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HomeMy WebLinkAbout01/07/2014 08 Plaza Design Options and Parking/Circulation Study; Review of Draft Requests for ProposalsBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of: 1/7/2014 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ITEM TITLE: Review of Draft Requests for Proposals related to (1) Plaza Design Options, and (2) Parking & Circulation Study. SUBMITTED BY: Tony O'Rourke, City Manager Sean Hawkins, Economic Development Manager Joan Davenport, Strategic Project Manager SUMMARY EXPLANATION: Two draft Request for Proposals (RFQ) documents have been prepared to invite professional firms or individuals to submit written proposals to the City of Yakima related to (1) Three alternatives for the design of a plaza at the preferred location, and one design at the optional location; and (2) Parking and circulation study for the 25 blocks in the core area of downtown. Staff requests the City Council review and comment on the scope of work and tasks for these two RFQ documents. The process of selecting the firms and approval of the contracts by City Council will take until late March 2014. Resolution: Other (Specify): Contract: Contract Term: Start Date: End Date: Amount: Ordinance: Item Budgeted: Funding Source/Fiscal Impact: Strategic Priority: Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: Economic Development City Manager RECOMMENDATION: Review and provide comments on the scope of work for these two Requests for Qualification documents. ATTACHMENTS: Description Draft RFQ for Plaza Design parking study rfq Upload Date 12/20/2013 12/23/2013 Type Backup IMaterliall Cover Memo City of Yakima, Washington Request for Statements of Qualifications No. 11402Q January 8, 2014 Yakima Central Plaza Design RFQ THE OPPORTUNITY The City of Yakima, Washington invites Request Statements of Qualifications from qualified firms or individuals to prepare designs for the redevelopment of approximately 2 acres, currently used as a public parking lot, into a Central Plaza location for downtown events and gatherings. The preferred site (hereafter referred to as the "Site") has 196 space parking spaces, along with a small sculpture park, entitled Millennium Plaza. The location is adjacent to several landmark buildings in Yakima, including the Capital Theater, the Federal Courthouse and the Larson Building which provide a beautiful and dramatic setting. Other land uses near the Site include a privately owned theater, restaurants, and retail. The proposed site is owned by the City of Yakima. Millennium Plaza today The City of Yakima is located in heart of central Washington, a 2 hour drive from Seattle and a 21/2 hour drive from Spokane. With its beautiful weather, central location, relatively low cost of living, and strong sense of community, Yakima is a premiere place to live, work, and play. Yakima has been the cultural, business, educational, health services, and governmental focal point of the Central Washington region since it was founded more than 125 years ago. Originally built along the new Northern Pacific Railway company line, Yakima has grown from its agricultural roots to become a vibrant, diverse metropolitan city. Capital Theater & Federal Courthouse Yakima's economy has always revolved around agriculture. A wide variety of crops are grown in the Yakima Valley. In fact, Yakima County is Washington State's leader in terms of the value of the fruits, vegetables, grains, and other agricultural products produced by the county's farmers. The Yakima Valley is often described as a semi -arid desert. Yakima regularly boasts about its 300 days of sunshine each year and 4 distinct seasons. Yakima is the largest city in Yakima County with a population of about 92,000. That makes it the 9th largest city in Washington State. Yakima Central Plaza Desi.n RFQ No. 11402Q Pale 1 PROJECT DESCRIPTION AND REQUIREMENTS The City is seeking proposals from firms to produce specific plans for the redevelopment of the Site into a plaza that includes the following necessary features: shade, a performance area and/or stage, water feature, seating, event area suitable for typical farmer's market and other gatherings, narrowing of adjoining streets along with a curb -less frontage, area that could be converted to weekday parking, retail kiosk, restroom/storage building and lighting features. The site will need to be enhanced with power supply and other amenities suitable to an event plaza. The Larson Building The need for replacement parking has been a community concern. Options that can provide a dual role of the plaza to accommodate some parking will be considered. A separate but companion Request for Qualifications (RFQ 11403Q) is also underway for a Parking and Circulation Analysis to address parking issues related to the conversion of the site to a plaza. Deadline to Submit Proposal Sealed submittals to this Request for Statements of Qualifications will be accepted in the Office of the City Clerk, Yakima City Hall, 129 North 2nd Street, Yakima WA 98901 until the hour of 2:00 PM, January 31st , 2014. Proposals received after such time will be returned unopened. Responses may be mailed or hand delivered to the City of Yakima, City Clerk's Office, 129 North 2nd Street, Yakima WA 98901. Due to the Site's prime location in the downtown, it is critical that the project provide an aesthetic that is both vibrant and interesting, but also integrates with the existing character of the historic structures nearby. The successful candidate firm will be asked to produce 3 variations for layout and design for the preferred site and one option for an alternative site. As a result of the review by the public, City Council and Implementation Committee, a preferred Alternative will be selected and fine-tuned. "Attachment A" of this RFQ provides a more detailed tentative scope of work. Yakima Central Plaza Desi.n RFQ No. 11402Q Pale 2 Response Format and Requirements The City of Yakima is interested in working with a firm that has previous experience in developing a central plaza. Following review of the Statements of Qualifications by the City Selection Committee, one or more firms may be selected to participate in an interview to provide the opportunity for more detailed presentation of their proposal. The successful firm will be offered the opportunity to enter into an Agreement with the City of Yakima to provide services. Insurance requirements are illustrated in "Attachment B". The city reserves the right to negotiate elements of the RFQ and Agreement. If an agreement cannot be reached the City reserves the right to negotiate with the next highest ranked proposer. Interested firms will provide seven copies of the proposal, including one unbound copy. A digital copy of the proposal is also requested. All costs for developing proposals in response to this RFQ are the obligation of the Consultant and are not chargeable to the City of Yakima. All responses and accompanying material will become the property of the City and will not be returned. Proposals may be withdrawn at any time prior to the published close date, provided notification is received in writing to the agent listed in this RFQ. Evaluation Criteria Proposals will be evaluated based on the following criteria and the weighted table below. 1. Project Proposal- Summarize the unique qualities of your team, the services and deliverables included in your proposal that will accomplish the Tentative Scope of Work described in Attachment A of this RFQ. 2. Key Personnel- The chosen consultant will demonstrate that they have personnel available to perform this work that have significant experience with similar projects. 3. Relevant Project Experience — Provide five examples of similar projects that emphasize urban design and redevelopment experience, especially if a central plaza was included. Project descriptions should include location, project name, project duration, budget, project status and lead client contact. 4. Project Approach — Describe how your team will be organized and the tasks to accomplish the project, on time and on budget. 5. References — Please provide the names and contact information of at least 5 persons the City of Yakima may discuss previous project experience with your firm. Propo Yakima Central Plaza Design RFQ No. 11402Q Page 3 Qualification and Experience Weight 1 Project Proposal - Demonstration of a thorough understanding of the scope and intent of the project objectives 25 2 Key Personnel Experience - Combination of team members that meet the interdisciplinary needs of the project 20 3 Relevant Project Experience - Demonstration of Consultant's relevant experience with projects of similar scope and size 20 4 Project Approach - Demonstration of team's ability to meet the proposed project including assigned staff availability. 20 5 References- Provide contact information of 5 persons related to previous projects of a similar nature available to describe their experiences with your firm. 15 TOTAL 100 Yakima Central Plaza Design RFQ No. 11402Q Page 3 Tentative Project Schedule and Budget The City of Yakima has an approximate budget of $145,000 for this study. Final deliverables are expected within a six month timeline from the start of the project. Schedules for interim deliverables and public input session will be developed as part of the final written proposal. Preliminary RFQ Schedule Request for Qualifications Released Qualification Packets Due — Close date Interviews, if warranted Contract Selection Proposed Start Date January 8, 2014 January 31, 2014 (2:00 PM) Week of February 17, 2014 Week of March 3, 2014 March, 2014 If you have any questions, feel free to contact either: Sean Hawkins, Economic Development Manager at 576-6274, shawkins@yakimawaegov Joan Davenport,Strategic Project Manager at (509) 576-6417, joanedavenport(c�yakimawaegov. Background Materials available on-line Background information and several documents are available on the City of Yakima web site: http://www.yakimawa.gov/services/downtown/ 1. Yakima Downtown Master Plan http://www.yakimawa.gov/services/downtown/files/Yakima Project -Su m mary- Plan 090413 Standard.pdf 2. Downtown Retail Plan http://www.yakimawa.gov/services/downtown/files/Yakima-Draft-Final-Report-Pg-1 18.pdf Yakima Central Plaza Design RFQ No. 11402Q Page 4 Yakima Central Plaza Design RFQ A TTACHMENTA — TENTATIVE SCOPE OF WORK Critical Elements of the Project The City is seeking production of specific plans for the redevelopment of the Site into a signature public plaza/park area designed as the centerpiece of downtown Yakima. The plaza/park may include both active and passive space that can also function as a community event space. The concept design must include the following necessary features: • Shade, • A performance area and/or stage, • Water feature, • Seating, • Event area suitable for typical farmer's market and other gatherings, • Narrowing of adjoining streets along with a curb -less street frontage, • Area that could be converted from plaza to weekday parking, • Lighting features, • Enhanced with power supply and other amenities suitable to an event plaza, • Retail kiosk, • Public restroom/storage building, • Reflects the character of historic buildings and downtown aesthetic features. Task 1: Illustrative Design and Review Process A series of three alternative conceptual or illustrative plans will be developed that meet the critical elements listed above for the preferred site. One option will be developed for the alternative site. Task 1.1 Site visit and context analysis Task 1.2 Meet with Parking and Circulation Consultant to develop parking opportunities Task 1.3 Staff and Implementation Committee review meetings to get feedback and information. Task 1.4 City Council & public review to rank conceptual plans, and select preferred option for further refinement. The preferred option may be a combination of components from more than one of the conceptual plans. Deliverables: • Design concept report and general cost estimates • High resolution illustrations including both printed copy and a Portable Document Format (PDF) version Task 2: Refine Preferred Detail Design Concept for Plaza Once a preferred design concept has been selected, a more detailed plan will be developed. Task 2.1 Prepare a detailed plan for internal and technical review Task 2.2 Meet with Parking and Circulation consultant Task 2.3 Refine detailed plan and cost estimates for presentation to public and City Council. Deliverables: • Detailed Design report and general cost estimates • High resolution illustrations including both printed copy and a Portable Document Format (PDF) version Yakima Central Plaza Design RFQ No. 11402Q Page 5 Yakima Central Plaza Design RFQ ATTACHMENT B - CERTIFICATE OF INSURANCE EXAMPLE ACORD PROFESSIONAL LIABILITY CERTIFICATE OF LIABILITY INSURANCE DATE (MWDONYYY) Current Date THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER INSURANCE AGENT ISSUING CERTIFICATE ADDRESS CNOMEACTInsurance Agent Information E-MAIL'E:o ' I FAX No$ ADDRESS: u INSURER(SI AFFORDING COVERAGE NAICifINSURER A: A -VII or better, admitted carrier INSURED ENTITY INSURED ADDRESS INSURER Et INSURER C: INSURER 0: EACH OCCURRENCE INSURER E: INSURER F COMMERCIAL GENERAL LIABILITY COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PENTIUM, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. u50TYPE LTR OF INSURANCE A8'8 INSR $A MD POLICY NUMBER POLICY EFF (MM/DDMIYY) POLIZV ERP— (MMIOOPYYYY) LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY UAMAUE I cu0 PREMISES (ERa NocTEDenco) $ CLAIMS -MADE [ OCCUR MED EXP (Arty one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS •• COMP/OP AGG $ —I POLICY �� JECT , ! LOC$ AUTOMOBILE LIABILITY _ COMBINED SINGLE LIMIT (Ea accident) ANYAUTO — BODILY INJURY (Per person) $ — ALL OWNED AUTOS HIRED AUTOS — SCHEDULED AUTOS NON -OWNED AUTOS BODILY INJURY (Per accident) 'Oir€nwisAMAaE _. .._..,_�.. (Per accident) $ _..�.__. — $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LMB _ CLAIMS -MADE AGGREGATE $ DED 1 ( RETENTION$ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY I {0T1-1- WC 1 ST T fS f 1 YIN ANY PROPRlErORr0ARTNERIEXECUTrvE N/A E. L, EACH ACCIDENT $ OFFIGEREMBER EXCLUDED? /M (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMfr $ A Professional Liability Policy Number start date stop date $1,000,000 per claim $1,000,000 aggregate $ 5,000 deductible DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule if more snare et equhed) (If a claims made form is shown, you should receive a certificate of insurance for three years after job is completed). The City of Yakima and the County of Yakima usually cannot be named as additional insureds. CERTIFICATE HOLDER CANCELLATION City of Yakima/County of Yakima Purchasing Department 129 N. 2nd Street Yakima, WA 98901 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE SIGNATURE ACORD25 (2010/05) © 1988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Yakima Central Plaza Desi.n RFQ No. 11402Q Pale 6 City of Yakima, Washington Request for Statements of Qualifications RFQ 11403Q January 8, 2014 Downtown Yakima Parking & Circulation Study RFQ THE OPPORTUNITY The City of Yakima, Washington invites Statements of Qualifications from qualified firms or individuals to prepare a parking and circulation study for a 25 block area of Downtown Yakima. The 25 block area is the traditional core of downtown Yakima and had once been a retail and government activity center until the closure of the Yakima Mall in 2001. Over the past decade, the area has become a growing food, beverage and entertainment district and remains the center of City and County government. In 2013, the City of Yakima hired Portland, Oregon based downtown revitalization consultant Crandall Arambula to develop a downtown master plan to provide a path of future development in the downtown district. The recommended projects include traffic calming along Yakima Avenue, the development of a Public Market and the creation of downtown plaza in the heart of the district. The preferred Yakima Plaza site is currently a 196 space parking lot, along with a small sculpture park, entitled Millennium Plaza. The location is adjacent to several landmark buildings in Yakima, including the Capital Theater, the Federal Courthouse and the Larson Building which provide a beautiful and dramatic setting. Other land uses near the Yakima Plaza include a privately owned theater, restaurants, and retail. The proposed site is owned by the City of Yakima and is two acres in size. The City of Yakima wishes to hire a parking consultant to work through the replacement parking issues associated with the development of the Yakima Plaza as well provide parking solutions and address circulation issues for the district as it grows along with the plaza development. As part of this project, the consultant will work closely the Plaza design team to study how the proposed plaza designs options will effect parking in the district. The city does not wish to build a parking garage as part of this project. In addition, the City wishes for the parking consultant to help develop an overall parking management system in the district that encourages convenient parking for retail and restaurant customers and long term parking for retail and restaurant employees. The City of Yakima is located in heart of central Washington, a 2 hour drive from Seattle and a 21/2 hour drive from Spokane. With its beautiful weather, central location, relatively low cost of living, and strong sense of community, Yakima is a premiere place to live, work, and play. Yakima has been the cultural, business, educational, health services, and governmental focal point of the Central Washington region since it was founded more than 125 years ago. Originally built along the new Northern Pacific Railway company line, Yakima has grown from its agricultural roots to become a vibrant, diverse metropolitan city. Yakima's economy has always revolved around agriculture. A wide variety of crops are grown in the Yakima Valley. In fact, Yakima County is Washington State's leader in terms of the value of Downtown Yakima Parkin. Stud RFQ No. 11403Q Pale 1 the fruits, vegetables, grains, and other agricultural products produced by the county's farmers. The Yakima Valley is often described as a semi -arid desert. Yakima regularly boasts about its 300 days of sunshine each year and 4 distinct seasons. Yakima is the largest city in Yakima County with a population of about 92,000. That makes it the 9th largest city in Washington State. PROJECT DESCRIPTION AND REQUIREMENTS In the 25 block downtown core, there is an estimated total of 5,000 parking spaces (see attachment B). The parking spots include a variety of public parking opportunities (lot and on street), private parking and two private parking garages (Yakima Mall Parking Garage and Dragon Inn Parking Garage). The project requirements are as follows: 1) Parking Supply / Demand Analysis/ Circulation Issues • Confirm parking inventory data • Parking usage study • Coordination with plaza designers on parking effects on proposed designs • Supply / demand analysis to determine the adequate level of public parking spaces needed to serve the square footage of development and usage patterns in the downtown district • Suggestions on ways to increase on -street parking inventory (ie: parallel into angled, adequate widths of angled parking spaces) in the downtown district • Address access to the parking areas and related circulation patterns within the district. 2) Recommendations for overall management of the parking system. The recommendations should include the following suggested strategies: • Parking hour determination to ensure proper turnover and availability of on -street parking spaces • Employee parking strategies based on current inventory and parking space availability • Handicapped / Senior Citizen parking • Enforcement strategies • Marketing and wayfinding strategies 3) Evaluation of former Yakima Mall Parking Garage and Dragon Inn Parking Garage to determine their viability as structures to support nearby business, employee parking and special event parking. The evaluation should include suggested upgrades, accessibility and cost estimates for upgrades. 4) Public process — the parking consultant should be prepared to meet with a minimum of 20 downtown business owners during the beginning of the study period to gain their feedback on parking issues and then present initial and final parking plan findings to the Downtown Yakima Master Plan Implementation Committee and the Yakima City Council. Deadline to Submit Proposal Sealed submittals to this Request for Statements of Qualifications will be accepted in the Office of the City Clerk, Yakima City Hall, 129 North 2nd Street, Yakima WA 98901 until the hour of 2:00 PM, January 24th, 2014. Proposals received after such time will be returned unopened. Responses may be mailed or hand delivered to the City of Yakima, City Clerk's Office, 129 North 2nd Street, Yakima WA 98901. Downtown Yakima Parkin. Stud RFQ No. 11403Q Page 2 Response Format and Requirements The City of Yakima is interested in working with a firm that has previous experience in developing a parking study. Following review of the Statements of Qualifications by the City Selection Committee, one or more firms may be selected to participate in an interview to provide the opportunity for more detailed presentation of their proposal. The successful firm will be offered the opportunity to enter into an Agreement with the City of Yakima to provide services. Insurance requirements are illustrated in "Attachment D". The city reserves the right to negotiate elements of the RFQ and Agreement. If an agreement cannot be reached the City reserves the right to negotiate with the next highest ranked proposer. Interested firms will provide seven copies of the proposal, including one unbound copy. A digital copy of the proposal is also requested. All costs for developing proposals in response to this RFQ are the obligation of the Consultant and are not chargeable to the City of Yakima. All responses and accompanying material will become the property of the City and will not be returned Proposals may be withdrawn at any time prior to the published close date, provided notification is received in writing to the agent listed in this RFQ. Evaluation Criteria Proposals will be evaluated based on the following criteria and the weighted table below. 1. Project Proposal- Summarize the unique qualities of your team, the services and deliverables included in your proposal that will accomplish the Tentative Scope of Work described in Attachment A of this RFQ. 2. Key Personnel- The chosen consultant will demonstrate that they have personnel available to perform this work that have significant experience with similar projects. 3. Relevant Project Experience — Provide five examples of similar projects. Project descriptions should include location, project name, project duration, budget, project status and lead client contact. 4. Project Approach — Describe how your team will be organized and the tasks to accomplish the project, on time and on budget. 5. References — Please provide the names and contact information of at least 5 persons the City of Yakima may discuss previous project experience with your firm. Pro • • posais will be evaluated Dy tne uty Selection committee, Dased on tne following critei Qualification and Experience Weight 1 Project Proposal - Demonstration of a thorough understanding of the scope and intent of the project objectives 25 2 Key Personnel Experience - Combination of team members that meet the interdisciplinary needs of the project 20 3 Relevant Project Experience - Demonstration of Consultant's relevant experience with projects of similar scope and size 20 4 Project Approach - Demonstration of team's ability to meet the proposed project including assigned staff availability. 20 5 References- Provide contact information of 5 persons related to previous projects of a similar nature available to describe their experiences with your firm. 15 TOTAL 100 ia: Downtown Yakima Parkin. Stud RFQ No. 11403Q Page 3 Tentative Project Schedule Final deliverables are expected within a six month timeline from the start of the project. Schedules for interim deliverables and public input session will be developed as part of the final written proposal. Preliminary RFQ Schedule Request for Qualifications Released Qualification Packets Due — Close date Interviews, if warranted Contract Selection Proposed Start Date January 8, 2014 January 31, 2014 (2:00 PM) Week of February 17, 2014 Week of March 3, 2014 March, 2014 If you have any questions, feel free to contact either: Sean Hawkins, Economic Development Manager at 576-6274, shawkins(&yakimawa.gov Joan Davenport, Strategic Project Manager at (509) 576-6417, joan.davenport(ayakimawa.gov. Background Materials available on line Background information and several documents are available on the City of Yakima web site: http://www.yakimawa.gov/services/downtown/ 1. Yakima Downtown Master Plan, and http://www.yakimawa.gov/services/downtown/files/Yakima Project -Su m mary- Plan 090413 Standard.pdf 2. Downtown Retail Plan http://www.yakimawa.gov/services/downtown/files/Yakima-Draft-Final-Report-Pg-1 18.pdf Downtown Yakima Parkin. Stud RFQ No. 11403Q Page 4 Yakima Parking Study A TTACHMENTA — TENTATIVE SCOPE OF WORK Task 1: Parking Usage Study and Meet with Local Stakeholders Task 1.1 Conduct site visit, review of existing documents, conduct parking usage study and confirm parking inventory data Task 1.2 Meet with Plaza Design Contractor to discuss preliminary plaza designs and review access issues related to parking availability Task 1.3 Meet with staff and Downtown Plan Implementation Committee to review meetings to get feedback and information. Task 2: Refine Parking Plan Task 2.1 Present draft parking and management recommendations Task 2.2 Meet with Plaza Design Contractor Task 2.3 Meet with staff and Downtown Plan Implementation Committee to present parking information and management recommendations Task 3: Final Parking Plan Task 3.1 Final refinements to parking plan Task 3.2 Present final plan to staff and Downtown Plan Implementation Committee Deliverables: Written report in PDF Format Downtown Yakima Parkin. Stud RFQ No. 11403Q Page 5 Yakima Parking Study ATTACHMENT B - PARKING STUDY AREA Parking Study Area Wlincoi An ve IF- ri Luther King Jr Blvd iz ii Yakima Parking Study ATTACHMENT C - OVERALL PARKING INVENTORY IN DOWNTOWN laami _t r14 VIr41 Wil " 2006 Parking Study oma, � IN Boundary n qtr , r1-11 Off -Street Public Parking = 369 Spaces 4 it TIT)! p J E ND .1.1 ..... • ........ 7-11--7-17" . ter... o.a, 7 Public Parking On -Street 515 Spaces Off-street 0 Spaces Private Parking .Off -Street 1.200 Spaces TOTAL 1,715 Spaces rw.MlI �� akl a Ave 111do i! * — Chestnut Ave �1 West Yakima Cha aktoav Downtown Core 1 East Yakima Public Parking Public Parking On -Street 857 Spaces I On-Strat 285 Spac.r Off -Street 369 Spaces a Off -Street 0 Space Private Parking s Private Parking Off -Street 3.458 Spaces Off -Street 1.606 Space! TOTAL 4,684 Spaces _III TOTAL 1,891 Spacer Downtown Yakima Parkin. Stud RFQ No. 11403Q Pare 7 Yakima Parking Study ATTACHMENT D - CERTIFICATE OF INSURANCE EXAMPLE ACORD PROFESSIONAL LIABILITY CERTIFICATE OF LIABILITY INSURANCE CurrentD Date THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. if SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER INSURANCE AGENT ISSUING CERTIFICATE ADDRESS CON Ar NAME r Insurance Agent Information NAMED ABOVE FOR THE POLICY PERIOD WITH RESPECT TO WHICH THIS HEREIN IS SUBJECT TO ALL THE TERMS, LIMITS PHONE I FAX .EXD - 1 aC NaU: 4 ADDRESS: u INSURER(9) AFFORDING COVERAGE NAIC# INSURER A; A -VII or better, admitted. carrier GENERAL INSURED ENTITY INSURED ADDRESS INSURER 0 : INSURER 0 : INSURER 8 INSURER E : $ INSURER F : $ COVERAGES CERTIFICATE NUMBER: REVI ION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE INDICATED. NOTWITHSTANDING ANY REQUIREMENT, CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS LISTED BELOW HAVE BEEN TERM OR CONDITION OF ANY CONTRACT INSURANCE AFFORDED BY THE SHOWN MAY HAVE BEEN REDUCED POLICY NUMBER ISSUED TO OR POLICIES BY PAID POLICY EFF {MMIDD/YYYY) THE INSURED OTHER DOCUMENT DESCRIBED CLAIMS. POLICY EXP (MM/ODNYYY) NAMED ABOVE FOR THE POLICY PERIOD WITH RESPECT TO WHICH THIS HEREIN IS SUBJECT TO ALL THE TERMS, LIMITS INSR LTR TYPE OF INSURANCE 0801 IN9R SUBS" 080 GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY I OCCUR EACH OCCURRENCE $ PRO RENPAEMIAISEES{Ea o'TED ce) $ ICLAIMS -MADE MED EXP (Any one person) $ PERSONAL 8 ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES�PER: POLICY ri !Iv-, jI LOC PRODUCTS - COMP/OP AGG $ $ AUTOMOBILE _ — LIABILITY ANYAUTO ALL OWNED AUTOS HIRED AUTOS SCHEDULED AUTOS AUTOS EO AUTOS COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ BOOILY INJURY (Per accident) $ PROPERTY DAMAGE {Per accident) v UMBRELLA UAB EXCESS LAB _ OCCUR CLAIMS -MAGE EACH OCCURRENCE $ AGGREGATE $ OE0 1 RETENTION$ $ WORKERS COMPEN$ATION AND EMPLOYERS' LIABILITY 880 ANY PROPRIETOR,PARTNER,EXECUTIVE J"—'I OFFICER/MEMBER EXCLUDED')it�ll 18.14.0 in NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA WCSTAYIV 'A �'i{,IRY UMI'I �� ER EL EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMYr $ A Professional Liability Policy Number start date stop date $1,000,000 per claim $1,000,000 aggregate $ 5,000 deductible DESCRIPTION OF OPERATIONS t LOCATIONS 1 VEHICLES Attach ACORD 101, Additions! Remarks Schedule if rnora soave is required) (If a claims made form is shown, you should receive a certificate of insurance for three years after job is completed). The City of Yakima and the County of Yakima usually cannot be named as additional insureds. CERTIFICATE HOLDER CANCELLATION City of Yakima/County of Yakima Purchasing Department 129 N. 2nd Street Yakima, WA 98901 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE SIGNATURE A000025(201W05) 01988-2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Downtown Yakima Parkin. Stud RFQ No. 11403Q Pale 8