)
MAYOR STIPULATED:
Yakama Nation Community
Yrly
Mayor
Contribution Committee
Alt: McClure
Chamber of Commerce Board
Monthly
Mayor
Noon (Chamber)
Fire Relief & Pension Board
2 /Mon 9:15 am
N. Johnson, Ch
(or elected official designee per RCW)
Mayor's Office
JANUARY 7, 2006 - 'ADJOURNED MEETING
421
Board of Volunteer Firefighters
On Call
N. Johnson, Ch.
Capitol Theatre Board
Mayor's Office
Bill Lover
Board of Volunteer Police
On Call
Vacant
Board of Directors
Mayor's Office
Vacant
Police Relief & Pension Board
2 /Mon 8:30 am
N. Johnson, Ch.
(or elected official designee per RCW)
Mayor's Office
Dave Edler
Yakima Valley Emergency
3/Thurs Qrtly
Mayor
Services Executive Board (ESEB)
Alt: Whitman
911 Admin. Board
Qrtly 7:30 am
Mayor
Bob Brown 966 -2660
(Meets prior to Parade)
Alt: Whitman
EMS — Emergency Medical Services Committee
Mayor
Regional Legislative Committee
On call
Alt: Whitman
BY INVITATION ONLY
COMMITTEE
MEETS
DESIGNEE
Capitol Theatre Board
4'h Mon
Susan Whitman
Yakima Valley Visitors and Convention
Qrtly Noon
Susan Whitman
Board of Directors
4th wed.
Vacant
Sundome Advisory Committee
Susan Whitman
Dave Edler
Yakima Greenway Foundation
3`d Monday
Neil McClure
Alt: Vacant
Yakima Sunfair, Inc.
Yrly
Vacant
Bob Brown 966 -2660
(Meets prior to Parade)
2020 Master Facilities Advisory Team
Norm Johnson
Regional Legislative Committee
On call
Vacant
YCDA Board of Directors
Monthly
Neil McClure
5:30 p.m.
Pacific Power Customer Advisory Board
Quarterly
Vacant
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JANUARY 7, 2006 — ADJOURNED MEETING
STATE BOARDS AND COMMISSIONS:
AWC (Assoc. of WA. Cities) 3 x yr Vacant
Legislative Committee (By Invitation)
AWC Board Qrtly Vacant
AWC Resolutions Committee 3 x yr Vacant
Municipal Research Qtly Vacant
Governor's Sentencing Guidelines 2/Fri Vacant
Washington State DOT Aviation Advisory Qrtly Vacant
Committee
JAG Committee Qtriy Vacant
COUNCIL COMMITTEES FOR APPOINTMENTS
TO BOARDS AND COMMISSIONS
AIR TERMINAL BOARD PARKS & RECREATION COMMISSION
Bill Lover Micah Cawley
Susan Whitman Dave Edler
Norm Johnson Ron Bonlender
BICYCLE /PEDESTRIAN COMMITTEE
OF APPEALS
Neil McClure
Dave Edler
Susan Whitman
CHARTER CITY EMPL CIVIL SERVICE
COMMISSION
Ron Bonlender
Bill Lover
Susan Whitman
HOUSING AUTHORITY BOARD
Bill Lover
Dave Edler
Neil McClure
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COMMUNITY REVIEW BOARD & BOARD
Ron Bonlender
Micah Cawley
Bill Lover
YAKIMA VALLEY REGIONAL
LIBRARY BOARD
Ron Bonlender
Norm Johnson
Susan Whitman
YAKIMA URBAN AREA REGIONAL
PLANNING COMMISSION
Norm Johnson
Neil McClure
Ron Bonlender
JANUARY 7, 2006 - -'ADJOURNED MEETING
PUBLIC FACILITIES DISTRICT
Norm Johnson
Susan Whitman
Ron Bonlender
CITIZENS POLICE ADVISORY
COMMITTEE
Micah Cawley
Dave Edler
Susan Whitman
TAHOMA CEMETERY TASK FORCE
Dave Edler
Susan Whitman
Ron Bonlender
YAKIMA HOTEUMOTEL COMMISSION
Neil McClure
Norm Johnson
Susan Whitman
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CAPITAL FACILITIES COMMITTEE
Ron Bonlender
Neil McClure
Micah Cawley
LOCAL REVIEW BOARD
FOR HISTORIC PRESERVATION
Neil McClure
Bill Lover
Susan Whitman
COMMUNITY REVITALIZATION
DEDUCTION COMMITTEE
Ron Bonlender
Dave Edler
Bill Lover
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