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Home My WebLink About12/06/2005 Adjourned Meeting 367 ADJOURNED MEETING DECEMBER 6, 2005 - 8:30 A.M. -11:00 A.M. COUNCIL CHAMBERS - CITY HALL 1. RoII CaII Present: Council: Mayor Paul George, presiding, Council Members Ron Bonlender, Dave Edler, Neil McClure, Mary Place, Bernie Sims, and Susan Whitman Staff: City Manager Zais, City Attorney Paolella and City Clerk Roberts 2. Budget Wrap -Up BUDGETED Policy Issue Summary I. OUTSIDE AGENCY AND INTERGOVERNMENTAL REQUESTS OUTSIDE AGENCY REQUESTS ➢ Yakima County Development Association, General Fund, $19,913 SIMS MOVED AND PLACE SECONDED TO APPROVE. The motion carried by unanimous voice vote. ➢ Yakima Chamber of Commerce, General Fund, $5,900 PLACE MOVED AND BONLENDER SECONDED TO APPROVE. The motion carried by unanimous voice vote. ➢ Fourth of July Committee, General Fund, $5,000 BONLENDER MOVED AND McCLURE SECONDED TO APPROVE. The motion carried by unanimous voice vote. ➢ Sunfair Association, General Fund, $1,000 McCLURE MOVED AND WHITMAN SECONDED TO APPROVE. The motion carried by unanimous voice vote. ➢ Allied Arts ArtsVan, General Fund, $5,333 PLACE MOVED AND SIMS SECONDED TO APPROVE. The motion carried by unanimous voice vote. 3 6, 8 DECEMBER 6, 2005 — BUDGET WRAP UP ➢ Retired Senior Volunteer Program (RSVP), Parks & Recreation Fund, $3,000 McCLURE MOVED AND SIMS SECONDED TO APPROVE. The motion carried by 6 -1 voice vote; Place voting nay. INTERGOVERNMENTAL AGENCIES ➢ Clean Air Authority, General Fund, $12,622 MCCLURE MOVED AND BONLENDER SECONDED TO APPROVE. The motion failed by a 4 -3 voice vote; Place, Whitman, Sims, and Edler voting nay. Note: At the December 6, 2005 Business Meeting, City Manager Zais and City Attorney Paolella advised that there is a statutory provision in state law that we have a legal obligation and a mandate to pay the Clean Air Fee. At that meeting BONLENDER MOVED AND McCLURE SECONDED TO PAY THE CLEAN AIR AUTHORITY ASSESSMENT. The motion carried by a 4 -2 voice vote; Place and Edler voting nay, Sims absent. ➢ Yakima County Emergency Management, General Fund, $42,244 SIMS MOVED AND PLACE SECONDED TO APPROVE. The motion carried by unanimous voice vote. ➢ Yakima Valley Conference of Governments (COG) Membership Assessment, General Fund, $39,130 This item was previously approved on November 18, 2005. II. CITY MANAGEMENT CITY MANAGER ➢ Increase City Manager car allowance from $250 to $300 per month, General Fund, $600 PLACE MOVED AND McCLURE SECONDED TO APPROVE. The motion carried by a 6 -1 voice vote; Edler voting nay. RECORDS /CITY CLERK ➢ Add one Public Records Officer position primarily in response to statutory amendments to the Public Disclosure Act; Risk Mgmt -60 %, General Fund - 40%, $56,300 SIMS MOVED AND McCLURE SECONDED TO APPROVE. The motion carried by unanimous voice vote. 2 3'69-, DECEMBER 6, 2005" BUDGET WRAP UP A Eliminate the Pension Records Clerk position and reinstate and upgrade the Deputy City Clerk position, General Fund, $9,400 McCLURE MOVED AND EDLER SECONDED TO APPROVE. The motion carried by unanimous voice vote. WASTEWATER /PRE - TREATMENT A Add one Pretreatment Technician position to implement activities associated with the Fat, Oil and Grease (FOG) Program, Wastewater Operating Fund - Wastewater rates, $52,900 SIMS MOVED AND PLACE SECONDED TO APPROVE. The motion carried by unanimous voice vote. WATER /IRRIGATION A Add one Full -Time Cross Connection Control/Water Meter Crew leader position to meet increasing Cross Connection rules and requirements for tracking water Toss, Water Operating Fund - Domestic Water Rates, $56,800 McCLURE MOVED AND EDLER SECONDED TO APPROVE. The motion carried by unanimous voice vote. III. MUNICIPAL COURT A Change Municipal Court Judge's salary structure in response to a new state law (Breaks even in the first year. Could gain as much as $30,000 annually in future years.), General Fund (new state filing fee), $19,200 — Revenue: $19,200 SIMS MOVED AND PLACE SECONDED TO APPROVE. The motion carried by unanimous voice vote. IV. FINANCE INFORMATION SYSTEMS A Replace patrol car computers to increase reliability of computer performance on patrol cars, Law and Justice capital fund (50% new Criminal Justice Sales Tax, 50% CJ dedicated utility tax), $210,000 SIMS MOVED AND BONLENDER SECONDED TO APPROVE. The motion carried by unanimous voice vote. A Continue to implement an integrated Utility and Permitting Management System, Centralized in Cumulative Reserve for Capital Improvement Fund, $210,000 SIMS MOVED AND PLACE SECONDED TO APPROVE. The motion carried by unanimous voice vote. 3 370 DECEMBER 6, 2005 — BUDGET WRAP UP UTILITY SERVICES > Add one 3 /4 -time Utility Service Specialist (office) position to handle projects previously completed with temporary staffing, General Fund (Utility Services — reimbursed by utility funds); net increase $22,000 PLACE MOVED AND SIMS SECONDED TO APPROVE. The motion carried by unanimous voice vote. RISK MANAGEMENT > Information Item: Conversion of Risk Mgmt program to a risk pool (legislation to be presented at 12/13/05 meeting), Risk Management Fund, $669,000 in premiums (first year). PLACE MOVED AND EDLER SECONDED TO APPROVE. The motion carried by unanimous voice vote. V. COMMUNITY AND ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT > Upgrade the Economic and Community Affairs Specialist to Deputy Director of Economic Development and Intergovernmental Relations. Change funding allocation, 2006 funding allocation: ONDS -60 %, Water -5 %, Wastewater -5 %, Ec. Dev. -30 %, $14,500 PLACE MOVED AND BONLENDER SECONDED TO APPROVE. The motion carried by unanimous voice vote. CODE ADMINISTRATION > Increase of 2% in the Humane Society annual Contract, General Fund, $1,100 McCLURE MOVED AND BONLENDER SECONDED TO APPROVE. The motion carried by unanimous voice vote. > Upgrade Department Assistant III to Permit Technician, General Fund, $3,000 PLACE MOVED AND WHITMAN SECONDED TO APPROVE. The motion carried by unanimous voice vote. YAKIMA CONVENTION CENTER > Continue funding for the Visitor Information Center to enhance and stimulate positive economic growth through tourism, Tourism Promotion Fund — Hotel/Motel Tax, $40,000 EDLER MOVED AND SIMS SECONDED TO APPROVE. The motion carried by unanimous voice vote. 4 • 3 7 I DECEMBER 6, 2005 - BUDGET WRAP UP CAPITOL THEATRE • ➢ Increase annual management fee from $76,000 to $146,000, Capitol Theatre Operating Fund — Cable Utility Tax, $70,000 SIMS MOVED AND BONLENDER SECONDED TO APPROVE. The motion carried by unanimous voice vote. ENGINEERING ➢ Increase Professional Services to assist with design and development of capital infrastructure projects, General Fund -(to be reimbursed by project budgets), $30,000 ($30,000) Net $0. PLACE MOVED AND SIMS SECONDED TO APPROVE. The motion carried by unanimous voice vote. VI. POLICE DETENTION SERVICES ➢ Accommodate 21 % or $180,000 increase in Yakima County Jail rates — from $840,000 to $1,020,000. An increase of 10.7% or $90,000 was originally budgeted. Additional $90,000 provided by 1) postponing purchase of forensic lab equipment ($50,000) and 2) Elimination of Assistant Evidence Technician ($46,000), General Fund — New .3% Criminal Justice Sales Tax. Following discussion, BONLENDER MOVED AND WHITMAN SECONDED TO APPROVE. The motion carried by unanimous voice vote. VII. FIRE OPERATIONS • Add three entry -level Firefighter positions to provide more emergency personnel available for response and emergency call -back, General Fund (Possible SAFER Grant cost - sharing), $200,000 (less $200,000 O.T. savings), Net $0 WHITMAN MOVED AND McCLURE SECONDED TO APPROVE. The motion carried by unanimous voice vote. VIII. PUBLIC WORKS PARKS AND RECREATION, STREET AND TRAFFIC OPERATIONS, TRANSIT ➢ Funding for County Department of Corrections Crew (DOC) contract price increase, a) Parks & Rec Fund - $31,000, b) Street & Traffic Operations Fund - $17,750, c) Transit Fund - $2,420; $51,170 PLACE MOVED AND EDLER SECONDED TO APPROVE. The motion carried by unanimous voice vote. 5 a DECEMBER 6, 2005 — BUDGET WRAP UP STREET AND TRAFFIC OPERATIONS • Funding for Arterial Maintenance Program to be phased in as revenue becomes available $400,000 in 2006 to $600,000 in 2008, REET 2 and Property Tax; $400,000 McCLURE MOVED AND PLACE SECONDED TO APPROVE. The motion carried by unanimous voice vote. • NEW: Programs to be funded by new Gas Tax Revenues; Gas Tax a) Street & Traffic Operations Fund $98,000, b) Arterial Street Fund $46,500 This policy issue was added to the budget after the November election. SIMS MOVED AND PLACE SECONDED TO APPROVE. The motion carried by unanimous voice vote. TRANSIT • Purchase three 35 -foot and three 40 -foot heavy -duty replacement buses; Transit Capital Reserves — Transit Sales Tax; $1,980,000 SIMS MOVED AND BONLENDER SECONDED TO APPROVE. The motion carried by unanimous voice vote. REFUSE ➢ Two alternatives: a) Refuse rate increase of 8% 1) Operating cost increase of 5% (for fuel, landfill, equipment costs, etc.) 2) Increase of 3% to add one new Code Compliance Officer position to enforce Refuse Division ordinance violations OR b) Refuse rate increase of 5% for operating cost increases only. After debate, BONLENDER MOVED AND McCLURE SECONDED TO APPROVE ALTERNATIVE A) 8% INCREASE. The motion failed by 4 -3 voice vote; Sims, Place, Edler, and Whitman voting nay. After further debate, BONLENDER MOVED AND McCLURE SECONDED TO APPROVE ALTERNATIVE B). The motion carried by 5 -2 voice vote, Sims and Whitman voting nay. PARKS AND RECREATION ➢ Funding for Central Business District landscaping to support downtown beautification, a) PBIA Fund Transfer, b) Parks Fund - Property Tax Subsidy; $50,800 PLACE MOVED AND SIMS SECONDED TO APPROVE. The motion carried by unanimous voice vote. 6 373 DECEMBER 6, 2005.— BUDGET WRAP UP ➢ Study formation of regional park authority — to be done by staff in cooperation with the Parks Commission (BST recommendation), Parks and Recreation existing resources, $0 EDLER MOVED AND PLACE SECONDED TO APPROVE. The motion carried by unanimous voice vote. UNBUDGETED Policy Issue Summary OUTSIDE AGENCY AND INTERGOVERNMENTAL REQUESTS OUTSIDE AGENCY REQUESTS , ➢ Continue to support study of the proposal to construct a reservoir in the Black Rock region. (If extends beyond 2006, a 1% increase would be recommended for 2007 & beyond); Water Reserves (60 %) Irrigation Reserves (40 %), $60,000 After debate, SIMS MOVED AND PLACE SECONDED TO DENY THE REQUEST. The motion failed by a 5 -2 voice vote; McClure, Edler, Bonlender, Whitman and George voting nay. BONLENDER MOVED AND WHITMAN SECONDED TO APPROVE $30,000 CONTRIBUTION TO THE BLACK ROCK STUDY AT THE SAME PERCENTAGE DISTRIBUTION BETWEEN WATER AND IRRIGATION. EDLER MOVED TO AMEND THE MOTION TO FULLY FUND THE REQUEST. The motion died due to lack of a second. McCLURE MOVED AND EDLER SECONDED TO AMEND THE AMOUNT TO $45,000. The motion failed by a 5 -2 voice vote; George, Place, Sims, Whitman and Bonlender voting nay. The question was called for a vote on the original amended motion ($30,000). The motion carried by a 5 -2 voice vote, Place and Sims voting nay. ➢ Hispanic Chamber of Commerce, new proposal from General Fund of $10,000. ➢ Alternate proposal: Suggest Council consider a sum no greater than the Greater Yakima Chamber of Commerce support, General Fund, $5,900. EDLER MOVED AND WHITMAN SECONDED TO APPROVE THE ALTERNATE PROPOSAL FOR $5,900. The motion carried by unanimous voice vote. ➢ Yakima - Morelia Sister City Association (new request); Economic Development Fund, $1,000. After debate WHITMAN MOVED AND McCLURE SECONDED TO APPROVE. The motion carried by 5 -2 voice vote; Bonlender and Place voting nay. 7 3 4., DECEMBER 6, 2005 — BUDGET WRAP UP ➢ Answers from Heaven (new request); General Fund — Contingency Budget Reduction Plan, $50,000. PLACE MOVED AND WHITMAN SECONDED TO DENY. The motion carried by unanimous voice vote. INTERGOVERNMENTAL AGENCIES ➢ Yakima Valley Regional Library — Vote to annex to Regional System; General Fund, $0 PLACE MOVED AND EDLER SECONDED TO REFER THIS ITEM TO THE COMMUNITY ECONOMIC DEVELOPMENT COMMITTEE TO PLAN FOR AN ELECTION ON THIS MATTER IN 2006. The motion carried by unanimous voice vote. ➢ New Policy Issue: Request by Library to restore $100,000 to the 2006 budget PLACE MOVED AND McCLURE SECONDED TO ACCEPT STAFF RECOMMENDATION TO DENY UNTIL THEY CAN WORK OUT THE DETAILS. The motion carried by unanimous voice vote. II. CITY MANAGEMENT HUMAN RESOURCES ➢ Implement a City -wide compensation study; Unknown costs up to $75,000. BONLENDER MOVED AND PLACE SECONDED TO DENY THE REQUEST. The motion carried by 5 -2 voice vote; Sims and Edler voting nay. III. FINANCE FINANCIAL SERVICES ➢ Raise cap on outside utility taxes currently at $4,000 per account per month; to reduce dependency on cash reserves and /or contribute to capital funding; Phase in over three years: 2006 - $5,000, 2007 - $7,500, 2008 -cap removed. Options: a) First $130,000 dedicated to Parks Capital, balance to General Fund and b) General fund receives 100% — research other dedicated Parks Capital Revenue stream; Revenue: 2006 - $57,600, 2007 - $130,000, 2008- $510,000 EDLER MOVED AND PLACE SECONDED TO DEFER FOR 120 DAYS TO ALLOW FOR CONTACTING THE IMPACTED BUSINESSES. The motion carried by unanimous voice vote. 8 375, DECEMBER 6, 2005 — BUDGET WRAP UP IV. COMMUNITY AND ECONOMIC DEVELOPMENT PLANNING > Increase Land Development Fees to match the County fee structure; General Fund revenue; Revenue $13,000 • PLACE MOVED AND SIMS SECONDED TO APPROVE. The motion carried by 6 -0 voice vote; McClure temporarily absent. CODE ADMINISTRATION > Implement a $25 annual Fire Inspection Fee for all commercial Businesses in the City. PLACE MOVED AND EDLER SECONDED TO HOLD A PUBLIC HEARING BEFORE TAKING ACTION ON THIS ITEM. The motion carried by 6 -0 voice vote; McClure temporarily absent. V. POLICE PARKING SERVICES > Increase overtime parking fines from $10 to $20; General Fund Revenue; BONLENDER MOVED AND WHITMAN SECONDED TO APPROVE. The motion carried by 6 -1 voice vote; Sims voting nay. POLICE SERVICES > New: Develop proposal to enhance City Criminal Justice Services /Staffing; Unknown funding source; $2.25 million + other unknown costs PLACE MOVED AND WHITMAN SECONDED TO REFER THE ISSUE TO THE PUBLIC SAFETY COMMITTEE FOR FURTHER RESOLUTION. The motion carried by unanimous voice vote. VI. FIRE OPERATIONS > Increase the EMS Property Tax Levy by up to $0.25 per $1.000 assessed valuation to fund capital replacement/reserve for Fire and EMS and additional personnel — possibly in conjunction with neighboring cities; Revenue up to $1,000,000 annually. PLACE MOVED AND WHITMAN SECONDED TO REFER THIS ITEM TO THE PUBLIC SAFETY COMMITTEE. The motion carried by unanimous voice vote. 9 37 DECEMBER 6, 2005 — BUDGET WRAP UP VII. PUBLIC WORKS PARKS & RECREATION ➢ Increase of Parks Utility Taxes on Water, Wastewater and Refuse of .5% (from 3.5% to 4 %); Parks & Recreation Fund; Revenue $130,000 • Following discussion, PLACE MOVED AND SIMS SECONDED TO DEFER FOR 120 DAYS. The motion carried by 6 -1 voice vote; McClure voting nay. ➢ New: Amend Parks fees; Parks & Recreation Fund Following discussion, PLACE MOVED AND EDLER SECONDED TO ADOPT THE RECOMMENDED FEES. The motion carried by unanimous voice vote. 3. Adjournment McCLURE MOVED AND EDLER SECONDED TO DIRECT STAFF TO PREPARE THE NECESSARY LEGISLATION TO IMPLEMENT THE BUDGET DECISIONS MADE TODAY AS WELL AS PREPARE THE BUDGET ORDINANCE. The motion carried by unanimous voice vote. WHITMAN MOVED AND PLACE SECONDED TO MOVE ITEM 6 ON THE BUSINESS AGENDA (Joint Public Hearing with Yakima County) TO FOLLOW THE INVOCATION AND PLEDGE OF ALLEGIANCE. The motion carried by 6 -1 voice vote; Bonlender voting nay. The meeting adjourned at 11:16 a.m. READ AND CERTIFIED ACCURATE BY . /L. -.olomw 0 /w `, DATE Lei CO NCIL MEMBER DATE ATTEST: P CITY CLERK PAUL P. GEORGE, MAYOR Minutes prepared by Linda Watkins. An audio and video tape of this meeting are available in the City Clerk's Office • 10