HomeMy WebLinkAbout09/07/2021 10. Review Dates and Times for 2022 Annual Budget Study Sessions - October 5, 7, 12 and 14 1
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 10.
For Meeting of: September 7, 2021
ITEM TITLE: Review Dates and Times for 2022 Annual Budget Study Sessions
- October 5, 7, 12 and 14
SUBMITTED BY: Jennifer Ferrer Santa Ines, Director of Finance and Budget
SUMMARY EXPLANATION:
The attached timeline details the 2022 Budget process for Council members. The placeholder
dates set in January for budget study sessions were October 5, 7, 12, and 14 at 10:00 am, each
expected to go to noon, an expected total of eight hours.
Study sessions provide council member briefings on revenue forecasting, infrastructure and
capital planning, debt planning, service delivery and support for all General Fund and Enterprise
Fund services. Cost inflation and collective bargaining agreement increases impact the city's
ability to continue the bulk of existing foundational services. Sufficient time to inform on a
multitude of topics generally requires splitting into multiple days to avoid information overload in a
single day. Additional sessions may be required to allow for time to discuss how to achieve a final
balance.
The slides attached serve as an executive summary of the process and staff is prepared to
explain more fully to assist in scheduling.
ITEM BUDGETED: NA
STRATEGIC PRIORITY: Public Trust and Accountability
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Set dates and times
ATTACHMENTS:
Description Upload Date Type
❑ 2022 Budget-Council Overview 8/30/2021 Backup Material
2022iptidget
Study Dates
i i
Process Overview
October 5 @ 10:00 am — noon
October 7 @ 10:00 am — noon
October 12 @ 10:00 am — noon
October 14 @ 10:00 am — noon
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City CounciStudy Sessions
1 . Revenues and Forecast
2 . The Big Picture
3 . General Fund
4. Other Funds
5 . Capital Plan
6. Enterprise Funds
7 . Areas of Focus
8. Final Considerations
2022 Budget Goals
✓ Achieve a balanced budget in every fund
✓ Preserve General Fund's reserve
✓ Review/update financial policies
✓ Clean City Program
Strategic 711 riorities
1 . Public Safety
2 . Fiscal sustainability
3 . Housing
4. Strengthening Partnerships
5 . Investment in Infrastructure
Service Areas in the Budget
1 Airport 12 Fiscal sustainability 23 Refuse/Sanitation
2 Capitol Theatre 13 Human Resources 24 Stormwater
Information
3 City Management 14 Technology 25 Streets
4 Clean City 15 Irrigation 26 Traffic and Signals
5 Code Enforcement 16 Jail 27 Transit Bus Systems
6 Communications 17 Legal 28 Utility Billing Services
7 Convention Center 18 Municipal Court 29 Waste Water Collectic
Emergency Waste Water
8 Communications 19 Parking Enforcement 30 Treatment
9 Finance 20 Parks _1 31 Water Distribution
10 Fire 21 Public Safety-Police 32 Water Treatment
11 Fleet Management 22 Purchasing ��
Day 1Octob * �1
1 . Study Session — Revenue and Forecast
- Property Tax
• Sales Tax
• Other material revenues
2 . Study Session — The Big Picture
Financial Policies-Fund Balance Reserves
Current Year
Known threats and opportunities
Day 2Octob * ::; /
3 . Study Session - General Fund - Part I
- Fire
• Police
• Streets and Parks
4. Study Session — Other Funds
Millsite Phase II
• Equipment Rental
• Economic Development
Day 3 - October 12
5 . Study Session — Capital Plan
- Overview of all capital funds
• Revenue constraints and opportunities
• Project priorities
6. Study Session — Enterprise Funds
Water, Wastewater, Stormwater, Irrigation
• Refuse, Transit
• Tourism, Convention Center, Capitol Theatre
Day 4 - October 14
7 . Study Session — Areas of Focus
Council Strategic Priorities
• Department Goals/Objectives
8. Study Session — Final Considerations
Direction to staff
• Priority Guidance
• Input to City Manager and Finance for next
almost-final budget
Key
5 Council Study Session 1
October 7 Council Study Session 2
12 Council Study Session 3
14 Council Study Session 4
1 Public Hearing and Ordinance on Ad Valorem Tax Rate
November 1 1st Budget Public Hearing
16 2nd Budget Public Hearing
December 7 Adopt Budget
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