HomeMy WebLinkAbout11/19/2013 09 2013 3rd Quarter Strategic Plan UpdateBUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: 11/19/2013
IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII
ITEM TITLE:
SUBMITTED BY:
SUMMARY EXPLANATION:
See attached.
2013 3rd Quarter Strategic Plan Update.
Tony O'Rourke, City Manager
Resolution: Ordinance:
Other (Specify):
Contract: Contract Term:
Start Date: End Date:
Item Budgeted: Amount:
Funding Source/Fiscal
Impact:
Strategic Priority:
Insurance Required? No
Mail to:
Phone:
APPROVED FOR
SUBMITTAL:
RECOMMENDATION:
ATTACHMENTS:
Description
❑ strategic priorities
City Manager
Upload Date
11/14/2013
Type
Cover Memo
Strategic
Jrsitiativeg
1
Strategies
Measuraoee
Outcomes
&cONviic Deveeoprotest
1. Support existing businesses and attract
complimentary businesses
2. Continue physical revitalization to promote
community attractiveness
3. Build upon community history, heritage, and
natural resources to promote Yakima
4. Collaborate with downtown businesses through
a Downtown Master Plan
5. Execute plan for Mill Site
6. Optimize business development, capital
improvements and additional air service at
Yakima Air Terminal
7. Enhance community arts, culture and recreation
opportunities
8. Increase City involvement and partnerships with
community boards and organizations
9. Solidify Yakima's reputation as Gateway to
Wine Country
10. Ensure balanced regulatory environment to
facilitate business retention and growth
Updating existing codes regulating signage,
billboards, cell towers, and landscaping to
improve the City's appearance.
2. Established new downtown development
standards; developed Downtown Master Plan
3. City assumed Airport ownership; retained
AirPlanners to enhance air service
4. Created new downtown events, business guides,
and maps
5. Update codes pertaining to subdivisions, code
enforcement, billboards, signs, and retaining
walls
CITY OF YAKIMA 2013 STRATEGIC PRIORITIES
paOeic Safety
1.
Promote and increase partnerships in crime
prevention
2. Ensure appropriate service levels for public
safety services
3. Explore cost-effective jail expansion
opportunities
4. Proactively address gang violence through
Gang Free Initiative strategies
5. Reestablish fire code inspection program
6. Develop a Citizens Academy and expand Police
Explorer and Reserve Officer programs
7. Enhance downtown safety by using bike and
foot patrols
8. Establish an effective graffiti abatement program
9. Improve neighborhood safety by installing more
street lights
10. Improve communications and dispatch/911
center call process functions and systems
Strengthen cooperation with Sheriffs office
11.
Pr4aeic Trost 8
Accor . tatJieity
2.
3.
4.
Create and implement a comprehensive Public
Communication strategy
Enhance public engagement in the City
Increase citizen involvement
Create a 24-hour online and voicemail service
5. Invest in the City's appearance and
infrastructure
6. Adopt written financial management policies
7. Develop balanced five-year financial plan
8. Construct capital improvements on time and
within budget
9. Implement a financial trend monitoring system
comparing key financial and economic
indicators
10. Evaluate customer satisfaction with City
services on a regular basis and implement
appropriate improvements
Partsersliip DeveeoprtieMt
1. Work with County, State and Federal govern-
ments to secure funding and approvals for Mill
Site transportation and infrastructure develop-
ment
2. Create legislative strategy and partnership with
other cities, state and federal delegates to
address city needs
3. Partner with private, public and non-profit
agencies to create and enhance downtown
Yakima events
4. Create a Yakima Clean Up and Revitalization
Effort to improve Yakima's appearance and
vitality
5. Partner with downtown merchants, organization,
and media to create events that attract
engagement, involvement, and pride
6. Partner with Hispanic and Latino communities to
address needs and expectations of the growing
Hispanic/Latino population
7. Collaborate with Gang Free Initiative in
eradicating gang violence
Jogi prove the $tiiet
egviroNNleMt
1. Jump start investment in City streets with the
issuance of a $5 million bond; annually invest in
streets
2. Enhance the appearance of the City through
volunteer programs, improved code standards,
graffiti abatement programs and other programs
3. Create a strong first impression of the City
through entry statements at key City entrances
4. Enforce sign and code standards to improve
City appearance
5. Leverage partnerships with Cowiche Canyon
Conservancy, Greenway and other community
organizations to create more biking and hiking
paths
6. Increase the number of trails and parks
7. Develop recycling program
8. Maintain and support public infrastructure for
drinking water, irrigation, sewer services, and
sewer capacity
1.
Working with homeless agencies to address
homelessness and panhandling in Yakima
1.
Yakima Magazine was launched in addition to
Yak Back reporting system and "Be Part of the
1.
Interchange modifications are underway and the
east -west corridor has been realigned
1.
Grind and overlay of 24 lane miles
Solution" campaign
2.
Working with business and property owners to
2.
Implemented prosecution charging unit
2.
Lunchtime Live and Downtown Summer Nights
address code violations
2.
Developed written Financial Management Policy
series' began in June and will run until August.
3.
Added additional officers to the VCTF and bike
that Council April 16, 2013
3.
Installed 17 Trek Yakima signs; additional signs
patrols for the downtown and Greenway areas
adopted
3.
Provided 41 seniors or disabled homeowners
will be installed
3.
Conducted Yakima's second annual Citizen
with services
4.
Entered into agreement with community partners
Survey
4.
Designed new lagoons at the wastewater
to provide services through the GFI Youth and
4.
Held community clean up days in different areas
treatment plant
Family Development Center
4.
Completed $2 million grind and overlay project of
of the city
24 lane miles
5.
Automated Meter Reading implemented
5.
Cleaned up 3,930 graffiti locations
5.
Developed the 2014 state and federal legislative
and administrative priorities
6.
Fire department implemented tiered dispatching
7.
Reestablished the fire inspection program
CITY OF YAKIMA 2013 STRATEGIC PRIORITIES -3rd Quarter Update
Strategic ZNitiative: ecomomfic Devaeo prtieMt
Strategies
• Support existing businesses and attract complimentary businesses
• Continue physical revitalization to promote community attractiveness
• Build upon community history, heritage, and natural resources to promote Yakima
• Collaborate with downtown businesses through a Downtown Master Plan
• Execute plan for Mill Site
• Optimize business development, capital improvements and additional air service at Yakima Air Terminal
• Enhance community arts, culture and recreation opportunities
• Increase City involvement and partnerships with community boards and organizations
• Solidify Yakima's reputation as Gateway to Wine Country
• Ensure balanced regulatory environment to facilitate business retention and growth
1st Quarter
1. Hired Economic Development Manager
2. Analyze existing codes regulating signage,
billboards, cell towers, and landscaping to im-
prove the City's appearance.
3. Working on downtown development standards to
ensure the preservation of Yakima's downtown
history and character
4. Revised development regulations to improve
controls over downtown development. Hired
consultants for Master Plan.
5. Hired environmental firm and coordinating as-
sessment efforts with owners
6. County conveyed interest in the Airport to the
City. The City retained AirPlanners to enhance
air service.
7. Created new downtown events
MQasiiraQee OsitcoN c —2013
2nd Quarter
1. Held public workshops to review Downtown
Master Plan; retail plan under development
2. Mill site environmental assessment underway;
feasibility report being updated
3. Entered into contract to update zoning and
subdivision codes to address major deficiencies,
inconsistencies and errors.
4. Initiated moratorium on billboards
5. Worked with developers in the downtown areas
to ensure future buildings reflect the historic
integrity of downtown
3rd Quarter
1 Held third public workshop and Council Study
Session
2. Property acquisitions negotiations are underway
3. Updated city code addressing retaining wall
standards
4. Conducted research on billboards and working
with Planning Commission to develop a scope of
work
5. Working on updating subdivision and code
enforcement standards based on
recommendations from consultant
4th Quarter
CITY OF YAKIMA 2013 STRATEGIC PRIORITIES -3rd Quarter Update
Strntaeic 3Mitiativc: Ptit. eic Saiaty
Stratcgias
• Promote and increase community based partnerships in crime prevention
• Ensure appropriate service levels for public safety services
• Explore the most cost-effective jail expansion opportunities
• Proactively address gang violence through Gang Free Initiative strategies
• Reestablish fire code inspection program
• Develop a Citizens Academy and expand Police Explorer and Reserve
Officer programs
• Enhance downtown safety by using bike and foot patrols
1st Quarter
Negotiated an expansion of the SRO program
with the Yakima School District
2. Added YPD officer to the Violent Crimes Task
Force
3. Executed automatic aid agreement with West
Valley
4. Crime analyst hired
5. 857 locations have been painted over involving
1,409 volunteer hours
6. Improved communication center call processing
by 13%
• Establish an effective graffiti abatement program
• Improve neighborhood safety by installing more street lights
• Improve communications center call process functions
• Improve public safety communications systems
• Improve or build 911/dispatch center to enhance operations
• Strengthen cooperation with Sheriffs office
Measc radee Oatcomiag---2Oi3
2nd Quarter
1. Coordination of efforts to support homeless
agencies.
2. Establishing panhandling rules and researching
costs for giving meters
3. Second officer assigned to the Violent Crimes
Task Force
4. Contracts were executed with community
partners to provide services through the GFI
Youth and Family Development Center
5. First Citizens Police Academy graduation held
6. Four officer selected for bike patrol in downtown
7. 3,930 graffiti locations have been painted over
year to date
6. Police Chief is meeting with the Sheriff on a
regular basis
3rd Quarter
1. Modified tiered dispatch response criteria to
ensure a proper level of care for citizens and
optimization of emergency personnel and
equipment
2. Passed ordinance regulating panhandling
3. New community services officers coordinated
National Night Out and trunk or Treat events
4. Held Crime Free Rental class in August
5. Selection process for public safety building
Master Plan is underway
6. Executed additional GFI contracts for Youth and
Family Development Center
4th Quarter
CITY OF YAKIMA 2013 STRATEGIC PRIORITIES -3rd Quarter Update
Strategic gmitiative: P dieic Tryst B AccoNMtaiieity
Strategies
• Create and implement a comprehensive Public Communication
Strategy and function to inform and encourage participation in civic
affairs for the entire community.
• Enhance public engagement in the City
• Increase citizen involvement through the creation of volunteer
opportunities
• Create a 24-hour online and voicemail service to receive citizen
concerns, ideas, and suggestions with a 48-hour response
• Invest in the City's appearance and infrastructure
• Maintain a minimum 16% general fund operating reserve
• Adopt written financial management policies
1st Quarter
1. Revised the City's website
2. Implemented Yak -Back
3. Held the first community clean up event in
March; seven more events will be held during
the year
4. Adopted a balanced budget and eliminated
$800,000 in transit costs
5. General fund reserve level of 17.6%
6. Grind and overlay design completed the end of
March
7. Martin Luther King, Jr. project is on time and
under budget
8. Plans are underway for the 2013 Citizen Survey
to be completed by late summer
• Develop balanced five-year financial plan
• Evaluate customer satisfaction with City services on a regular basis
and implement appropriate improvements
• Optimize City services by identifying long-term cost savings
• Review operational practices and methodology. Develop updated
processes and programs to be more efficient and cost effective
while adding value
• Ensure the public that the City is a wise steward of the public
resources through an improved business model
Mcas, ra6ec GatcoS.es
2013
2nd Quarter
1. Launched "Be Part of the Solution" campaign
which is designed to encourage volunteerism
2. Produced the second Yakima Now video
3. The Yak Back mobile app was launched; the
City has responded to 212 Yak Back requests
4. Developed Financial Policies for the City
5. Recycle lagoons and automated meter reading
projects are on time and on budget
6. Issued and RFP for contracting out the
maintenance of parks less than 1 acre
7. The survey was mailed out to 3,000 households
in June. The surveys are due by July 16th.
3rd Quarter
1. Launched second phase of the "Be Part of the
Solution" marketing campaign as well as the
third Yakima Now video magazine
2. Received and responded to 384 Yak Back
requests year to date
3. Developed succession plan for the police
department and settled bargaining negotiations
4. 2013 budget on track -2014 preliminary will be
presented to Council on October 22
5. Conducted second annual Citizen Survey
6. Completed $5 million grind and overlay project
4th Quarter
CITY OF YAKIMA 2013 STRATEGIC PRIORITIES -3rd Quarter Update
Strcatooic Js tiativc: PartMcrsQip Deveeopmcat
Strategies
• Working with County, State, and Federal agencies to secure funding
and approvals for Mill Site transportation and infrastructure
development
• Create legislative strategy and partnership with other cities
• Partner with private, public and non-profit agencies to create and
enhance downtown Yakima events
• Create a Yakima Clean-up and Revitalization Effort (CARE)
partnership to improve Yakima's appearance and vitality
• Partner with downtown merchants, organizations and media to
create events that attract engagement, involvement and pride
• Create inter -departmental neighborhood service teams to improve
City response to neighborhood concerns
1st Quarter
Leading the creation of new community events in
downtown
2. Codes Manager is researching implementation
details on other cities programs
3. The Police Department turned over control of the
YPAL building for use with GFI resources
4. Construction of a new pavilion and redesign of
the parking lot are both underway
•
•
•
•
Improve facilities in parks
Enhance volunteer opportunities for community groups
Increase the number of clean up days
Mcasaraliec Gatcosolas-2013
2nd Quarter
City lobbyist successful in working with the
legislature to extend some critical deadlines for
LIFT funds; promoting funding for gang
prevention and intervention efforts; securing the
ongoing use of hotel/motel tax revenue; and
beginning discussions regarding expanding
criteria available to arbitrators in reaching
decisions
2. Held the City's first summer concert series in the
park and downtown live concert event in the
plaza
3. The pavilion, playground and shelters have been
constructed at Franklin. Many trees were
planted to replace the trees that were removed.
3rd Quarter
1 The Council Partnership Committee developed
the 2014 state and federal legislative and
administrative priorities
2. Over 450 volunteers planted vegetation at the
Wastewater Treatment Plant
3. Developing a "Street Pride" program intended to
focus on a high profile street where before and
after concepts are developed
4. Year to date ONDS has painted 26 homes and
assisted 93 residences through the Senior/
Disabled Emergency Home Repair program
5. Worked with OIC to remove 3.4 tons of trash
from south east Yakima neighborhoods
4th Quarter
CITY OF YAKIMA 2013 STRATEGIC PRIORITIES -3rd Quarter Update
Stratelitiativa: J►it provc falba Bidet koius cHt
Strategies
• Jump start investment in City streets with a $5 million bond
• Invest annually to improve City streets through dedicated funds
• Enhance the appearance of the City through volunteer programs,
improved code standards, graffiti abatement program and other
programs
• Create a strong first impression of the City through entry statements
at key City entrances Enforce sign and code standards to improve
City appearance
• Leverage partnership with Cowiche Canyon Conservancy, Greenway
and other community organizations to create more bike and hiking
paths
1st Quarter
1. 28 lanes miles identified and in the design phase
2. Committed $2 million general fund revenue for
street repairs
3. Removed graffiti at 857 locations -1,409 volun-
teer hours
4. North 1st Street revitalization area project under-
way
5. Held Yakima Clean-up day on March 9th. 4.8
tons of garbage and yard debris was collected
and taken to the landfill along with 35 tires.
6. Tested recycling program to determine feasibil-
ity. There will be additional testing next quarter.
• Increase the number of trails and parks
• Pilot Recycling Program
• Enforce City codes relative to waste disposal to improve the City's
appearance and cleanliness
• Maintain and support public infrastructure for drinking water,
irrigation, sewer service and sewer capacity
Measara86e Gatcvrties
2013
2nd Quarter
1. Awarded bid for grind and overlay and the pro-
ject started June 17, 2013. Twenty-four lane
miles are covered in the bid.
2. The citizens of Yakima will be voting on a
dedicated street funding ballot measure this fall
3. Cleaned up 3,930 graffiti locations using 3,961
volunteer hours
4. Identified all locations that are in violation of City'
codes relating to sandwich boards and illegal
signs—addressing with property owners
5. Held two spring clean up days. 49.64 tons of
debris was removed, 1,521 tires, 620 pounds of
paper, and 120 pounds of plastic
6. Created and installed 17 Trek Yakima signs
3rd Quarter
Hired landscape architect to develop final design
for North 1st Street Improvement Plan, Phase 1
2 Installed 22 more Trek Yakima signs (34 total)
3. Held fall clean up ; cleaned up 36 illegal dumps;
removed 60 shopping carts; removed 101 tires
4 Continued exploring recycling options with local
agencies
5 Developing standards for digital signs and
billboards
6. Updated the code pertaining to retaining walls
4th Quarter
ECONOMIC DEVELOPMENT
Department
Progress Report
2nd Quarter Progress Report
3rd Quarter Progress Report
1
Support existing business clusters and
attract complimentary businesses to
strengthen local economy
Economic
Development
City Manager
Economic Development Manager hired to lead
activities
Economic development manager has met with
numerous perspective businesses and
developers to update them on the progress of
the downtown planning process
2
Continue physical revitalization of City
to promote community attractiveness
City Manager
Legal department, Codes, YPD, and other
departments to addressing problems in the N.
1st Street area as the initial approach to
revitalization in that portion of the City. Also
analyzing existing codes regulating signage,
billboards, cell towers and landscaping to
improve the City's appearance. An updated
version of downtown flower basket and planter
programs goes live on May 1st and 2nd.
The legal department continues to work with
Codes, YPD and other city departments to
address problems in the North 1st Street and
downtown areas. The legal department is also
working with Community Development to
revise City building codes to better regulate the
existing and future development in these
areas.
The legal department continues to work on
development code revisions with emphasis
new on billboard standards
3
Build upon community history,
heritage, natural resources, livability to
promote Yakima
City Manager
Community
Development
Working on new downtown development
standards to ensure the preservation of
Yakima's downtown history and character.
Prepared PowerPoint presentation of Built
Environment to identify community's character
and areas of needed improvement. One of the
outcomes was a moratorium on billboards,
which staff is working to address. Worked with
McDonald's to ensure that building reflects, to
the degree possible, the historic integrity of the
downtown.
Staff has completed a research phase on the
billboard issue and has begun work with the
Planning Commission to develop a scope of
work. A first meeting is scheduled for
December 11 to solicit public input on this
issue.
4
Collaborate with Downtown
businesses through a Downtown
Master Plan
Economic
Development
City Manager
Legal department and Community
Development working to revise development
regulations/Comp Plan to improve controls
over downtown development. Hired Crandall
Arambula and Thomas Consultants to conduct
a public downtown master planning process.
The first public sessions will be in late May and
the overall plan will be completed by the end
of 2013.
First public workshop held May 9-10. Second
public session held July 9-10 to review draft
plan concepts. Retail Plan is currently under
development. The legal department continues
to support building code revisions to address
downtown development standards. The
downtown plan will be presented to Council in
September.
Third public workshop held September 9;
Council study session held October 21. Over
200 citizens participated. Action Plan under
development.
5
Execute plan for environmental
restoration, ownership, infrastructure
and land use of Mill Site
City Manager
Project Manager hired to coordinate activities.
Environmental assessment firm hired and
scheduled to complete work by early 2013.
Coordinating assessment efforts with
ownership interests as required step in
property acquisition discussions.
Environmental Assessment underway as a pre-
purchase due diligence process. Update
feasibility report for landfill property to reflect
changes in 1-82 ramps, interchange, and other
streets. Landfill removal is now under study
with consultation by DOE. The legal
department is actively involved in all aspects of
the Mill Site acquisition and development
process.
Final draft of Environmental Assessment to be
complete end of October. Property acquisition
negotiations underway. Coordination with
DOE on landfill strategy for Feasibility Study
will begin. Management plan for wood waste
removal underway.
Develop partnership with Airport
Board and County to optimize
business development, capital
improvements and additional air
service.
6
City Manager
City has assumed Airport responsibility. County
conveyed interest to the City. Legal preparing
and negotiating with real estate advisor to
assist City with property acquisitions. Working
out settlements of airport litigation matters,
clearing path for growth and development.
The City retained AirPlanners to enhance air
service. An advisory panel of schedules has
been established.
Airplanners conducted a survey to gather
information from residents and guests about
how people utilize air service and what
changes need to be made. The Airport Master
Plan was presented to the City Council on July
9th. The airport received a $10 million federal
grant for runway improvements and will be
looking at other capital improvement needs.
The legal department is preparing necessary
agreements between the parties by which
property negotiations can proceed, and
meeting with consultants and owners to
resolve litigation related property issues. Small
Airport grants have been submitted to US
Department of Transportation to expand air
service to Seattle market and/or create new air
service destinations.
The Airport kicked off numerous projects which
will lead to the next steps in preserving current
infrastructure as well as expand airport
marketing programs in order to increase
passenger ridership at the airport. The airport
started the construction phase of the Terminal
Apron Rehabilitation project in order to
preserve the current concrete panels. The
project entails concrete panel repairs, joint and
crack repairs which will fill the voids to prevent
contaminates or moisture from causing further
damage to the ramp. Construction should be
completed within 30 days pending any weather
delays. The airport in conjunction with the City
held the first "Air Alliance" meeting with
stakeholders and local business owners to
develop a robust marketing plan to promote
ridership in/out of the airport. Initial research
from Airplanners was presented at both the Air
Alliance meeting as well as with Alaska Airlines
to increase frequency of flights to Seattle.
Enhance community arts, culture, and
recreation opportunities
Economic Development Manager hired to lead
some activities. Parks Division very active in
recreation programs. Legal working with
outside recreational groups to cooperatively
enhance trails and paths available to citizens
and to preserve the recreational opportunities
available to the community. Leading the
The Yakima Parks & Recreation Division
continues to enhance the community through
arts, culture and recreation opportunities. The
Summer Sunset Concert series at Franklin Park
continues on Friday nights. Movies are offered
this summer at Gilbert Park on Sunday nights.
Sponsors have paid for all of the five movies
Volunteer efforts continue throughout the
Yakima Park system. The STAY group has
worked and made improvement to the city
owned property west of Yakima and installed
signs and posts in the mountain biking and
hiking area near Rocky Top. The Yakima Disc
Golf Association removed trash and brush at
City Manager
creation of new community events in
offered this summer. Athletic tournaments
Randall Park again during this quarter and
7
Public Works
downtown including Downtown Summer
have occurred during this reporting period.
hosted a disc golf tournament in August. Over
Nights on Thursday nights in June, July and
August, Lunchtime Live on Fridays in June, July
and August, a Tuesday Night Farmer's Market
beginning in mid July and Front Street
Saturdays on the second Saturday of June, July,
August and September.
The Yak Attack and Mid Summer soccer
tournaments have been held at Chesterly Park.
The new Sunrise Rotary Pavilion at Franklin
Park has been completed and has hosted a few
concerts and public events.
50 disc golfers participated in the tournament.
Various groups and individuals work through
the park system on a regular basis assisting
with cleaning and beautifying park properties.
Increase City involvement and
Council members assigned as liaisons to many
Council members have been attending regular
Council members are regularly attending
partnerships with community boards
community groups. Sean Hawkins assigned to
committee meetings.
committee meetings
8
and organizations
City Council
represent the City on the VCB, New Vision and
Chamber Boards.
Solidify Yakima's reputation as
Gateway to Wine Country with
complimentary businesses
First partnership program with Wine Yakima
Valley to produce Wine & Dine event during
Spring Barrel Tasting. Wine & Dine is where
Completed a series of downtown promotion
materials with the travelers in mind. The
promotional materials include a downtown
Distributed downtown promotional materials
9
City Manager
downtown restaurants create special wine
themed dinners to offer to travelers during the
event.
business guide, a downtown map, and a
downtown historic guide.
Ensure balanced regulatory
Legal department involved with Community
Entered into contract with consultant to
Legal Department continues to support
environment to facilitate business
Development and Economic Development to
update zoning and subdivision codes to
updates to the development codes and has
retention and growth
address weaknesses in downtown
development standards and to assure
appropriate development design and oversight.
address major deficiencies, inconsistencies and
errors. This will make a more user friendly
document for both customers and staff.
completed the regulatory Cell Tower
legislation; work continues on billboard
regulations as well as preparing regulatory
structure to reflect Council's intentions.
Community Development staff completed code
10
Community
Development
updates to address retaining wall standards.
We have received updated subdivision and
code enforcement chapters from our
consultant and will schedule these for Planning
Commission and Council review as we
complete work on the more time sensitive
moratoriums on billboards and marijuana .
PUBLIC SAFETY
1
2
3
Strategy
Promote and increase community
based partnerships in crime prevention
Ensure appropriate service levels for
public safety services as the
community population grows
Explore the most cost-effective jail
expansion opportunities
Dept.
Police
Police
Fire
City Manager
Police
1st Quarter Progress Report
City continues its support and involvement
with the GFI coalition as well as its support of
YPD efforts through more effective prosecution
techniques. Presently refining the Justware
paperless prosecution system and finalizing the
hiring process for a prosecutor to enable the
charging unit intended to make case filing
more effective and efficient. YPD has
negotiated an expansion of the SRO program
with the Yakima School District and an SRO
Sergeant will be on duty with the district for
2013-2014 school year.
Added YPD officer to Violent Crimes Task
Force. Automatic aid agreement with West
Valley Fire Department executed.
Council study session on March 26. Identified
5 year inmate housing plan that will save
approximately $3 million over that period.
2nd Quarter Progress Report
Panhandling enforcement measures are under
review to address public concerns.
Coordination of efforts to support homeless
agencies also underway. The Crime Free
Rental Housing class is scheduled to being in
August. The Charging Unit and Pre -filing
Diversion program were fully implemented on
June 3, 2013.
Second officer has been added to the Violent
Crimes Task Force. Downtown bike patrols
restablished.
Process has been started. Sue Ownby has sent
out RFP on expansion.
3rd Quarter Progress Report
YPD is partnering with local hotel and motel
managers/owners to identify prostitution and
human trafficking activity. Prosecution is
supporting grass-roots movement to eliminate
graffiti. The Central Washington
Comprehensive Mental Health Jail Diversion
Program will be re -implemented in November.
Ordinance was passed to address panhandling
at high -collision intersections. New
Community Services Officers have coordinated
National Night Out and Trunk or Treat
Halloween Safety events. Crime Free Rental
Housing class was held in August.
One officer was added to the Gang Unit and a
second full Gang Unit team is scheduled to be
operating in January 2014. Labor agreement
signed with Fire Union. In 2014, brownouts
will end. There will be enough staff to cover
multiple, large fires
RFP's have been received and reviewed. The
selection process for a vendor to evaluate
facility needs.
Proactively address gang violence
through Gang Free Initiative strategies.
The Legal department continues its direct
involvement with and support to the GFI
initiatives. Crime analyst was hired and will
focus on intelligence gathering.
Contracts have been executed with community
partners to provide services through the GFI
Youth and Family Development Center
The Legal department continues its direct
involvement with and support to the GFI
initiatives. Additional contracts were executed
to further support the GFI Youth and Family
4
Police
Development Center. Services are being
provided by Yakima Police Athletic League and
People for People for the GFI Youth and Family
Development Center.
Reestablish fire code inspection
Personnel hiring in process. SOP update in
One inspector is performing full duties with
Second inspector hired in August, annual
5
program for all 4,000 commercial
structures
Fire
process. May start date anticipated.
results above expectations. A second inspector
will be hired in August.
inspections are ahead of schedule
Develop a Citizens Police Academy and
Started. First program scheduled in April with
First class "graduated" May 28
Graduates of Citizen's Police Academy have
6
expand Police Explorer and Reserve
Officer programs
police
full class of 30.
volunteered their time assisting with National
Night Out and Trunk or Treat events.
Enhance downtown safety by
Bike patrol schedules are being finalized and
The bike patrol began on June 17th in
Bike patrols were conducted throughout the
operating visible and routine police
the bike patrols are set to begin in mid June.
downtown and the response from the business
summer. Plans are underway to expand the
7
bike and foot patrols
Police
and residential community has been excellent
program from March through October 2014.
Establish an effective graffiti
Graffiti clean up accomplishments; 857
Graffiti Clean-up Accomplishments to date
ONDS continues to solicit and work with
abatement program focused on
locations have been painted over, involving
include; 3930 locations have been painted
volunteers, to date utilizing 9,972 total
8
notification, clean-up, investigation
and enforcement
Community
Development
1,409 volunteer hours
over, involving 3961 volunteer hours
volunteer hours towards graffiti, clean up
ro ects, clean ups,
projects, alley p
Exterior paint programs, etc (see Refuse Dept.
for actual clean up statistics)
Improve neighborhood safety by
Agreement with Dept. of Enterprise Services is
State/Local Agreement approved by Council.
Selection process was delayed. Expect to hold
installing more street lights along
arterial streets and poorly lighted areas
going to Council in April. The agreement is
required to utilize DES's energy service
Selected 3 consultants for final interviews.
Selecting interview board and scheduling
interviews next month.
9
Public Works
contractors list and project management
services.
interviews. Next step is select consultant and
begin system audit.
10
Improve communications center call
processing functions
Info Systems
We have a 13% improvement over same time
last year. Continuing training and evaluating
processes to improve
We have continued our training and evaluation
process. The Fire Department implemented
tiered EMS response protocol. The goal is to
reduce non-emergency EMS responses by 20-
30%. New statistics will be coming out in
August/September.
In August the EMS tiered response criteria was
modified to ensure a proper level of care was
being provided to the citizens. The impact of
those changes are being evaluated both on call
processing time and non-emergency
responses. New statistics from the result of
those changes are being created and analyzed.
11
Improve public safety communications
systems
Info Systems
Scheduled a demonstration in mid April to have
the public safety departments view newest
radio equipment and systems
Continuing to work with vendors to determine
the scope of the proposed system to ensure
that current communication issues are
addressed.
Have received all the information needed to
prepare a report on options in September. Will
complete and present the finding to the Police
Chief in October.
12
Improve or build 911/dispatch center
to enhance operations and improve
performance
Info Systems
Received approval from 911 boards to commit
funds to their 1/2 of the project. Scheduled
with Public Safety Committee on 4/26.
Design and configuration meetings to begin in
July. Estimated completion and move in 2015.
Continuing with design meetings. Will have
budgetary cost estimate during 4th Qtr 2013.
13
Strengthen cooperation and
partnership with Yakima County
Sheriff's Office
City Manager
Police
We have open lines of communication with the
sheriff's office including monthly meetings with
Sheriff Irwin.
Monthly meetings with Sheriff Irwin are
ongoing
Monthly meetings are ongoing.
PUBLIC TRUST & ACCOUNTABILITY
Department
1st Quarter Progress Report
2nd Quarter Progress Report
3rd Quarter Progress Report
1
Create and implement a
comprehensive Public Communication
Strategy and function to inform and
encourage participation in civic affairs
for the entire community
Community
Relations
Several elements of a communications strategy
have been developed and implemented. A
reorganization of the Community Relations
Division staff has given the City significantly
greater communications resources. A revised
City website was launched in late March. A
video segment, Yakima Now, started in April.
Additional elements of the City's
communications strategy have been developed
and implemented. A marketing campaign
entitled, "Be Part of the Solution", which is
designed to encourage volunteerism, was
launched in the 2nd quarter. The 2nd Yakima
Now video magazine was also produced.
Additional revisions were also made to the City
website.
The second phase of the "Be Part of the
Solution" marketing campaign was launched
during the 3rd quarter and proved to be a
successful method of reaching the community
with messages intended to promote
volunteerism and greater community
participation. The 3rd Yakima Now video
magazine was also produced. Work also began
on an anti -panhandling marketing campaign.
2
Enhance public engagement in the City
City Manager
Community
Relations
Using its social media platforms, the City has
broadened its interaction with community
members. Implemented the Yak -Back and
continue enhancing City's website.
In the 2nd quarter of 2013, the City's social
media platforms continued to experience
growth, with more community members
utilizing them to receive City information. The
Yak Back mobile app was also launched and,
along with its companion website portal and
voicemail feature, has proven successful in
providing community members with multiple
ways to engage and connect with the City.
During the 3rd quarter, the goals established
for 2013 concerning growth in the usage of the
City's social media platforms were met and
exceeded. Usage of both the City's Facebook
page and Twitter feed has grown by more than
10% compared to 2012. Usage of the Yak Back
mobile app, which was launched during the
2nd quarter of 2013, also exceeded
projections.
3
Increase citizen involvement through
the creation of volunteer opportunities
Community
Development
The City's first community clean up event of
the year took place in early March. During the
remainder of the year, 7 more community
clean ups will occur. A "Be Part of the
Solution" marketing campaign designed to
encourage volunteerism and participation in
government will launch in mid April.
ONDS continues to solicit groups and individual
volunteers and work with local churches and
service organizations as well as the Juvenile
Justice system, drug court, DUI court, gang
court, Work Source and People for people.
Staff is currently working with Luz Gutierrez to
develop a "Street Pride" program intended to
focus on a selected high profile residential
street where we will develop "before/after"
concepts to inspire and, with volunteer
support, help residents improve landscaping,
sidewalks, fences, and other improvements
along that street. Once we more fully develop
this concept, we will present it to Council for
input and direction.
4
Create a 24-hour online and voice -mail
service to receive citizen concerns,
ideas, and suggestions, with 48 hour
response.
Community
Relations
The Yak Back online and voicemail feature was
launched in late 2012 and provides community
members with a direct link to the City to report
graffiti, road problems, and other issues
needing immediate attention.
In 2012, the City received and promptly
responded to 40 Yak Back requests. To date in
2013, the City has received and promptly
responded to 212 requests. The Yak Back
service has become an important outreach and
engagement tool for the City.
In 2012, the City received and promptly
responded to 40 Yak Back requests. To date in
2013, the City has received and promptly
responded to 384 requests. The Yak Back
service has become an important outreach and
engagement tool for the City.
5
Ensure the public that the City is a wise
steward of the public resources
through an improved business model
City Manager
Finance
Adopted a balanced budget. Eliminated
$800,000 in transit costs. Five year financial
plan, business plan and strategic plan all in
place. Financial Management policies will be
presented to Council on 4/16/13.
Financial Management Policy & Stewardship of
Public Funds accepted by Council April 16,
2013.
Developed the 2014 budget, focused on
Council's strategic priorities to be discussed in a
study session on October 21.
6
Invest in the City's appearance and
infrastructure
Public Works
Legal department is directly involved with
Community Development and Economic
Development to provide legal support for
numerous initiatives currently being developed
to provide strategic development oversight and
regulation supporting a planned development
theme.
$5 million is being invested in the resurfacing
and rehabilitation of 24 lane miles of road this
summer.
Paving has been completed. Final utility
adjustments and pavement markings are being
completed.
7
Maintain a minimum 16% general fund
operating reserve for valid financial
emergencies and one-time capital
expenses
City Manager
Finance
Current general fund operating reserve goal
met at end of 2012, general fund reserve
17.6%
Operation budgets are on target and
performing as expected
Operation budgets are on target and
performing as expected
8
Optimize City services by identifying
long-term cost savings and cost
containment opportunities
City Manager
Finance
Legal
Legal department establishing new prosecution
procedures to provide direct criminal filing
oversight and discretion, thereby regulating
the types and numbers of criminal cases being
filed with the court. Anticipated over $350,000
in savings. Assisted in the jail expansion
options, reviewed street light project grant
funding, studied options for the street funding,
established miCare Clinic to reduce medical
costs, and updated on-line payment services.
Continue to review positions when vacated -
several positions frozen. Settled AFSCME
General, Yakima Police Patrolmans Association,
and Transit with zero base wage increases;
lump sum payment instead. Established Police
Vehicle Take Home program in exchange for
zero wage increases for YPPA in 2014 and
2015. Worked with insurance board to
establish an incentivized wellness plan going
into 2014. The legal department prosecution
charging unit and prefiling diversion program
fully implemented on June 3, 2013.
Continue to review vacant positions.
Developed succession plan for the Police
Department. Negotiated a reduced level of
command staff for the Fire Department.
Settled bargaining negotiations with lump sums
that aren't subject to most of the "roll -up"
benefits, and don't increase the base wage.
9
Adopt written financial management
policies concerning revenues, debt,
capital improvements and fund
depreciation to reduce debt burden for
vehicle and technology replacements
City Manager
Finance
Written financial management policies
scheduled for City Council review and adoption
in April.
Financial Management Policy & Stewardship of
Public Funds accepted by Council April 16,
2013.
Continue monitoring funds
10
Develop balanced five-year financial
plan forecasts
Finance
First year done - update targeted for 6/18
Update in process
Developed 2014 Preliminary Budget --followed
the financial added strategic initiatives and
eliminated 2.4 positions to balance.
11
Prioritize programs and services based
on the City's Strategic Plan priorities
City Manager
Reflected in FY 2013 budget
Developing FY 2014 budget
Preliminary 2014 budget built around Strategic
Priorities
12
Operate within budgeted expenses
100% of the time
Finance
Two funds slightly exceeded budget
2013 on target
13
Construct capital improvements on
time and within budget
Engineering &
Utilities
Grind and overlay design completed by end of
March as promised. MLK is on time and under
budget at this time.
MLK construction is underway and under
budget. Other projects are proceeding per
schedule and budget. Recycle lagoons and
automated meter reading projects on time and
on budget. UASB bioreactor project at the
WWTP remains on time and within budget.
Completing the IW extension within "J" Street
towards Seneca Foods
MLK construction is underway and under
budget. Recycle lagoons and automated meter
reading projects on time and on budget. UASB
bioreactor project will be completed in the 4th
quarter. Completed Tieton Drive sanitary
sewer line replacement and IW Line to Seneca
under budget and on time. Riparian Project
remains on budget and within budget.
14
Implement a Financial Trend
Monitoring System comparing key
financial and economic indicators
Finance
In process - shortened version included in 2012
year end report. First quarter report will have
more extensive indicators.
1st quarter FTMS presented to Council on May
21, 2013
2nd quarter FTMS presented to Council on
August 20, 2013
15
Optimize City services by identifying
long-term cost savings
Public Works
Inventory of road striping to be included in the
RFP is complete. Development of a scope of
work with appropriate performance criteria is
about 75% complete. The inventory of the
small parks is complete. We will work with
purchasing on creating a competitive bid
similar to that of the Airport.
Expanded scope of work to include lane
markings and crosswalks on arterials. Expect
to have proposals from contractors with
comparison to in-house costs. A meeting was
held with the Purchasing Division and the
necessary components of an RFP for
contracting out of the maintenance of parks
less than 1 acre was discussed. Various
examples of similar RFP's were reviewed.
Proposal is 95% complete, needs final review.
Anticipate advertisement of proposal in the 1st
quarter of 2014. The Parks and Recreation staff
is in the process of updating the Maintenance
Management Plan (MMP). The MMP identifies
the taks to be completed at each park property
that is maintained by the City and identifies a
cost for maintaining the property. The MMP
also identifies the parks amenities and acreage.
The cost to maintain each park property is
broken down by labor costs, utilities,
administration costs and supplies.
16
Review operational practices and
methodology. Develop updated
processes and programs to be more
efficient and cost effective while
adding value to Refuse services.
Refuse
A 360 Review of Refuse practices and
operations lead to a number of areas where
updating of business practices will make
service more efficient and cost effective. Initial
changes include instituting a fee for additional
services requested and for delinquent account
services. In addition, development and
utilization of a Damage Release Form in several
Refuse program areas will provide additional
risk management coverage for the City.
Discussions with Utility Services and Legal have
been held and suggested ordinance changes
and the Damage Release Form are being
finalized for the City Manager to review. A
total of 14 areas were identified as needing
attention.
Draft scope of work for solid waste rate study.
Begin work on Vander Houwen Annexation.
Begin work on Occidental Annexation
17
Evaluate customer satisfaction with
City services on a regular basis and
implement appropriate improvements
City Manager
Community
Relations
Plans are underway for the 2013 Citizen Survey
to be completed by late summer.
The 2013 Yakima Citizen Survey was developed
and authorized by the City Council in the 2nd
quarter of 2013. The survey began in June of
2013 and results are expected to be received
by August 1. The survey results will be key in
developing the 2014 City budget, as well as the
2014 Business Plan and refinements to the
City's Strategic Plan.
The 2013 Yakima City Survey was conducted
during the 3rd quarter. Results for both the
2013 mail -in and online surveys were largely
consistent with those from 2012, with the
exception of improved rating for the overall
direction the City is taking and a few other key
areas. Overall, the results indicated that while
the City is making progress, more work lies
ahead.
PARTNERSHIP DEVELOPMENT
Department
1st Quarter Progress Report
2nd Quarter Progress Report
3rd Quarter Progress Report
1
Work with County, State and Federal
level to secure funding and approvals
for Mill Site transportation and
infrastructure development
City Manager
Project Manager hired to help coordinate.
Legal Division and County very involved in
team approach.
City lobbyist has represented our needs to the
legislature to extend some critical deadlines for
the LIFT funds. Interchange modification
process underway after nearly 3 years of work.
East -west corridor has been realigned in
cooperation with Yakima County. Legal
department is working with City staff, Ecology
and other sources to identify possible funding
sources for environmental aspects of the Mill
Site redevelopment.
LIFT legislation changed to extend deadlines, as
advocated by City. Interchange modification
process well underway with County, WSDOT
and FHWA partners. TIB grant submitted to
fund Fair Avenue Roundabout. Contact with
Columbia Basin Railroad initiated. Greenway
access and interests under discussion. Possible
need to relocate Wine Visitor Center discussed.
2
Create legislative strategy and
partnership with other cities, State &
Federal delegations to address City
needs
City Manager
Jim Justin hired as City lobbyist has been very
effective in promoting City interests. Trips to
Olympia and Washington DC
During the 2013 session of the Washington
State Legislature, the City made progress on
key priorities including promoting funding for
gang prevention and intervention efforts,
securing the ongoing use of hotel/motel tax
revenue to enhance tourism, and beginning
discussions regarding expanding criteria
available to arbitrators in reaching decisions.
The City's Olympia lobbyist, Jim Justin, will
make a full report to the Council about this
legislative cycle on July 2.
During the 3rd quarter, the Council
Partnerships Committee began development of
federal and state legislative and administrative
priorities for 2014. The City was asked by the
Yakima County Commission to jointly support a
proposed state transportation revenue
package. The Council Partnerships Committee
agreed to include support of a transportation
revenue package in its draft 2014 state
priorities. The full Council was set to consider
the proposed 2014 state and federal priorities
in the early part of the 4th quarter.
Partner with private, public and non-
profit agencies to create and enhance
downtown Yakima events
Economic
Economic Development Manager is lead
contact for downtown events. Legal
department supporting objectives of Economic
Development with legal contracting and
ordinance revision/drafting to bring
entertainment and development opportunities
to the downtown and the City. Leading the
creation of new community events in
The legal department continues to support the
objectives of Economic Development with legal
contracting and drafting and revising
ordinances to bring entertainment and
development opportunities to the downtown
and City. The lunchtime live series began June
7 and will run until August 30. The downtown
summer nights series has also begun and will
3
Development
downtown including Downtown Summer
run from June 13 to August 29. These great
Nights on Thursday nights in June, July and
August, Lunchtime Live on Fridays in June, July
and August, a Tuesday Night Farmer's Market
beginning in mid July and Front Street
Yakima summer concert series offer free,
family-friendly entertainment.
Saturdays on the second Saturday of June, July,
August and September.
Create a Yakima Clean-up and
Staff is gathering information from other
Information on a code rangers program is to be
To date, ONDS has painted 26 homes, assisted
Revitalization Effort (CARE) community
communities on options for implementing a
presented to the Built Environment
93 residents through the senior/disabled
partnership to improve Yakima's
Code Ranger program. The Codes
Committee. ONDS has painted 4 homes of the
emergency home repair program. Assisted OIC
appearance and vitality
Manager/Fire Marshal is currently in contact
with other jurisdictions to get final
implementation details on their programs
17 homes on the Senior/Disabled Exterior Paint
Program list using a total 248 volunteer hours.
ONDS completed the construction of three
more homes and sold one new home to a
with 3.4 tons of trash cleaned up around south
east Yakima (see Refuse dept for other clean
up statistics)
4
Community
Development
qualified low income first time homebuyer. 41
residences have been served to date through
the Senior/Disabled Emergency Home Repair
Program. Clean up has been done on 126
locations. 12.4 tons of trash picked up with 273
tires dumped with the help of 532 volunteer
hours.
5
Partner with downtown merchants,
organizations and media to create
events that attract engagement,
involvement and pride
Economic
Development
Economic Development Manager is lead
contact for downtown events. Legal
department support to Economic Development
in assessment collection activities in support of
goals of downtown improvement district;
preparation of legal contracts and ordinances
to support new entertainment and
development opportunities in downtown.
Leading the creation of new community events
in downtown including Downtown Summer
Nights on Thursday nights in June, July and
August, Lunchtime Live on Fridays in June, July
and August, a Tuesday Night Farmer's Market
beginning in mid July and Front Street
Saturdays on the second Saturday of June, July,
August and September.
The legal department is presently prosecuting
collection actions to recover unpaid
assessments and supports efforts to secure
special events with legal drafting and advice.
6
Partner with Hispanic and Latino
communities to address needs and
expectations of the growing
Hispanic/Latino population in
community
Economic
Development
$50,000 CDBG loan - Cinco de Mayo
celebration
Supported Cinco de Mayo event. Developing
downtown plan that includes mercado
7
Partner with County to support
Yakima River Basin Plan
Utilities &
Engineering
Water Division has been lead contact on this
project. Legal department review and support
for efforts to enhance water development
opportunities for City; assist with actions taken
to provide statewide legislation determining
appropriate cost allocations for water
infrastructure in the City.
Review and support for efforts to enhance
water development opportunities for City;
assist with actions taken to provide statewide
legislation determining appropriate cost
allocations for water infrastructure in the City.
Promote actions for Gap to Gap at the WWTP
and promote actions to complete the City's
Aquifer Storage and Recovery Project.
8
Collaborate with Gang Free Initiative in
eradicating gang violence
City Manager
YPD
The Police Department works with GFI on the
enforcement aspect. On May 15t we are adding
to additional officers to the Gang unit for
Enforcement. The Police Department turned
over control of the YPAL building for use with
GFI resources.
GFI Youth and Family Development Center is
formally up and running. One new Community
Services Officer will start 7/8/13 with a second
CSO to follow.
9
Improve facilities in City parks
Parks
Construction is underway at Franklin Park. All
planning and building plan reviews were
completed and the groundbreaking ceremony
was held on March 5, 2013.
The pavilion, playground and two small
shelters have been constructed at Franklin
Park. Park Maintenance laid sod and repaired
and replaced all irrigation lines that were
affected by the construction. The Grand
Opening Celebration for the three Rotary
projects was held on June 12, 2013. Many
trees were planted to replace the trees that
were removed. This strategic management
task is now essentially complete.
The light poles for the Franklin Park parking lot
have been installed and the landscaping bends
in the parking lot will be planted in the spring
of 2014. The newly constructed Sunrise Rotary
Pavilion at Franklin Park hosted seven free
concerts during this quarter as well as some
other community events. Attendance at the
Summer Sunset Concert Series was estimated
at an average of 700 people per concert. The
new Southwest Rotary shade structures and
Downtown Rotary playground have been very
popular since they were installed.
10
Create inter -departmental
neighborhood service teams to
improve City response to
neighborhood concerns
Community
Development
The Community Development Department is in
the process of establishing some Code Ranger
and various other volunteer opportunities for
citizens who want to be more involved.
Staff has secured the help of an intern, who
will help to develop an outreach program to
strengthen existing neighborhood associations,
and create new associations. ONDS continues
to solicit and work with local church and
service organizations as well as Juvenile Justice
and individual volunteers to enhance
programs.
Staff will need to reevaluate ways to
implement this initiative. The intern we
secured to help develop/strengthen
neighborhood associations resigned due to
location and travel issues (student at CWU)
11
Increase the number of clean up days
Parks
We are working on scheduling some group
clean ups for this Spring. There are several
groups interested in doing a park clean up. The
City's ONDS crew helped clean around Kiwanis
Pond in March.
Additional clean up days have occurred. The
Four Square Church completed a clean up at
Kiwanis Park. Parks Maintenance staff worked
with volunteers from The CCC to remove and
spray weed at the Lamas property. The Yakima
Disc Golf Club completed a debris and trash
clean up at Randall Park along Wide Hollow
Creek. They also help remove invasive weeds
in the nature area.
Volunteer efforts continue throughout the
Yakima Park system. The STAY group has
worked and made improvements to the city
owned property west of Yakima and installed
signs and posts in the mountain biking and
hiking area near Rocky Top. The Yakima DISC
Golf Association removed trash and brush at
Randall Park again during this quarter and
hosted a disc golf tournament in August. Over
50 disc golfers participated in the tournament.
Various groups and individuals work through
the park system on a regular basis assisting
with cleaning and beautifying park properties.
12
Enhance volunteer opportunities for
community groups
Community
Development
The Community Development Department is in
the process of establishing some Code Ranger
and various other volunteer opportunities for
citizens who want to be more involved.
The pavilion, playground and two small
shelters have been constructed at Franklin
Park. Park Maintenance laid sod and repaired
and replaced all irrigation lines that were
affected by the construction. The Grand
Opening Celebration for the three Rotary
projects was held on June 12, 2013. Many
trees were planted to replace the trees that
were removed. This strategic management
task is now essentially complete.
This fall 450 Volunteers have assisted with the
planting of native riparian and flood plain
vegetation at the WWTP. The volunteers
included 350 school -aged children.
13
Ensure the City Council is represented
or attends with the governing boards
of Yakima Organizations
City Manager
City Council members attend various
community organizations
Council members are attending meetings on a
regular basis.
Council members are attending meetings on a
regular basis.
IMPROVE the BUILT ENVIRONMENT
Strategy
1
2
3
Jump start investment in City streets
with a $5 million bond issue in 2013
Invest annually to improve City streets
through dedicated funds, such as car
tab fee election
Enhance the appearance of the City
through volunteer programs, improved
code standards, graffiti abatement
program and other programs
Department
City Manager
Engineering &
Utilities
City Manager
Community
Development
1st Quarter Progress Report
28 lane miles identified and in the design
phase. Bids scheduled for advertisement in
late April. Financing plan scheduled for City
Council adoption in April. Legal department
providing legal support for ballot measure to
assure $2 million annually dedicated from
General Fund source to support street repair
projects.
$2 million Council General Fund commitment
through Charter Amendment
Graffiti clean up accomplishments include 857
locations using 1,409 volunteer hours.
Enforcement activities along North 1st Street
have included hotel inspections and an
inventory of all non-compliant signs. Staff is
currently notifying owners of all temporary
signs in the North 1st Street right-of-way that
do not have right-of-way permits.
2nd Quarter Progress Report
The grind and overlay was awarded to
Columbia Asphalt, construction started
6/17/13. The current contract includes
approximately 24 lane miles. The bids were
low so the City will attempt to add additional
miles by change order.
This will be decided by the citizens of Yakima
on the August 6 primary election ballot.
Graffiti Clean-up Accomplishments include:
3,930 locations using 3,961 volunteer hours.
Staff is processing new code language that will
address the physical appearance of retaining
walls, in response to citizen complaints. Staff is
also in the process of developing code
language to address moratoriums on both cell
towers and billboards. Finally, work continues
on North 1st Street clean-up program,
including enforcement of Fire & Life Safety
inspections which include the 2009 IBC, IFC and
electrical inspections by Labor & Industries
with a property cleanup by code compliance
officers. All inspections and abatement is to
protect the public with a safe environment.
3rd Quarter Progress Report
Completed grind and overlay project of 24 lane
miles
Citizens supported the charter amendment
dedicating $2 million annually to road
improvements
Staff continues to ensure consistent application
and interpretation of existing codes. Newly
adopted codes include the retaining wall
standards recently approved by Council. Staff
is also working on standards for digital signs
and billboards, which are scheduled to be
completed under the moratorium's six month
time frame
4
Create a strong first impression of the
City through entry statements at key
City entrances off of US Hwy 12 and I-
82
City Manager
Community
Development
North First Street Revitalization Area project
underway with Code Enforcement, Street
improvement and other tasks
Code Compliance Officers have identified all
illegal temporary sandwich board signs along
N. 1st Street. Illegal wall signs have been
identified with code compliance officers
working with business owners for compliance.
Also, all abandoned pole signs are identified
and property owners are being notified to have
these structures removed. Street
improvement projects will include
underground of some power and other utility
lines. Design options are under evaluation.
Landscape architect hired to develop final
design for North First Street Improvement
Plan, Phase 1. Plans to be available early 2014.
5
Create inter-departmental
neighborhood service teams to
improve City response to
neighborhood concerns
Community
Development
The Development Services Team (DST),
comprised of representatives from multiple
departments and divisions, has been
restructure to ensure full participation and
formal feedback on all projects requiring
interdepartmental coordination. This
restructuring will facilitate a more full role of
the DST in addressing neighborhood issues as
well.
Staff has secured the help of an intern, who
will help to develop an outreach program to
strengthen existing neighborhood associations,
and create new associations.
Staff will need to reevaluate ways to
implement this initiative. The intern we
secured to help develop/strengthen
neighborhood associations resigned due to
location and travel issues (student at CWU)
Enforce sign and code standards to
Staff is currently notifying owners of all
Staff is in the process of researching billboard
Staff continues to ensure consistent application
improve City appearance. Update
temporary signs in the North 1st Street right-of-
issue in response to adoption of billboard
and interpretation of existing codes. Newly
Codes as necessary.
way that do not have right-of-way permits
moratorium. Amendments are expected to be
completed approx. Oct. 1, 2013.
adopted codes include the retaining wall
standards recently approved by Council. Staff
is also working on standards for digital signs
and billboards, which are expected to be
completed within the moratorium's six month
6
Community
Development
time frame. Finally, staff is developing a
strategy for ongoing enforcement sweeps of
high profile commercial corridors to address
illegal signs and other violations. Two
additional code compliance officers have been
budgeted for next year to help implement this
strategy.
Leverage partnership with Cowiche
Legal department analysis of requirements
The built environment has continued to
Twenty-two more Trek Yakima signs were
Canyon Conservancy, Greenway and
other community organizations to
concerning sign codes; as mentioned above,
legal department providing legal support and
improve. The Canal pathway has been
extended through McGuiness Park along
purchased and a total of 34 have been
installed. One more series of signs have been
create more bike and hiking paths
City Manager
documentation to establish relationship with
outside partners for the preservation and
expansion of recreational opportunities for the
City's citizens
Willow Street and connects with the William 0.
Douglas Trail. The partnership with the
Cowiche Canyon Conservancy [CCC] has
continued. A cooperative effort to mow and
spray the weeds at the Llamas property, which
is owned by the City of Yakima, was completed.
Park maintenance employees mowed and
ordered and will be installed this fall. The
Canal Pathway extension project through
McGuiness Park and along Willow Street is now
complete and the grass has been planted along
the walkway and seems to be growing nicely.
This project cost $285,000 and was paid for by
a grant through the Yakima Valley Conference
7
Parks Division
sprayed the weeds and CCC volunteers assisted
with the clean up efforts. Plans are being
made to replant the area with native species.
of Governments. Hiking and biking trail signs
were purchased for the city owned property
near Rocky Top west of Yakima near
Two installments of the Trek Yakima signs have
been installed around the area directing people
to the various trails, pathways and trailheads.
Plans for additional signs have been made.
Summitview. The signs and posts were
installed by the volunteers from the Single
Track Alliance of Yakima (STAY) mountain
biking group.
Issue contract for $5 million worth of
The project list is complete. Engineering
Contract has been awarded and construction
Streets will continue to support and assist
8
pavement and restoration projects
Streets
division is developing bid specifications to be
advertised in early April.
has begun. Completion in October.
engineering's grind and overlay project as
needed
Establish community clean-up teams
Refuse and ONDS staff along with volunteers
participated in the 1st clean up on March 9.
4.8 tons of garbage and yard debris were
collected and taken to the Yakima County
landfill. 35 tires were included in the turn -in.
Spring Clean Ups were held April 13th and May
4th. In addition to City staff, hundreds of
volunteers assisted cleaning alleys, assisting
homeowners, removing weeds, and cleaning
several parks. 49.64 tons of debris was
removed, plus 2.14 tons yard debris, 1,521
tires, 620 lbs of paper, 120 lbs of plastics, and
Begin planning for fall clean up. Confirm dates
and times, design, print and distribute flyers for
first fall clean up; begin planning for fall leaf
pick up; ordered and received shipment of
40,000 bio bags for leaf collection; design flyer
for program to be distributed in the utility
billings
69 vouchers were issued for residents with
9
Refuse
large loads to dump without charge at the
landfill. Total landfill charge for all four Clean
Ups was $1,792.71. Goodwill was on-site and
accepted re -usable materials. Fall Clean Ups
are scheduled and will also include metal
recycling. The first Fall Clean Up is Sept 7th.
Increase the number of trails and parks
The Trek Yakima logo was created and
locations for additional signage have been
identified. Initial signs at key locations are
being created. The City entered into a joint
agreement with Cowiche Canyon Conservancy
on March 5, 2013 for the promotion and
development of recreational trails. A draft of
the Trek Yakima Master Trails Plan is in the
works and will be presented to the parks and
To date 17 signs have been installed. One
more series of signs are planned. The Canal
pathway was extended from McGuiness Park
to 5th Ave. & Willow, which connects the trail
to the William O. Douglas Trail. A walkway has
been constructed from the new Franklin Park
parking lot to the Sunrise Rotary Pavilion. An
agreement with the Single Track Alliance of
Yakima (STAY) was completed for the
Twenty-two more Trek Yakima signs were
purchased and a total of 34 have been
installed. One more series of signs have been
ordered and will be installed this fall. The
Canal Pathway extension project through
McGuiness Park and along Willow Street is now
complete and the grass has been planted along
the walkway and seems to be growing nicely.
This project cost $285,000 and was paid for by
10
Parks
Recreation Commission in May.
construction of trails on the city owned
property near Rocky Top. Locations for
wayfinding signs for the mountain biking trails
are in complete. Sign posts are to be
purchased by STAY and trail signs are being
designed for the trails.
a grant through the Yakima Valley Conference
of Governments. Hiking and biking trail signs
were purchased for the City owned property
near Rocky Top west of Yakima near
Summitview. The signs and posts were
installed by the volunteers from the Single
Track Alliance of Yakima (STAY) mountain
biking group
Pilot Recycling Program
Four test runs have been conducted to
determine initial feasibility of the blue bag
program. 1.5, 2, and 3 mil bags were tested at
full compaction and 1.5 and 2 mil bags were
tested at half compaction. A report has been
submitted to the City Manager and to Yakima
Additional details were added to the Pilot Blue
Bag Recycling Program. Another approach to
recycling was also researched and developed
to a very initial stage. This program offers
recycling on an every other week basis with
garbage collection one week and recycling the
Continue exploring recycling options; met with
local stakeholders to gather information;
exploring options for pilot curbside recycling
routes
11
Refuse
County. Costs of a three month pilot program
would be approximately $35,500 based on
costs for drop box rental and hauling charges,
an excavator to pull the bags from the garbage,
a three month supply of 3 mil bags and the
educational brochures. Pilot program to start
next week. This system is being utilized in a
number of other Washington communities
successfully. It utilizes a separate blue
recycling cart for each household. A meeting is
upcoming with the City, Ecology and County to
discuss options.
June 2013.
12
Enforce City codes relative to waste
disposal to improve the City
appearance and cleanliness
Refuse
Refuse code enforcement activities have been
responsible for cleaning up 96 illegal dumps,
removing 340 dumped tires, and collecting and
returning over 100 shopping carts. A total of
15.8 tons of dumped material has been taken
to the landfill. Several people responsible for
illegal dumps have been identified and fined.
Refuse Code Enforcement works with ONDS,
Police, Codes and other departments to
identify and correct Refuse issues throughout
the City.
Refuse code enforcement activities have been
responsible for cleaning up the following this
past quarter: 36 illegal dumps (7.01 tons), 60
shopping cart removals, and 101 tires
removed. Enforcement continues to work with
ONDS, Police, Codes and other departments to
identify and correct refuse issues throughout
the City
13
Maintain and support public
infrastructure for drinking water,
irrigation, sewer service and sewer
capacity
Engineering &
Utilities
Legal department support with legal advice,
oversight and document preparation to
address violations against City infrastructure
and in support of more current and
appropriate agreements between City and
entities receiving wastewater service from the
City through new three party agreement
Water has completed design of recycle lagoons
at the WTP and begun the installation of the
Automated Meter Reading System.
Wastewater is gathering data of sewer
collection system to be incorporated into
ICOM3 system. Replaced deteriorated sewer
pipe within Tieton Drive. Continue work on
draft wastewater collection system master
plan, wastewater facility plan, and the 3rd
draft of the Stormwater Collection Master Plan.
Working with Noel Canning regarding the IW
extention to their facility. Continue to work on
the new 3 -party agreement. The Legal
Department provides continuous contract
review and support for all phases of
construction and is actively involved in the
three -party agreement development.