HomeMy WebLinkAbout09/07/2021 17.C. Follow-up Information Report Pertaining to Processes for Code Compliance,Animal Control, Citations, Penalties and Uncollectible Debt 1
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 17.C.
For Meeting of: September 7, 2021
ITEM TITLE: Follow-up Information Report Pertaining to Processes for Code
Compliance,Animal Control, Citations, Penalties and Uncollectible
Debt
SUBMITTED BY: Tony Doan, Supervising Code Inspector
Glenn Denman, Code Administration Manager
SUMMARY EXPLANATION:
The attached memo is in response to previous requests from City Council for clarification on:
• Animal Control licensing procedures
• Animal Control citation numbers
• Code Compliance citations, penalties, fees and costs
ITEM BUDGETED:
STRATEGIC PRIORITY:
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
ATTACHMENTS:
Description Upload Date Type
Memo Code Compliance,Animal Control Citations, 9/1/2021 Cover Memo
Penalties, Uncollectable Debt
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d of Y� 'n,r COMMLINITYDEVELOPMENT DEPARTMENT
.` •' i' Joan Davenport, AICP, Director
(7..)---5• •>s 129 North Second Street,2nd Floor Yakima, Washington 98901
Phone (509)575-6183 • Fax(509) 575-6105
r..,,C°40�;; ,•g Q www.yakimawa.gov/services/community-development
MEMORANDUM
To: Honorable Mayor Byers and City Council Members
Bob Harrison, City Manager
From: Glenn Denman, Code Administration Manager
Tony Doan, Supervising Code Inspector
Date: September 7, 2021
Subject: Follow-up Information Report Pertaining to Processes for Code Compliance, Animal
Control, Citations, Penalties and Uncollectible Debt
Introduction
This memo is in response to previous requests from City Council for clarification on:
• Animal control licensing procedures, including number of licensed dogs confirmed by
Animal Control since May 1st
• Animal control citation numbers
• Code compliance citations, penalties, fees and costs
1. Animal Control Licensing Procedure
On all Animal Control Case Types, when contact is made with a dog, licensing is checked by way
of tags worn by the dog or confirmation through the Utilities data base. On May 1st 2021 the Animal
Control Division added workflow steps to track licensing on new cases. Of 472 events, 72 times
the dogs were confirmed as licensed. However, this does not mean that the 400 other dogs were
not licensed. A dog that does not display license tags and the owner is unknown is logged as
such. However, the dog could actually be licensed, but we will not know unless the dog is claimed
at the humane society. If the dog is not claimed, the license status remains unknown. The primary
objective is to get dogs licensed.
A dog may display tags, but its license may not be up to date. Further investigation is needed. If
a tag is not attached and the Animal Control Officer doesn't know where the dog resides, the
animal is taken to the Yakima Humane Society for sheltering, and the dog may be picked up by
its owner. If the dog is unlicensed, the owner will be required to complete licensing before pickup.
If the dog is not claimed within 3 days and is not chipped, it becomes the property of the humane
society (5 days for dogs chipped and not claimed) and the dog will be available for adoption. The
adoption process requires licensing when the new owner resides within city limits, so there may
be some dogs that originated in the City of Yakima, but end up elsewhere.
Yakima
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Code Administration(509)575-6126-Planning(509)575-6183-Office of Neighborhood&Development Services(509)575-6101 1994
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Licensing that takes place through the Yakima Humane Society is reported once a month, and
then entered into the City of Yakima's licensing system. If an ACO responds to a case that is not
specific to licensing, the dog will be checked for licensing. If the dog is not licensed, the ACO will
issue a warning, with information on how to complete the licensing process.
There are times where the dog's place of residence is known, but the owner of the dog is not
known. This creates a challenge for issuing citations. Even though the address is known, the dog
may belong to a renter or a relative, or the dog is there temporarily. In these cases there is not
enough information to issue a citation. Despite leaving door hangers, sending letters and making
phone calls, there are times when that information remains unknown.
There is a misnomer that microchipped dogs are licensed. Microchip information must be updated
after changes occur such as different owner, or a phone number or address that is no longer valid.
Therefore, with all these variables, it can take months of follow up and processing to verify
licensing status.
2. Animal Control & Code Compliance Citations, Fees, Costs and Penalties
Animal Control Officers issue the majority of the Code Administration Division's citations. The
Yakima Municipal Code YMC 6.20 determines the penalties issued to the dog owners. Below is
a chart that represents the number of citations issued by year for Animal Control. This is not
considered uncollectable debt by the Codes Administration Division, as we are not involved in the
collection of funds after the citation has been issued.Those go through the municipal court system
for collection consistent with other citations the court handles.
Animal Control Citations
113
120 102
100 84 93
80 80
80
58 61
60
35 40
40 29 22
13
20 5 3
0
2017 2018 2019 2020 2021
•Criminal •Infraction ■Total
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Total Citations Amount by Year
$30,000.00 -
$25,550.00 $26,250.00 $26,150.00
$25,000.00
$20,000.00
$15,000.00
$9,500.00 $9,650.00
$10,000.00
$5,000.00
$-
Citation Amounts
■2017 ■2018 ■2019 2020 ■2021
3. Code Compliance Citations
Code Compliance Officers respond to a broad range of complaints, most of which are successfully
abated before penalties are necessary. Zoning violations (YMC 15.25) often do not result in
citations. Parking in the Front Yard violations (YMC 11.09) may involve citations (14 citations were
written by officers since 2017). The International Property Maintenance Code (IPMC) was
adopted in 2021, and those penalties, fees and costs are assessed as liens against the property,
rather than citations. Citations are not considered uncollectable debt as they are collected by the
municipal court. Liens are not considered uncollectable debt, as these are eventually collected
through the property tax rolls.
In contrast, 84 cases out of 13,423 have resulted in costs needing reimbursement, penalties and
fees since 2017. The chart below shows the dollar amount and number of cases by year since
2017 that resulted in costs, penalties and/or fees, with cost recovery being a major factor.
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Code Compliance Penalties and Fees by Year
11 )0 $83,327.35
80000
70CC:2
6011
:2C;C; $-23,498.10 $21,665.19 $25,250.90
$15,458.24
11
10000 , .
0
2017 2018 2019 2020 2021
■Cases resulting in lien 16 33 14 12 9
■Total Amount $23,498.10 $83,327.35 $21,665.19 $15,458.24 $25,290.81
■Cases resulting in lien ■Total Amount
Prior to the adoption of the International Property Maintenance Code (IPMC) in March of 2021,
the City of Yakima Municipal Code utilized a Community Review Board to set administrative fees
and abatement recovery costs. These amounts were recovered by way of payment to the City; or
in the case of no payment, recovered through a lien placed on the property's tax roll. The IPMC
has a violation penalty ranging from $250-$1,000, and a $50/day penalty for lack of abatement
after a given time frame to allow the property owner to abate the violation.
Fee recovery may also occur by way of payment directly to the City; or in the case refusal,
recovered through a lien placed on the property's tax roll. Cost recovery through this process can
take time, however, it is a very effective tool for recovering those penalties, costs and fees. For
that reason, we don't consider those amounts as "uncollectable".
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