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HomeMy WebLinkAbout11/19/2013 09 2013 3rd Quarter Strategic Plan UpdateBUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of: 11/19/2013 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ITEM TITLE: SUBMITTED BY: SUMMARY EXPLANATION: See attached. 2013 3rd Quarter Strategic Plan Update. Tony O'Rourke, City Manager Resolution: Ordinance: Other (Specify): Contract: Contract Term: Start Date: End Date: Item Budgeted: Amount: Funding Source/Fiscal Impact: Strategic Priority: Insurance Required? No Mail to: Phone: APPROVED FOR SUBMITTAL: RECOMMENDATION: ATTACHMENTS: Description ❑ strategic priorities City Manager Upload Date 11/14/2013 Type Cover Memo Strategic Jrsitiativeg 1 Strategies Measuraoee Outcomes &cONviic Deveeoprotest 1. Support existing businesses and attract complimentary businesses 2. Continue physical revitalization to promote community attractiveness 3. Build upon community history, heritage, and natural resources to promote Yakima 4. Collaborate with downtown businesses through a Downtown Master Plan 5. Execute plan for Mill Site 6. Optimize business development, capital improvements and additional air service at Yakima Air Terminal 7. Enhance community arts, culture and recreation opportunities 8. Increase City involvement and partnerships with community boards and organizations 9. Solidify Yakima's reputation as Gateway to Wine Country 10. Ensure balanced regulatory environment to facilitate business retention and growth Updating existing codes regulating signage, billboards, cell towers, and landscaping to improve the City's appearance. 2. Established new downtown development standards; developed Downtown Master Plan 3. City assumed Airport ownership; retained AirPlanners to enhance air service 4. Created new downtown events, business guides, and maps 5. Update codes pertaining to subdivisions, code enforcement, billboards, signs, and retaining walls CITY OF YAKIMA 2013 STRATEGIC PRIORITIES paOeic Safety 1. Promote and increase partnerships in crime prevention 2. Ensure appropriate service levels for public safety services 3. Explore cost-effective jail expansion opportunities 4. Proactively address gang violence through Gang Free Initiative strategies 5. Reestablish fire code inspection program 6. Develop a Citizens Academy and expand Police Explorer and Reserve Officer programs 7. Enhance downtown safety by using bike and foot patrols 8. Establish an effective graffiti abatement program 9. Improve neighborhood safety by installing more street lights 10. Improve communications and dispatch/911 center call process functions and systems Strengthen cooperation with Sheriffs office 11. Pr4aeic Trost 8 Accor . tatJieity 2. 3. 4. Create and implement a comprehensive Public Communication strategy Enhance public engagement in the City Increase citizen involvement Create a 24-hour online and voicemail service 5. Invest in the City's appearance and infrastructure 6. Adopt written financial management policies 7. Develop balanced five-year financial plan 8. Construct capital improvements on time and within budget 9. Implement a financial trend monitoring system comparing key financial and economic indicators 10. Evaluate customer satisfaction with City services on a regular basis and implement appropriate improvements Partsersliip DeveeoprtieMt 1. Work with County, State and Federal govern- ments to secure funding and approvals for Mill Site transportation and infrastructure develop- ment 2. Create legislative strategy and partnership with other cities, state and federal delegates to address city needs 3. Partner with private, public and non-profit agencies to create and enhance downtown Yakima events 4. Create a Yakima Clean Up and Revitalization Effort to improve Yakima's appearance and vitality 5. Partner with downtown merchants, organization, and media to create events that attract engagement, involvement, and pride 6. Partner with Hispanic and Latino communities to address needs and expectations of the growing Hispanic/Latino population 7. Collaborate with Gang Free Initiative in eradicating gang violence Jogi prove the $tiiet egviroNNleMt 1. Jump start investment in City streets with the issuance of a $5 million bond; annually invest in streets 2. Enhance the appearance of the City through volunteer programs, improved code standards, graffiti abatement programs and other programs 3. Create a strong first impression of the City through entry statements at key City entrances 4. Enforce sign and code standards to improve City appearance 5. Leverage partnerships with Cowiche Canyon Conservancy, Greenway and other community organizations to create more biking and hiking paths 6. Increase the number of trails and parks 7. Develop recycling program 8. Maintain and support public infrastructure for drinking water, irrigation, sewer services, and sewer capacity 1. Working with homeless agencies to address homelessness and panhandling in Yakima 1. Yakima Magazine was launched in addition to Yak Back reporting system and "Be Part of the 1. Interchange modifications are underway and the east -west corridor has been realigned 1. Grind and overlay of 24 lane miles Solution" campaign 2. Working with business and property owners to 2. Implemented prosecution charging unit 2. Lunchtime Live and Downtown Summer Nights address code violations 2. Developed written Financial Management Policy series' began in June and will run until August. 3. Added additional officers to the VCTF and bike that Council April 16, 2013 3. Installed 17 Trek Yakima signs; additional signs patrols for the downtown and Greenway areas adopted 3. Provided 41 seniors or disabled homeowners will be installed 3. Conducted Yakima's second annual Citizen with services 4. Entered into agreement with community partners Survey 4. Designed new lagoons at the wastewater to provide services through the GFI Youth and 4. Held community clean up days in different areas treatment plant Family Development Center 4. Completed $2 million grind and overlay project of of the city 24 lane miles 5. Automated Meter Reading implemented 5. Cleaned up 3,930 graffiti locations 5. Developed the 2014 state and federal legislative and administrative priorities 6. Fire department implemented tiered dispatching 7. Reestablished the fire inspection program CITY OF YAKIMA 2013 STRATEGIC PRIORITIES -3rd Quarter Update Strategic ZNitiative: ecomomfic Devaeo prtieMt Strategies • Support existing businesses and attract complimentary businesses • Continue physical revitalization to promote community attractiveness • Build upon community history, heritage, and natural resources to promote Yakima • Collaborate with downtown businesses through a Downtown Master Plan • Execute plan for Mill Site • Optimize business development, capital improvements and additional air service at Yakima Air Terminal • Enhance community arts, culture and recreation opportunities • Increase City involvement and partnerships with community boards and organizations • Solidify Yakima's reputation as Gateway to Wine Country • Ensure balanced regulatory environment to facilitate business retention and growth 1st Quarter 1. Hired Economic Development Manager 2. Analyze existing codes regulating signage, billboards, cell towers, and landscaping to im- prove the City's appearance. 3. Working on downtown development standards to ensure the preservation of Yakima's downtown history and character 4. Revised development regulations to improve controls over downtown development. Hired consultants for Master Plan. 5. Hired environmental firm and coordinating as- sessment efforts with owners 6. County conveyed interest in the Airport to the City. The City retained AirPlanners to enhance air service. 7. Created new downtown events MQasiiraQee OsitcoN c —2013 2nd Quarter 1. Held public workshops to review Downtown Master Plan; retail plan under development 2. Mill site environmental assessment underway; feasibility report being updated 3. Entered into contract to update zoning and subdivision codes to address major deficiencies, inconsistencies and errors. 4. Initiated moratorium on billboards 5. Worked with developers in the downtown areas to ensure future buildings reflect the historic integrity of downtown 3rd Quarter 1 Held third public workshop and Council Study Session 2. Property acquisitions negotiations are underway 3. Updated city code addressing retaining wall standards 4. Conducted research on billboards and working with Planning Commission to develop a scope of work 5. Working on updating subdivision and code enforcement standards based on recommendations from consultant 4th Quarter CITY OF YAKIMA 2013 STRATEGIC PRIORITIES -3rd Quarter Update Strntaeic 3Mitiativc: Ptit. eic Saiaty Stratcgias • Promote and increase community based partnerships in crime prevention • Ensure appropriate service levels for public safety services • Explore the most cost-effective jail expansion opportunities • Proactively address gang violence through Gang Free Initiative strategies • Reestablish fire code inspection program • Develop a Citizens Academy and expand Police Explorer and Reserve Officer programs • Enhance downtown safety by using bike and foot patrols 1st Quarter Negotiated an expansion of the SRO program with the Yakima School District 2. Added YPD officer to the Violent Crimes Task Force 3. Executed automatic aid agreement with West Valley 4. Crime analyst hired 5. 857 locations have been painted over involving 1,409 volunteer hours 6. Improved communication center call processing by 13% • Establish an effective graffiti abatement program • Improve neighborhood safety by installing more street lights • Improve communications center call process functions • Improve public safety communications systems • Improve or build 911/dispatch center to enhance operations • Strengthen cooperation with Sheriffs office Measc radee Oatcomiag---2Oi3 2nd Quarter 1. Coordination of efforts to support homeless agencies. 2. Establishing panhandling rules and researching costs for giving meters 3. Second officer assigned to the Violent Crimes Task Force 4. Contracts were executed with community partners to provide services through the GFI Youth and Family Development Center 5. First Citizens Police Academy graduation held 6. Four officer selected for bike patrol in downtown 7. 3,930 graffiti locations have been painted over year to date 6. Police Chief is meeting with the Sheriff on a regular basis 3rd Quarter 1. Modified tiered dispatch response criteria to ensure a proper level of care for citizens and optimization of emergency personnel and equipment 2. Passed ordinance regulating panhandling 3. New community services officers coordinated National Night Out and trunk or Treat events 4. Held Crime Free Rental class in August 5. Selection process for public safety building Master Plan is underway 6. Executed additional GFI contracts for Youth and Family Development Center 4th Quarter CITY OF YAKIMA 2013 STRATEGIC PRIORITIES -3rd Quarter Update Strategic gmitiative: P dieic Tryst B AccoNMtaiieity Strategies • Create and implement a comprehensive Public Communication Strategy and function to inform and encourage participation in civic affairs for the entire community. • Enhance public engagement in the City • Increase citizen involvement through the creation of volunteer opportunities • Create a 24-hour online and voicemail service to receive citizen concerns, ideas, and suggestions with a 48-hour response • Invest in the City's appearance and infrastructure • Maintain a minimum 16% general fund operating reserve • Adopt written financial management policies 1st Quarter 1. Revised the City's website 2. Implemented Yak -Back 3. Held the first community clean up event in March; seven more events will be held during the year 4. Adopted a balanced budget and eliminated $800,000 in transit costs 5. General fund reserve level of 17.6% 6. Grind and overlay design completed the end of March 7. Martin Luther King, Jr. project is on time and under budget 8. Plans are underway for the 2013 Citizen Survey to be completed by late summer • Develop balanced five-year financial plan • Evaluate customer satisfaction with City services on a regular basis and implement appropriate improvements • Optimize City services by identifying long-term cost savings • Review operational practices and methodology. Develop updated processes and programs to be more efficient and cost effective while adding value • Ensure the public that the City is a wise steward of the public resources through an improved business model Mcas, ra6ec GatcoS.es 2013 2nd Quarter 1. Launched "Be Part of the Solution" campaign which is designed to encourage volunteerism 2. Produced the second Yakima Now video 3. The Yak Back mobile app was launched; the City has responded to 212 Yak Back requests 4. Developed Financial Policies for the City 5. Recycle lagoons and automated meter reading projects are on time and on budget 6. Issued and RFP for contracting out the maintenance of parks less than 1 acre 7. The survey was mailed out to 3,000 households in June. The surveys are due by July 16th. 3rd Quarter 1. Launched second phase of the "Be Part of the Solution" marketing campaign as well as the third Yakima Now video magazine 2. Received and responded to 384 Yak Back requests year to date 3. Developed succession plan for the police department and settled bargaining negotiations 4. 2013 budget on track -2014 preliminary will be presented to Council on October 22 5. Conducted second annual Citizen Survey 6. Completed $5 million grind and overlay project 4th Quarter CITY OF YAKIMA 2013 STRATEGIC PRIORITIES -3rd Quarter Update Strcatooic Js tiativc: PartMcrsQip Deveeopmcat Strategies • Working with County, State, and Federal agencies to secure funding and approvals for Mill Site transportation and infrastructure development • Create legislative strategy and partnership with other cities • Partner with private, public and non-profit agencies to create and enhance downtown Yakima events • Create a Yakima Clean-up and Revitalization Effort (CARE) partnership to improve Yakima's appearance and vitality • Partner with downtown merchants, organizations and media to create events that attract engagement, involvement and pride • Create inter -departmental neighborhood service teams to improve City response to neighborhood concerns 1st Quarter Leading the creation of new community events in downtown 2. Codes Manager is researching implementation details on other cities programs 3. The Police Department turned over control of the YPAL building for use with GFI resources 4. Construction of a new pavilion and redesign of the parking lot are both underway • • • • Improve facilities in parks Enhance volunteer opportunities for community groups Increase the number of clean up days Mcasaraliec Gatcosolas-2013 2nd Quarter City lobbyist successful in working with the legislature to extend some critical deadlines for LIFT funds; promoting funding for gang prevention and intervention efforts; securing the ongoing use of hotel/motel tax revenue; and beginning discussions regarding expanding criteria available to arbitrators in reaching decisions 2. Held the City's first summer concert series in the park and downtown live concert event in the plaza 3. The pavilion, playground and shelters have been constructed at Franklin. Many trees were planted to replace the trees that were removed. 3rd Quarter 1 The Council Partnership Committee developed the 2014 state and federal legislative and administrative priorities 2. Over 450 volunteers planted vegetation at the Wastewater Treatment Plant 3. Developing a "Street Pride" program intended to focus on a high profile street where before and after concepts are developed 4. Year to date ONDS has painted 26 homes and assisted 93 residences through the Senior/ Disabled Emergency Home Repair program 5. Worked with OIC to remove 3.4 tons of trash from south east Yakima neighborhoods 4th Quarter CITY OF YAKIMA 2013 STRATEGIC PRIORITIES -3rd Quarter Update Stratelitiativa: J►it provc falba Bidet koius cHt Strategies • Jump start investment in City streets with a $5 million bond • Invest annually to improve City streets through dedicated funds • Enhance the appearance of the City through volunteer programs, improved code standards, graffiti abatement program and other programs • Create a strong first impression of the City through entry statements at key City entrances Enforce sign and code standards to improve City appearance • Leverage partnership with Cowiche Canyon Conservancy, Greenway and other community organizations to create more bike and hiking paths 1st Quarter 1. 28 lanes miles identified and in the design phase 2. Committed $2 million general fund revenue for street repairs 3. Removed graffiti at 857 locations -1,409 volun- teer hours 4. North 1st Street revitalization area project under- way 5. Held Yakima Clean-up day on March 9th. 4.8 tons of garbage and yard debris was collected and taken to the landfill along with 35 tires. 6. Tested recycling program to determine feasibil- ity. There will be additional testing next quarter. • Increase the number of trails and parks • Pilot Recycling Program • Enforce City codes relative to waste disposal to improve the City's appearance and cleanliness • Maintain and support public infrastructure for drinking water, irrigation, sewer service and sewer capacity Measara86e Gatcvrties 2013 2nd Quarter 1. Awarded bid for grind and overlay and the pro- ject started June 17, 2013. Twenty-four lane miles are covered in the bid. 2. The citizens of Yakima will be voting on a dedicated street funding ballot measure this fall 3. Cleaned up 3,930 graffiti locations using 3,961 volunteer hours 4. Identified all locations that are in violation of City' codes relating to sandwich boards and illegal signs—addressing with property owners 5. Held two spring clean up days. 49.64 tons of debris was removed, 1,521 tires, 620 pounds of paper, and 120 pounds of plastic 6. Created and installed 17 Trek Yakima signs 3rd Quarter Hired landscape architect to develop final design for North 1st Street Improvement Plan, Phase 1 2 Installed 22 more Trek Yakima signs (34 total) 3. Held fall clean up ; cleaned up 36 illegal dumps; removed 60 shopping carts; removed 101 tires 4 Continued exploring recycling options with local agencies 5 Developing standards for digital signs and billboards 6. Updated the code pertaining to retaining walls 4th Quarter ECONOMIC DEVELOPMENT Department Progress Report 2nd Quarter Progress Report 3rd Quarter Progress Report 1 Support existing business clusters and attract complimentary businesses to strengthen local economy Economic Development City Manager Economic Development Manager hired to lead activities Economic development manager has met with numerous perspective businesses and developers to update them on the progress of the downtown planning process 2 Continue physical revitalization of City to promote community attractiveness City Manager Legal department, Codes, YPD, and other departments to addressing problems in the N. 1st Street area as the initial approach to revitalization in that portion of the City. Also analyzing existing codes regulating signage, billboards, cell towers and landscaping to improve the City's appearance. An updated version of downtown flower basket and planter programs goes live on May 1st and 2nd. The legal department continues to work with Codes, YPD and other city departments to address problems in the North 1st Street and downtown areas. The legal department is also working with Community Development to revise City building codes to better regulate the existing and future development in these areas. The legal department continues to work on development code revisions with emphasis new on billboard standards 3 Build upon community history, heritage, natural resources, livability to promote Yakima City Manager Community Development Working on new downtown development standards to ensure the preservation of Yakima's downtown history and character. Prepared PowerPoint presentation of Built Environment to identify community's character and areas of needed improvement. One of the outcomes was a moratorium on billboards, which staff is working to address. Worked with McDonald's to ensure that building reflects, to the degree possible, the historic integrity of the downtown. Staff has completed a research phase on the billboard issue and has begun work with the Planning Commission to develop a scope of work. A first meeting is scheduled for December 11 to solicit public input on this issue. 4 Collaborate with Downtown businesses through a Downtown Master Plan Economic Development City Manager Legal department and Community Development working to revise development regulations/Comp Plan to improve controls over downtown development. Hired Crandall Arambula and Thomas Consultants to conduct a public downtown master planning process. The first public sessions will be in late May and the overall plan will be completed by the end of 2013. First public workshop held May 9-10. Second public session held July 9-10 to review draft plan concepts. Retail Plan is currently under development. The legal department continues to support building code revisions to address downtown development standards. The downtown plan will be presented to Council in September. Third public workshop held September 9; Council study session held October 21. Over 200 citizens participated. Action Plan under development. 5 Execute plan for environmental restoration, ownership, infrastructure and land use of Mill Site City Manager Project Manager hired to coordinate activities. Environmental assessment firm hired and scheduled to complete work by early 2013. Coordinating assessment efforts with ownership interests as required step in property acquisition discussions. Environmental Assessment underway as a pre- purchase due diligence process. Update feasibility report for landfill property to reflect changes in 1-82 ramps, interchange, and other streets. Landfill removal is now under study with consultation by DOE. The legal department is actively involved in all aspects of the Mill Site acquisition and development process. Final draft of Environmental Assessment to be complete end of October. Property acquisition negotiations underway. Coordination with DOE on landfill strategy for Feasibility Study will begin. Management plan for wood waste removal underway. Develop partnership with Airport Board and County to optimize business development, capital improvements and additional air service. 6 City Manager City has assumed Airport responsibility. County conveyed interest to the City. Legal preparing and negotiating with real estate advisor to assist City with property acquisitions. Working out settlements of airport litigation matters, clearing path for growth and development. The City retained AirPlanners to enhance air service. An advisory panel of schedules has been established. Airplanners conducted a survey to gather information from residents and guests about how people utilize air service and what changes need to be made. The Airport Master Plan was presented to the City Council on July 9th. The airport received a $10 million federal grant for runway improvements and will be looking at other capital improvement needs. The legal department is preparing necessary agreements between the parties by which property negotiations can proceed, and meeting with consultants and owners to resolve litigation related property issues. Small Airport grants have been submitted to US Department of Transportation to expand air service to Seattle market and/or create new air service destinations. The Airport kicked off numerous projects which will lead to the next steps in preserving current infrastructure as well as expand airport marketing programs in order to increase passenger ridership at the airport. The airport started the construction phase of the Terminal Apron Rehabilitation project in order to preserve the current concrete panels. The project entails concrete panel repairs, joint and crack repairs which will fill the voids to prevent contaminates or moisture from causing further damage to the ramp. Construction should be completed within 30 days pending any weather delays. The airport in conjunction with the City held the first "Air Alliance" meeting with stakeholders and local business owners to develop a robust marketing plan to promote ridership in/out of the airport. Initial research from Airplanners was presented at both the Air Alliance meeting as well as with Alaska Airlines to increase frequency of flights to Seattle. Enhance community arts, culture, and recreation opportunities Economic Development Manager hired to lead some activities. Parks Division very active in recreation programs. Legal working with outside recreational groups to cooperatively enhance trails and paths available to citizens and to preserve the recreational opportunities available to the community. Leading the The Yakima Parks & Recreation Division continues to enhance the community through arts, culture and recreation opportunities. The Summer Sunset Concert series at Franklin Park continues on Friday nights. Movies are offered this summer at Gilbert Park on Sunday nights. Sponsors have paid for all of the five movies Volunteer efforts continue throughout the Yakima Park system. The STAY group has worked and made improvement to the city owned property west of Yakima and installed signs and posts in the mountain biking and hiking area near Rocky Top. The Yakima Disc Golf Association removed trash and brush at City Manager creation of new community events in offered this summer. Athletic tournaments Randall Park again during this quarter and 7 Public Works downtown including Downtown Summer have occurred during this reporting period. hosted a disc golf tournament in August. Over Nights on Thursday nights in June, July and August, Lunchtime Live on Fridays in June, July and August, a Tuesday Night Farmer's Market beginning in mid July and Front Street Saturdays on the second Saturday of June, July, August and September. The Yak Attack and Mid Summer soccer tournaments have been held at Chesterly Park. The new Sunrise Rotary Pavilion at Franklin Park has been completed and has hosted a few concerts and public events. 50 disc golfers participated in the tournament. Various groups and individuals work through the park system on a regular basis assisting with cleaning and beautifying park properties. Increase City involvement and Council members assigned as liaisons to many Council members have been attending regular Council members are regularly attending partnerships with community boards community groups. Sean Hawkins assigned to committee meetings. committee meetings 8 and organizations City Council represent the City on the VCB, New Vision and Chamber Boards. Solidify Yakima's reputation as Gateway to Wine Country with complimentary businesses First partnership program with Wine Yakima Valley to produce Wine & Dine event during Spring Barrel Tasting. Wine & Dine is where Completed a series of downtown promotion materials with the travelers in mind. The promotional materials include a downtown Distributed downtown promotional materials 9 City Manager downtown restaurants create special wine themed dinners to offer to travelers during the event. business guide, a downtown map, and a downtown historic guide. Ensure balanced regulatory Legal department involved with Community Entered into contract with consultant to Legal Department continues to support environment to facilitate business Development and Economic Development to update zoning and subdivision codes to updates to the development codes and has retention and growth address weaknesses in downtown development standards and to assure appropriate development design and oversight. address major deficiencies, inconsistencies and errors. This will make a more user friendly document for both customers and staff. completed the regulatory Cell Tower legislation; work continues on billboard regulations as well as preparing regulatory structure to reflect Council's intentions. Community Development staff completed code 10 Community Development updates to address retaining wall standards. We have received updated subdivision and code enforcement chapters from our consultant and will schedule these for Planning Commission and Council review as we complete work on the more time sensitive moratoriums on billboards and marijuana . PUBLIC SAFETY 1 2 3 Strategy Promote and increase community based partnerships in crime prevention Ensure appropriate service levels for public safety services as the community population grows Explore the most cost-effective jail expansion opportunities Dept. Police Police Fire City Manager Police 1st Quarter Progress Report City continues its support and involvement with the GFI coalition as well as its support of YPD efforts through more effective prosecution techniques. Presently refining the Justware paperless prosecution system and finalizing the hiring process for a prosecutor to enable the charging unit intended to make case filing more effective and efficient. YPD has negotiated an expansion of the SRO program with the Yakima School District and an SRO Sergeant will be on duty with the district for 2013-2014 school year. Added YPD officer to Violent Crimes Task Force. Automatic aid agreement with West Valley Fire Department executed. Council study session on March 26. Identified 5 year inmate housing plan that will save approximately $3 million over that period. 2nd Quarter Progress Report Panhandling enforcement measures are under review to address public concerns. Coordination of efforts to support homeless agencies also underway. The Crime Free Rental Housing class is scheduled to being in August. The Charging Unit and Pre -filing Diversion program were fully implemented on June 3, 2013. Second officer has been added to the Violent Crimes Task Force. Downtown bike patrols restablished. Process has been started. Sue Ownby has sent out RFP on expansion. 3rd Quarter Progress Report YPD is partnering with local hotel and motel managers/owners to identify prostitution and human trafficking activity. Prosecution is supporting grass-roots movement to eliminate graffiti. The Central Washington Comprehensive Mental Health Jail Diversion Program will be re -implemented in November. Ordinance was passed to address panhandling at high -collision intersections. New Community Services Officers have coordinated National Night Out and Trunk or Treat Halloween Safety events. Crime Free Rental Housing class was held in August. One officer was added to the Gang Unit and a second full Gang Unit team is scheduled to be operating in January 2014. Labor agreement signed with Fire Union. In 2014, brownouts will end. There will be enough staff to cover multiple, large fires RFP's have been received and reviewed. The selection process for a vendor to evaluate facility needs. Proactively address gang violence through Gang Free Initiative strategies. The Legal department continues its direct involvement with and support to the GFI initiatives. Crime analyst was hired and will focus on intelligence gathering. Contracts have been executed with community partners to provide services through the GFI Youth and Family Development Center The Legal department continues its direct involvement with and support to the GFI initiatives. Additional contracts were executed to further support the GFI Youth and Family 4 Police Development Center. Services are being provided by Yakima Police Athletic League and People for People for the GFI Youth and Family Development Center. Reestablish fire code inspection Personnel hiring in process. SOP update in One inspector is performing full duties with Second inspector hired in August, annual 5 program for all 4,000 commercial structures Fire process. May start date anticipated. results above expectations. A second inspector will be hired in August. inspections are ahead of schedule Develop a Citizens Police Academy and Started. First program scheduled in April with First class "graduated" May 28 Graduates of Citizen's Police Academy have 6 expand Police Explorer and Reserve Officer programs police full class of 30. volunteered their time assisting with National Night Out and Trunk or Treat events. Enhance downtown safety by Bike patrol schedules are being finalized and The bike patrol began on June 17th in Bike patrols were conducted throughout the operating visible and routine police the bike patrols are set to begin in mid June. downtown and the response from the business summer. Plans are underway to expand the 7 bike and foot patrols Police and residential community has been excellent program from March through October 2014. Establish an effective graffiti Graffiti clean up accomplishments; 857 Graffiti Clean-up Accomplishments to date ONDS continues to solicit and work with abatement program focused on locations have been painted over, involving include; 3930 locations have been painted volunteers, to date utilizing 9,972 total 8 notification, clean-up, investigation and enforcement Community Development 1,409 volunteer hours over, involving 3961 volunteer hours volunteer hours towards graffiti, clean up ro ects, clean ups, projects, alley p Exterior paint programs, etc (see Refuse Dept. for actual clean up statistics) Improve neighborhood safety by Agreement with Dept. of Enterprise Services is State/Local Agreement approved by Council. Selection process was delayed. Expect to hold installing more street lights along arterial streets and poorly lighted areas going to Council in April. The agreement is required to utilize DES's energy service Selected 3 consultants for final interviews. Selecting interview board and scheduling interviews next month. 9 Public Works contractors list and project management services. interviews. Next step is select consultant and begin system audit. 10 Improve communications center call processing functions Info Systems We have a 13% improvement over same time last year. Continuing training and evaluating processes to improve We have continued our training and evaluation process. The Fire Department implemented tiered EMS response protocol. The goal is to reduce non-emergency EMS responses by 20- 30%. New statistics will be coming out in August/September. In August the EMS tiered response criteria was modified to ensure a proper level of care was being provided to the citizens. The impact of those changes are being evaluated both on call processing time and non-emergency responses. New statistics from the result of those changes are being created and analyzed. 11 Improve public safety communications systems Info Systems Scheduled a demonstration in mid April to have the public safety departments view newest radio equipment and systems Continuing to work with vendors to determine the scope of the proposed system to ensure that current communication issues are addressed. Have received all the information needed to prepare a report on options in September. Will complete and present the finding to the Police Chief in October. 12 Improve or build 911/dispatch center to enhance operations and improve performance Info Systems Received approval from 911 boards to commit funds to their 1/2 of the project. Scheduled with Public Safety Committee on 4/26. Design and configuration meetings to begin in July. Estimated completion and move in 2015. Continuing with design meetings. Will have budgetary cost estimate during 4th Qtr 2013. 13 Strengthen cooperation and partnership with Yakima County Sheriff's Office City Manager Police We have open lines of communication with the sheriff's office including monthly meetings with Sheriff Irwin. Monthly meetings with Sheriff Irwin are ongoing Monthly meetings are ongoing. PUBLIC TRUST & ACCOUNTABILITY Department 1st Quarter Progress Report 2nd Quarter Progress Report 3rd Quarter Progress Report 1 Create and implement a comprehensive Public Communication Strategy and function to inform and encourage participation in civic affairs for the entire community Community Relations Several elements of a communications strategy have been developed and implemented. A reorganization of the Community Relations Division staff has given the City significantly greater communications resources. A revised City website was launched in late March. A video segment, Yakima Now, started in April. Additional elements of the City's communications strategy have been developed and implemented. A marketing campaign entitled, "Be Part of the Solution", which is designed to encourage volunteerism, was launched in the 2nd quarter. The 2nd Yakima Now video magazine was also produced. Additional revisions were also made to the City website. The second phase of the "Be Part of the Solution" marketing campaign was launched during the 3rd quarter and proved to be a successful method of reaching the community with messages intended to promote volunteerism and greater community participation. The 3rd Yakima Now video magazine was also produced. Work also began on an anti -panhandling marketing campaign. 2 Enhance public engagement in the City City Manager Community Relations Using its social media platforms, the City has broadened its interaction with community members. Implemented the Yak -Back and continue enhancing City's website. In the 2nd quarter of 2013, the City's social media platforms continued to experience growth, with more community members utilizing them to receive City information. The Yak Back mobile app was also launched and, along with its companion website portal and voicemail feature, has proven successful in providing community members with multiple ways to engage and connect with the City. During the 3rd quarter, the goals established for 2013 concerning growth in the usage of the City's social media platforms were met and exceeded. Usage of both the City's Facebook page and Twitter feed has grown by more than 10% compared to 2012. Usage of the Yak Back mobile app, which was launched during the 2nd quarter of 2013, also exceeded projections. 3 Increase citizen involvement through the creation of volunteer opportunities Community Development The City's first community clean up event of the year took place in early March. During the remainder of the year, 7 more community clean ups will occur. A "Be Part of the Solution" marketing campaign designed to encourage volunteerism and participation in government will launch in mid April. ONDS continues to solicit groups and individual volunteers and work with local churches and service organizations as well as the Juvenile Justice system, drug court, DUI court, gang court, Work Source and People for people. Staff is currently working with Luz Gutierrez to develop a "Street Pride" program intended to focus on a selected high profile residential street where we will develop "before/after" concepts to inspire and, with volunteer support, help residents improve landscaping, sidewalks, fences, and other improvements along that street. Once we more fully develop this concept, we will present it to Council for input and direction. 4 Create a 24-hour online and voice -mail service to receive citizen concerns, ideas, and suggestions, with 48 hour response. Community Relations The Yak Back online and voicemail feature was launched in late 2012 and provides community members with a direct link to the City to report graffiti, road problems, and other issues needing immediate attention. In 2012, the City received and promptly responded to 40 Yak Back requests. To date in 2013, the City has received and promptly responded to 212 requests. The Yak Back service has become an important outreach and engagement tool for the City. In 2012, the City received and promptly responded to 40 Yak Back requests. To date in 2013, the City has received and promptly responded to 384 requests. The Yak Back service has become an important outreach and engagement tool for the City. 5 Ensure the public that the City is a wise steward of the public resources through an improved business model City Manager Finance Adopted a balanced budget. Eliminated $800,000 in transit costs. Five year financial plan, business plan and strategic plan all in place. Financial Management policies will be presented to Council on 4/16/13. Financial Management Policy & Stewardship of Public Funds accepted by Council April 16, 2013. Developed the 2014 budget, focused on Council's strategic priorities to be discussed in a study session on October 21. 6 Invest in the City's appearance and infrastructure Public Works Legal department is directly involved with Community Development and Economic Development to provide legal support for numerous initiatives currently being developed to provide strategic development oversight and regulation supporting a planned development theme. $5 million is being invested in the resurfacing and rehabilitation of 24 lane miles of road this summer. Paving has been completed. Final utility adjustments and pavement markings are being completed. 7 Maintain a minimum 16% general fund operating reserve for valid financial emergencies and one-time capital expenses City Manager Finance Current general fund operating reserve goal met at end of 2012, general fund reserve 17.6% Operation budgets are on target and performing as expected Operation budgets are on target and performing as expected 8 Optimize City services by identifying long-term cost savings and cost containment opportunities City Manager Finance Legal Legal department establishing new prosecution procedures to provide direct criminal filing oversight and discretion, thereby regulating the types and numbers of criminal cases being filed with the court. Anticipated over $350,000 in savings. Assisted in the jail expansion options, reviewed street light project grant funding, studied options for the street funding, established miCare Clinic to reduce medical costs, and updated on-line payment services. Continue to review positions when vacated - several positions frozen. Settled AFSCME General, Yakima Police Patrolmans Association, and Transit with zero base wage increases; lump sum payment instead. Established Police Vehicle Take Home program in exchange for zero wage increases for YPPA in 2014 and 2015. Worked with insurance board to establish an incentivized wellness plan going into 2014. The legal department prosecution charging unit and prefiling diversion program fully implemented on June 3, 2013. Continue to review vacant positions. Developed succession plan for the Police Department. Negotiated a reduced level of command staff for the Fire Department. Settled bargaining negotiations with lump sums that aren't subject to most of the "roll -up" benefits, and don't increase the base wage. 9 Adopt written financial management policies concerning revenues, debt, capital improvements and fund depreciation to reduce debt burden for vehicle and technology replacements City Manager Finance Written financial management policies scheduled for City Council review and adoption in April. Financial Management Policy & Stewardship of Public Funds accepted by Council April 16, 2013. Continue monitoring funds 10 Develop balanced five-year financial plan forecasts Finance First year done - update targeted for 6/18 Update in process Developed 2014 Preliminary Budget --followed the financial added strategic initiatives and eliminated 2.4 positions to balance. 11 Prioritize programs and services based on the City's Strategic Plan priorities City Manager Reflected in FY 2013 budget Developing FY 2014 budget Preliminary 2014 budget built around Strategic Priorities 12 Operate within budgeted expenses 100% of the time Finance Two funds slightly exceeded budget 2013 on target 13 Construct capital improvements on time and within budget Engineering & Utilities Grind and overlay design completed by end of March as promised. MLK is on time and under budget at this time. MLK construction is underway and under budget. Other projects are proceeding per schedule and budget. Recycle lagoons and automated meter reading projects on time and on budget. UASB bioreactor project at the WWTP remains on time and within budget. Completing the IW extension within "J" Street towards Seneca Foods MLK construction is underway and under budget. Recycle lagoons and automated meter reading projects on time and on budget. UASB bioreactor project will be completed in the 4th quarter. Completed Tieton Drive sanitary sewer line replacement and IW Line to Seneca under budget and on time. Riparian Project remains on budget and within budget. 14 Implement a Financial Trend Monitoring System comparing key financial and economic indicators Finance In process - shortened version included in 2012 year end report. First quarter report will have more extensive indicators. 1st quarter FTMS presented to Council on May 21, 2013 2nd quarter FTMS presented to Council on August 20, 2013 15 Optimize City services by identifying long-term cost savings Public Works Inventory of road striping to be included in the RFP is complete. Development of a scope of work with appropriate performance criteria is about 75% complete. The inventory of the small parks is complete. We will work with purchasing on creating a competitive bid similar to that of the Airport. Expanded scope of work to include lane markings and crosswalks on arterials. Expect to have proposals from contractors with comparison to in-house costs. A meeting was held with the Purchasing Division and the necessary components of an RFP for contracting out of the maintenance of parks less than 1 acre was discussed. Various examples of similar RFP's were reviewed. Proposal is 95% complete, needs final review. Anticipate advertisement of proposal in the 1st quarter of 2014. The Parks and Recreation staff is in the process of updating the Maintenance Management Plan (MMP). The MMP identifies the taks to be completed at each park property that is maintained by the City and identifies a cost for maintaining the property. The MMP also identifies the parks amenities and acreage. The cost to maintain each park property is broken down by labor costs, utilities, administration costs and supplies. 16 Review operational practices and methodology. Develop updated processes and programs to be more efficient and cost effective while adding value to Refuse services. Refuse A 360 Review of Refuse practices and operations lead to a number of areas where updating of business practices will make service more efficient and cost effective. Initial changes include instituting a fee for additional services requested and for delinquent account services. In addition, development and utilization of a Damage Release Form in several Refuse program areas will provide additional risk management coverage for the City. Discussions with Utility Services and Legal have been held and suggested ordinance changes and the Damage Release Form are being finalized for the City Manager to review. A total of 14 areas were identified as needing attention. Draft scope of work for solid waste rate study. Begin work on Vander Houwen Annexation. Begin work on Occidental Annexation 17 Evaluate customer satisfaction with City services on a regular basis and implement appropriate improvements City Manager Community Relations Plans are underway for the 2013 Citizen Survey to be completed by late summer. The 2013 Yakima Citizen Survey was developed and authorized by the City Council in the 2nd quarter of 2013. The survey began in June of 2013 and results are expected to be received by August 1. The survey results will be key in developing the 2014 City budget, as well as the 2014 Business Plan and refinements to the City's Strategic Plan. The 2013 Yakima City Survey was conducted during the 3rd quarter. Results for both the 2013 mail -in and online surveys were largely consistent with those from 2012, with the exception of improved rating for the overall direction the City is taking and a few other key areas. Overall, the results indicated that while the City is making progress, more work lies ahead. PARTNERSHIP DEVELOPMENT Department 1st Quarter Progress Report 2nd Quarter Progress Report 3rd Quarter Progress Report 1 Work with County, State and Federal level to secure funding and approvals for Mill Site transportation and infrastructure development City Manager Project Manager hired to help coordinate. Legal Division and County very involved in team approach. City lobbyist has represented our needs to the legislature to extend some critical deadlines for the LIFT funds. Interchange modification process underway after nearly 3 years of work. East -west corridor has been realigned in cooperation with Yakima County. Legal department is working with City staff, Ecology and other sources to identify possible funding sources for environmental aspects of the Mill Site redevelopment. LIFT legislation changed to extend deadlines, as advocated by City. Interchange modification process well underway with County, WSDOT and FHWA partners. TIB grant submitted to fund Fair Avenue Roundabout. Contact with Columbia Basin Railroad initiated. Greenway access and interests under discussion. Possible need to relocate Wine Visitor Center discussed. 2 Create legislative strategy and partnership with other cities, State & Federal delegations to address City needs City Manager Jim Justin hired as City lobbyist has been very effective in promoting City interests. Trips to Olympia and Washington DC During the 2013 session of the Washington State Legislature, the City made progress on key priorities including promoting funding for gang prevention and intervention efforts, securing the ongoing use of hotel/motel tax revenue to enhance tourism, and beginning discussions regarding expanding criteria available to arbitrators in reaching decisions. The City's Olympia lobbyist, Jim Justin, will make a full report to the Council about this legislative cycle on July 2. During the 3rd quarter, the Council Partnerships Committee began development of federal and state legislative and administrative priorities for 2014. The City was asked by the Yakima County Commission to jointly support a proposed state transportation revenue package. The Council Partnerships Committee agreed to include support of a transportation revenue package in its draft 2014 state priorities. The full Council was set to consider the proposed 2014 state and federal priorities in the early part of the 4th quarter. Partner with private, public and non- profit agencies to create and enhance downtown Yakima events Economic Economic Development Manager is lead contact for downtown events. Legal department supporting objectives of Economic Development with legal contracting and ordinance revision/drafting to bring entertainment and development opportunities to the downtown and the City. Leading the creation of new community events in The legal department continues to support the objectives of Economic Development with legal contracting and drafting and revising ordinances to bring entertainment and development opportunities to the downtown and City. The lunchtime live series began June 7 and will run until August 30. The downtown summer nights series has also begun and will 3 Development downtown including Downtown Summer run from June 13 to August 29. These great Nights on Thursday nights in June, July and August, Lunchtime Live on Fridays in June, July and August, a Tuesday Night Farmer's Market beginning in mid July and Front Street Yakima summer concert series offer free, family-friendly entertainment. Saturdays on the second Saturday of June, July, August and September. Create a Yakima Clean-up and Staff is gathering information from other Information on a code rangers program is to be To date, ONDS has painted 26 homes, assisted Revitalization Effort (CARE) community communities on options for implementing a presented to the Built Environment 93 residents through the senior/disabled partnership to improve Yakima's Code Ranger program. The Codes Committee. ONDS has painted 4 homes of the emergency home repair program. Assisted OIC appearance and vitality Manager/Fire Marshal is currently in contact with other jurisdictions to get final implementation details on their programs 17 homes on the Senior/Disabled Exterior Paint Program list using a total 248 volunteer hours. ONDS completed the construction of three more homes and sold one new home to a with 3.4 tons of trash cleaned up around south east Yakima (see Refuse dept for other clean up statistics) 4 Community Development qualified low income first time homebuyer. 41 residences have been served to date through the Senior/Disabled Emergency Home Repair Program. Clean up has been done on 126 locations. 12.4 tons of trash picked up with 273 tires dumped with the help of 532 volunteer hours. 5 Partner with downtown merchants, organizations and media to create events that attract engagement, involvement and pride Economic Development Economic Development Manager is lead contact for downtown events. Legal department support to Economic Development in assessment collection activities in support of goals of downtown improvement district; preparation of legal contracts and ordinances to support new entertainment and development opportunities in downtown. Leading the creation of new community events in downtown including Downtown Summer Nights on Thursday nights in June, July and August, Lunchtime Live on Fridays in June, July and August, a Tuesday Night Farmer's Market beginning in mid July and Front Street Saturdays on the second Saturday of June, July, August and September. The legal department is presently prosecuting collection actions to recover unpaid assessments and supports efforts to secure special events with legal drafting and advice. 6 Partner with Hispanic and Latino communities to address needs and expectations of the growing Hispanic/Latino population in community Economic Development $50,000 CDBG loan - Cinco de Mayo celebration Supported Cinco de Mayo event. Developing downtown plan that includes mercado 7 Partner with County to support Yakima River Basin Plan Utilities & Engineering Water Division has been lead contact on this project. Legal department review and support for efforts to enhance water development opportunities for City; assist with actions taken to provide statewide legislation determining appropriate cost allocations for water infrastructure in the City. Review and support for efforts to enhance water development opportunities for City; assist with actions taken to provide statewide legislation determining appropriate cost allocations for water infrastructure in the City. Promote actions for Gap to Gap at the WWTP and promote actions to complete the City's Aquifer Storage and Recovery Project. 8 Collaborate with Gang Free Initiative in eradicating gang violence City Manager YPD The Police Department works with GFI on the enforcement aspect. On May 15t we are adding to additional officers to the Gang unit for Enforcement. The Police Department turned over control of the YPAL building for use with GFI resources. GFI Youth and Family Development Center is formally up and running. One new Community Services Officer will start 7/8/13 with a second CSO to follow. 9 Improve facilities in City parks Parks Construction is underway at Franklin Park. All planning and building plan reviews were completed and the groundbreaking ceremony was held on March 5, 2013. The pavilion, playground and two small shelters have been constructed at Franklin Park. Park Maintenance laid sod and repaired and replaced all irrigation lines that were affected by the construction. The Grand Opening Celebration for the three Rotary projects was held on June 12, 2013. Many trees were planted to replace the trees that were removed. This strategic management task is now essentially complete. The light poles for the Franklin Park parking lot have been installed and the landscaping bends in the parking lot will be planted in the spring of 2014. The newly constructed Sunrise Rotary Pavilion at Franklin Park hosted seven free concerts during this quarter as well as some other community events. Attendance at the Summer Sunset Concert Series was estimated at an average of 700 people per concert. The new Southwest Rotary shade structures and Downtown Rotary playground have been very popular since they were installed. 10 Create inter -departmental neighborhood service teams to improve City response to neighborhood concerns Community Development The Community Development Department is in the process of establishing some Code Ranger and various other volunteer opportunities for citizens who want to be more involved. Staff has secured the help of an intern, who will help to develop an outreach program to strengthen existing neighborhood associations, and create new associations. ONDS continues to solicit and work with local church and service organizations as well as Juvenile Justice and individual volunteers to enhance programs. Staff will need to reevaluate ways to implement this initiative. The intern we secured to help develop/strengthen neighborhood associations resigned due to location and travel issues (student at CWU) 11 Increase the number of clean up days Parks We are working on scheduling some group clean ups for this Spring. There are several groups interested in doing a park clean up. The City's ONDS crew helped clean around Kiwanis Pond in March. Additional clean up days have occurred. The Four Square Church completed a clean up at Kiwanis Park. Parks Maintenance staff worked with volunteers from The CCC to remove and spray weed at the Lamas property. The Yakima Disc Golf Club completed a debris and trash clean up at Randall Park along Wide Hollow Creek. They also help remove invasive weeds in the nature area. Volunteer efforts continue throughout the Yakima Park system. The STAY group has worked and made improvements to the city owned property west of Yakima and installed signs and posts in the mountain biking and hiking area near Rocky Top. The Yakima DISC Golf Association removed trash and brush at Randall Park again during this quarter and hosted a disc golf tournament in August. Over 50 disc golfers participated in the tournament. Various groups and individuals work through the park system on a regular basis assisting with cleaning and beautifying park properties. 12 Enhance volunteer opportunities for community groups Community Development The Community Development Department is in the process of establishing some Code Ranger and various other volunteer opportunities for citizens who want to be more involved. The pavilion, playground and two small shelters have been constructed at Franklin Park. Park Maintenance laid sod and repaired and replaced all irrigation lines that were affected by the construction. The Grand Opening Celebration for the three Rotary projects was held on June 12, 2013. Many trees were planted to replace the trees that were removed. This strategic management task is now essentially complete. This fall 450 Volunteers have assisted with the planting of native riparian and flood plain vegetation at the WWTP. The volunteers included 350 school -aged children. 13 Ensure the City Council is represented or attends with the governing boards of Yakima Organizations City Manager City Council members attend various community organizations Council members are attending meetings on a regular basis. Council members are attending meetings on a regular basis. IMPROVE the BUILT ENVIRONMENT Strategy 1 2 3 Jump start investment in City streets with a $5 million bond issue in 2013 Invest annually to improve City streets through dedicated funds, such as car tab fee election Enhance the appearance of the City through volunteer programs, improved code standards, graffiti abatement program and other programs Department City Manager Engineering & Utilities City Manager Community Development 1st Quarter Progress Report 28 lane miles identified and in the design phase. Bids scheduled for advertisement in late April. Financing plan scheduled for City Council adoption in April. Legal department providing legal support for ballot measure to assure $2 million annually dedicated from General Fund source to support street repair projects. $2 million Council General Fund commitment through Charter Amendment Graffiti clean up accomplishments include 857 locations using 1,409 volunteer hours. Enforcement activities along North 1st Street have included hotel inspections and an inventory of all non-compliant signs. Staff is currently notifying owners of all temporary signs in the North 1st Street right-of-way that do not have right-of-way permits. 2nd Quarter Progress Report The grind and overlay was awarded to Columbia Asphalt, construction started 6/17/13. The current contract includes approximately 24 lane miles. The bids were low so the City will attempt to add additional miles by change order. This will be decided by the citizens of Yakima on the August 6 primary election ballot. Graffiti Clean-up Accomplishments include: 3,930 locations using 3,961 volunteer hours. Staff is processing new code language that will address the physical appearance of retaining walls, in response to citizen complaints. Staff is also in the process of developing code language to address moratoriums on both cell towers and billboards. Finally, work continues on North 1st Street clean-up program, including enforcement of Fire & Life Safety inspections which include the 2009 IBC, IFC and electrical inspections by Labor & Industries with a property cleanup by code compliance officers. All inspections and abatement is to protect the public with a safe environment. 3rd Quarter Progress Report Completed grind and overlay project of 24 lane miles Citizens supported the charter amendment dedicating $2 million annually to road improvements Staff continues to ensure consistent application and interpretation of existing codes. Newly adopted codes include the retaining wall standards recently approved by Council. Staff is also working on standards for digital signs and billboards, which are scheduled to be completed under the moratorium's six month time frame 4 Create a strong first impression of the City through entry statements at key City entrances off of US Hwy 12 and I- 82 City Manager Community Development North First Street Revitalization Area project underway with Code Enforcement, Street improvement and other tasks Code Compliance Officers have identified all illegal temporary sandwich board signs along N. 1st Street. Illegal wall signs have been identified with code compliance officers working with business owners for compliance. Also, all abandoned pole signs are identified and property owners are being notified to have these structures removed. Street improvement projects will include underground of some power and other utility lines. Design options are under evaluation. Landscape architect hired to develop final design for North First Street Improvement Plan, Phase 1. Plans to be available early 2014. 5 Create inter-departmental neighborhood service teams to improve City response to neighborhood concerns Community Development The Development Services Team (DST), comprised of representatives from multiple departments and divisions, has been restructure to ensure full participation and formal feedback on all projects requiring interdepartmental coordination. This restructuring will facilitate a more full role of the DST in addressing neighborhood issues as well. Staff has secured the help of an intern, who will help to develop an outreach program to strengthen existing neighborhood associations, and create new associations. Staff will need to reevaluate ways to implement this initiative. The intern we secured to help develop/strengthen neighborhood associations resigned due to location and travel issues (student at CWU) Enforce sign and code standards to Staff is currently notifying owners of all Staff is in the process of researching billboard Staff continues to ensure consistent application improve City appearance. Update temporary signs in the North 1st Street right-of- issue in response to adoption of billboard and interpretation of existing codes. Newly Codes as necessary. way that do not have right-of-way permits moratorium. Amendments are expected to be completed approx. Oct. 1, 2013. adopted codes include the retaining wall standards recently approved by Council. Staff is also working on standards for digital signs and billboards, which are expected to be completed within the moratorium's six month 6 Community Development time frame. Finally, staff is developing a strategy for ongoing enforcement sweeps of high profile commercial corridors to address illegal signs and other violations. Two additional code compliance officers have been budgeted for next year to help implement this strategy. Leverage partnership with Cowiche Legal department analysis of requirements The built environment has continued to Twenty-two more Trek Yakima signs were Canyon Conservancy, Greenway and other community organizations to concerning sign codes; as mentioned above, legal department providing legal support and improve. The Canal pathway has been extended through McGuiness Park along purchased and a total of 34 have been installed. One more series of signs have been create more bike and hiking paths City Manager documentation to establish relationship with outside partners for the preservation and expansion of recreational opportunities for the City's citizens Willow Street and connects with the William 0. Douglas Trail. The partnership with the Cowiche Canyon Conservancy [CCC] has continued. A cooperative effort to mow and spray the weeds at the Llamas property, which is owned by the City of Yakima, was completed. Park maintenance employees mowed and ordered and will be installed this fall. The Canal Pathway extension project through McGuiness Park and along Willow Street is now complete and the grass has been planted along the walkway and seems to be growing nicely. This project cost $285,000 and was paid for by a grant through the Yakima Valley Conference 7 Parks Division sprayed the weeds and CCC volunteers assisted with the clean up efforts. Plans are being made to replant the area with native species. of Governments. Hiking and biking trail signs were purchased for the city owned property near Rocky Top west of Yakima near Two installments of the Trek Yakima signs have been installed around the area directing people to the various trails, pathways and trailheads. Plans for additional signs have been made. Summitview. The signs and posts were installed by the volunteers from the Single Track Alliance of Yakima (STAY) mountain biking group. Issue contract for $5 million worth of The project list is complete. Engineering Contract has been awarded and construction Streets will continue to support and assist 8 pavement and restoration projects Streets division is developing bid specifications to be advertised in early April. has begun. Completion in October. engineering's grind and overlay project as needed Establish community clean-up teams Refuse and ONDS staff along with volunteers participated in the 1st clean up on March 9. 4.8 tons of garbage and yard debris were collected and taken to the Yakima County landfill. 35 tires were included in the turn -in. Spring Clean Ups were held April 13th and May 4th. In addition to City staff, hundreds of volunteers assisted cleaning alleys, assisting homeowners, removing weeds, and cleaning several parks. 49.64 tons of debris was removed, plus 2.14 tons yard debris, 1,521 tires, 620 lbs of paper, 120 lbs of plastics, and Begin planning for fall clean up. Confirm dates and times, design, print and distribute flyers for first fall clean up; begin planning for fall leaf pick up; ordered and received shipment of 40,000 bio bags for leaf collection; design flyer for program to be distributed in the utility billings 69 vouchers were issued for residents with 9 Refuse large loads to dump without charge at the landfill. Total landfill charge for all four Clean Ups was $1,792.71. Goodwill was on-site and accepted re -usable materials. Fall Clean Ups are scheduled and will also include metal recycling. The first Fall Clean Up is Sept 7th. Increase the number of trails and parks The Trek Yakima logo was created and locations for additional signage have been identified. Initial signs at key locations are being created. The City entered into a joint agreement with Cowiche Canyon Conservancy on March 5, 2013 for the promotion and development of recreational trails. A draft of the Trek Yakima Master Trails Plan is in the works and will be presented to the parks and To date 17 signs have been installed. One more series of signs are planned. The Canal pathway was extended from McGuiness Park to 5th Ave. & Willow, which connects the trail to the William O. Douglas Trail. A walkway has been constructed from the new Franklin Park parking lot to the Sunrise Rotary Pavilion. An agreement with the Single Track Alliance of Yakima (STAY) was completed for the Twenty-two more Trek Yakima signs were purchased and a total of 34 have been installed. One more series of signs have been ordered and will be installed this fall. The Canal Pathway extension project through McGuiness Park and along Willow Street is now complete and the grass has been planted along the walkway and seems to be growing nicely. This project cost $285,000 and was paid for by 10 Parks Recreation Commission in May. construction of trails on the city owned property near Rocky Top. Locations for wayfinding signs for the mountain biking trails are in complete. Sign posts are to be purchased by STAY and trail signs are being designed for the trails. a grant through the Yakima Valley Conference of Governments. Hiking and biking trail signs were purchased for the City owned property near Rocky Top west of Yakima near Summitview. The signs and posts were installed by the volunteers from the Single Track Alliance of Yakima (STAY) mountain biking group Pilot Recycling Program Four test runs have been conducted to determine initial feasibility of the blue bag program. 1.5, 2, and 3 mil bags were tested at full compaction and 1.5 and 2 mil bags were tested at half compaction. A report has been submitted to the City Manager and to Yakima Additional details were added to the Pilot Blue Bag Recycling Program. Another approach to recycling was also researched and developed to a very initial stage. This program offers recycling on an every other week basis with garbage collection one week and recycling the Continue exploring recycling options; met with local stakeholders to gather information; exploring options for pilot curbside recycling routes 11 Refuse County. Costs of a three month pilot program would be approximately $35,500 based on costs for drop box rental and hauling charges, an excavator to pull the bags from the garbage, a three month supply of 3 mil bags and the educational brochures. Pilot program to start next week. This system is being utilized in a number of other Washington communities successfully. It utilizes a separate blue recycling cart for each household. A meeting is upcoming with the City, Ecology and County to discuss options. June 2013. 12 Enforce City codes relative to waste disposal to improve the City appearance and cleanliness Refuse Refuse code enforcement activities have been responsible for cleaning up 96 illegal dumps, removing 340 dumped tires, and collecting and returning over 100 shopping carts. A total of 15.8 tons of dumped material has been taken to the landfill. Several people responsible for illegal dumps have been identified and fined. Refuse Code Enforcement works with ONDS, Police, Codes and other departments to identify and correct Refuse issues throughout the City. Refuse code enforcement activities have been responsible for cleaning up the following this past quarter: 36 illegal dumps (7.01 tons), 60 shopping cart removals, and 101 tires removed. Enforcement continues to work with ONDS, Police, Codes and other departments to identify and correct refuse issues throughout the City 13 Maintain and support public infrastructure for drinking water, irrigation, sewer service and sewer capacity Engineering & Utilities Legal department support with legal advice, oversight and document preparation to address violations against City infrastructure and in support of more current and appropriate agreements between City and entities receiving wastewater service from the City through new three party agreement Water has completed design of recycle lagoons at the WTP and begun the installation of the Automated Meter Reading System. Wastewater is gathering data of sewer collection system to be incorporated into ICOM3 system. Replaced deteriorated sewer pipe within Tieton Drive. Continue work on draft wastewater collection system master plan, wastewater facility plan, and the 3rd draft of the Stormwater Collection Master Plan. Working with Noel Canning regarding the IW extention to their facility. Continue to work on the new 3 -party agreement. The Legal Department provides continuous contract review and support for all phases of construction and is actively involved in the three -party agreement development.