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Home My WebLink About12/07/2004 Adjourned Meeting 433 CITY OF YAKIMA, WASHINGTON ADJOURNED MEETING OF THE CITY COUNCIL DECEMBER 7, 2004 - 8:30 A.M. COUNCIL CHAMBERS - CITY HALL 1. Roll CaII Present: Council: Mayor Paul George, presiding, Council Members, Ron Bonlender, Dave Edler, Neil McClure, Mary Place, Bernard Sims, Staff: City Manager Zais, Budget/Finance Director Anson, City Clerk Roberts, and Records Clerk Watkins Absent: Council Member Whitman (excused) 2. Budget wrap -up for year 2005 City Manager Zais said the budget has been updated and is ready for the City Council to make their final decisions. It is an austere budget striving to keep the City in balance. The Budget Strategy Team is still doing their review and will be reporting back during the first quarter and as a result he recommended some policy issue deferrals. POLICY ISSUES — CITY WIDE ➢ .03% Criminal Justice Sales Tax GENERAL FUND — Revenue $568,000 POLICE - $255,000 MUNICIPAL COURT - $118,000 LEGAL - $74,000 INFO SYSTEMS - $50,000 ANIMAL CONTROL - $26,000 HUMAN RESOURCES - $10,000 CONTINGENCY - $35,000 Public Safety Communications Fund - $37,000 Law & Justice Capital Fund - $200,000 Citywide Total - $805,000 PLACE MOVED AND SIMS SECONDED TO ACCEPT THE .03% CRIMINAL JUSTICE SALES TAX AS VOTED ON BY THE PUBLIC. The motion carried by unanimous voice vote; Whitman absent. • 4 3 DECEMBER 7, 2004 - BUDGET WRAP -UP > FINANCE • INFORMATION SYSTEMS Implement a Digital Agenda Management System — (General Fund)- Non - Personnel $75, 000 Budgeted. f PLACE MOVED AND SIMS SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. Extend Data Communications Fiber Network to Fire Station #92 (West Valley) and Harman Senior Center — (Telecommunications $60, 000, Fire Capital $40,000, Parks Capital $20,000) Non - Personnel $120,000 — Budgeted. • SIMS MOVED AND McCLURE SECONDED TO APPROVE THE REQUEST The motion carried by unanimous voice vote; Whitman absent. Council Member Place commented that some of this money is coming out of the Fire Capital Fund and she would like the City Council to discuss it after the first of the year. Complete design, RFP, vendor selection — new Utility Customer Service System — (Wastewater $120,000, Water $25,000, Irrigation $15,000) Non - Personnel $160,000 — Budgeted. SIMS MOVED AND GEORGE SECONDED TO APPROVE THE REQUEST The motion carried by unanimous voice vote; Whitman absent. Rita Anson, Finance and Budget Director, clarified that this project will be for all the utilities, as well as other divisions such as Engineering and Codes. This is just the beginning of the project, defining what will be needed to implement the system. > COMMUNITY AND ECONOMIC DEVELOPMENT • CAPITOL THEATRE - Increase Cable Utility Tax by 1% (from 5% to 6 %). Revenue to support Capitol Theatre — Non - Personnel — Budgeted $98,000 It was explained that the Theatre's operation revenues orily cover part of the maintenance and they receive less than 10% of the room tax money. The other source that has been used to help meet maintenance requirements has been an insurance reserve fund from the original fire settlement, but it is dwindling. There is also a need for funds to be used as matching dollars for grants that are being applied for. SIMS MOVED AND PLACE SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. 2 440 DECEMBER 7, 2004 - BUDGET WRAP -UP Increase of annual management fee — (Hotel /Motel tax $2,000, Increased Cable Utility Tax $5,000), Non - Personnel $7,000 — Budgeted. SIMS MOVED AND McCLURE SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. • YAKIMA CENTER Increase of annual management fee — (Tourist & Promotion Center Operations), Non - Personnel $40, 000 — Budgeted. PLACE MOVED AND SIMS SECONDED TO APPROVE THE REQUEST The motion carried by unanimous voice vote, Whitman absent. Continue PFD subsidy of Yakima Center operations (PFD Fund transfer to Tourist Promotion Fund) Non - Personnel $115,000 — Budgeted. SIMS MOVED AND PLACE SECONDED TO APPROVE THE REQUEST The motion carried by unanimous voice vote; Whitman absent. Continue Sports Commission — (Tourist and Promotion Hotel /Motel Tax) — Non-Personnel $45,000 — Budgeted. EDLER MOVED AND BONLENDER SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. Funding for Visitor Information Center — (Tourist and Promotion — Hotel /Motel Tax) Non - Personnel $40, 000 — Budgeted. SIMS MOVED AND PLACE SECONDED TO APPROVE THE REQUEST The motion carried by unanimous voice vote; Whitman absent. Funding for improvements to Convention Center east parking lot — (ConventionCenter Capital Improvement Fund) Non - Personnel $50,000 — Budgeted. PLACE MOVED AND SIMS SECONDED TO APPROVE THE REQUEST The motion carried by unanimous voice vote; Whitman absent. City Manager Zais advised Council that they had removed the sign request at this time and will explore alternatives. • ENGINEERING /STORMWATER Eliminate revenues and expenditures from the new Stormwater operating and capital funds (formerly included in the Preliminary Budget) — Non - Personnel Revenues ($833,000), Expenditures ($583,000) — Removed from budget per Council action at 11/23/04 meeting. This item was reviewed and voted on at the November 23 meeting. 3 4.41 DECEMBER 7, 2004 - BUDGET WRAP -UP Establish minimal stormwater program — (Wastewater Operating Fund $172,000 one -year only to be reimbursed when utility established) — Personnel $87, 000 (Surface Water Engineer), Non - Personnel $85,000 — added to budget McCLURE MOVED AND PLACE SECONDED TO APPROVE THE REQUEST. Both Council Members Edler and Bonlender said they would vote against this as they feel it is the time to establish a regional governing entity with the County in the lead role. Council Member Sims countered that the County is deferring their decision due to having a new commissioner. It was his belief that this will ease the city into the process and avoid our paying unnecessary legal assessments. This led to a discussion on the stormwater program itself. Chris Waarvick, Director of Public Works, clarified that this request does not take away from regionalization but keeps the process going at a minimum level in 2005. The question was called for a vote on the motion. The motion carried by 4 -2 voice vote; Bonlender and Edler voting nay, Whitman absent. > FIRE • PUBLIC SAFETY COMMUNICATIONS Replace computer disk array, data storage device — (9 -1 -1 Excise Tax) Non - Personnel $40, 000 — Budgeted. SIMS MOVED AND PLACE SECONDED TO APPROVE THE REQUEST The motion carried by unanimous voice vote; Whitman absent. Replace microwave link to LookOut Point radio Site - (Law & Justice Capital $50,000, Transit Capital $20,000) — Non- Personnel $70,000 — Budgeted. PLACE MOVED AND SIMS SECONDED TO APPROVE THE REQUEST. " The motion carried by unanimous voice vote; Whitman absent. ➢ PUBLIC WORKS • EQUIPMENT RENTAL Reorganization plan - (Equip. Rental M &O charges) — Personnel $57,000 (savings) — Budgeted. SIMS MOVED AND MCCLURE SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. • PARKS AND RECREATION /Central Business District (CBD) Funding for CBD Landscaping — (a)PBIA fund transfer — $15,000, b)Parks Fund — property tax subsidy — $24,906) - Non - Personnel $39,906 — Budgeted. PLACE MOVED AND SIMS SECONDED TO APPROVE THE REQUEST The motion carried by unanimous voice vote; Whitman absent. 4 442 DECEMBER 7, 2004 - BUDGET WRAP -UP • REFUSE Rate Increase (overall 9 % -5% residential can, 15% automated, 9% bins & yard waste) — Non - Personnel revenue, 1 yr estimate $260,000 — Budgeted. Nancy Fortier, Refuse Manager, provided a hand out with various options and highlighted the one that would be a cost - neutral option. McCLURE MOVED AND PLACE SECONDED TO INCREASE THE NON - AUTOMATED CARTS BY 5 %, THE SMALL AUTOMATED CARTS BY 5 %, AND THE LARGE AUTOMATED CART BY 17 %, AND ALSO RAISE THE BINS AND YARD WASTE BY 9 %. The motion carried by unanimous voice vote; Whitman absent. Purchase route analysis system — (Refuse rates) — Non - Personnel $90, 000 — Budgeted. McCLURE MOVED AND PLACE SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. • TRANSIT Add clerical position (DA -II) — (Transit operating budget) Personnel $35,600 — Budgeted. McCLURE MOVED AND EDLER SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. ➢ OUTSIDE AGENCY AND INTERGOVERNMENTAL REQUESTS • OUTSIDE AGENCY Yakima County Development Association — (General Fund) — Non - Personnel $19,913 — Budgeted. PLACE MOVED AND EDLER SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. Yakima Chamber of Commerce — (General Fund) — Non - Personnel $5,900 — Budgeted. EDLER MOVED AND McCLURE SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. 4` of July Committee — (General Fund (Fire)) — Non - Personnel $5,000 — Budgeted. PLACE MOVED AND SIMS SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. 5 4.43 DECEMBER 7, 2004. BUDGET WRAP -UP Sunfair Association — (General Fund) — Non - Personnel $1,000 — Budgeted. SIMS MOVED AND EDLER SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. • INTERGOVERNMENTAL AGENCIES Clean Air Authority — (General Fund) — Non - Personnel $12,580 - Budgeted PLACE MOVED AND McCLURE SECONDED TO APPROVE THE REQUEST. The motion carried by 4 -2 voice vote; Sims and McClure voting nay, Whitman absent. Yakima County Emergency Management — (General Fund) — Non - Personnel $40,813 - Budgeted SIMS MOVED AND EDLER SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. Yakima Valley Conference of Governments (COG) Membership Assessment — (General Fund) — Non - Personnel $38,532 - Budgeted This item was previously approved. POLICY ISSUES - UNBUDGETED CITY MANAGEMENT • WATER /IRRIGATION Water Rate Adjustment — Domestic Water Rates — Scenario A: Annualized $628,000, 2005: $530,000 - Unbudgeted or Base Scenario: Annualized $1,047,000.- 2005: $954,000 or Scenario B: Annualized $446,000 - 2005: $344,500 Dave Brown, Water and Irrigation Manager, gave an explanation and recommendation for Scenario A; 12% in 2005 and 2006, and 3.5% each year thereafter through 2009. EDLER MOVED AND McCLURE SECONDED TO APPROVE SCENARIO A. The motion carried by unanimous voice vote; Whitman absent. • CODE ADMINISTRATION a) Modify building, plumbing, and mechanical permit fees - General Fund — Non-Personnel revenue $99, 000 — Unbudgeted. b) Restore .25 Code Inspector position — General Fund — Personnel Unbudgeted $12,350. Net Revenue $86,650 PLACE MOVED AND BONLENDER SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. 6 • 444 DECEMBER 7, 2004 - BUDGET WRAP -UP • FIRE Restructure — phase -out Battalion Chiefs, upgrade one Lt. to Capt. and add one Deputy Chief position (full effect in 2006) — General Fund — Personnel net savings ($200,000) beginning in 2006. Deferred for review by Budget Strategy Team etc. PLACE MOVED AND SIMS SECONDED TO DEFER THE REQUEST UNTIL AFTER THE FIRST QUARTER. The motion carried by unanimous voice vote; Whitman absent. Renovation and addition to West Valley Fire Station #92 (subject to negotiations with West Valley Fire District) — Line of Credit (to be repaid from General Fund resources over 5 yrs plus contribution from W.V. Fire District) — Non-Personnel $610,000 (est) — Unbudgeted. PLACE MOVED AND McCLURE SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. • PUBLIC SAFETY COMMUNICATIONS Study radio system — Identify needs and cost for improvements — Funding by all radio user departments — Non - Personnel amount unknown — Unbudgeted. Wayne Wantland, Public Safety Communications Manager, advised there are no funds associated with this request at this time. It is a study that will be conducted by City personnel. SIMS MOVED AND EDLER SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. ➢ PUBLIC WORKS • PARKS AND RECREATION Increase General User Fees and Charges — Fee adjustment, Parks & Rec Operating Fund — Unbudgeted revenue $65,000, Budgeted revenue $15,000 EDLER MOVED AND McCLURE SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. a) Increase utility taxes on water, wastewater and refuse for Parks a) 1 (3.5% to 4.5% — Parks & Rec Fund — Unbudgeted revenue $250,000, or b) Increase by .5% (3.5% to 4.0 %) Unbudgeted revenue $125,000 Expenditure: Restore 2 positions eliminated from 2005 budget. Deferred pending recommendations from the Budget Strategy Team McCLURE MOVED AND PLACE SECONDED TO DEFER THIS ITEM. The motion carried by unanimous voice vote; Whitman absent. Council Member Place commented that when funding for Parks and Recreation is discussed, they need to look at how many parks the City can afford to operate. 7 445 DECEMBER 7, 2004 - BUDGET WRAP -UP • CEMETERY Increase Cemetery fees and charges 5% - Rate adjustment — Cemetery Operating Fund — Unbudgeted Revenue of $6,400. EDLER MOVED AND SIMS SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. ➢ . OUTSIDE AGENCY AND INTERGOVERNMENTAL REQUESTS • OUTSIDE AGENCY REQUESTS Continue to support study of the proposal to construct a reservoir in the Black Rock Region — Water Reserves (50 %) $36,000, Irrigation Reserves (40 %) $60,000 - Unbudgeted. McCLURE MOVED AND EDLER SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. Allied Arts ArtsVan — General Fund - $5,333 — Deleted McCLURE MOVED AND SIMS SECONDED TO RESTORE THE BUDGET FROM THE GENERAL FUND. The motion carried by 5 -1 voice vote; Edler voting nay, Whitman absent. Salvation Army (Milroy Park) — Parks and Recreation Fund - $7,000 — Deleted This item was deleted by the agency. RSVP — Parks and Recreation Fund - $3,000 — Deleted BONLENDER MOVED AND McCLURE SECONDED TO RESTORE THE BUDGET FOR THIS ITEM. The motion carried by 4 -2 voice vote; Edler and Place voting nay; Whitman absent. • INTERGOVERNMENTAUOTHER New Request — Increase Library contribution by $100,000 to be funded by the sale of property to the Yakima Valley Regional Library — General Fund /Sale of property — Non - Personnel $100,000 (both revenue & expense) — Unbudgeted. McCLURE MOVED AND PLACE SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. New Request — Conduct analysis /research on alternative funding sources for sustaining future library services (i.e. annexation) — Unknown costs — Unbudgeted. McCLURE MOVED AND SIMS SECONDED TO APPROVE THE REQUEST. The motion carried by unanimous voice vote; Whitman absent. McCLURE MOVED AND SIMS SECONDED TO DIRECT STAFF TO PREPARE THE BUDGET ORDINANCE AND OTHER ORDINANCES NECESSARY TO CARRY OUT THE BUDGET DIRECTIVES. The motion carried by unanimous voice vote; Whitman absent. 8 446 DECEMBER 7, 2004 - BUDGET WRAP -UP 3. Adjournment McCLURE MOVED AND SIMS SECONDED TO ADJOURN TO EXECUTIVE SESSION TO BE HELD AT 1 :30 P.M. AND THEN TO THE BUSINESS MEETING AT 2:00 P.M. The motion carried by unanimous voice vote; Whitman absent. READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE _age/ COUNCIL MEMBER DATE ATTEST: xf Ai / CITY CLERK PAUL GEORGE, _- . MAYOR Minutes prepared by Linda Watkins. An audio and video tape of this meeting are available in the City Clerk's Office 1 9